With companies going all remote, there is a rise in the need for document management software that equips you to edit, track, collaborate, and store important files. On top of it, document management software keeps the environment clean, ups the employees' organizational efficiency and productivity. Looking for Zoho alternatives? Here is a list of X robust and intuitive document management software I'll recommend to everyone.
It is one of the most intuitive document management software on the list. As the tagline of this document management software says – search what, not where. In Greenbox, you can create unlimited folders and subfolders, search your documents with the powerful OCR/text search, and share access to the designated people.
You can also upload documents in bulk, watermark them, keep track of the document updates, unable or disable external share, and capture data from external forms.
Greenbox offers state-of-the-art security features such as file locking, document activity logs, permission-based access, data compression, and encryption.
It comes in three plans - $5 for 5GB per user, $7 for 25GB per user, and $9 for 50GB per user. You can also request a trial.
The reason eFileCabinet is in our list is because it helps individuals, small business owners, and enterprise-level companies organize data and files online. Plus, it allows you to stay organized no matter how many documents you have. You can use an advanced search to find the documents using the file or folder name. It also keeps track of the documents you have recently accessed, and you can open the documents from a website or an app.
What's more? eFileCabinet also helps you in signing contracts. It equips you to create different levels of security, so only designated people can access data. This document management software has encrypted file sharing and requests, two-factor authentication, and role-based permissions. You can also set IP. The software also integrates with third-party applications such as DocuSign, Salesforce, and Microsoft Office.
The software comes in 4 plans –
Starter — Starting at $15 per month per user(25 GB of storage)
Advantage — Starting at $55 per month per user (1 TB of storage)
Business — Starting at $99 per month per user (5 TB of storage)
Unlimited — Starting at $199 per month per user (Unlimited storage)
M-files is the future of document management software. It leverages artificial intelligence to automate and streamline your workflow. When you upload a document to M-files, the platform automatically stores your data based on what it is. The best part is this document management software offers industry-specific solutions. Some of the industries they're catering to are:
• Financial services
• Construction and engineering
• Oil and gas
• Real estate
• Professional services
M-files are for larger teams that are spread across different time zones. Let say you have uploaded a document with the name "macbook pro," and your colleague with the PST time zone is looking for the same; he can simply type the name and find out. He doesn't have to search through different folders.
With AI's power, the software organizes the content based on criteria like project title, author, customer, or expiration date. It also detects duplicate content and notifies you, so you always work with the latest version.
M-file supports almost all types of files, including emails. The software also allows you to collaborate with non-M-file users. You can go for cloud storage, on-site storage, and hybrid storage.
Contact their support team to know the pricing.
Document management software is extremely diverse. Each software is unique and caters to a specific problem. Some offer AI and some security, some large storage, and some ease of use. Hence, you need to pick the one that suits you. I hope my answer has given you some clarity.
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An ideal document management (DM) system or software can be the answer to many issues in SMBs. Along with storing and organizing the company’s documents, this software also provides backup and data protection. Document management software also provides workflow functionality, revision controls, and access permissions.
1.Ascensio System OnlyOffice
Ascensio System OnlyOffice is an efficient document management software designed specifically for small to midsize businesses. This software is an accomplished, business-grade document management solution that provides both cloud-based and on-premises plans. It does not contrast to some of the enterprise traits of Microsoft SharePoint Online, but it has a robust core feature set. It comes at an affordable price, which adds as a bonus to its offerings.
2.Microsoft SharePoint Online
Microsoft is striving hard for the past few years to maintain its command when it comes to productivity. To overcome this, the company has built several back-office optimizations that are available in the cloud. Microsoft SharePoint Online is a very powerful amalgamation of customizable workflow, team collaboration, and document management. In the alliance with Microsoft Office and Office 365, SharePoint Online quickly executes broad productivity improvements in many companies. While it comes with a potentially high price tag, it’s still an easy pick for the organizations that require a robust ecosystem.
DocuWare Cloud has been giving a fierce competition to other document management software ever since a long time. This platform has a robust enterprise feature set comprising of excellent document importing and forms handling abilities.
Hightail Business document management software focuses on a limited audience; specifically creative businesses, such as ad agencies or graphic design businesses. Hightail supports large image and video file type documents. Hightail Business is definitely worth considering if your company's focus is on creative deliverables.
5.Ademero Content Central
Ademero Content Central provides a wide range of customization options and workflow solutions to cover most businesses’ needs. But when it comes to its user interface, it isn't as polished as what some competitors provide. Ademero Content Central's value lies in collecting metadata and then using it to upscale their client’s business.
6.Adobe Document Cloud Standard
Adobe Document Cloud Standard outshines other competitors when it comes to working with forms and legal documents. Adobe Document Cloud Standard primarily focuses on PDF files, desktop publishing, and making creative content. By combining all of these areas of strength, Adobe offers a document management platform such as Adobe Document Cloud.
Fluix is a document management tool famous for streamlining routine tasks around corporate documents, improvising workforce efficiency, and allowing compliance with business processes and legal requirements. There is no Android version available with this document management software, which might be a point of conflict for organizations not working with Apple. Fluix emphasizes on document tasks like form completion, routing, approvals, and signatures. It also supports document storage with role-based permissions as well as connections to several cloud storage providers.
PaperTracer software was explicitly designed to cover the document management needs of companies in a manner that it can be deeply customized according to businesses' requirements; focusing on preparation, capture, and management of documents. This software is flexible enough to handle document metadata. PaperTracer goes beyond document retention and offers its users tools for collecting and tracking data.
Computhink Contentverse offers its users with some essential features in the enterprise document management domain, namely retention policies, workflow, and redaction.
Dokmee primarily focuses on small to midsize businesses (SMBs), providing key features for document management. This solution offers easy to use application to its users.
A broad classification is provided below about the services provided by the above-listed Document Management software to help you discover the best software for your business:
You can select thr CRM according to your preference and business reuirements.
Earlier, businesses used storage cabinets, emails and Drive to save crucial business data regarding billing, contracts, compliance documents, client information, policies and more. As we are transitioning into a tech-driven era, modernizing the traditional ways of document management becomes paramount. It helps in averting major business catastrophes with secure file location, searchability and retrieving capabilities.
While the marketplaces are full of DMS vendors, choosing the right one that strengthens your file management processes could be a tiring job. Zoho docs is one of the most reliable and robust tools which supports multiple languages and comes with social media integrations. It has gained a substantial position for its prowess in the industry.
By making document exchange simple and easy, Zoho Docs could help to enhance the efficiency of a company. It not only provides secure access to the document but also safeguards documents. it is functional across multiple devices and has mobile apps, so you can access your documents on the go, from any location. After remote work culture became normal, document management on the cloud became essential. It gave rise to a lot of new vendors, here’s listing some alternatives to Zoho document management software;
It allows users to securely store all information online so that they can access any file anywhere, monitor and exchange them.
It establishes a magnificent shared workplace in which team members, customers and suppliers can assemble around the information they need. Users can handle documents, carry out revisions, approvals and collaborate with teams in one place.
It provides linked information capabilities with smart automation. It boosts knowledge sharing among workers, enhances productivity, ensures a smooth digital experience and collaboration while mitigating risks.
Monitoring of regulations and compliance.
Management of workflows.
Seamless data protection.
Dokmee is an encrypted and excellent platform for document management developed for a wide variety of fields, such as capturing and storing documents, searching, finding documents and file sharing. It renders reachability and operability in databases of all sizes possible while enhancing cooperation and communication among users.
To sum it all up,
All the aforesaid tools have features that are identical or even superior to Zohodocs. They can revolutionize the file management processes at all stages of a project and maximize the growth potential of a corporation.