Best Email Management Software

Our lives in the 21st century have become a focal point of information exchange. In this regard, email has taken over as our number one mode of official communication. With over 110 billion emails exchanged every day - between businesses, consumers, or both - there is a chance that information clutter will lead to vital breaks in the communication link. Here, Email Management Software steps in to reduce the risk. 

What is Email Management Software?

As the name of this type of software suggests, the core functionality of Email Management Systems is to categorize, organize, manage, and respond to tremendous quantities of both inbound and outbound email. The email management tools also capture details of the email for later use, while businesses often rely on email management to respond to customer queries faster. Enhanced functionalities also include email receipt categorization, email body analytics, and ticketing systems for archiving and responses. 

How Can You Choose the Best Email Management Software?

Selecting email management tools depends on a lot of factors not limited to overall features offered, size of the organization, and price of the software version. GoodFirms’ list of email management software delivers the necessary information succinctly, easing your purchase decision.

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List of the Best Email Management System | Best Email Software

  • 1. Mailchimp

    All-In-One Marketing Automation Platform for Small Business
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    MailChimp is the world’s largest marketing automation platform. It’s like a second brain that helps millions of customers—from small e-commerce shops to big online retailers—find their audience, engage their customers, and build their brand. Get to know your audience and find new ways to market to them when you use Mailchimp for customer relationship management (CRM). Our audience dashboar... learn more about Mailchimp

    "Using the app since last many years and highly satisfied with the results"
    Sreekumar J, Designated Partner at BUYBAA SOLUTIONS AND ECOMMERCE LLP
    Entry Level Price
    Free version
    Free Trial
    Available
    10%

    Category Focus

    Email Management Software
  • 2. EngageBay

    Market better. Sell faster.
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    EngageBay is a simple, affordable, all-in-one marketing automation software built for small businesses and startups to acquire, engage, nurture web visitors and convert them to happy customers. Acquire leads through lead generation forms and popups, engage web visitors through beautiful landing pages, nurture them through engaging emails and automate your marketing funnel through marketing automat... learn more about EngageBay

    "Engage Bay has allowed us to automate our brand’s marketing processes which enables us to save time"
    Lucia Jensen, CEO at WeLoans
    Entry Level Price
    Free version
    Free Trial
    Available
    10%

    Category Focus

    Email Management Software
  • 3. Zoho Campaigns

    Email marketing software that drives sales.
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    Zoho Campaigns offers a wide range of features. The long list of seamless integration with in-house and third-party applications helps you build email marketing with the toolset of your convenience. From managing your list to sending emails, automating and tracking their performance, Zoho Campaigns has it all. It also helps you send powerful SMS campaigns that can help you build better personal re... learn more about Zoho Campaigns

    "Helpful to generate more revenue opportunities"
    Julian House, Founder at Discount Promo Codes
    Entry Level Price
    $0 One-time
    Free Trial
    Available
    0%

    Category Focus

    Email Management Software
  • 4. Email2Go

    HTML email builder and testing tool
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    Email2Go is an online service that helps you create HTML email templates and test them on dozens different physical devices and applications.... learn more about Email2Go

    "Great stuff"
    Evgeny Fedosov
    Entry Level Price
    $19 Per Month
    Free Trial
    30 Days
    50%

    Category Focus

    Email Management Software
  • 5. BIGContacts

    #1 Rated CRM & Email Marketing Solution for Small Business
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    BIGContacts the most effective small business CRM will wrap around your business to ensure sales and marketing are working toward revenue as a common goal. This is why BIGContacts software is the best CRM for small business. #1 reason our happy customers choose BigContacts over other CRMs. Pricing + all our great features and tools. BigContacts is also the #1 rated Contact Management & Email Marke... learn more about BIGContacts

    Entry Level Price
    $5 Per Month
    Free Trial
    30 Days
    25%

    Category Focus

    Email Management Software
  • 6. Yanado

    Task Management inside Gmail
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    Yanado is a project and task management as well as team collaboration tool within Gmail. Web-based solution that provides task management through alerts/notifications, data visualization, tagging and more.... learn more about Yanado

    Entry Level Price
    Free version
    Free Trial
    Available
    33%

    Category Focus

    Email Management Software
  • 7. Flow-e

    Make your email great again
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    Flow-e is a visualization layer on top of your Outlook inbox. It provides an elegant Kanban-like workflow that's combined with the ideas behind Inbox Zero and GTD. Flow-e eliminates the need of external task management tools and transforms your inbox into a central To Do app.... learn more about Flow-e

    Entry Level Price
    Free version
    Free Trial
    Available
    50%

    Category Focus

    Email Management Software
  • 8. EssentialPIM

    Personal Information Manager
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    Astonsoft focuses and develops know-how in information management tools. Our product portfolio consists of complete multi-user and cross-platform systems for both business and personal applications.Personal Information Manager that lets you manage appointments, tasks, notes, contacts, password entries and email messages across multiple platforms and cloud applications. ... learn more about EssentialPIM

    Entry Level Price
    $39.95 One-time
    Free Trial
    30 Days
    50%

    Category Focus

    Email Management Software
  • 9. timetoreply

    Measure and improve your sales and support team's email response times.
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    timetoreply is an email reply time and analytics software platform that enables companies to visualize, manage, and track email volumes, reply times, conversations, and key client and domain level email activity. The dashboards and reporting enable leaders and managers to get a very accurate view of email productivity levels in near real-time. Set reply time goals, SLA alerts, and close-off conver... learn more about timetoreply

    Entry Level Price
    $16 Per Month
    Free Trial
    15 Days
    100%

    Category Focus

    Email Management Software
  • 10. Docsify

    Free email tracker for Gmail
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    Docsify is a unique prospect scoring platform that increases your sales performance. We know how to spend working time smarter, close more deals faster and skyrocket team productivity.vWork only with the hottest prospects, measure and increase the efficiency of the content you sent and boost your team performance. Docsify is an advanced email tracker for Gmail/Gsuite you can use with the whole tea... learn more about Docsify

    Entry Level Price
    $4 Per Month
    Free Trial
    14 Days
    50%

    Category Focus

    Email Management Software
  • 11. Sortd

    Turn your daily email chaos into organized workflows
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    Sortd transforms any Gmail Inbox into a dynamic workspace that boosts productivity and simplifies workflows. Manage Email, Tasks & Teamwork in one place, right from your Gmail Inbox. Plan and prioritize tasks, teamwork & email visually. Sortd Boards are a perfect place for emails that you usually mark as unread. Set up as many boards as you need to organize your work in contexts. Use Sortd to coll... learn more about Sortd

    Entry Level Price
    Free version
    Free Trial
    Available
    100%

    Category Focus

    Email Management Software
  • 12. Spambrella

    Email Security‎ & Awareness Services
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    Spambrella is a Worldwide email content control security ‘software as a service’ (SaaS) provider. Spambrella has focused on security market weaknesses since inception and continue’s to prove its value through unequalled email security focus, continuity services and affordability. The unified Spambrella portal provides administrators with a central control console for full email protection in... learn more about Spambrella

    Entry Level Price
    Contact Vendor
    Free Trial
    30 Days
    50%

    Category Focus

    Email Management Software
  • 13. MailChannels

    Secure and deliver email at scale
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    MailChannels offers solutions that protect companies from malicious email threats. MailChannels is another cloud-based spam filter. The filter heavily emphasizes behaviour analytics and response analytics. The service enables its users to diminish any spam-based problems they may have when sending emails, as well as receiving them. It ensures their emails actually get to the recipient’s inbox, n... learn more about MailChannels

    Entry Level Price
    $69.99 Per Month
    Free Trial
    30 Days
    50%

    Category Focus

    Email Management Software
  • 14. xgenplus

    Worlds First Linguistic Enterprise Email Solution
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    XgenPlus is an ultimate communicative, collaborative, secure and cost effective email solution for ISP / Hosting Companies / Larger Enterprise / SMB / BPO / Colleges and Schools / Government. We at XGenPlus provides secured customizable email platform to exchange email, messages , task etc. Xgenplus from just an Email solution to a Complete Enterprise Email Management Solution catering to all the ... learn more about xgenplus

    Entry Level Price
    Contact Vendor
    Free Trial
    30 Days
    50%

    Category Focus

    Email Management Software
  • 15. Mimecast

    Stop Email Threats With Superior Anti-Spam Software.
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    Mimecast is a cybersecurity provider that helps thousands of organizations worldwide make email safer, restore trust and bolster cyber resilience. Known for safeguarding customers against dangerous email, Mimecast’s expanded cloud suite enables organizations to implement a comprehensive cyber resilience strategy. From email and web security, archive and data protection, to awareness training, up... learn more about Mimecast

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    33%

    Category Focus

    Email Management Software
  • 16. ZyLAB eDiscovery

    Automated eDiscovery
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    ZyLAB ONE the smart choice for corporations, law firms and governments for their eDiscovery and FOIA (Open Records) needs. ZyLAB provides eDiscovery based on Artificial Intelligence and data science to automate commodity processes and boring work and to enable data driven decisions. ZyLAB ONE delivers the strongest, fastest and most scalable legal fact-finding solution that gives you answers and i... learn more about ZyLAB eDiscovery

    Entry Level Price
    Contact Vendor
    Free Trial
    Available
    50%

    Category Focus

    Email Management Software
  • 17. NetDocuments

    We meet teams where they work.
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    Technology is meant to help your teams, not hinder them. That’s why NetDocuments document and email management, collaboration, and governance live in the applications they use every day like Outlook, Microsoft Office, and their browser. Lawyers, law firms, and legal teams struggle through manual inefficient systems of scattered folders with poor security and zero protection over files that are m... learn more about NetDocuments

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    25%

    Category Focus

    Email Management Software
  • 18. iManage Work

    Transforming how professionals get work done
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    iManage Work is the leading document and email management application for professionals. Over 1 million people use iManage to manage content and communications side-by-side in secured unified workspaces, from a single, intuitive user experience. iManage Work integrates with applications including Office 365, MS Outlook, Gmail and Adobe. Smart features such as personalized search, document timeline... learn more about iManage Work

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    33%

    Category Focus

    Email Management Software
  • 19. Drag

    All-in-one workspace in Gmail.
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    Stop switching between tools! Most things start as emails and quickly spread across lots of tools. Teams that switch to Drag are happier when everything is together - in your inbox. Drag is the Shared Inbox for G Suite users. You can turn Gmail into your Team's Workspace to support customers, manage tasks and close deals, right from Gmail. Bring your team together and control teamwork in one simpl... learn more about Drag

    Entry Level Price
    $8 Per Month
    Free Trial
    14 Days
    25%

    Category Focus

    Email Management Software
  • 20. Postbox

    The power email app for busy professionals.
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    Postbox is the power email app that helps you work faster, save time, and get more done. It has the ease of use and simplicity of Apple Mail, but with more power features to handle the most demanding workloads. All presented within a clean, crisp interface that's a delight to use. With intuitive search views, macros for everyday actions, powerful tagging, lightning-fast search, and a full suite of... learn more about Postbox

    Entry Level Price
    $29 Per Year
    Free Trial
    30 Days
    100%

    Category Focus

    Email Management Software
  • 21. Postmark

    Lightning fast delivery for your application emails
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    At Postmark, our entire business revolves around never losing a single email and ensuring that your emails arrive quickly—not eventually. Postmark keeps 45 days of full content history, recipient information, and message events to help you get to the bottom of every issue. Postmark comes with content ready, responsive email templates that look great in all major email clients. You will never be ... learn more about Postmark

    Entry Level Price
    Free version
    Free Trial
    Available
    100%

    Category Focus

    Email Management Software
  • 22. Clipboard for Microsoft Outlook

    Spend less time in Outlook and get your job done faster.
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    Stay focused on your top priorities, and spend less time scheduling meetings and writing emails. BETTER FASTER CLIPBOARD is a Microsoft Outlook Add-In that is incredibly simple to use. Send formatted emails and pre-written responses with a single click. Clipboard is a great call center tool to manage your team's canned responses. Clipboard is an Outlook plug-in, so you may use existing email capab... learn more about Clipboard for Microsoft Outlook

    Entry Level Price
    $29 One-time
    Free Trial
    30 Days
    100%

    Category Focus

    Email Management Software
  • 23. SaneBox

    AI For Your Email
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    SaneBox identifies important messages, hides distractions, has Do Not Disturb, banishes annoying senders, reminds you to followup and more. SaneBox is like a super-smart assistant who’s been with you for years and knows what’s important to you. It moves unimportant emails from the inbox into a new folder and summarizes them in a digest, where you can quickly bulk-process them. An average SaneB... learn more about SaneBox

    Entry Level Price
    $7 Per Month
    Free Trial
    14 Days
    100%

    Category Focus

    Email Management Software
  • 24. Parseur

    Parseur is the most powerful and easy-to-use mail parser
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    Easy-to-use email parser. A data extraction tool to automatically extract data from your emails. Send that data to Google Sheet, Microsoft Excel and thousands of other applications. Create a data extraction pipeline that extracts text from emails, attachments, documents and puts your business on auto-pilot. Everything is point & click and very easy to use. Companies in real estate, e-commerce, mar... learn more about Parseur

    Entry Level Price
    Free version
    Free Trial
    Available
    100%

    Category Focus

    Email Management Software
  • 25. Pepipost

    Lightning Fast Email Delivery
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    Pepipost offers robust Email API and SMTP service that integrates fast and sends emails in seconds. With a world-class reputation, Pepipost's emails always hit the inbox. As a growing organization, we wish to see a spam-free email sending community where our customers send great emails and experience growth like never before. A vision of working with visionary businesses, Pepipost has inculcated a... learn more about Pepipost

    Entry Level Price
    Free version
    Free Trial
    Available
    100%

    Category Focus

    Email Management Software
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