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Best Email Management Software

Our lives in the 21st century have become a focal point of information exchange. In this regard, email has taken over as our number-one mode of official communication. With over 110 billion emails exchanged daily - between businesses, consumers, or both - there is a chance that information clutter will lead to vital breaks in the communication link. Here, Email Management Software steps in to reduce the risk. 

What is Email Management Software?

As the name of this type of software suggests, the core functionality of Email Management Systems is to categorize, organize, manage, and respond to tremendous quantities of both inbound and outbound email. The email management tools also capture email details for later use, while businesses often rely on email management to respond to customer queries faster. Enhanced functionalities include email receipt categorization, email body analytics, and ticketing systems for archiving and responses. 

How Can You Choose the Best Email Management Software?

Selecting email management tools depends on many factors, including but not limited to the overall features offered, the organization’s size, and the software version’s price. Goodfirms’ list of email management software delivers the necessary information succinctly, easing your purchase decision.

Goodfirms conducts a thorough review and verification process before including any company in the listings. Some listings may involve fees. [How Goodfirms ensures trust]
Rankings updated: Dec 31, 2025
219 Software

List of the Best Email Management System | Best Email Software

  • Softaken IMAP to IMAP Migration Software

    Softaken​‍​‌‍​‍‌​‍​‌‍​‍‌ IMAP to IMAP Migration Tool makes it possible for users to conduct secure IMAP to IMAP Migration by simply transferring email data between different IMAP servers. With the help of this ... read more about Softaken IMAP to IMAP Migration Software

    Entry Level Price
    $99 One-time
    Free Trial
    7 Days
    Pricing Type
    Flat Rate
    60% in Email Management Software

    Features
    • Multiple Accounts

    Key Details
    Industries
    • Computer-software
    • Information-technology-services
    • Utilities
    Licensing & Deployment
    • Proprietary
    • On Premises
    • Windows
    Support
    • Email
    • Chat
    • Phone
    • 24x7 Support
    Training
    • Documentation

    Packages
    Pricing Type
    • Flat Rate
    Preferred Currency
    • USD ($)
    Free Version
    • No
    Free Trial
    • 7 Days Trial
    Payment Frequency
    • One-Time Payment
    Vendor pricing page
    Available Packages
    Personal
    $99 One-time
    Home
    $199 One-time
    Business
    $299 One-time
    Enterprise
    $499 One-time
    Visit website

  • WholeClear Mail Migration Software

    WholeClear​‍​‌‍​‍‌​‍​‌‍​‍‌ Mail Migration Tool is a professional email migration program that makes the email transfer between IMAP servers easy. It enables users to migrate securely from one IMAP server to another without ... read more about WholeClear Mail Migration Software

    Entry Level Price
    $49 One-time
    Free Trial
    Available
    Pricing Type
    Flat Rate
    100% in Email Management Software

    Features
    • Data Recovery
    • Multiple Accounts
    • Queue Manager

    Key Details
    Industries
    • Computer-software
    • Information-technology-services
    • Utilities
    Licensing & Deployment
    • Proprietary
    • On Premises
    • Windows
    Support
    • Email
    • Chat
    • Phone
    • 24x7 Support
    Training
    • Documentation

    Packages
    Pricing Type
    • Flat Rate
    Preferred Currency
    • USD ($)
    Free Version
    • Yes
    Payment Frequency
    • One-Time Payment
    Vendor pricing page
    Available Packages
    Professional
    $49 One-time
    Premium
    $299 One-time
    Visit website

  • 360airo

    Email management is essential for businesses handling high volumes of email communication. It allows teams to organize inboxes, track conversations, automate follow-ups, and ensure timely responses. With centralized inboxes, automation tools, and ... read more about 360airo

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Per Feature
    25% in Email Management Software

    Features
    • Data Recovery
    • Response Management
    • Signature Management
    • AI Features

    Key Details
    Industries
    • Automotive
    • Computer-software
    • Marketing-advertising
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    • Windows
    • Mac
    • Linux
    Support
    • Email
    • Chat
    • Phone
    • 24x7 Support

    Packages
    Pricing Type
    • Per Feature
    Preferred Currency
    • USD ($)
    Free Version
    • Yes
    Payment Frequency
    • Quote Based
    Vendor pricing page Get Free Trial
    Visit website

  • TrustVare IMAP Backup Software

    TrustVare IMAP Backup Software is a strong and trustworthy software designed to aid the user in the secure backup of their emails using various cloud sources. This advanced IMAP Backup software for ... read more about TrustVare IMAP Backup Software

    Entry Level Price
    $99 One-time
    Free Trial
    14 Days
    Pricing Type
    Flat Rate
    100% in Email Management Software

    Features
    • Archiving & Retention
    • Data Recovery
    • Multiple Accounts

    Key Details
    Industries
    • Computer-software
    • Information-technology-services
    • Utilities
    Licensing & Deployment
    • Proprietary
    • On Premises
    • Windows
    Support
    • Email
    • Chat
    • Phone
    • 24x7 Support
    Training
    • Documentation

    Packages
    Pricing Type
    • Flat Rate
    Preferred Currency
    • USD ($)
    Free Version
    • No
    Free Trial
    • 14 Days Trial
    Payment Frequency
    • One-Time Payment
    Vendor pricing page
    Available Packages
    Personal License
    $99 One-time
    Business License
    $299 One-time
    Enterprise License
    $499 One-time
    Visit website

  • Pegasus Mail Converter

    Stuck with old Pegasus Mail files that won't open in modern apps? DRS Pegasus Mail Converter is a powerful, user-friendly utility designed to migrate your legacy PMM, CNM, and PMI files into ... read more about Pegasus Mail Converter

    Entry Level Price
    Contact vendor
    Free Trial
    30 Days
    Pricing Type
    Per User
    100% in Email Management Software

    Features
    • Data Recovery

    Key Details
    Industries
    • Computer-software
    • Information-technology-services
    • Utilities
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Windows
    • Mac
    Support
    • Email
    • Chat
    • Phone
    • 24x7 Support
    Training
    • Documentation

    Packages
    Pricing Type
    • Per User
    Preferred Currency
    • USD ($)
    Free Version
    • No
    Free Trial
    • 30 Days Trial
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    • Quote Based
    • One-Time Payment
    Vendor pricing page Try Software Demo Get Free Trial
    Visit website

  • BitRecover PST to MBOX Converter

    BitRecover PST to MBOX Converter is a reliable and easy-to-use tool designed to help to convert PST files into MBOX format without any data loss in just a few clicks. The software ... read more about BitRecover PST to MBOX Converter

    Entry Level Price
    Contact vendor
    Free Trial
    Available
    Pricing Type
    Per User
    100% in Email Management Software

    Features
    • AI Features

    Key Details
    Industries
    • Banking
    • Bpo
    • Commercial-real-estate
    • Computer-networking
    Licensing & Deployment
    • Proprietary
    • On Premises
    • Windows
    • Mac
    Support
    • Email
    • Chat
    • Phone
    • 24x7 Support
    Training
    • In-person

    Packages
    Pricing Type
    • Per User
    Preferred Currency
    • USD ($)
    Free Version
    • Yes
    Free Trial
    • Available Trial
    Payment Frequency
    • One-Time Payment
    Vendor pricing page Try Software Demo Get Free Trial
    Visit website

  • TrustVare IMAP to IMAP Migration Tool

    TrustVare​‍​‌‍​‍‌​‍​‌‍​‍‌ IMAP to IMAP Migration Tool is one of the ways you can depend on to effectively manage your email migration. Any migration from one IMAP server to another will be supported ... read more about TrustVare IMAP to IMAP Migration Tool

    Entry Level Price
    $99 One-time
    Free Trial
    15 Days
    Pricing Type
    Flat Rate
    40% in Email Management Software

    Features
    • Multiple Accounts

    Key Details
    Industries
    • Computer-software
    • Information-technology-services
    • Utilities
    Licensing & Deployment
    • Proprietary
    • On Premises
    • Windows
    Support
    • Email
    • Chat
    • Phone
    • 24x7 Support

    Packages
    Pricing Type
    • Flat Rate
    Preferred Currency
    • USD ($)
    Free Version
    • No
    Free Trial
    • 15 Days Trial
    Payment Frequency
    • One-Time Payment
    Vendor pricing page
    Available Packages
    Personal License
    $99 One-time
    Business License
    $299 One-time
    Enterprise License
    $499 One-time
    Visit website

  • SysInfo EML to Gmail Migration Tool

    The EML to Gmail Migration Tool is a reliable and easy-to-use solution designed to help users import EML files directly into their Gmail account without any data loss. It allows you to ... read more about SysInfo EML to Gmail Migration Tool

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Flat Rate
    100% in Email Management Software

    Features
    • Email Monitoring

    Key Details
    Industries
    • Computer-network-security
    • Computer-hardware
    • Computer-software
    • Information-technology-services
    Licensing & Deployment
    • Proprietary
    • On Premises
    • Windows
    • Mac
    Support
    • Email
    • Chat
    • Phone
    • 24x7 Support
    Training
    • Documentation

    Packages
    Pricing Type
    • Flat Rate
    Preferred Currency
    • USD ($)
    Free Version
    • No
    Payment Frequency
    • Annual Subscription
    Vendor pricing page Try Software Demo
    Visit website

  • SysTools PST to Microsoft 365 Importer

    SysTools PST to Microsoft 365 Importer is a powerful tool that securely migrates Outlook PST files directly into Microsoft 365 mailboxes. It supports bulk uploads, preserves folder hierarchy, emails, contacts, calendars, and ... read more about SysTools PST to Microsoft 365 Importer

    Entry Level Price
    Contact vendor
    Free Trial
    Available
    Pricing Type
    Flat Rate
    100% in Email Management Software

    Features
    • Multiple Accounts

    Key Details
    Industries
    • Accounting
    • Airlines-aviation
    • Alternative-dispute-resolution
    • Business-supplies-equipment
    • Information-technology-services
    Licensing & Deployment
    • Proprietary
    • On Premises
    • Windows
    • Mac
    Support
    • Email
    • Chat
    • Phone
    • 24x7 Support

    Packages
    Pricing Type
    • Flat Rate
    Preferred Currency
    • USD ($)
    Free Version
    • Yes
    Free Trial
    • Available Trial
    Payment Frequency
    • One-Time Payment
    Vendor pricing page Try Software Demo Get Free Trial
    Visit website

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