The pandemic has brought us to the time where work from home is the moment of the truth. Almost all organizations have either started or are looking to get started with work from home facilities for the employees as much as possible. The biggest challenge in work from home culture is to maintain the productivity of the employees and to get things done accurately at the right time. This is where the employee monitoring system comes into the picture.
Employee monitoring exceeds limits of the core time tracking functionality of tracking clock-ins and clock–outs or handling schedules and workloads.
I have enlisted some of the best employee monitoring software that includes excellent features such as keystroke logging, location tracking, and screenshots to full-blown draconian monitoring platforms.
Let’s explore the best employee monitoring software available in the market that could assist your organization during work from home:
Teramind Review is one of the best and leading employee monitoring software. The most efficient part of this tool is the combination of competitive prices with a sophisticated feature set.
ActivTrak is an affordable, user-friendly employee monitoring software. This tool controls omniscient supervision in favor of employee productivity metrics and team behavior analytics.
VeriClock is an employee monitoring software that provides a complete set of time tracking solutions to its users. This tool is a customizable, expandable, and affordable business solution for businesses of all sizes.
Interguard is one of the most efficient customizable employee monitoring software. This tool even includes a wide range of data sources and monitoring tools, along with a set of add-on modules. Although its user interface lacks some of the features, InterGuard offers robust keyword tracking and intuitive wizard-based experiences for generating automated reports and notifications.
5. Time Doctor:
Time Doctor provides a full range of employee monitoring solutions, including project management, time tracking, and employee monitoring services. This tool excels in delivering robust employee monitoring functionality to its clients. Time Doctor generates invoices directly within the app and provides multiple integrations with software like Asana.
Hubstaff provides extensive and easy to access employee monitoring services and solutions to its clients. This tool displays all the information on how employees are handling projects, on-time submissions, and their productivity.
7. StaffCop Enterprise
StaffCop Enterprise is one of the most powerful employee monitoring solutions that offer a comprehensive set of data accumulation, user tracking, and reporting tools.
8. Veriato 360
Veriato 360 is an old player in the employee monitoring tool market. This platform provides a complete set of data gathering, excellent reporting, automated incident response, and powerful screen capture features. Veriato 360 is a user-friendly tool that provides deep insights by closely scrutinizing employee’s tasks.
9. DeskTime Pro
DeskTime Pro is one of the most affordable and easy-to-use employee monitoring solutions. This tool is an exceptional combination of time and project tracking features. Moreover, it is one of the most efficient productivity-focused application monitoring tools. DeskTime Pro offers a plethora of customization abilities.
10. Work Examiner
Work Examiner is an employee monitoring software that provides a complete range of solutions inclusive of core data sources and tools. The platform also includes automation and customization ability to get the job done for on-premises oversight.
All the leading employee tracking software are listed above. Explore the above table to analyze the features of each software. Pick the employee monitoring software that best fits your requirements.
Remote work is the future. But why?
One of the most used explanations for this is the “access to global talent”.
Let’s say that you are running short on employees. Your HR department puts out a post with an attractive job description seeking professionals.
It’s completely possible that the candidates you have shortlisted for the said position might not be the perfect fit. A better candidate might be from a different city or country or even continent!
The main idea of remote work, besides other collateral benefits, is not to miss out on global talent who can help you take your business to the next level.
Having said that, there are multiple challenges companies face when working with a remote team. In this guide, I will list out tips & tools you can use for different aspects of remote working:
There are multiple things to check before hiring a candidate. And when it comes to hiring a remote candidate, finding and interviewing are two key aspects!
One of the things that you must ensure when seeking a candidate is how well their vibe aligns with your company values & goals.
Experts say that there are many verbal & visual clues you can look for to know if a candidate is enthusiastic about working for you. This is why video calls make for better screening platforms for candidates that normal phone calls.
Fun Fact: Video Interviews are 6x faster than phone interviews.
We will be talking more about video calling platforms in the upcoming sections
Creating an engaging job description and posting it in the right places is important. Here are a few tools you can use to find eligible remote candidates for your company.
Better Team can actually write a job description for you and post to multiple platforms like LinkedIn & Monster at the same time. It also allows you to add a job dashboard to your website too!
This tool allows candidates to record their video answers on their own time. This makes the entire screening process easier for you.
Key Takeaway: Using video calls for remote interviewing. Prepare a pre-offer checklist to select the fittest candidate of the lot.
How to remotely manage your project?
Remote Project Management demands more agility and proactiveness. It becomes very crucial to keep a close tab on the progress of your project and task allocation to your team members.
It is advised to spend time planning your project execution before sharing it with your team.
Document everything you know and expect from your project. You can narrow it down to include things desired colors, fonts, outcomes, and samples.
The more closely you describe your project, the better will be the final product!
Tip: Use Google Docs to create a strategic document for your project. Segregate it as per individual modules of your project. Don’t forget to include references you like your remote team.
Here are a few tools you can use to efficiently manage your project when working with a remote team.
Create task boards for each module of your project. Use them to manage your entire project. See who’s working on what tasks and when they are due!
Asana is one of the most popular project management tools used by companies like Uber. Create your project tasks, ensure communication and track team progress using this tool.
Key Takeaway: Document every aspect of your project and share it with your team. Use project management tools to allocate tasks and keep track of the execution.
Enterprise mobility and digital transformation, along with mobile penetration has truly transformed workspaces. The unprecedented times that pushed the world into the new normal of remote working has highlighted the importance of online tools and software. The shift has been easy for the enterprises that were already making use of these on a day-to-day basis to simplify tasks and for the ones that weren’t the shift is urgent and inevitable.
Following top 10 software/tools I believe that enterprises love and recommend.
1. Scalefusion - Remote Working Software
Scalefusion suffices the most elemental need of remote working- managed mobility. With Scalefusion, enterprises hesitant to enable remote working, use of personal devices at the workplace or shying away from leveraging digital devices for enhancing business operations can be assured. Scalefusion MDM enables IT teams to provision devices remotely- brand new devices can be directly shipped to the employee or employee’s devices can be made ‘work-ready’ with security, business apps, remote troubleshooting and more. Scalefusion essentially serves as the first elemental effort for making remote working possible.
Further, Scalefusion Eva communication Suite enables remote teams to have consistent communication and collaboration over text messages, VoIP and cellular calls and group chats.
2. Zoom - Virtual Meetings
No brainers- Zoom has been probably the most popular app that the world has used during the times for social distancing, remote working and remote learning. Working or not- everyone has attended at least one zoom call during the first half of 2020. For enterprises, Zoom is a great way to host virtual meetings, helping employees connect, engage and discuss, face-to-face. The meetings can be attended from a phone app or computer and are secured with a unique meeting ID and password. The enterprise version of zoom doesn’t have a cut off time for the meetings and also offers the brand new Zoom Virtual backgrounds to make backgrounds look pretty in the meetings to add a splash of color to an otherwise mundane, make-shift ‘home office’.
3. Calendly – meeting scheduling
Wasn’t catching up with someone for a work discussion or a coffee break a lot easier when you were working under the same office space? You could know who’s in, then drop a message on your internal communication suite or simply walk up to their desk and schedule a meeting. With remote working and flexible work timings, meetings can often overlap with other meetings or personal commitments. With Calendly, the meetings can be scheduled in the available time slot- be it with your coworkers or with your customers. Calendly helps in reducing the cognitive load caused by overlapping meetings, helps plan meetings across time zones and connects the schedule with other work apps.
4. Fellow - team and meeting management
While we are at meetings, one of the most important traits of agile teams is the SCRUM or daily standups. These meetings can help in deriving an overview of tasks accomplished, progress achieved and is a great space to discuss any roadblocks. Fellow helps leaders and team managers achieve more with these meetings. Managers can have 1-1 meetings, create to-do lists with reminders, list down talking points, record action items and assign tasks to team members. All of this without Fellow, is honestly easier said than done!
5. Google Drive – collaboration and file sharing
When it comes to remote working, file exchange and collaboration is one of the most important elements that heavily defines productivity. Employees need to have quick access to resources and Google Drive helps in quick file sharing without putting a cap on file size, unlike email. Sharing can be strictly controlled, edits can be prevented or tracked and documentation can be fully done online- without depending on native tools like MS Word, PowerPoint, Excel or Open Office.
Scalefusion Content Management enables enterprises to leverage the capabilities of Google Drive where IT teams can enable resource sharing on remote devices by publishing Google Drive links on the devices.
6. Teamwork – Project Management
Maintaining business continuity during remote working is critical. Productivity can see a huge slump, impacting project completions and adhere to deadlines. Teamwork project management brings visibility and accountability to remote teams, helping to stay on the schedule, from planning to delivery by centralizing project information, customizing workflows, collaborating effectively and tracking results. Teamwork helps accelerate productivity no matter where your teams are working from!
7. Miro – project conceptualization
Creating better products- who doesn’t want that? Miro is that tool for innovative teams, budding entrepreneurs and startup enterprises that are continuously brainstorming new ideas and want a canvas to put them in perspective, while working remotely. With Miro, telecommuting innovators can quickly sketch blueprints and ideas virtually, collaborate with teams and discuss business models and challenges, make use of ready-made templates, test out value propositions and set things in motion for agile teams. Remote working should clearly not stop innovation!
8. JIRA – Ticketing and Tracking
JIRA is a well known and loved issue tracking software that is used by enterprises across the globe. It can be used for sprint planning, progress tracking as well as issuing support requests- to upheld efficiency across the organization. Scalefusion Remote Cast that empowers IT teams to remotely troubleshoot devices for reducing device downtime also enables JIRA ITSM tool integration on the Scalefusion dashboard to create context-aware support tickets. Combining the power of these two remarkable tools ensures IT productivity, without a doubt.
9. Mural – digital whiteboard
Be it creative tasks such as design, development or agile working styles- a lot depends on whiteboards! Mural helps in remote teams working and collaborating on a whiteboard virtually just like they would, in a conventional office environment. It is a great tool that helps teams come together- plan, brainstorm and prioritize tasks on a visually appealing online whiteboard. They also have extensive ready-to-use templates for mind-mapping, design sprints and more.
10. Keka – everything HR
One of the most undervalued enterprise warriors that help in facilitating remote working is the HR team. While the entire workforce moves to ‘work from home’ the HR teams have to continue monitoring of employee attendance, work timings, leaves and time-offs, facilitating timely payouts and documentations. Keka HR helps in achieving all this along with providing HR teams the functionalities to drive employee engagement, celebrate work anniversaries, birthdays and other work milestones- virtually!
The global remote working phenomenon was sudden and unforeseen. But it has also made enterprises realize the power of technology to continue even in adverse times. With these 10 remote working tools, sailing through these times is possible while also being future-proof!