Best Event Management Software
Are you trying to find top event management software for your business? Acquire the list of top event planning software available in the market at GoodFirms with verified client reviews. Integrating the right event management tool in your business system can increase the engagement from social media platforms exponentially. The automated email outreach, smooth snapshotting of events calendar and natural increase in professionalism are some compelling benefits of an event management system. In need of one? Just go through the below rundown of top event management software by GoodFirms and choose the one best event management platform that fits you best.
List of Online Event Management Systems | Top Event Planning Software
OpenConferenceWareOpenConferenceWare is an open source web application for events and conferences.
OpenConferenceWare is an open source web application for supporting conference-like events. This customizable, general-purpose platform provides proposals, sessions, schedules, tracks, user profiles and more.we hope to empower other people so they can better organize and participate in more events that support free sharing of information, open society, and involved citizenry. ... read more about OpenConferenceWareFree versionAvailable50% in Event Management Software
VSIS ConfToolConfTool: Conference Management Software
ConfTool is a Web-based event management system developed to support the organization of academic conferences, workshops, congresses and seminars.The standard version VSIS ConfTool was designed for smaller events with up to 150 participants. It is an open/shared-source system available under different licenses. ... read more about VSIS ConfToolFree versionAvailable33% in Event Management Software
AttendizeTicket selling and event management platform.
Attendize is an Open-source ticket selling and event management platform and is everything you need for a successful event. Attendize has a wide array of features aimed at making organizing events as effortless as possible. ... read more about AttendizeFree versionAvailable33% in Event Management Software
CODOpen Source Event Management.
COD is Conference Organizing Distribution, for building conference & event sites in Drupal. ... read more about CODFree versionAvailable100% in Event Management Software
OpenconfPeer-Review, Abstract and Conference Management.
Abstract Submission, Peer-Review, and Event Management. On your server or ours. Used by thousands of events and journals in 100+ countries and 15+ languages known for its ease of use, clean interface, and outstanding support. ... read more about OpenconfFree versionAvailable100% in Event Management Software
ShowTimeMobile App for Associations & Event Management
ShowTime – Mobile Event Management App Platform. ShowTime is the professional preference of every event organizers seeking for an comprehensive yet simple app solution to engage event audience and increase ROI. Our fully feature-rich native app will enhance your event experience with highly customizable & intuitive features, helps you get the most out of your event in a cost-effective way. Selec ... read more about ShowTimeContact vendorN/A34% in Event Management Software
MeetingHandThe Most Efficient & Easy-to-Use Online Event Management Software
MeetingHand is an online event management software which provides great solutions for event planners all around the world. MeetingHand helps event organizers create their event websites and mobile apps, manage registrations, bookings, payments, abstract and more. MeetingHand is an award-winning company, headquartered in the United States. The software has a user-friendly design, transparent prici ... read more about MeetingHandFree versionAvailable100% in Event Management Software
HubbA Better Way to Manage Your Events & Conferences
Hubb helps you tame the chaos of event management by giving you a single place to collect, manage and market your event's content, from sessions to speakers, to sponsors and exhibitors. With Hubb's award-winning platform, you can manage your event content in 2/3rds less time and get your event to market 29% faster! ... read more about HubbContact vendorAvailable50% in Event Management Software
ExplaraProfessionals Increasingly Choosing Explara For Event & Membership
Startups to SMBs, the work that goes behind the scene is tremendous, delegation and execution can get tough, and growth suffers. This is why Explara is increasingly chosen by professionals to solve. We have been in the event industry since 2008, heads down hard working and helping to shape the event industry! Launched in 2008, pivoted in 2009 and re-branded in 2013, explara.com has been serving 10 ... read more about ExplaraContact vendor14 Days50% in Event Management Software
SplashYour end-to-end event marketing technology.
Splash is a technology company that powers advanced in-person marketing programs for the worlds leading brands. More than half of the Fortune 500 use Splash to streamline event marketing execution and optimize performance. From simplifying event asset creation to capturing attendee insights and measuring event impact, Splash enables marketers to reach and connect with target audiences in-person, e ... read more about SplashContact vendorN/A50% in Event Management Software
BoomsetAll-in-one platform to simplify events and create powerful experiences
Boomset is a leading event technology provider for simple entry management solutions. The contemporary and intuitive turn key system is GDPR-compliant and includes self-check-in, on-demand badge printing, facial recognition, session management, RFID tracking, lead retrieval, reporting, on-site services and more. ... read more about BoomsetContact vendorN/A33% in Event Management Software
Grenadine Event PlannerAll-in-one professional event software made easy
Software and mobile apps geared towards conference organizers to help plan and their events. Make your team's life easier by using a SaaS tool to assist you in the planning process. Plan and organize your conferences, events, and meetings and register your guests. Keep track of speakers, participants, venues, rooms, and equipment. View activity in real-time and make last-minute adjustments, even d ... read more about Grenadine Event Planner$79.95 Per Month14 Days100% in Event Management Software
CertainLeading enterprise event automation software for data-driven marketers and event professionals.
Certain is the leading enterprise Event Automation platform that helps data-driven marketers and event professionals integrate high intent buying signals from events into marketing campaigns to improve sales and marketing results. From field events to conferences and mobile to managed meetings apps, Certain supports marketers with the technology they need to unlock customer insights. ... read more about CertainContact vendorN/A100% in Event Management Software
zkipsterEvent Management Software for the World's Best Events
zkipster is the check in and event management software for the world's best events. Event professionals use zkipster for fast, reliable, and secure guest check in, custom online invitations, and smart event analytics. ... read more about zkipster$199 Per MonthN/A100% in Event Management Software
Fonteva EventsComprehensive, yet intuitive events management software built on Salesforce.
Events Management Software for Salesforce users. Built 100% native to Salesforce, Fonteva Events lets you manage all your events, large or small, free or paid, for just one annual fee. In addition, there is no software to install and you get three free upgrades per year. ... read more about Fonteva EventsContact vendorN/A100% in Event Management Software
MomiceProfessional event software
Momice all-in-one event software helps you get the most out of your events. Present your visitor with a supreme experience, while saving time and making less mistakes. Momice software contributes to the organisation of valuable and professional events. Everybody can easily create an event website in the style organisation or event, send out invitations, automatically keep track of registrations, s ... read more about Momice$2300 Per YearN/A50% in Event Management Software
Configio EventsYour 1 trusted partner for all event management solutions
Meet Configio: one robust platform with everything you need to effectively manage your events. This award-winning platform allows you to create, manage and customize individual and group registration rules, your registration website, automated marketing campaigns, surveys, analytics and learning resources. Configio puts you in the driver seat by giving you the ability to configure every aspect of ... read more about Configio EventsContact vendorN/A50% in Event Management Software
NVOLVWe make events better!
Engage your event attendees with NVOLV's event engagement mobile app. Join an elite group of leading organizations and brands who trust our mobile app to boost the networking capabilities, educational depth, and attendee experience at their events. Whether you're organizing a corporate event, festival, trade show, or conference; NVOLV offers a simple and beautiful experience that is like no other. ... read more about NVOLVContact vendorN/A50% in Event Management Software
SocioBest event management software for gamifying in-person attendee engagement
Socio makes it easy and affordable to create branded, fully customizable event apps for conferences, trade shows and events. Easy for attendees to use. Hard for them to stop using! Your app will be a one-stop shop to help your attendees get the most out of your event. They can select and create a personal agenda to effortlessly navigate through the event. Powerful social networking tools enhance e ... read more about SocioContact vendorN/A33% in Event Management Software
Event FarmBest event management platform for measuring offline efforts
Event Farm is an end-to-end solution that provides invitation, registration, check-in, and event activation technologies (including wearable tech) designed to help you promote, engage and understand your targeted audience. Our tech was thoughtfully designed for companies to lead with their brand, not ours. From designing modern and sleek mobile responsive event websites to guest list segmentation ... read more about Event FarmContact vendorN/A50% in Event Management Software
123SignupTogether, we build better experiences with unlimited possibilities.
Event Manager gives you the complete event registration solution needed to manage your event with ease. Build specialized event pages, instantly accept event registrations and payments securely online, create multiple sessions with capacity controls, send targeted emails to attendees, and so much more. Event Manager even seamlessly integrates with your website, preserving your identity. Request a ... read more about 123SignupContact vendorAvailable50% in Event Management Software
ACTIVE NetworkMaking the world a more active place — together.
ACTIVE's registration management solutions offer you much more than online race registration. Our technology will help you create a great experience. From driving new participants to marathons, to offering parents easy camp registrations for summer, to solutions that help fill sports league rosters, we are with you from start to finish. ACTIVE is the most robust, one-stop-shop on the market with t ... read more about ACTIVE NetworkContact vendorN/A25% in Event Management Software
Event AppCustom Apps for Events, Trade Shows and more
Event App by All In The Loop, an industry leading event app platform with event registration and lead retrieval. Custom event apps supporting some of the largest and most high-profile events around the world. Conference apps for networking and matchmaking at corporate events with unrivaled customer support and project management. All In The Loop has been the first in the business to create new fea ... read more about Event AppContact vendorN/A50% in Event Management Software
AttendWe build event and experiential tech
Attend is transforming the way Marketing and Sales teams approach in-person interactions at events. Our Revenue Event Marketing platform makes it easy to target and attract the right attendees, maximize face-to-face interactions, and drive timely follow-up to accelerate pipeline and drive revenue. Attend turns attendees into prospects, prospects into customers and customers into lifelong loyal pro ... read more about AttendContact vendorN/A100% in Event Management Software
AttendifyEvent technology for the entire attendee experience
Build successful events and long-lasting customer relationships with Attendify, a trailblazer in SaaS-based event technology. The first to market an event app with private social networking features, the company is dedicated to innovating solutions that bridge the gap between event marketing and digital marketing. Its continually growing product suite puts event data to work, boosting your organiz ... read more about Attendify$999 Per YearN/A33% in Event Management Software
AzavistaAll-in-one Event Management Solution
Azavista is a solution for corporate event organizers who are aiming to streamline their event planning processes. We offer a complete set of event technology solutions suitable for any event in your calendar that will help you increase efficiency, improve communication and productivity and enhance attendance. Through a wide set of modules and functionality, users can set up multiple events, inte ... read more about AzavistaContact vendorN/A50% in Event Management Software
Conference TrackerPowerful Event Registration and Tracking Solution
Cloud-based conference and event management system with excellent support. Features include: Online registration & payment, exhibitor registration, badge generation, conference check-in, VIP arrival notification, session attendance tracking, attendance credit calculations, communication, attendance certificate generation & delivery, surveys, conference analytics, and more. Optional attendee app an ... read more about Conference TrackerContact vendorN/A50% in Event Management Software
EventGeekSimplify event management
EventGeek is a web + mobile platform for events project management and ROI tracking. Plan & track expenses for budget reporting. Streamline communication with sales & marketing teams. Capture leads, book meetings and sync with Salesforce and CRMs. Integrate with Outlook and Google apps. Manage checklists with due dates, assignee's and email notifications. Eliminate data entry. EventGeek keeps your ... read more about EventGeek$195 Per MonthAvailable33% in Event Management Software
EventivalThe World’s No. 1 Film Festival Management Software
Eventival handles the entire FILM FESTIVAL life cycle: from the call for submissions through reviewing, selection and scheduling (films or artists); all aspects of the hospitality and accreditation process, to the preparation of festival materials and web synchronization. Are you NOT a FESTIVAL? Select only the features you need, whether it is delegate & participant registration, event invitation ... read more about Eventival$3000 Per YearN/A33% in Event Management Software
EventMobiCreate a better Event Experience
EventMobi provides event planners and marketers with the most customizable event app on the market. Our award-winning event technology includes powerful features such as in-app messaging, live polling, notifications, gamification, group discussions, event activity feeds, digital signage, surveys, analytics and more. And best of all, our event app will reduce your event costs and environmental foot ... read more about EventMobiContact vendorN/A25% in Event Management Software
EROnlineEasy to use Online Registration Software
erOnline solves all your event registration needs! You get totally customizable online forms, your own designated project manager, your choice of supported payment gateways; DIY tools for scheduling, managing registrations and sending tracked targeted Emails, real time reporting, full range badge printing and onsite options. erOnline is part of the EventRebels event management software suite for s ... read more about EROnline$500 Per YearN/A50% in Event Management Software
EventsforceYour event technology partner for experiences that matter
We are global experts in event management software. We specialize in working alongside performance-driven professionals to deliver greater efficiencies, exceptional events, and sustainable business growth. At Eventsforce, we care that you succeed, and that technology alone is not enough to deliver sustainable results for your business. Our unique collaborative approach aims not just to enable but ... read more about EventsforceContact vendorN/A50% in Event Management Software
Expo LogicInnovative Event Management Software
The Event Tech Group within Community Brands was formed out of a desire to bring together the top event technologies in the industry to create an integrated suite of solutions with the goal of maximizing efficiency, streamlining data flows and improving ease of use for both the event planner and the attendee. Our focus on comprehensive integration and on-going development of leading-edge event sol ... read more about Expo LogicContact vendorN/A33% in Event Management Software
GEVMEGreat Events Made Easy
GEVME is a SaaS cloud-based platform that provides an integrated event solution for greater event registration, ticketing, email marketing, onsite preparations, etc., offered to various industries and businesses. Automate scoring, reporting, tracking the event leads, surveys, website building and many other options are available to organizers with no specific skills required for successful technol ... read more about GEVME$250 Per Month14 Days50% in Event Management Software
Buyers' Guide To Event Management Software
Events are significant for a business. Whether it is a suppliers' meet, product launch, employees' celebration, exhibition, or any other business event, such gatherings play a significant role in the growth of businesses regardless of their size and type.
Just like the task of conducting events is vital for your business; planning them effectively is also critical. Unsuccessful events can do more harm than conducting no events at all. To make that happen, organizations use online event management software, which can ensure the flawless management of the event, starting from registering attendees to collecting post-event reviews of the attendees.
Whether you are an event management company requiring to organize events for your clients, or a business organization looking forward to managing events on your own, this buyers’ guide to event management system can help you in selecting the right event management tool enabling you to make your event successful.
In this buyers’ guide to event management software, you will get to know -
- The basic information about event management tools
- The significance of technology in today’s competitive event management industry
- The features and capabilities you should look for while selecting an event planning software
What Is Event Management Software?
An event management software helps organizations in automating the entire process of planning & organizing, promoting, and analyzing business events. The event management tools can organize event registration, keep track of the attendees, automate ticketing & seating arrangements, plan hotel & travel booking, venue selection, manage onsite operations, and analyze the success or failure of the event.
The event management system aids various complex activities related to event planning like acquiring necessary permissions, managing transportation and parking, arranging media facilities, decor, security, catering, and all the services provided by third-party vendors. Basically, it ensures systematic planning & execution of the event, ensuring its success in terms of revenue generation and growth of the business.
Evolution of Event Management Software
We have always found new ways to get things done quickly in a simple way using technology in all the facets of our life. Similar to other industries like banking, shopping, manufacturing, technology has been successful in automating tasks in the event management sector also.
Before the 1990s, event managers used to utilize hand-written registration processes, and mail invitations in the form of hard-copy using postal or courier services. After the year 2000, when the use of the internet became common, the invitations were sent through email. The information about the attendees, venue, third-party suppliers, etc., was maintained using spreadsheets. But, due to the hassle of juggling between different spreadsheets, having no access to real-time information because of using manual methods, the event management processes lacked precision and accuracy, resulting in the event failures. The failure of an event ultimately causes a substantial financial and reputational loss to the business.
To eliminate the mismanagement of the events and ensure flawless execution of the event management process; the event management solutions were introduced in the market. Now, there is a wide range of event planning platforms available, which have made it possible for the event planners to automate the entire event management process, and gain access to up-to-the-minute information about the event and external factors affecting the event. The use of online event management systems now not only ensures the completion of the event in a much more organized manner than in the past but also helps in analyzing the success or failure of the event.
Types Of Event Management Software
Not all events are the same, nor are their requirements. Moreover, all the businesses don't work the same way, and so there is no one-size-fits-all situation when it comes to the event management system. The type of event management tool is based on four aspects - Deployment, Device/Platform, Cost, and Functionality. Let's dive into the details.
Open Source Event Management Software - This type of event management tools are usually free and easy to customize as its source is free to the public. The free and open source event management software suits those who have specific requirements. It requires on-premise deployment, and so you need to ensure that you select this type of event management tool if you own a server to host the software.
Cloud Based Event Management Software - Contradictory to the open source software, the cloud based event management software, also known as SaaS based event management system doesn't require on-premise hosting. The software is hosted on the cloud. The data stored on the cloud securely is easily accessible from anywhere at any time.
Web-Based Event Management Software - This type of event management tool can run on web browsers, and if designed responsively, can work on browsers on mobile devices.
Event Management Apps - The event management app needs to be downloaded on smartphones, iPads, or Tablets to make it function. It cannot run on browsers using a desktop or mobile device.
Free - There are several free event management software available, but they might include limited features or may not be scalable enough to grow with your business. So, you need to ensure that the free event management system you are selecting includes the features you require; otherwise, the free event planning software may prove to be expensive for your business in the long-run.
Paid - There are several cheap to expensive event management tools available. The price of the event management system may vary depending on the features and functionalities it offers. If you are not sure about the compatibility of the software with your business, it would be better to go for a free trial it offers. In that case, you can try using that software for a specific time, and save yourself from investing in an online event management software that doesn’t suit your specific requirements.
All-In-One Event Management Software - This type of event management solution comes to manage an event systematically and accurately. Starting from event planning to executing; an all-in-one event management system automates all the tasks required to make an event successful.
Venue Selection Software - Venue selection software is specifically focused on the selection of the venue only. Using this software, the users can select the venue like a hotel conference room, outdoor party plots, or any resort for conducting their events.
Event Registration/Event Booking Software - This type of software is many times confused with the event planning platform. Event registration software is used for only registering the participants or attendees for the event. An event booking software allows event planners to register the attendees for the event, or allows participants to book their attendance for the event. But, besides event registration, this type of software doesn’t automate the other processes of the event.
Leads Generating Software - Though this type of software is not considered solely for event management, it is useful for organizing the events. The sales representatives use this software for generating leads for their events like conferences, trade shows, seminars, etc.
The Current Event Management Trends
Use of Mobile Applications
The use of event management applications has accelerated these days. It has become easy to check-in guests, make last-minute changes, and provide up-to-date information to the attendees on an instant basis using an event management application. It also becomes easy for the attendees to navigate through the venue, book a seat for themselves, and communicate with the organizers and other attendees. This makes the job of the event organizers extremely easy and saves the attendees from any confusion. The use of event management app has helped the organizations to cut down costs on printing the event material and eliminate help desk issues.
Social Media Integration
Social media platforms like Facebook, Linkedin, Twitter, etc., allow event organizers to share their event details and make the information available to a wider range of audiences. You would agree to the fact that social media is an efficient way to make anything famous. So, to use social media platforms for business advantage, the online event management systems allow social media integration, which automatically posts your event details to different social media platforms. This helps event planning apps to focus more on events rather than manually posting about the event on different platforms.
Personalization is critical to make an event engaging to the attendees. The attendees should get a feeling that the event is being organized for them, and that is possible only with the help of event personalization strategies. The event planning software available these days allows event planners to send out personalized invitations, emails, notifications, etc. Moreover, you can also print personalized seating labels for all the attendees, so that when they arrive at the event, they find their place easily labeled with their name. All this adds to wonderful event experience and is the major factor affecting the success of the event.
Using past data to plan future events is one of the major aspects considered while planning a business event. The feedback from the attendees helps in making the right decisions about the organization of an event. The analytical reports generated by the event planning tools tell you about the preferences of your target audience and thus help you in planning out better events for the future to ensure its success.
Event professionals hold a major responsibility for protecting the information about their attendees. The event software includes confidential information about the business, event, and attendees, which can be a goldmine for hackers. A little bit of negligence in the data security can cost a fortune to your business and event attendees. Ensuring that your event management solution includes high-end security features becomes highly essential.
Benefits Of Using Event Management Software
Eliminates Communication Gap
A single person cannot do event management. There is a team involved in managing a single event. If all the team members working on an event are not on the same page, there may be a lot of miscommunication and confusion occurring, which can cause mistakes throughout the event planning. The event planning software can eliminate such a situation, as it keeps the entire information relating to attendees, venue, catering, etc., at a centralized location, which can be accessed by all the team members and ensures that all the arrangements for the event are under control.
Makes Collaborating Easy
Whether it is about collaborating with team members or event attendees, the event planner makes it easy for you. It allows you to send automated emails & notifications to your attendees at one go saving your time and resources both. Moreover, it also allows attendees to collaborate to grab the additional information they require.
Enables Quick and Simple Event Registration
Using different software for event registration and planning can be a tedious task. Instead, if the event registration, payments, and planning the entire event is made using a single interface, it can save a lot of your time. An event management system allows the attendees to register their seat for the event and make payment for the same online. It also allows event planning apps to register the seat for the attendees on their behalf and make their job easier. As the event registration information is updated on a real-time basis, the event planners get the idea about the vacant seats and manage the event promotions accordingly.
Keeps Budget Under Control
By using event software, you have clear and constant visibility of the expenses being done for planning the events. In case, the expenses are going on a higher side for an event, you can control it on an initial basis itself, instead of realizing that you overspent for an event after its completion. This saves you from doing a lot of unnecessary expenses and ensures that you achieve your monetary goals.
Allows Managing Multiple Events
With an event management platform, you can manage multiple events simultaneously without any errors or confusion. Despite all events being different in terms of nature, attendees, etc., the event planner allows you to manage all the events from a single platform. You don't need to juggle between different excel sheets, registers, and files to manage multiple events at the same time; an event management system can simplify this job for you.
Facilitates Last Minute Iteration
While managing events, you might have experienced that many times there are last-minute changes to be done due to some internal or external problems. For example, if you have organized an outdoor conference, and all of a sudden it starts raining, you need to change the venue from outdoors to indoors. An event software can help you in managing these last-minute changes by updating all the participants, event planners, decorators, caterers, and everyone associated with the event about change in venue through automated notifications, and save yourself from embarrassment.
Helps in Promoting the Events
Promoting an event is highly significant to ensure maximum attendees are coming to the event. Without event planning tools, promoting an event on multiple platforms might become a tedious and time-consuming task. Using event management tools, you can easily design the marketing campaigns for different social media platforms, and execute them with high efficiency yielding guaranteed results.
Can Measure Event Success Accurately
The online event management systems can generate analytical reports that can measure the effectiveness of the event and its ROI accurately. Starting from event registration to feedback provided by the attendees, the event software studies the minutest detail. It comes up with accurate reports, which can help you make smart decisions for your future events. So, no more guess works, your event planning strategies would be based on accurate reports that help you in maximizing your ROI.
Features To Look For While Selecting An Event Management Software
The event planner that facilitates online registration makes it easy for the participants and organizers of the event. Through online registration forms, you can collect all the information about the attendees, including their payment details, which makes even the ticketing process easy.
The event management platform you choose should be able to send invitations automatically as soon as the participant fills up the registration form. Now, you don't have to manually check the details of each participant and send invitations through email and text messages on their phones.
Most of the time, the same workflow or process is followed for managing similar kinds of events. For example, the process followed in managing a conference in the past would require following the same process with some minor modifications. The event management tool you choose should allow you to set up the workflow for these similar kinds of events so that you don't miss out on any task and save your time.
Even if you have managed to organize an amazing event, it may become a liability to the business if its expenses go out of budget. An event planner you select should track the expenses of each event you are organizing, and notify you if the events are costing you more than a predetermined budget.
The event planning tools should allow you to store the contact information of your customers, event participants, third party vendors, and everyone related to the events you have organized and are going to organize. It should have easy to use search features so that you can access the information whenever required.
An event can be successful only if it draws maximum participation, and that is possible only with effective promotion of the event. The event management system you select should have features like email templates, bulk email/text messaging, etc., which can make people aware of the event and motivate them to attend it.
Social Media Integration
The event planner that is integrated with social media platforms can easily help you in posting updates and sharing content related to your event and grab the attention of a maximum number of audiences. This can increase the number of participants adding to the success of your event.
The analytical reports generated from your event management platform would help you in analyzing the success or failure of the event. You get answers to many questions about the engagement of the participants and revenue generated. This helps you to plan your future strategies relating to organizing events.
Post-event, it becomes necessary to get reviews of your participants so that you can improve your events for the future. The event management software should automatically send email or text messages to provide the feedback for the event they have attended and store those feedbacks in a database which can be easily accessed.
Factors To Be Considered While Selecting an Event Management Solution
The event management system should be easy to use so that you can avoid a waste of time and effort required in training your team members. Just ensure that the event management tool you select has a simple to use interface, drag-and-drop features, What You See Is What You Get (WYSIWYG) editors, etc. This would help you in getting things done quickly and improve the productivity of your projects.
Before selecting an event management software, you need to ask yourself: do you need to automate the entire event planning process or just be a part of it? The all-in-one event management system allows you to streamline the entire workflow of an event, starting from event marketing to the post-event survey. Whereas there are many solutions that can only look after event registrations, hotel & travel bookings, cost accounting, contact management, etc. Depending on your requirements, you need to invest in software, as buying the software with the functionality you don't require would not be a wise decision.
No business is stagnant, and neither is yours. It is evident that the event management requirements of any business changes with its growth. Today you may be planning small-scale events but can also be required to organize multiple events on a large scale simultaneously. In that case, you need an event management system that is scalable and can match the requirements of your business to help it sustain the competition.
Do you require your event management tool to fetch the data from the other systems you are already using like CRM, accounting software, marketing automation tool, etc.? If yes, then you need to ensure that it integrates well with those systems to get the value for money you are looking for.
Using a new event management software initially can require some training or support. Also, after using the software for some period, you may require support if you are using any particular feature for the first time, or in case any technical discrepancy occurs. In these situations, you need to be sure that the software provider offers timely support so that you don't get stuck up in the middle of organizing an event due to which you lose a client or face failure of the event. Check the users' reviews to select a trustworthy event management software provider.
Last but not least, the cost is the most important factor that you should be looking for while selecting your event management software. You need to ensure that the features of the event management system justifies the cost. Moreover, you also need to ask yourself whether the features offered by the software that you picked can be any use to your projects today or in the future? If not, then it is worthless to invest in expensive software. If your budget is a constraint, you can pick free and open source event management software, or else you can go for moderately priced with limited features or expensive software with advanced features, depending on your business requirements.
How To Ensure Successful Deployment Of An Event Management Software?
Buying event management software means bringing change to an organization. The team members are often so busy with their core responsibilities or tied up in their comfort zone that they don't use the new system. In that case, your investment in the new event management software can go to waste. The only solution is to encourage your team members to use the new event management software you have purchased using the below tactics.
- Motivate your team members by explaining the event management software's benefits.
- Make the guide to use the event management tool easily accessible
- Provide a thorough training session about using the software to your team members
- Encourage the top authorities also to use the software to access the information
- Stop delegating jobs or providing information in the form of paperwork or spreadsheets, instead insist on modifying and accessing all the task-related details through your event management software
How Much Does An Event Management Software Cost?
The cost of the event management software depends on the features, functionality, and deployment. Many event management tools are available, ranging from $1.6 one-time charges to $3000 yearly subscription. Depending on the budget and requirements, you can choose one. For example, ClearEvent is available for $9.95 monthly subscription charge, but GEVME is available for $250 monthly subscription charge. If you are interested in buying software with a yearly subscription, you can go for EROnline, which can cost you $500/year or Eventival, which can cost you $3000/year.
There are also event management tools with one-time subscription charges like InEvent, which can cost you $1.6 only and Meeting Application, which can cost you $500. Just evaluate the features carefully before investing in these event management tools. It would always be preferable to choose the software offering a trial period so that you can know well in advance whether it includes the features you require or not.
If investing an amount is not your idea at this time, you can also go for free event management software like EventTitans, Eventbrite, Social Tables, etc. Just go through these top free and open-source event management software to find the one you are looking for.
Upcoming Trends In Event Management Software Technology
Virtual and Augmented Reality
AR & VR has the potential to change the way we organize events and provide unique experiences to the attendees. The participants of the event can get the feel of how the event is going to take place before even attending it due to this technology. You can even make your attendees walk through the conference hall and show them their seats before the event. Using virtual reality and augmented reality in event management can be an excellent opportunity for the event organizers in terms of making their event innovative and improving the engagement of the attendees.
IoT (Internet of Things)
IoT refers to Bluetooth enabled devices communicating with smartphones. This technology has brought a revolution to many other business sectors, including the event management industry. With the help of IoT devices, you can make the check-ins to the events easier for the participants, notify them about the updates instantly, and many more real-time tasks. This can help in making your event much more happening and delighting.
When we talk about wearable devices, a few things that come into our minds are wristbands and smartwatches used in the health & fitness industry. But, now, there are many wearable devices in the form of smart badges, eyewear, earwear, clothing, etc., available, which can transform the way you manage your events and provide a unique experience to your attendees. Smartwatches and wristbands are already being used in event management for sending and receiving notifications about the events. Very soon, other wearable devices would gain technological improvements to be able to integrate into your event planning strategies.
The use of drones in events is already at the hype these days. The event management system connected with drones can help you in capturing the moments of the events on a real-time basis, advertise your brand, and also help the attendees in engaging with the event. But, as there are many laws about drones, it is always not feasible to use them at all places. Still, drones are gaining popularity, and very shortly would be the basic requirement of almost all the outdoor events.
Artificial Intelligence & Machine Learning
AI & ML are transforming the way the event management industry works. It can add significant value to the events, attendees, and vendors. Event management software incorporated with AI and ML can help in reducing the job of humans and automating the processes at an impeccable level. The most prominent example of this technology is chatbot through which you can attend to your event participants at any time without using a human mind. Besides that, it can streamline the event planning processes relating to finding best fits in venues, locate the right vendors for catering, decoration, etc., quick decision making, enhancing security, and many such advancements that can help you in planning live events in an excellent manner.
Why Refer GoodFirms’ List Of Event Management Software?
The event planning tools listed by GoodFirms’ team includes in-depth details of each tool with authentic reviews & ratings given by the users helping you to select the right one for your business. Many options being available online, it might be overwhelming to select one, so here are the reasons why you should refer to the list of event management software and planning tools suggested by GoodFirms.
- A thorough and systematic research-based approach is followed by intricately evaluating the latest technologies and trends used to build these event management tools
- The reviews and ratings by the users who have used these event management tools can help you in selecting the one that suits your specific requirements quickly
- GoodFirms includes a team of researchers having an in-depth understanding of the technology which has resulted in winning the trust of enterprise organizations located worldwide
The events taking place these days are far different from events that took place a decade back, and this is going to be continuously evolving. The reason behind this gradual transformation is digitalization and the use of event management technology. Ongoing advancements in event management software have played a tremendous role in helping the event planners to manage their events innovatively and make them successful. This has also been the reason behind the challenging demands of the attendees in terms of seamless experience before and after the events.
To meet the growing expectations of your event participants these days, it has become significant to use a competent and reliable event management system that can not only make your event successful but also sustain the reputation of your organization. We hope this buyers' guide has provided you comprehensive information helping you to select the event management software that can suffice your event management requirements and gain an edge over your competitors.