Google Workspace

We Myth Digital use Google Workspace as our document management software. With a hybrid team since the pandemic, we quickly realized we needed to upgrade our cloud-based document management software - and so we have been using Google Workspace. As an integral part of our business, we use Google Workspace on a daily basis. As a development agency, it is essential all of our team can access documents wherever they are. Rather than just an in-house network to store files, images and documents we had to implement a cloud-based DMS to ensure 100% accessibility. Integration and collaboration are essential when running an agency and Google Workspace does that for us. Being able to tag, search, connect, flow and flip between Gmail, Calendar, Google Meet and G Drive gives a seamless workspace for our teams - improving efficiency and communication.

Google workspace is versatile in every way, it is not just limited to emails, you have all the tools available at your disposal that one needs in a workspace, from Google Sheets, Docs, Slides, Google meet, data studio, and various others, you have access to all of them in a single workspace and it's all included in a single payment plan so you don't have to pay across for all these features.

One of the most functional tools I use for my remote workforce(Be Media) is the GSuite set of tools. This includes Google Sheets, Google Docs, Google Slides, Google Hangouts, Google Drawings and so on within the Google set of business tools. I appreciate the real time collaboration of this toolkit allowing my team to work on one document together while on a hangout video call. I very rarely experience problems with this toolkit and have scaled the use company wide.

Since the Coronavirus outbreak our company made the decision for staff to begin working remotely from home. As our team works on a roster system with different staff sharing duties and undertaking the same tasks on different days, we needed to quickly introduce online collaboration tools. Our requirements therefore were real time collaboration, quick to learn, ease of access, and efficient communication. At VIP Travel, We have now moved from using Hangul Office (Korean version of MS Word) to Google Docs. To be honest I wish we had done this sooner. Google Docs is very intuitive. You can highlight and comment on very specific parts of the document and mark them complete once done, as well as set permissions on who can see, edit and comment which allows us to work very effectively in real time. In addition every edit is backed up with a history of changes for re-assurance. The only downside we have found so far is that when sharing a public link, there is no option to set a passcode which means all staff need to setup an account and login. I am so impressed we intend to invest in GSuite to integrate our email, calendar, and cloud storage all under one service.

My name is Jennifer Walden, Director of Operations of Wikilawn, a provider of on-demand lawn care and maintenance that connects people with the best lawn and outdoor services in 2,500 cities across the U.S. As I mentioned, we use G-Suite. Primarily Hangouts, Docs, and Sheets. Hangouts for text and video chat, then Docs and Sheets for documents and spreadsheets respectively. I think the biggest pro of G-Suite is its ease of use and how well it's integrated with everything. Because the whole company is on it, it's easy to share between just our staff without having to worry about anyone else gaining access. Many people can also collaborate at once, everyone can see updates in real time, and the autosave feature ensures the latest version will be preserved regularly. In terms of cons, though, G-Suite is fairly limiting. Docs is just a word processing app and Sheets is missing several formulas that would make our lives easier. There's no encryption on files to the best of my knowledge, either, so if someone gets into your company's G-Suite account, you can have big problems. For small businesses especially, I think it's a great solution.  

At National Positionsm, we use G Suite which is one of the best collaboration tools our teams use is also one of the most readily available and cost-effective. Google's G Suite is entirely cloud-based, so we can collaborate from different computers and locations on various projects, presentations, documents, etc. If we want to send out a quick survey, we have Google Forms. If we want to share a new branded video, we have Google Drive. We can even collaborate over a direct message or video conferencing with Google Hangouts. All in all, G Suite can be a great tool for collaborating and keeping teams on the same page.

Pros: Everything integrated into one account Cons: So many tools can become overwhelming