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When I Work

Build the Work Schedule in Minutes.

5.0 2 Reviews
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When I Work was built to serve the employee scheduling and communication needs of workplaces across a wide range of industries. We make scheduling staff easy for coffee shops, restaurants, customer service departments, retail shops, colleges, healthcare organizations, nonprofits, and many, many other types of workplaces. If you have hourly employees, we can help make scheduling, communication, and collaboration easier for you and your team.
When I Work is the market leader in shift-based workforce management software and delivers a powerful, employee-first experience. We give shift workers a voice that promotes fair scheduling and a place to better manage their work life—enabling them to make every hour they work more meaningful and more valuable.
When I Work is an easy way for businesses to schedule, track time and attendance, and communicate with their hourly employees. Put the schedule and time clock in every employee's pocket with free iOS and Android apps.
When I Work
2010
United States
  • Human-resources
1 Industry
  • English
1 Language

Screenshot & Video

1/3

LICENSING & DEPLOYMENT

  • Proprietary
  • Cloud Hosted
  • Web-based
  • iPhone/iPad
  • Android
  • Windows

SUPPORT

  • Chat
  • 24x7 Support

Training

  • Webinar

Knowledge Base

  • Help Guides
  • Video Guides
  • Blogs

When I Work Core Features

Time Clock

  • Attendance Management
  • Biometric Recognition
  • Leave Tracking
  • PTO Tracking
  • Task Management
  • Time Tracking

Employee Scheduling

  • Absence Management
  • Employee Management
  • Integration
  • Reporting/Analytics
  • Schedule Management
  • Scheduling Effectiveness
  • Shift Management
  • Time Management

Time Tracking

  • Alerts/Notifications
  • Employee Database
  • Overtime Calculation
  • Reports & Analysis
  • Timesheet Management

When I Work Pricing

Pricing Type

  • Per User

Preferred Currency

  • USD ($)

Free Version

  • Yes

Payment Frequency

  • Monthly Payment
  • Annual Subscription
Vendor pricing page
  • 14 Days Trial

Plans & Packages

Standard
$2.50 Per Month
Advanced
$6 Per Month
Features
  • This plan includes all the features from Standard plan

When I Work Reviews

5.0 2 Reviews
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When I Work, a robust time management solution that simplifies scheduling and workforce management for businesses.

Rating Breakdown

  • Ease of Use
  • Features
  • Customer Support
  • Overall Rating

Integrations

PayPal
Gusto

Switched from

Connecteam
7Shifts

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Review Summary

The features are very good and I am very happy with its capabilities. I got this software to keep track of how much time I am spending on a certain task at my job. And it does exactly what I needed. Its time clock and attendance tracking system are really very useful. Here I can set up shift reminders and notifications to ensure that my team members show up on time and avoid scheduling conflicts. All the functionality I desire for a time tracker is available in this software.

Which features have you used in When I Work?

Scheduling Software , Time Tracking Software , Employee Scheduling Software , Medical Scheduling Software

How long have you used When I Work?

5 Months

How frequently you use When I Work?

Daily

How do you find pricing of When I Work?

mid-tier

What do you like the most about When I Work?

I found everything easy to set up and was able to start using it right away. The reports it generated are great. It is very easy to use and affordable to various Industries. It integrates with payroll and accounting software

What do you like the least about When I Work?

There is nothing that this software needs to improve.

The software is very intuitive

Rating Breakdown

  • Ease of Use
  • Features
  • Customer Support
  • Overall Rating

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Review Summary

Oliver Bravo, founder and CEO of Best Lawsuit Loans LLC. You can use any part of my response, all of it, or none of it. We use "When I Work" and we love it. I will first go over the pros, and then the cons. 

It has a free version and premium version, which is good. I usually try to avoid programs that are completely free with no premium version, because usually with free software, you end up paying one way or another, whether it's through annoying advertising or having your information sold. I don't know if you heard about all the free anti-virus programs which were found to sell their users' data. 

Anyway, "When I Work" is free for up to 75 users, and then they charge a reasonable fee for more users. It works on all platforms, so whether your employee is on a Windows laptop or an iPad, it will work. It has very good notification functionality, it notifies employees that are scheduled or rescheduled so nobody misses anything. 

It has a picture icon for each employee. The picture icon has saved me a few times because it helps to identify who you are managing. For example, if you have Johns in the office, you won't confuse them with each other. It also adds a human touch, so you feel closer to your employees. 

The customer service agents are professional and they know the program very well. When I had a question, I emailed them and I heard back within minutes. This was during a holiday and I was surprised that they got back to me so quickly. The software is very intuitive. When I first opened it, I didn't have to read the manual, I just started working with it as if I have used the software for years. The developers are constantly updating it to fit users' suggestions. I suggested a feature a while back and the developers made that feature available a few weeks later. 

It cannot integrate with payroll. I wish it could. That's really the only con that I can think of, for my purposes

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