Enterprise mobility and digital transformation, along with mobile penetration has truly transformed workspaces. The unprecedented times that pushed the world into the new normal of remote working has highlighted the importance of online tools and software. The shift has been easy for the enterprises that were already making use of these on a day-to-day basis to simplify tasks and for the ones that weren’t the shift is urgent and inevitable.
Following top 10 software/tools I believe that enterprises love and recommend.
1. Scalefusion - Remote Working Software
Scalefusion suffices the most elemental need of remote working- managed mobility. With Scalefusion, enterprises hesitant to enable remote working, use of personal devices at the workplace or shying away from leveraging digital devices for enhancing business operations can be assured. Scalefusion MDM enables IT teams to provision devices remotely- brand new devices can be directly shipped to the employee or employee’s devices can be made ‘work-ready’ with security, business apps, remote troubleshooting and more. Scalefusion essentially serves as the first elemental effort for making remote working possible.
Further, Scalefusion Eva communication Suite enables remote teams to have consistent communication and collaboration over text messages, VoIP and cellular calls and group chats.
2. Zoom - Virtual Meetings
No brainers- Zoom has been probably the most popular app that the world has used during the times for social distancing, remote working and remote learning. Working or not- everyone has attended at least one zoom call during the first half of 2020. For enterprises, Zoom is a great way to host virtual meetings, helping employees connect, engage and discuss, face-to-face. The meetings can be attended from a phone app or computer and are secured with a unique meeting ID and password. The enterprise version of zoom doesn’t have a cut off time for the meetings and also offers the brand new Zoom Virtual backgrounds to make backgrounds look pretty in the meetings to add a splash of color to an otherwise mundane, make-shift ‘home office’.
3. Calendly – meeting scheduling
Wasn’t catching up with someone for a work discussion or a coffee break a lot easier when you were working under the same office space? You could know who’s in, then drop a message on your internal communication suite or simply walk up to their desk and schedule a meeting. With remote working and flexible work timings, meetings can often overlap with other meetings or personal commitments. With Calendly, the meetings can be scheduled in the available time slot- be it with your coworkers or with your customers. Calendly helps in reducing the cognitive load caused by overlapping meetings, helps plan meetings across time zones and connects the schedule with other work apps.
4. Fellow - team and meeting management
While we are at meetings, one of the most important traits of agile teams is the SCRUM or daily standups. These meetings can help in deriving an overview of tasks accomplished, progress achieved and is a great space to discuss any roadblocks. Fellow helps leaders and team managers achieve more with these meetings. Managers can have 1-1 meetings, create to-do lists with reminders, list down talking points, record action items and assign tasks to team members. All of this without Fellow, is honestly easier said than done!
5. Google Drive – collaboration and file sharing
When it comes to remote working, file exchange and collaboration is one of the most important elements that heavily defines productivity. Employees need to have quick access to resources and Google Drive helps in quick file sharing without putting a cap on file size, unlike email. Sharing can be strictly controlled, edits can be prevented or tracked and documentation can be fully done online- without depending on native tools like MS Word, PowerPoint, Excel or Open Office.
Scalefusion Content Management enables enterprises to leverage the capabilities of Google Drive where IT teams can enable resource sharing on remote devices by publishing Google Drive links on the devices.
6. Teamwork – Project Management
Maintaining business continuity during remote working is critical. Productivity can see a huge slump, impacting project completions and adhere to deadlines. Teamwork project management brings visibility and accountability to remote teams, helping to stay on the schedule, from planning to delivery by centralizing project information, customizing workflows, collaborating effectively and tracking results. Teamwork helps accelerate productivity no matter where your teams are working from!
7. Miro – project conceptualization
Creating better products- who doesn’t want that? Miro is that tool for innovative teams, budding entrepreneurs and startup enterprises that are continuously brainstorming new ideas and want a canvas to put them in perspective, while working remotely. With Miro, telecommuting innovators can quickly sketch blueprints and ideas virtually, collaborate with teams and discuss business models and challenges, make use of ready-made templates, test out value propositions and set things in motion for agile teams. Remote working should clearly not stop innovation!
8. JIRA – Ticketing and Tracking
JIRA is a well known and loved issue tracking software that is used by enterprises across the globe. It can be used for sprint planning, progress tracking as well as issuing support requests- to upheld efficiency across the organization. Scalefusion Remote Cast that empowers IT teams to remotely troubleshoot devices for reducing device downtime also enables JIRA ITSM tool integration on the Scalefusion dashboard to create context-aware support tickets. Combining the power of these two remarkable tools ensures IT productivity, without a doubt.
9. Mural – digital whiteboard
Be it creative tasks such as design, development or agile working styles- a lot depends on whiteboards! Mural helps in remote teams working and collaborating on a whiteboard virtually just like they would, in a conventional office environment. It is a great tool that helps teams come together- plan, brainstorm and prioritize tasks on a visually appealing online whiteboard. They also have extensive ready-to-use templates for mind-mapping, design sprints and more.
10. Keka – everything HR
One of the most undervalued enterprise warriors that help in facilitating remote working is the HR team. While the entire workforce moves to ‘work from home’ the HR teams have to continue monitoring of employee attendance, work timings, leaves and time-offs, facilitating timely payouts and documentations. Keka HR helps in achieving all this along with providing HR teams the functionalities to drive employee engagement, celebrate work anniversaries, birthdays and other work milestones- virtually!
The global remote working phenomenon was sudden and unforeseen. But it has also made enterprises realize the power of technology to continue even in adverse times. With these 10 remote working tools, sailing through these times is possible while also being future-proof!
In the on-going situation, where almost all the businesses are being operated from home or satellite, it is in the best interest of business owners to ensure that the tasks and productivity doesn’t get hampered. Work from Home option can be beneficial for the employees but can be a bit challenging for the employer. To overcome this challenge, there are certain tools available in the market that can help you monitor actual time on any & all tasks performed by each employee. These tools provide you with the raw data that is required to interpret the results on a case-by-case basis.
Let’s have a look at different apps that support easy access to all the employees working from home :
1. Team Collaboration Software
You can go for team collaboration software if you desire to enable communication across different teams in a fast and reliable way. By using this software, remote teams can collaborate on projects, share essential files and process docs, share status updates, and can do lot more other tasks. There are a variety of apps available in the market that facilitate this feature. Some of the best examples of these apps are:
These apps function as central hubs for team communication, collaboration, and knowledge sharing requirements.
2. Video Conferencing Software
Video conferencing software is the best alternative when your team requires regular brainstorming or daily standups. Maintaining connectivity is the most critical aspect when it comes to WFH. Screen sharing is one of the best ways to connect remotely. This feature is viewed as an immediate use case by the users of video conferencing software. Additionally, such software also facilitates screen-recording for important internal and external meetings.
3. Time Tracking Software
While offering WFH options to employees, businesses need to know what task has been completed and in what time period. However, employees don’t want to have constant check-in by the employers and might get uncomfortable at times. In such cases, time tracking software proves to be of great help. Implementing a time tracking tool could not only be the best resource to evaluate employee productivity but also holds employees accountable for their tasks. From the employee’s front, time tracker software could be best used while sending invoices to payroll. Hence, both parties could benefit from a time tracker tool and function together for investing the right amount of time, along with maintaining productivity.
4. Cloud Content Collaboration Software
Cloud content collaboration software helps everyone in your team to succeed in their jobs by storing all the essential files, docs, and information on a single platform. While working remotely, it is crucial that each member of the team can access all the needed data & information from anywhere. Cloud content collaboration software authorizes project stakeholders to share and edit files with their mobile teams. This tool also helps you to store different versions of all of your data and provides control permissions to make sure that everyone gets access to only the things that are needed to them. Additionally, cloud content collaboration software also enables you to view history to see who changed what.
5. Endpoint Protection Software
While working from home, one of the most crucial aspects is the internet connectivity and the security of web activities. This can be a challenge while working with distributed teams. By leveraging this software, any content has to pass through several layers of detection and prevention features before a data breach takes place. Additionally, crucial security updates and scans can be performed in real-time by IT teams with the assurance that all of the data is completely protected and secure.
Picking the right software while offering the WFH option to employees is most crucial for any business. It is recommended that companies start utilizing the above-mentioned software to ensure their productivity is not impacted.