Video Conferencing Software

Video Conferencing has become extremely critical for organizations to facilitate workflow, productivity, and communication. There is no doubt that video conferencing will become a more significant aspect of our work life going forward. So, investing in the best video conferencing tool is the need of the hour. 

What is Video Conferencing Software? 

Video Conferencing platforms allow users to communicate effectively, hang out virtually, and conduct meetings over a digital medium. The software helps increase collaboration between remote working employees while improving the productivity of personnel during Working from Home (WFH) conditions. 

How to select the best Video Conferencing Solution? 

Choosing the best video conferencing system is relatively straightforward. However, there exist features that must be considered before the purchase is made final. GoodFirms’ comprehensive list of best Video Conferencing Software featuring information on their characteristics, advantages, and the individual cost is sure to make the buying process a lot simpler and hassle-free.

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List of Best Video Conferencing Software with Reviews

  • 1. Samba Live

    Easy video conferencing right from your browser
    Visit website

    Easily set up and host virtual events from any device with Samba Live video conferencing software. Samba Live enables organisations across industries to hold video meetings, webinars, trainings, and events in HD video & audio right from their browsers. It offers reliable, robust and secure HD webinars and meetings in your browser without any downloads. Samba Live is GDPR compliant, fully customisa... learn more about Samba Live

    "Samba Live web conferencing software offers full white labelling, Perfect corporate service"
    Anna Tykhonchuk
    Entry Level Price
    Contact Vendor
    Free Trial
    14 Days
    33%

    Category Focus

    Video Conferencing Software
  • 2. Zoom

    Best web & video conferencing and Webinars
    Visit website

    Zoom Meetings are easy, reliable, and secure, providing HD video, audio, and content sharing across everything from your mobile and desktop devices to telephones and conference room systems. Special features include cloud and local recording with transcripts and multi-user annotation capabilities via screen share. Easy access with one click, chat across platforms and share files all with encrypted... learn more about Zoom

    "Zoom software is constantly evolving the best video conferencing software"
    Polivanio da Silva Silva Camilo
    Entry Level Price
    $14.99 Per Month
    Free Trial
    N/A
    25%

    Category Focus

    Video Conferencing Software
  • 3. BlueJeans

    Best video conferencing & webinar software solution
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    BlueJeans is the meetings platform for the modern workplace. We bring video, audio and web conferencing together with the collaboration tools people use every day. The first cloud service to connect desktops, mobile devices and room systems in one video meeting, BlueJeans makes meetings fast to join and simple to use, so people can work productively where and how they want. It is the meeting solut... learn more about BlueJeans

    "Consistent, user friendly and reliable platform"
    Nipon Das, CEO at Lupagen
    Entry Level Price
    Contact Vendor
    Free Trial
    Available
    16%

    Category Focus

    Video Conferencing Software
  • 4. Zoho Meeting

    Webinars that transform your business.
    Visit website

    Zoho Meeting is a secure online meeting platform and webinar solution that helps people find new ways to collaborate and work remotely with efficacy. Enhance your remote collaboration experience today with our highly secure online meeting software. ... learn more about Zoho Meeting

    "Zoho is very user-friendly and helps us a lot in conducting internal and external meetings and webinars"
    Theola Tinny, CEO at VinPit
    Entry Level Price
    $3 Per Month
    Free Trial
    14 Days
    20%

    Category Focus

    Video Conferencing Software
  • 5. Microsoft Teams

    Web & Video Conferencing, Meetings, Calling
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    Microsoft Teams is a Cloud-based application developed for business communications that helps manage chat, meet, file sharing, and more. Whether it’s chat, calls, or video, anyone can engage at any time, bringing everyone closer. Your docs, photos, videos, chat history, and meeting notes are always there, so it’s easier to work together. Set up your team’s space with all the apps you need so... learn more about Microsoft Teams

    "Teams helps me get the work done while working remotely"
    Alexandru Cristian Ion
    Entry Level Price
    $5 Per Month
    Free Trial
    30 Days
    20%

    Category Focus

    Video Conferencing Software
  • 6. GoToMeeting

    Fast, reliable, and secure video conferencing
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    An industry leader in web conferencing, GoToMeeting is trusted by millions of people every day for professional real-time virtual communication. GoToMeeting provides a fast, easy and reliable professional online meeting solution that enables customers to meet face to face, share presentations and chat with colleagues, all with the click of a button. GoToMeeting pairs productivity with the flexibil... learn more about GoToMeeting

    "Go To Meetings is a favorite for staying connected"
    Ann M. Frank
    Entry Level Price
    $12 Per Month
    Free Trial
    14 Days
    20%

    Category Focus

    Video Conferencing Software
  • 7. Skype

    A communication tool built for businesses to connect anywhere, anytime
    Visit website

    Collaborate with your coworkers and clients remotely through group video calls, screen sharing, and messaging. Skype is for doing things together, whenever you’re apart.... learn more about Skype

    "MS Teams is a Life Saver!! "
    Sohaib Ahmed Khattak - PCI QIR
    Entry Level Price
    Free version
    Free Trial
    Available
    25%

    Category Focus

    Video Conferencing Software
  • 8. Google Meet

    Secure video conferencing for everyone
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    Google Meet is a video-communication service developed by Google. It is one of two apps that constitute the replacement for Google Hangouts, the other being Google Chat. ... learn more about Google Meet

    "Anyone with a Google account can create an online meeting"
    John Howard , CEO at COUPON LAWN
    Entry Level Price
    $6 Per Month
    Free Trial
    14 Days
    33%

    Category Focus

    Video Conferencing Software
  • 9. QuickBlox

    Add Communication to any Application or Website.
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    QuickBlox is a cloud communications backend providing developers and companies with APIs and SDKs for their Android, iOS or JS application development and integration. Since 2010, QuickBlox enables its customers to add messaging, voice, and video calling to their mobile and web apps. QuickBlox fulfills all server-side requirements of app development ensuring ready-to-use cost-efficient and scalabl... learn more about QuickBlox

    "Great to work with!"
    Martin Hannes, President & CEO at Kovue Systems LLC
    Entry Level Price
    $99 Per Month
    Free Trial
    30 Days
    33%

    Category Focus

    Video Conferencing Software
  • 10. Webex

    Video Conferencing and Webinar solutions
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    Webex brings together Calling Meetings, and Messaging modes of collaboration into a seamless, inclusive and intelligent experience. Make meetings more interactive and engaging - Reduce disruptions with background noise removal and voice enhancement - Enable audiences to share their reactions with animated emojis and gesture recognition - Improve audience engagement with next-gen dynamic polling an... learn more about Webex

    "Excelent Meeting Tool"
    Oscar Avelar
    Entry Level Price
    $12.63 Per Month
    Free Trial
    30 Days
    11%

    Category Focus

    Video Conferencing Software
  • 11. Proficonf

    Browser-Based Video Conferencing Platform
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    Proficonf is a professional video conferencing platform that allows its users to make or join video meetings with up to 250 participants without any downloads or installations. Proficonf saves time to connect with teammates, business partners, tutors, students, etc. After creating Proficonf account users can start video meetings instantly in a couple of clicks or tune it for their needs. Proficonf... learn more about Proficonf

    "Good piece of software for small distributive businesses"
    Joshua Wilks
    Entry Level Price
    Contact Vendor
    Free Trial
    14 Days
    50%

    Category Focus

    Video Conferencing Software
  • 12. Videomeet

    Bbest Video Conferencing Software
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    VideoMeet is a reliable video conferencing software that allows you to host and join meetings quickly with a single-click quick interface. From 1:1 meetings to group video meetings, VideoMeet fits the requirements of businesses of every size and type. VIDEOMEET allows users to initiate and experience Artificial Intelligence Enabled, high-definition (HD), multi-point audio/ video conferencing solut... learn more about Videomeet

    "It gives the authority to maintain the decorum of online classes"
    Dr. K.B Sharma, Principal at S.S. Jain Subodh Colleage
    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    33%

    Category Focus

    Video Conferencing Software
  • 13. Samepage

    Work gets better on the same page.
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    Start collaborating with your team and get more things done with Samepage, an award-winning team collaboration software. With Sampage, teams of all shapes and sizes can take advantage of a wide range of online collaborative tools including team chat, video conferencing, task management, file sharing, real-time document collaboration, and more. Its integration with leading business apps also helps ... learn more about Samepage

    "Provides all the features that small business needs"
    Werner Jorgensen, Marketing & Sales Manager at Heatxperts
    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    12%

    Category Focus

    Video Conferencing Software
  • Dialpad’s mission is to make business communications great. Built on the Google Cloud Platform for unmatched security, reliability and scale, Dialpad’s product suite covers the full range of modern business communications needs with Dialpad, UberConference and Call Center solutions all powered by VoiceAI. Today more than 55,000 of the world’s most innovative businesses use Dialpad and its se... learn more about Dialpad Meetings

    ""
    Tomas Kolafa, CMO at Growth Media
    Entry Level Price
    $15 Per Month
    Free Trial
    14 Days
    25%

    Category Focus

    Video Conferencing Software
  • 15. Join.me

    It's now easier than ever to personalize your join.
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    join.me is a collaboration tool designed to cut through pointless processes, politics and protocols with a single click. It helps you, your team and your company by making collaboration simple, instant and continuous.Customize your meeting link to whatever you want. Brand it to your company, to the meeting subject, or even to match your personality. ... learn more about Join.me

    " It’s an  easy-to-use video conferencing software "
    Ethan Taub, CEO at Loanry
    Entry Level Price
    Free version
    Free Trial
    Available
    33%

    Category Focus

    Video Conferencing Software
  • 16. Lifesize

    Meeting solutions for the way you work.
    Visit website

    Lifesize combines best-in-class, cloud-based video conferencing services with integrated equipment that sets a new standard for workplace communication and productivity on a global scale. Join meetings with the touch of a button or simply by walking into the room. It's a meeting experience like no other. Lifesize is so user-friendly it has reduced video conferencing support for companies as big as... learn more about Lifesize

    "Love the versitility"
    Brian Marcus
    Entry Level Price
    $14.95 Per Month
    Free Trial
    30 Days
    33%

    Category Focus

    Video Conferencing Software
  • 17. BigBlueButton

    Engage Your Online Students.
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    BigBlueButton is a web conferencing system designed for online learning. The goal is to enable you to engage your users in a real-time to promote learning. BigBlueButton provides real-time sharing of audio, video, slides, chat, and screen. Students are engaged through sharing of emoji icons, polling, and breakout rooms.... learn more about BigBlueButton

    "Great"
    Anon
    Entry Level Price
    Free version
    Free Trial
    Available
    33%

    Category Focus

    Video Conferencing Software
  • 18. Livestorm

    Helping SaaS, SMBs and enterprise companies alike.
    Visit website

    At Livestorm we help companies get the most of their webinars. Our mission is to make your webinars simpler and more efficient.At Livestorm, we strive to build the best experience possible for our users. We focus on design, high disponibility, and technical capabilities so that you only have to focus on doing great webinars for your company. ... learn more about Livestorm

    "Livestorm offers services for any business looking to hold a safe and secure web conference."
    Ludovic Rembert , Founder at Privacy Canada and Security Analyst
    Entry Level Price
    Free version
    Free Trial
    Available
    25%

    Category Focus

    Video Conferencing Software
  • 19. grptalk

    Audio Conferencing Like Never Before!
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    grp talk is an audio conferencing app that lets you talk to a group of people from anywhere, and at any time. Entering PINs, delayed joining times, zero member visibility, and call drops! Traditional conference calling has been blighted by these problems for much too long. So it took a brave idea, solid planning, and a team of dynamic individuals to successfully develop a solution that would s... learn more about grptalk

    "What's not to love!"
    Akumu Fiona
    Entry Level Price
    Contact Vendor
    Free Trial
    15 Days
    33%

    Category Focus

    Video Conferencing Software
  • 20. Google Hangouts

    Video meetings for your business.
    Visit website

    Connect with your team from anywhere. With easy-to-join video calls, you can connect face-to-face with team members around the world. Hangouts Meet is included with G Suite and G Suite for Education. The application works in sync with the other Google applications. It also comes as a Chrome extension and can be used across all devices.... learn more about Google Hangouts

    "Easy to Use, free, and always improving each year"
    Becky Laughton
    Entry Level Price
    $1.66 Per Month
    Free Trial
    14 Days
    25%

    Category Focus

    Video Conferencing Software
  • 21. Avaya Spaces

    Keep Your Enterprise Connected
    Visit website

    Businesses are built on the experiences they provide, and every day millions of those experiences are built by Avaya. For over one hundred years, we’ve enabled organizations around the globe to win – by creating intelligent communications experiences for customers and employees. Avaya builds open, converged and innovative solutions to enhance and simplify communications and collaboration – i... learn more about Avaya Spaces

    "Great chatting experience with options for direct chats, and group chats!"
    Rany Tannouri
    Entry Level Price
    Contact Vendor
    Free Trial
    Available
    50%

    Category Focus

    Video Conferencing Software
  • 22. Pexip

    Enterprise Video Conferencing Solutions
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    Pexip enables enterprises and organizations of any size to deploy and use video-based communication and collaboration. The Company’s portfolio of products ranges from self-hosted software to cloud service video solutions. Pexip provides seamless collaboration between previously incompatible video and audio technologies such as professional video conferencing systems, Skype for Business, Microsof... learn more about Pexip

    "Hosting web conferences"
    CJ Xia, VP of Marketing & Sales at Boster Biological Technology
    Entry Level Price
    Contact Vendor
    Free Trial
    15 Days
    25%

    Category Focus

    Video Conferencing Software
  • 23. Flock

    All your work in one place
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    Simplify task management with Flock! Email less and get more work done. From instant messaging to creating channels to integrating with your favorite external apps like Google, MailChimp, Dropbox, Jira, Trello, and more - organize all your work streams with Flock. Flock is a powerful work tool that comes loaded with built-in features like Shared To-Dos, Reminders, Notes, Polls, and more!... learn more about Flock

    "It has some amazing features like polls, note sharing, and reminders"
    Bradley Stevens, Founder and CEO at LLC Formations
    Entry Level Price
    $3.27 Per Month
    Free Trial
    30 Days
    20%

    Category Focus

    Video Conferencing Software
  • 24. RingCentral Video

    Meeting remotely just got easier
    Visit website

    RingCentral, Inc. (NYSE: RNG) is a global provider of cloud enterprise unified communications and collaboration solutions. More flexible and cost-effective than legacy on-premise systems, RingCentral empowers today’s mobile and distributed workforces to be connected anywhere and on any device through voice, video, team messaging, collaboration, SMS, conferencing, online meetings, contact center,... learn more about RingCentral Video

    "High-level security"
    Reuben Yonatan, Founder and CEO at GetVoIP
    Entry Level Price
    $19.99 Per Month
    Free Trial
    15 Days
    33%

    Category Focus

    Video Conferencing Software
  • 25. Zoho Cliq

    Team communication software
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    Team communication software that's built to power your business productivity. Communicate, collaborate, and reach consensus. Use Cliq to stay connected with your team, no matter where you are.The business communication app that includes real-time messaging, calling, task management and automation. ... learn more about Zoho Cliq

    Entry Level Price
    Free version
    Free Trial
    Available
    33%

    Category Focus

    Video Conferencing Software
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Buyer’s Guide

Introduction to buyer's guide for Video Conferencing Software

Among all the species, humans have succeeded in achieving some incredible things all this while. One of the key reasons for this success is the innate nature to coordinate with each other through effective communication and teamwork. This is the reason why meetings and conferences have so much importance in almost all sectors. The traditional technologies may include telephonic conversation, seminars, PowerPoint presentations, or whiteboard sketches.

However, with improving technologies, the older methods are slowly wading off, and several organizations are adopting online real-time, video conferencing methods.

What are the common challenges in confronting meetings and conferences offline?

  • Frequent Travelling: Frequent traveling is a common scenario in attending offline conferences.  It consumes a lot of time for meeting correspondents and adds extra expenses.  If the meeting is cross-border, they have to reach the meeting place 1 or 2 days in advance. 
  • Conference meeting set up: The meeting modulator has to see there is enough space and facility available to conduct the session. They may have to arrange for equipment like microphones, monitors, projectors, and other supporting utilities.  
  • Unable to track meetings’ productivity: With offline meetings, it is not possible to track productivity. During offline sessions, sometimes the modulator and correspondents may deviate from the main discussion or topic due to overwhelming details. In such scenarios, there is no way to analyze or track conference productivity.
  • Difficult to reschedule the meeting: Rescheduling an offline meeting could be a costly affair, especially if the participants are traveling from a distant location. Usually, for an offline meeting, the participants have to arrange accommodation and book tickets in advance, cancellation or rescheduling could incur high costs.
  • No specific start or end time: It can be difficult to get everyone together on time for a meeting, especially if someone is joining from a far location. It is the same while ending the meeting.
  • No immediate action: Once the offline meeting is diffused, it usually takes time for participants to reach back to their workplace and put things into action.

What is Video Conferencing Software?

Video conferencing software allows two or more people to see and hear each other at the same time, regardless of their geographic location. The users exchange visual information via webcams, while audio content may be distributed through a computer or the telephone system. 

The video conferencing systems become even more powerful when other communication mediums combine with the tool through UCaaS ( Unified Communication as a Service). The Video Conferencing System is now a household name, but it took decades to taste the success.

John Baird was the one who demonstrated the world’s first working TV set, and later made many attempts at video calling between 1920 and 1930. But it was only in  1956; that Bell Labs were able to roll out their prototype and made the first video call. However, the viable solution was released by AT&T in 90’s, which became popular worldwide with the introduction of the internet. Since then, everything has changed for video technology and its application in various fields, especially for video conferencing. A small meeting room that can chair only 8-10 people can now address twice or thrice its capacity through an LED screen.  

The present-day video conferencing technology makes it possible to keep communications flowing effectively whether the teams are working irrespective of the office or from home. The best video conferencing for business allows users to share their screens, chat via text, exchange files, remotely access one another's desktops, communicate through digital whiteboards, and even broadcast conferences to large groups. Companies small and large can immediately start with video conferencing systems, without the need for complex infrastructure on the premises.

How Video Conferencing System Works?

The core idea of the best video conferencing software is to transmit effective communication between two ends.

Step 1: Video Capturing

The videos captured by the camera take the form of quick sequences of images. These images or audio videos are in analog form. The video conferencing software converts them into digital information before the broadcast.

Step 2: Video files compressed and encoded

The digital file is compressed and encoded by the software. Without compression, the video would take up too much bandwidth.

Step 3: Video transmission

The video conferencing system uses internet protocols to send digital files in the form of packets. Remember a low internet bandwidth can slow down video conferencing. 

Step 4: Video reception and decoding

The software decodes and decompresses the digital files it receives. It then converts the video file format from digital to analog.

Step 5: Finetunes the video quality 

Later the video goes through several filters and removes unnecessary echo and hissing sound. It also keeps the video and audio in sync.

Who uses Video Conferencing Software?

There are huge benefits of video conferencing tools, and hardly there would be any sectors left that have not used them. However, there are a few industries that use it more frequently than any other Industry.

  • Education sector
  • Corporates and the service sector
  • Media and entertainment industry
  • Health Industry
  • Events, Meeting and Conference industry

Many organizations have a hybrid work environment that mixes on-premise workers with remote ones. They may even work with workers split geographically. Video conferencing apps serve as an essential collaboration tool for such teams.

What are the different types of Video Conference Software?

  • Telepresence Video Conferencing System: Telepresence conference involves transmitting participants’ presence to a remote location. Telepresence is often deployed in meeting rooms equipped with high-resolution plasma monitors and VoIP phones. A complete telepresence system ranges from $55,000 to half a million. The telepresence video conference setup gives a feeling as if all the correspondents are sitting in the same room and around the same table. 
  • Integrated Video Conferencing System: Integrated video conferencing systems are ideal for classroom conferences and boardrooms. The integrated video conferencing system connects multi-office companies through high-quality video and audio. It is usually fixed to a particular conference room. It may cost a bit higher due to equipment maintenance and installation.
  • Desktop Video Conferencing System: This can be operated through the video and audio features already present on the laptop or desktop. The video conferencing solution is a simple way to connect a large number of people. The system can be availed in two ways: installing ready-to-use software on your desktop or a hardware codec that doubles as your computer monitor.
  • Service-based Video Conferencing System: In this type of conference set up the service is often rendered through a telecom carrier. They take care of all the technicalities involved in it. 
  • Mobile/ Cloud-based Video Conferencing System: The cloud-based video conferencing system is recommended for the business, whose team members travel or work out in the field.  The cloud-based conferencing system supporting access to mobile devices allows users to conduct meetings through the mobile network of their tablet or smartphone.

What are the advantages of Video Conferencing Software?

  • Overcoming geographical barriers: Video conferencing is unique as it allows overcoming geographical barriers.  It can call or contact any other person, without any restrictions.
  • Video calls with several participants:   Video conferencing solutions allow users to communicate with multiple correspondents at the same time. It is different from simple video calling, which is normally one-to-one video communication.
  • Saves money and time: Usually, team members have to travel to distant locations to meet clients and discuss projects. With video conferencing, they can reduce travel time and expenses. Even in-office meetings bear the cost in the form of setting up the meeting place. With video conferencing software, the user can save time and money.
  • More personal and engaging:  Video conferencing gives a more personal feeling compared to telephonic conversation.  
  • More flexibility: The video call gives individuals more flexibility. Even if the person is outside the office, the software gives the flexibility to join meetings through a laptop, smartphone, iPad, or other mobile devices.  
  • Higher productivity: The video conferencing software eliminates time and space barriers. The meetings could become much more efficient and shorter.
  • Live demonstration:  The video conferencing software is an advantage for those who want to demonstrate something on the screen. The user can show a sample product to a client or show things that one cannot take along with them in a suitcase while traveling to a meeting. The user can even take reviews from team members about the product.
  • Mute or Unmute individual participants: The conference modulator can mute and unmute participants as needed. Not just that they can even create a waiting room while preparing for the meeting.
  • Reports and Analytics: The software also reflects important metrics like live-meeting highlights, real-time transcription,  and post-meeting summaries.
  • Embedded with office tools: Most video conferencing tools have inbuilt support for office tools, which makes chat, task management, and file sharing easy.

What are the essential features to look for in a Video Conferencing Software?

  • Mobile access
  • Meeting lock
  • Real-time chat
  • User-friendly interface
  • Presentation streaming
  • Record & playback ability
  • Two-way audio & video
  • Video conferencing
  • Group collaboration
  • On-demand webcasting
  • Presentation tools
  • Screen sharing
  • Automatic updates
  • Robust security
  • Scalable
  • Seamless integration
  • Meeting recording
  • Guest invites
  • Dial-in conference line
  • Cloud recording
  • Note-taking and sharing in real-time
  • Risk-based authentication
  • Generate Analytic Reports
  • Direct Messages
  • 24X7 Customer support
  • Private meeting rooms
  • Virtual background templates
  • Split participants into smaller teams

How to set up a Video Conferencing System?

The set up of the video conferencing system involves two steps,

  1. Setting up the hardware

  2. Installation of video conferencing software

1) Setting up the hardware:

  • High-resolution camera: The best quality video calls require a great video conferencing camera system. It is recommended that the user using laptops have a superior quality camera for online conferencing.
  • Microphone: The conference participant must see that their microphone is equipped with echo cancellation, automatic noise reduction, and automatic gain control to give meeting room participants the best audio experience. 
  • Video display screen/ Computer:  If there are more participants than dual displays or projectors are recommended, but for a limited number of participants, a 4K television would be ideal. Computers or laptops with high configuration and fast processors can also be used as an alternative.
  • High internet connectivity: A weak internet connection can result in shoddy audio-video quality. After all the effort one puts behind hardware and software set up, the user may not like to see the online meeting suffering due to loose internet connection.

 2) Setting up Software:

  • Research your software thoroughly:  There is an endless list of video conferencing software available in the market. It is essential that users cross-check their requirements and budget with the tools. Users can use video conferencing software reviews to shortlist the tool or visit the website that shows video conferencing software comparison. There is even online conference software that can be accessed straight from the browser.  The online conference software or browser-based system is ideal for those team members who are not allowed to download any software from external sources. It is important that whatever software the user uses, should easily integrate with the hardware.
  • Mobile video conferencing app: If the meeting correspondents need on-the-go access via smartphones and tablets, then the user may have to install mobile apps
  • Send user guide to team members: Once the user selects the video conference software, the user guide or training video should be shared with the team members to acquaint them with the features.  
  • Install the software: The user can install the software and start using it.

What are the new Video Conferencing trends?

  • Everything connected on Cloud: The cloud-based video conferencing platform helps to reduce the unnecessary investment done after hardware, infrastructure, and network. The cloud-based video conferencing system sends updates automatically to all connected devices and apps to ensure that the team is running on the latest software version. It allows access to the rich features through a web browser that one uses in their desktop or mobile apps. Some software vendors even support cloud recording which eliminates the need to take notes on the go.  
  • Enhanced security features: The latest video conferencing system is focused on enhancing security. It can automatically determine if suspicious behavior is taking place, such as login from an unauthorized device from a remote location. Besides that, the software focuses on security factors like Secure Real-Time Transport Protocol (SRTP) encryption and multiple authentication levels.
  • Real-time edit: The video conferencing platform supports real-time workflows through audio, video, and rich screen and content sharing. While few allow editing the recording right within the software.
  • Integrating with productivity tools:  Ineffective meetings can quickly add cost to the organization. The current video conferencing tools are focused on increasing meeting productivity. The new video meeting tools support integrations with productivity tools to help their users.
  • AR/ VR video conferencing systems:  It is too early to comment on the AR/VR conferencing system, one cannot deny its application.  The tech enthusiasts are seeing a wide application of VR and AR in video conferencing. 

Is a video Conferencing System secure?

Yes, Video Conferencing systems are secure to use.

The modern-day online conferencing system is equipped with strong security layers.  They come with intrusion-detection systems and fraud analytics, firewalls and session border controllers, vulnerability scans, multiple authentication levels. On top of that, to prevent interceptions, Secure Real-Time Transport Protocol (SRTP) encryption is activated between all endpoints.

What is the approximate cost of Video Conferencing Software?

Most of the video conferencing tools with basic features are not that expensive, except if the user opts for more advanced features or tools that permit a large number of participants. Video conferencing tools like Hangout Meets may charge users as low as $1.65/month, whereas high-end tools like Ryver, may cost $49 - $149/month.

While the users who want to settle with a medium price range then tools like Lifesize, RingCentral Video, Uberconferences, ClickMeeting, GoToMeeting. Their price may fall between $12 - $25.  Some of these tools may also offer a free trial for a limited period or a free version for a lifetime with limited features.

In case the user wants to test a free version or work on an open-source version then there are plenty of  Free and Open Source Video Conferencing Software that might be quite helpful.  Most video conferencing software list shares common basic features, but still, it is recommended to do in-depth research on functionalities a tool has to offer and how they can help within the organization.

Why refer to GoodFirms’ list of top Video Conferencing Software?

GoodFirms is a top review and rating platform that has been listing IT solutions.  It is a quick and easy way for IT companies to mark their online presence. The website’s user-friendly interface and well-categorized software list allow companies to display their product in the most visible format. It also enables visitors to scan the product on features, ratings, and pricing at ease. The platform places software seekers in a better position to make critical decisions on software selection.  Besides that, the growing list of software vendors can build a strong community to optimize business processes. 

The influence of digital technologies is evident in almost every sector. The meeting room is one of them that is quickly adopting the latest technology like video conferencing solutions in their infrastructure. The video conferencing service is allowing companies to schedule meetings on the go and connect with participants without any boundaries. Do not fail to check the list of the best video conferencing software to automate meeting scheduling and save your precious time.

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