Employee Scheduling Software

The Best 8 Free and Open Source Employee Scheduling Software

The Best 8 Free and Open Source Employee Scheduling Software

Employees are considered the bloodline of organizations. A considerable extent of effort goes into planning employee well-being during his/her tenure at the organization by all relevant stakeholders throughout the company. One of the most fundamental factors that take up adequate consideration is shift scheduling.

Employee schedules are essential in ensuring the workforce’s productivity and commitment to the organization. A good schedule will help managers understand a lot about employees - the workload on them at specific points in time, their productivity during the shifts, employee compatibility with shift alignment and assignments, etc. Scheduling is a crucial process and needs acute attention, which can otherwise lead to disastrous consequences on employee morale, efficiency, and ultimately, organizational profit.

The manual process of scheduling saw managers create employee-specific schedules. This process was laborious,  and prone to errors. Employee scheduling software promises to remove the drawbacks of the manual process and present the management with a multi-featured, all-encompassing solution. GoodFirms’ blog on free and open source employee scheduling software conveys the pitfalls of poor scheduling and highlights the features, and advantages, of some of the best free and open source employee scheduling software.. 

Don’t wait any longer to increase your employee’s efficiency to the maximum using the best scheduling software. Read on below.

Challenges Brought on by Poor Employee Shift Scheduling

Like process mis-optimization leads to major organizational pitfalls, improper employee scheduling can have a similar impact on a firm’s financial and operational throughput. Some of the significant effects of poor scheduling are as follows: 

challenges_brought_on_by_poor_employee_shift_scheduling

What is Employee Scheduling Software?

Employee Scheduling Software is a digital suite of applications and tools which replaces the manual employee scheduling process with a nimble, agile, and multi-faceted employee scheduling solution. Employee shift scheduling software reduces managers’ burden to develop constant rosters by automating the scheduling process as per given criteria, per employee. Automatic employee scheduling software also helps organizations measure accurate pay rates for hourly-employees based on tracked schedules and work accomplished. Its reporting and analytics engine will determine employees’ effectiveness per shift and help curate employee scheduling metrics. Employees will also be able to communicate and adjust scheduling themselves through individual profiles. All these options make employee scheduling software a must-have for organizations.

Features of Employee Scheduling Software

The best time- and cost-saving features of employee scheduling software are as follows:

features_of_employee_scheduling_software

Advantages of Employee Scheduling Software

Some of the biggest advantages of staff Scheduling software are as follows:

4_advantages_of_employee_scheduling_software

Market Landscape of Employee Scheduling Software

The employee scheduling software market is vibrant with options such as - free and open source employee scheduling software, freemium employee scheduling apps, and premium employee shift scheduling software. Let us look at some of the best free and open source employee scheduling software below.

Comparison of the Best 8  Free and Open Source Employee Scheduling Software

comparison_table

#1 Opta Planner

Opta Planner is a free and open source employee scheduling software. It is Java-based and supported by JVM languages. The employee shift software ensures accurate shift scheduling, several constraints on employees’ skills, and unique employee identifiers. The software also highlights how much workload an employee has taken and breaks for high-intensity working schedules. The planning engine  combines AI optimization algorithms and other constraint calculation and scoring techniques  to provide users with an end-to-end employee scheduling management system. The software has the Apache License and finds use in hospitals, security guard agencies, call centres, law and order establishments, etc.

 optaplanner

(Source - Opta Planner)

The best features of Opta Planner are as follows:

  • Absence Management
  • Employee Management
  • Employee Self-Service
  • Integration
  • Schedule Management
  • Shift Management
  • Time Management

#2 TimeTrex

TimeTrex is a workforce management software with features of open source employee scheduling software. The employee scheduling tool automates complex employee shifts, allows employees to communicate leaves in advance through a dedicated portal, and is accessible online from any device. Besides the above features, TimeTrex staff scheduling software also helps employers track schedules to define accurate pay for employees (including generating tax reports, payroll calculator, etc.) and ensures timely attendance and shift tracking.  

timetrex

(Source - TimeTrex)

The feature that makes TimeTrex an excellent online employee scheduling software are:

  • Absence Management
  • Employee Management
  • Integration
  • Schedule Management
  • Shift Management
  • Time Management
  • Track Payroll

#3 FindMyShift

FindMyShift is a free employee scheduling software. The automatic employee scheduling software helps managers track and improve employee schedules remotely and from any device. The employee scheduling app’s drag and drop interface allows users to swap shifts with ease, and the excel-like workbook will enable users to enter numerous shift timings in cells at one go. The free online employee scheduling software sends out shift reminders and adds easy reporting tools. Furthermore, employees can personally edit shifts and send communications to managers or fellow staff, besides having access to all schedule updates. The employee scheduling tool also integrates with any calendar application for easy schedule visualization.

     findmyshift

(Source - FindMyShift)

The best employee scheduling software features of Find My Shift are:

  • Absence Management
  • Employee Management
  • Employee Self-Service
  • Integration
  • Reporting/Analytics
  • Schedule Management
  • Scheduling Effectiveness
  • Shift Management
  • Time Management
  • Track Payroll

#4 7Shifts

7Shifts is a free employee scheduling software. It Integrates with multiple POS and payroll provider applications to provide employers with a seamless experience. An essential aspect of the software is the auto-scheduler which takes the pressure off managers to schedule employee shifts manually and across locations. The auto-scheduler works on managers’ constraints and ties in compliance aspects and labour targets to ensure employees get the best scheduling bets while learning constantly. The free employee shift scheduling software specifically enhances restaurant operations with accurate reporting and analytics, besides transparent communication and streamlined task management. The employee scheduling tool also provides tools for greater employee engagement.

7shifts

(Source - 7Shifts)  

7Shift comprises of the following:

  • Absence Management
  • Employee Management
  • Employee Self-Service
  • Integration
  • Reporting/Analytics
  • Schedule Management
  • Scheduling Effectiveness
  • Shift Management
  • Time Management

#5 HomeBase

HomeBase is a free employee scheduling software. Its easy-to-use scheduling templates allows managers to create and share schedules within minutes. The employee scheduling app’s forecasting tool predicts sales data to enable scheduling around labor targets. One of the best online employee scheduling software helps in reminder management to employees while also assisting employees in applying for leaves/changing shifts through one platform. The intelligent scheduler also helps firms avoid conflicts. The employee scheduling management system is platform-independent and is available on mobile. 

homebase

(Source - Home Base)

Homebase users enjoy the following employee scheduling management system features: 

  • Absence Management
  • Employee Management
  • Integration
  • Reporting/Analytics
  • Schedule Management
  • Scheduling Effectiveness
  • Shift Management
  • Time Management
  • Track Payroll

#6 Sling

Sling is a free employee scheduling software. The staff scheduling software reduces conflicts with its intelligent scheduling engine and has innovative scheduling templates to help managers create schedules within minutes. The employee scheduling tool minimises the opportunity for absenteeism by allowing employees to pick their favoured shifts as created by the manager. The free online employee scheduling software provides a central hub for all communications between employees and managers and enforces reminders and notifications on employee shifts. The software also offers additional tools such as task management, time tracking, and third-party integrations.    

sling

(Source - Sling)

Sling’s is an optimal employee scheduling app owing to the following features:

  • Absence Management
  • Employee Management
  • Employee Self-Service
  • Integration
  • Reporting/Analytics
  • Schedule Management
  • Scheduling Effectiveness
  • Shift Management
  • Time Management
  • Track Payroll

#7 OpenSimSim

OpenSimSim is a free employee scheduling software. The online employee scheduling software’s uniqueness lies in its ability to help managers schedule efficiently without conflict for multiple departments. The employee scheduling tool allows one-to-one communication between employees and managers and notifies all employees of their shifts in advance. OpenSimSim is exclusively available on mobile devices, where managers can also track labour costs, compliance issues, employee availability while creating shifts. Furthermore, the employee scheduling tool allows employees to easily communicate leaves, while competency matching will enable managers to schedule the right resource for the job. Managers are also capable of sending custom shift notes or instructions to employees per shift.   

opensimsim

(Source - OpenSimSim)

OpenSimSim comprises the following Employee scheduling tool features:

  • Absence Management
  • Schedule Management
  • Scheduling Effectiveness
  • Shift Management
  • Track Payroll

#8 Coast

Coast is a free employee scheduling software. The software allows users to create conflict-free shifts on a custom template and share it with employees as necessary. Also, specific checklists to help employees during shifts are creatable, while there are task management, communications management, and shift swapping tools necessary for employee well-being. The software reduces the chances of shift conflicts while at the same time ensuring the right employee is available for a shift through reminders and notifications. The employee scheduling software encourages staff autonomy by allowing them to change shifts and apply for leaves when necessary.

coastapp

(Source - CoastApp)

CoastApp is a staff scheduling software renowned for having the following features:

  • Absence Management
  • Employee Management
  • Employee Self-Service
  • Integration
  • Reporting/Analytics
  • Schedule Management
  • Shift Management
  • Time Management

The market for employee scheduling software is vibrant with options. There are several choices to  opt for besides free and open source employee scheduling software, in the freemium, premium, and bespoke cost and deployment-based software. One of the most popular employee scheduling software in this regard is When I Work. Let us take a closer look at it below.

When I Work

When I work is one of the popular employee scheduling software solutions offering a 14-day trial period. The staff scheduling software promises to help managers save upto 15 hours per week on scheduling tasks. The employee scheduling management system comes with an in-built task manager and a centralized communications hub. Managers can check employee availability, while the latter can trade and swap shifts with willing colleagues. Employees can also apply for leaves on the platform and communicate the same instantly. Not only the above, the employee scheduling software integrates labour and budgeting tools and payroll management to offer users the ability to maintain costs and prevent overtime. 

when-i-work

(Source - When I Work)

The features of When I Work employee scheduling tool are:

  • Absence Management
  • Employee Management
  • Integration
  • Reporting/Analytics
  • Schedule Management
  • Scheduling Effectiveness
  • Shift Management
  • Time Management
  • Track Payroll

Conclusion

Employee scheduling is a critical task, especially in the modern era, where many skilled jobs link to hourly pay. A study by Quickbooks revealed that 65 percent of workers get paid hourly. So improper schedules will have an impact on employee livelihood. Furthermore, 56 percent of pollsters revealed their manager generally chose their shifts while only 32 percent chose their shifts. In another study 50 percent said they received less than a week’s notice of shift schedules. At the same time, their managers unilaterally decided their shifts. These studies highlight the urgent need to incorporate the perfect employee scheduling software into an organization’s functional apparatus to ensure employee well-being and a company’s prosperity.

If your organization is using any of the software mentioned above, please feel free to give us feedback on the employee scheduling software. Voice any concerns or opinions about the article in the comments section. If your organization plans to solidify its purchase of any employee scheduling tool, make sure to refer to GoodFirms’ Buyers Guide on employee scheduling software.

If your firm plans to purchase an employee scheduling software but also wants a more conclusive solution to address multiple needs, be sure to visit GoodFirms' dedicated Software Directory to pick the best-fit software.

Jason Adams
Jason Adams

Jason Adams is a writer with a keen interest to continue learning and develop his research abilities. Avid reader and an eye towards growth, he is associated with GoodFirms, a frontline, and evolving reviews and rating platform.

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