Best Web Conferencing Software

Scrutinizing the web for the best web conferencing software to have a smooth conferencing experience? Access the list of top web conferencing tools with genuine reviews assembled by the research team of GoodFirms to assist you in selecting the best platform. These web conferencing systems cut-short your travel expenses by eliminating the need for being physically present for the meetings. In fact, the ease of connecting globally on audiovisual conferences improves team collaboration with flexible support. Needless to say, productivity increases and so does customer relations. So, if you are in need of the best web conferencing software that allows attending meetings on desktop and mobile on the go, just explore the list of the tools below: 

Web Conferencing Software
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List of Best Web Conferencing Software Tools with Reviews

  • 1. Samba Live

    Easy video conferencing right from your browser
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    Easily set up and host virtual events from any device with Samba Live video conferencing software. Samba Live enables organisations across industries to hold video meetings, webinars, trainings, and events in HD video & audio right from their browsers. It offers reliable, robust and secure HD webinars and meetings in your browser without any downloads. Samba Live is GDPR compliant, fully customisa... learn more about Samba Live

    "Samba Live web conferencing software offers full white labelling, Perfect corporate service"
    Anna Tykhonchuk
    Entry Level Price
    Contact Vendor
    Free Trial
    14 Days
    33%

    Category Focus

    Web Conferencing Software
  • 2. Zoom

    Best web & video conferencing and Webinars
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    Zoom Meetings are easy, reliable, and secure, providing HD video, audio, and content sharing across everything from your mobile and desktop devices to telephones and conference room systems. Special features include cloud and local recording with transcripts and multi-user annotation capabilities via screen share. Easy access with one click, chat across platforms and share files all with encrypted... learn more about Zoom

    "The best part is that it can host a large audience based on the conference"
    Amy Albano, CEO & Marketing Director at Fast People Finder
    Entry Level Price
    $14.99 Per Month
    Free Trial
    N/A
    25%

    Category Focus

    Web Conferencing Software
  • 3. Google Meet

    Secure video conferencing for everyone
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    Google Meet is a video-communication service developed by Google. It is one of two apps that constitute the replacement for Google Hangouts, the other being Google Chat. ... learn more about Google Meet

    "Google Meet is easy to use and helps saving me daily minutes"
    Caitlin Cascade, Founder at Atlanta Social Media Superstars
    Entry Level Price
    $6 Per Month
    Free Trial
    14 Days
    33%

    Category Focus

    Web Conferencing Software
  • 4. Microsoft Teams

    Web & Video Conferencing, Meetings, Calling
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    Microsoft Teams is a Cloud-based application developed for business communications that helps manage chat, meet, file sharing, and more. Whether it’s chat, calls, or video, anyone can engage at any time, bringing everyone closer. Your docs, photos, videos, chat history, and meeting notes are always there, so it’s easier to work together. Set up your team’s space with all the apps you need so... learn more about Microsoft Teams

    "Microsoft Team is excellent and have helpful bots to assist with specific tasks"
    David Walter, CEO at Electrician Mentor
    Entry Level Price
    $5 Per Month
    Free Trial
    30 Days
    20%

    Category Focus

    Web Conferencing Software
  • 5. Zoho Meeting

    Webinars that transform your business.
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    Zoho Meeting is a secure online meeting platform and webinar solution that helps people find new ways to collaborate and work remotely with efficacy. Enhance your remote collaboration experience today with our highly secure online meeting software. ... learn more about Zoho Meeting

    "It is an excellent web conferencing software with a very user-friendly interface"
    Shah Aktaruzzaman, Founder at Fastsoleuk
    Entry Level Price
    $3 Per Month
    Free Trial
    14 Days
    20%

    Category Focus

    Web Conferencing Software
  • 6. Skype

    A communication tool built for businesses to connect anywhere, anytime
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    Collaborate with your coworkers and clients remotely through group video calls, screen sharing, and messaging. Skype is for doing things together, whenever you’re apart.... learn more about Skype

    "It is Incredibly easy to use and has an affordable subscription "
    Angus Chang, Founder at Petswithme
    Entry Level Price
    Free version
    Free Trial
    Available
    25%

    Category Focus

    Web Conferencing Software
  • 7. GoToMeeting

    Fast, reliable, and secure video conferencing
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    An industry leader in web conferencing, GoToMeeting is trusted by millions of people every day for professional real-time virtual communication. GoToMeeting provides a fast, easy and reliable professional online meeting solution that enables customers to meet face to face, share presentations and chat with colleagues, all with the click of a button. GoToMeeting pairs productivity with the flexibil... learn more about GoToMeeting

    "Go To Meetings is a favorite for staying connected"
    Ann M. Frank
    Entry Level Price
    $12 Per Month
    Free Trial
    14 Days
    20%

    Category Focus

    Web Conferencing Software
  • 8. Google Hangouts

    Video meetings for your business.
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    Connect with your team from anywhere. With easy-to-join video calls, you can connect face-to-face with team members around the world. Hangouts Meet is included with G Suite and G Suite for Education. The application works in sync with the other Google applications. It also comes as a Chrome extension and can be used across all devices.... learn more about Google Hangouts

    "Easy to Use, free, and always improving each year"
    Becky Laughton
    Entry Level Price
    $1.66 Per Month
    Free Trial
    14 Days
    25%

    Category Focus

    Web Conferencing Software
  • 9. TeamViewer Meeting

    Anywhere Videoconferencing with Everywhere Security.
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    TeamViewer Meeting is a free, highly secure, and intuitive web conferencing solution that makes team communication easy and enjoyable. Organize a meeting and invite your team with a single click or join a meeting directly from any browser or mobile device - no software, no sign-ups required. We provide you with a simple and effective web conferencing experience. Supports meetings for up to 300 peo... learn more about TeamViewer Meeting

    Entry Level Price
    $1.84 Per Month
    Free Trial
    14 Days
    33%

    Category Focus

    Web Conferencing Software
  • 10. Webex

    Video Conferencing and Webinar solutions
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    Webex brings together Calling Meetings, and Messaging modes of collaboration into a seamless, inclusive and intelligent experience. Make meetings more interactive and engaging - Reduce disruptions with background noise removal and voice enhancement - Enable audiences to share their reactions with animated emojis and gesture recognition - Improve audience engagement with next-gen dynamic polling an... learn more about Webex

    "The most innovative part of this software is the AI-powered interactive assistant "
    Aviad Faruz, Chief Executive Officer at Faruzo
    Entry Level Price
    $12.63 Per Month
    Free Trial
    30 Days
    11%

    Category Focus

    Web Conferencing Software
  • 11. Join.me

    It's now easier than ever to personalize your join.
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    join.me is a collaboration tool designed to cut through pointless processes, politics and protocols with a single click. It helps you, your team and your company by making collaboration simple, instant and continuous.Customize your meeting link to whatever you want. Brand it to your company, to the meeting subject, or even to match your personality. ... learn more about Join.me

    " It’s an  easy-to-use video conferencing software "
    Ethan Taub, CEO at Loanry
    Entry Level Price
    Free version
    Free Trial
    Available
    33%

    Category Focus

    Web Conferencing Software
  • 12. Amazon Chime

    Online Meetings and Video Conferencing
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    Amazon Chime is a communications service that lets you meet, chat, and place business calls inside and outside your organization, all using a single application. Amazon Chime Voice Connector is a service that enables enterprises to migrate their telephony workloads to AWS. Online solution for web conferencing and meeting management with easy check-in to show who's attending the meeting.... learn more about Amazon Chime

    Entry Level Price
    Contact Vendor
    Free Trial
    30 Days
    33%

    Category Focus

    Web Conferencing Software
  • 13. GoToWebinar

    Webinar Software & Virtual Conference Platform
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    The GoToWebinar virtual conference platform offers flexible webinar modes, interactive features, insightful analytics, powerful integrations, and more. Quickly create live and pre-recorded events with GoToWebinar. It automates the boring parts so you can focus on engaging your audience. GoToWebinar is trusted by more customers than any other webinar solution and powers millions of webinars each ye... learn more about GoToWebinar

    "Great Webinar making service"
    Rich Levin
    Entry Level Price
    $89 Per Year
    Free Trial
    7 Days
    25%

    Category Focus

    Web Conferencing Software
  • 14. Workplace

    Connect everyone in your organization
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    Workplace connects everyone in an organization using familiar Facebook features like chat, video calling, posts, and groups. It works alongside the business tools you already use, providing a simple and secure way for people to share knowledge, work together and build connected communities. Workplace is a business communication tool from Meta that helps your teams stay connected in a simple and se... learn more about Workplace

    Entry Level Price
    Free version
    Free Trial
    Available
    20%

    Category Focus

    Web Conferencing Software
  • 15. GlobalMeet Collaboration

    Online Meetings Should Be Collaborative
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    GlobalMeet Collaboration is an award-winning, audio, web, and video conferencing solution that makes global communication easy - from anywhere, using any device, seamlessly connecting people all over the world. It delivers a superior collaboration experience with industry-leading support for one-on-one meetings, team check-ins, and much more. It's a reliable online meeting, conferencing, and colla... learn more about GlobalMeet Collaboration

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    50%

    Category Focus

    Web Conferencing Software
  • 16. FreeConferenceCall

    Any place, any device. Global conferencing made easy.
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    FreeConferenceCall.com offers HD audio conferencing and online meetings with screen sharing and video conferencing for up to 1,000 participants. Hosting more than 40 million conferences annually, FreeConferenceCall.com has grown to become the largest and most recognized conferencing provider on the planet. Every account includes unlimited conference calls, screen sharing, video conferencing, recor... learn more about FreeConferenceCall

    Entry Level Price
    $5.34 Per Month
    Free Trial
    N/A
    33%

    Category Focus

    Web Conferencing Software
  • Dialpad’s mission is to make business communications great. Built on the Google Cloud Platform for unmatched security, reliability and scale, Dialpad’s product suite covers the full range of modern business communications needs with Dialpad, UberConference and Call Center solutions all powered by VoiceAI. Today more than 55,000 of the world’s most innovative businesses use Dialpad and its se... learn more about Dialpad Meetings

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    Tomas Kolafa, CMO at Growth Media
    Entry Level Price
    $15 Per Month
    Free Trial
    14 Days
    25%

    Category Focus

    Web Conferencing Software
  • 18. HighFive

    Meetings Reimagined
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    Starting with no app downloads or pin codes, Highfive is built to be easy enough for anyone in your organization to collaborate effortlessly. Admins love how Highfive’s all-in-one solution reduces IT headaches usually associated with video conferencing. Plus, the meeting room hardware takes just minutes to set up. No need to hang mics or set up dedicated computers. ... learn more about HighFive

    Entry Level Price
    $9.99 Per Month
    Free Trial
    30 Days
    25%

    Category Focus

    Web Conferencing Software
  • 19. Adobe Connect

    Adobe Connect empowers you to create exceptional digital training, webinar.
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    Adobe is the global leader in digital media and digital marketing solutions. Our creative, marketing and document solutions empower everyone – from emerging artists to global brands – to bring digital creations to life and deliver immersive, compelling experiences to the right person at the right moment for the best results.... learn more about Adobe Connect

    Entry Level Price
    Contact Vendor
    Free Trial
    30 Days
    16%

    Category Focus

    Web Conferencing Software
  • 20. Fuze

    #1 Global Cloud Communications Platform for the Enterprise
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    Fuze is a global cloud communications and collaboration software platform for the enterprise. Through an innovative and consumer-inspired unified experience, Fuze enables a seamless transition between voice, video, messaging, and content sharing. Fuze empowers the digital workforce anytime, anywhere, and across any device.... learn more about Fuze

    Entry Level Price
    $15 Per Month
    Free Trial
    N/A
    33%

    Category Focus

    Web Conferencing Software
  • 21. BlueJeans

    Best video conferencing & webinar software solution
    Visit website

    BlueJeans is the meetings platform for the modern workplace. We bring video, audio and web conferencing together with the collaboration tools people use every day. The first cloud service to connect desktops, mobile devices and room systems in one video meeting, BlueJeans makes meetings fast to join and simple to use, so people can work productively where and how they want. It is the meeting solut... learn more about BlueJeans

    "Consistent, user friendly and reliable platform"
    Nipon Das, CEO at Lupagen
    Entry Level Price
    Contact Vendor
    Free Trial
    Available
    16%

    Category Focus

    Web Conferencing Software
  • 22. Pexip

    Enterprise Video Conferencing Solutions
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    Pexip enables enterprises and organizations of any size to deploy and use video-based communication and collaboration. The Company’s portfolio of products ranges from self-hosted software to cloud service video solutions. Pexip provides seamless collaboration between previously incompatible video and audio technologies such as professional video conferencing systems, Skype for Business, Microsof... learn more about Pexip

    "Hosting web conferences"
    CJ Xia, VP of Marketing & Sales at Boster Biological Technology
    Entry Level Price
    Contact Vendor
    Free Trial
    15 Days
    25%

    Category Focus

    Web Conferencing Software
  • 23. Livestorm

    Helping SaaS, SMBs and enterprise companies alike.
    Visit website

    At Livestorm we help companies get the most of their webinars. Our mission is to make your webinars simpler and more efficient.At Livestorm, we strive to build the best experience possible for our users. We focus on design, high disponibility, and technical capabilities so that you only have to focus on doing great webinars for your company. ... learn more about Livestorm

    "The tool helps to facilitate a big parts of the planning processes"
    Eden Cheng, Co-Founder at People Finder Free
    Entry Level Price
    Free version
    Free Trial
    Available
    25%

    Category Focus

    Web Conferencing Software
  • 24. Cisco Jabber

    Collaborate anywhere, on any device
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    Mobility doesn’t have to limit productivity. Cisco Jabber delivers instant messaging, voice and video calls, voice messaging, desktop sharing, conferencing, and presence. Find the right people, see whether and how they’re available, and collaborate more effectively.... learn more about Cisco Jabber

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    50%

    Category Focus

    Web Conferencing Software
  • 25. BigMarker

    The #1 Webinar Hosting & Automation Platform
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    BigMarker is the world's only full-stack webinar hosting, marketing & automation platform. Companies and universities use BigMarker to host live, on-demand, and automated online presentations, training, and events creating meaningful conversations with leads, customers, and other vital stakeholders. ... learn more about BigMarker

    "Industry standard for digital meetings, events, and webinars"
    DREW DONALDSON
    Entry Level Price
    $79 Per Month
    Free Trial
    7 Days
    25%

    Category Focus

    Web Conferencing Software
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Buyer’s Guide

What is Web Conferencing?

Web conferencing is the process by which employees within organizations (or independent users) connect with one another in real-time using technological platforms and software that operate over the internet. Some software also uses audio-only content over the phone networks. 

The software thus enables communication, collaboration, and the completion of tasks or projects efficiently. Individual users and employees use it on a one-to-one basis as well, when necessary. 

Collectively, web conferencing solutions consist of a bouquet of digital communication facets such as video conferencing, screen sharing, VoIP calls, as well as document sharing, chat services, etc., to name a few. 

Conferencing over the internet facilitates remote working. Employees use web conferencing to conduct a variety of duties such as business meetings, online training, presentations, troubleshooting problems with customers and employees, as well as online sales.   

How Does Web Conferencing Work?

Web conferencing can be conducted by two methods - Through independent Software as a Service (SaaS) applications purchased and downloaded onto user desktops, or through internet hosting services that have the server space to conduct these meetings, conducted via web browsers. 

On a micro level, web conferencing uses the TCP/IP communication protocol to connect various internet supporting devices over the world wide web. The protocol allows computers to identify themselves uniquely and facilitates the easy and rapid exchange of information. Other software tools include Javascript, video streaming service protocols, XML, etc.  

Besides the hardware tools and software used by users to communicate, web conferencing requires hosts to check what time all the attendees are free and schedule the meetings or sessions accordingly. Post scheduling, the user is automatically assigned a virtual room or environment, wherein users can remotely enter using predefined login credentials, once they have permission to attend the meeting. 

Once into the conference, users usually contain a raft of features such as screen presentations, and whiteboards (to note down important points), question and answer sessions on chat,  and even passing control of important features among the attendees, if required. 

Why is Web Conferencing important for businesses today?

Remote collaboration is highly valued in economies and industries around the globe. Using web conferencing systems, users can come together from different time zones to help crystallize business strategies, efficiently. 

Functions such as HR, IT support, and even finance can come together on a global platform to contribute solutions on a business level, all while functioning remotely. This increases the productivity and perspective of all departments from different regions. Support services for different functions may be provided online, as well.  

Web Conferencing is handy for businesses when split-time decision making is required while considering a number of departments’ viewpoints within the firm. 

It also helps businesses preserve budgets. Web conferencing tools help streamline business operations so that resource-starved companies can save on budgets, office space, and even manpower when expensive solutions such as travel could be deemed necessary. A sale, for example, can be closed without relocation by the personnel involved. 

What is a Web Conference Software?

Web conferencing software is a digital tool that helps individuals communicate and collaborate over the internet. Web conferencing services are used by organizations and individuals to conduct meetings, publish podcasts, make presentations, host webinars, and so on. 

These web conferencing platforms allow multi-casting of data - which includes text, pictures, video, and other formats - over separate geographic locations. The ambition is to ensure remote employees achieve optimum productivity working with teams, despite being situated remotely. 

Web conferencing tools are downloadable onto devices as standalone applications or are available as web-hosted internet connectivity applications. Technology has enabled web telephony (VoIP), and regular mobile networks to host multiple users in audio-only meetings termed web conferences. 

Web conferencing software consists of a suite of productivity tools that can enhance business continuity.  Web Conferencing hardware necessities - like microphones and cameras - are usually built into most devices today, making the tool platform-independent. Skype, Zoom, and even Google Hangouts are popular Web conferencing solutions.

Why must businesses invest in Web Conferencing Software?

Businesses should consider investing in video conferencing software for the following reasons - 

  • Ease of use - Web conferencing tools are designed to be lightweight in storage and have a relatively simple user flow through the web conferencing app. In other words, most tools are just plug-and-play. 
  • Budgetary considerations -  A halt to frequent travel for personnel, and a reduction in office space lease expenses are visible impacts of web conferencing software, thanks to the efficiency of web conferencing systems. 
  • Marketing Impact - Organizations can conduct Webinars, Podcasts, Learning Modules, interactive Question and Answer sessions to connect with a variety of audiences over the internet and market selective products and services to them. 
  • Employer Connect - Human Resources can connect with a majority of employees, all at one go. This helps them conduct employer branding activities seamlessly, while also moving several functions such as onboarding and offboarding to the virtual world. 
  • Competitive intelligence - With tools such as surveys and polls available to gauge user sentiments, organizations can use marketing activities to understand and implement much-needed features into the software. This allows companies to stay ahead of their competition. 
  • Innovative features - Much needed features to improve productivity and ease of usage are constantly introduced into web conferencing systems. This provides a massive boost for organizations. 

Types of Web Conferencing Software?

Video conferencing systems can be classified into two different categories. 

First, Software as a Service (SaaS) web conferencing apps are available for download from the Google Play Store, the Apple App Store, and the Microsoft store. Once downloaded, these applications require user sign-ups or log-ins. Once in, users can schedule meetings or virtual calls with attendees from the same organization or distinct individuals. 

The applications run on their own set of internet communication protocols to set up secure, unified session management and easily manageable gateways. Examples of services include Skype. 

Second, if dedicated applications do not fit organization needs, then organizations use web-based applications to host meetings. Hosts of meetings can log in to the website and assign a specific time for attendees to join the call. 

A fixed phone number and a numeric password, provided on prompt, will route the users to the virtual meeting room. This is usually an example of VoIP conference calls. Usually, information about the meeting is sent to the users via email or personal message. An example is freeconferencecall.com. 

Features of Web Conferencing Software?

The features of video conferencing platforms are as follows - 

  • User Management - Only users with appropriate credentials can schedule meetings and/or join them. Log-ins required on dedicated user accounts, and codes are generated to verify user identity before entering meetings on web conferencing systems.  
  • Chat and File Sharing - Most web conferencing systems have a dedicated chat counter, where users can share important information in writing. Document attachment and sharing features are also in-built to allow a multi-purpose perspective to the web conferencing tool. 
  • Screen Sharing - Web conference solution users can project the screen of their computer to all those attending the meeting and conduct presentations/demonstrations with the click of a finger. 
  • Recording - Users can record a call for reference purposes through the web conferencing services. 
  • Reporting - Information regarding meetings - attendees in the meeting, chats sent, documents shared, etc - should be available for the user to reference. 
  • Muting - Managers/Employees making important decisions should be able to mute others for the duration of the web conference for minimal disturbance. Similarly, users must also be able to mute themselves. 
  • Whiteboards - The web conferencing platform must have these components as part of chats to ensure  

Advantages of Web Conferencing Software?

Some of the advantages of Web Conferencing Software are as follows -

  • Secure and Reliable 
  • Real-time, clear and audible meetings on good internet quality
  • Easy to install and use 
  • Minimal charges per user 
  • Effective Interdepartmental communication
  • Budgetary savings from discontinuity in non-essential activities such as travel 
  • Valuable Business Intelligence  
  • Rapid Document Sharing
  • Increase in work communication efficiency 
  • Additional features make conferences more engaging and participatory. 
  • Platform-independence 
  • Foster real-time collaboration 

What are the features to consider before purchasing a Web Conferencing software?

Some features are considered important for web conferencing software, while others are avoidable. The most important features a firm must consider before purchase of web conferencing tools are as follows - 

  • Interface - The web conferencing platform must be easy to install, and simple to use. Scheduling calls, accepting calls, and functionalities within calls, must be fluid and easy to navigate through.
  • Reporting - User reports are considered important to improve the quality of conference calls. Besides, reports must also share data from other activities such as polls, surveys, etc. 
  • User Management - Only designated users, with valid log-ins or PINs, must be able to access calls and use the full features of the platform on company accounts. 
  • Platform Independence - The software must be easily accessible on all platforms, be it mobile, desktop, or even tablets. Similarly, the software must be compatible with operating systems such as Windows, macOS, and ChromeOS, to name a few.
  • Presentation and Screen Sharing - Conference participants must be allowed to share screens of their computers for presentation purposes. This enhances attendee participation on the call.
  • Muting - Several times, background noises from caller environments disrupt the call quality. Audiences must be provided to mute themselves until they need to speak, or the host must be able to mute everyone who isn’t speaking. 
  • Language Support - The platform must support a variety of linguistic capabilities from multiple dialects.
  • On-Demand web-casting - Organizations can use the web-casting feature to conduct important learning and development lessons along with Webinars, to employees as well as outsiders who may be interested in specific topics. 
  • Real-Time Chat - Chatting interfaces are provided so that users may share important information with each other, and the group when necessary. 
  • Video Conferencing - Besides audio, video conferences are important for users to share face-time with each other, make presentations and seminars, as well as create a platform of trust while working remotely.
  • Recording and Playback - The web conferencing software must have a recording tool to store video/meeting details for later use. It should also come with playback capability to ensure the recorded video/audio has been captured to the best possible extent in terms of quality and length of content.  

What is the average price of Web Conferencing Software?

The price of a video conferencing service depends on the number of users that an organization intends to distribute access to. 

A list of the Free and Open Source Web Conferencing Software has been published by GoodFirms, for those firms interested. The software mentioned in the list has a rich set of functionalities, which are already in effect at organizations around the world. 

UberConference, Proficonf, and Zoom are popular software tools that employ a freemium model of pricing. They have a base free version, which allows users to make free calls for a predetermined time limit. The call is halted if the user exceeds this limit. Premium versions of these software range between $12 and $25 per user per month.   

Video conferencing tools such as Zoho Showtime and Bluejeans are charged on a per-user basis for all their solution sets. The range varies between $9 (Starter), $16 (Business  Standard), and $30 (Enterprise) per user per month. 

Web Video is a platform that offers a one-time purchase rate. Plans begin at $3995 without using their hosting service, and $4995 for an all-inclusive lifetime purchase. ElectroMeet is a video conferencing platform that licenses its product on a yearly plan for a specified limit of users. 

The Silver and Gold licenses, each accommodating up to 120 users, are priced at $4000 and $9000 annually. 

How to Choose the right Web Conferencing Software for your Business?

You can choose the right web conferencing software for your organization by considering a few important factors.

  • Users/Hosts - The organization will need to estimate the percentage of the workforce who will have access to specific versions, and types, of the web conferencing systems. 
  • Software type - Web conferencing software is available as standalone applications or can be accessed over a web browser on the internet. Some solutions offer video telephony conferencing, while others are limited to VoIP. Softwares have a mixture of both functionalities. An organization’s purchase decision must depend on the type of software it wishes to employ. 
  • Budget - Once the users have been estimated, an approximate budget may be allocated to the purchase of video conferencing solutions. The budget will depend on the plan(s) of various web conferencing software the organization wishes to deploy, and its per-user rate. Budgets are also calculated on whether an organization will purchase a Software as a Service (Saas) provider, like Zoom, or if they choose a web-hosting VoIP conference call provider, like freeconferencecall.com. 
  • Features - Most organizations prefer a rich feature set within the web conferencing apps that boost productivity. Whiteboards, screen sharing, chat functionality, etc., are essentials within web conferencing software today. Unlimited virtual conference rooms, a software capability on the web conferencing service vendor side are also considered a must-have addition, to prevent limited call capabilities. 
  • Security - Data security will also be a top-most priority for most organizations in the purchase window. User chats, via video or text, must be encrypted. 
  • Trials/Demo versions - organizations must be allowed to test/trial run their software choices before investing in the web conferencing software.  

Why consider GoodFirms' list of top Web Conferencing Software?

GoodFirms’ exhaustive and concise list of web conferencing software will enhance the understanding of prospective buyers, who can then contrast, compare, and select their choice. 

The Buyer’s Guide offers a clear presentation of the features, advantages, and costs associated with web conferencing platforms. Be it Free and Open-source web conferencing software, or freemium and premium versions, GoodFirms has you covered with information on the same. 

Not just considering free video conferencing software? GoodFirms’ software directory enlists information on various kinds of multi-disciplinary software.

Frequently Asked Questions

What is the Best Web Video Conferencing Software?

The best web conferencing tools provide unmatched security, unparalleled video quality, glitch-free interface, reliable connectivity, robust functionalities, sophisticated conferencing modules, cost-effective application, and a transparent pricing structure. Some of the best web conferencing software solutions are Zoom, BlueJeans, GoToMeeting, Google Meet, QuickBlox, Cisco Webex, and Microsoft Teams. These web conferencing tools can benefit small, medium, and large companies.

What is Web Conferencing Best used for?

Web conferencing solutions are best suited for: 

  • Meetings
  • Hosting Webinars
  • Delivering Workshops and Seminars
  • Training and Development
  • Information Sharing 
  • Team Collaboration
  • Marketing Campaigns
What are the Key Features of Web and Video Conferencing Software?
  • Ability to schedule, conduct and manage conference calls without any geographic barriers.
  • Internal training features such as screen sharing, whiteboard, visual presentation tools, etc.
  • Webinar room features such as text chat, video chat screen, editing tools, hosting, and presenter tools
  • Features for language transcription, translation, etc.
  • Real-time file sharing, video-sharing, and collaboration
  • Virtual meeting rooms, HD video conferencing, and interview screens
  • Tools for Live streaming, webcast, VoIP, and multi-media broadcasting
  • Other features for Slideshows, call recording, polls, and surveys, reporting and analytics
How Does Web Conferencing Solutions Reduce Operating Costs for Businesses?
  • Reducing Travel Expenses: Web conferencing software mitigates the need for employees to travel to attend meetings. In large corporations, it allows employees present at various locations to join meetings virtually and thereby saves travel expenses. 
  • Office Space Expenses: For completely online businesses, technologies such as web conferencing software eliminate the need to be physically present at a premise. It saves companies from unnecessary office rentals.  
  • Venue Costs: Training sessions, webinars, seminars, workshops, lectures, addresses, etc., conducted through web conferencing tools don't require businesses to arrange a physical venue.
  • Repeat Instruction Costs: As training sessions, workshops, instructional activities, etc., conducted with web conferencing software can be recorded, and also a trainer can deliver simultaneously to multiple locations, it reduces repeat instruction costs. 
Why is Web Conferencing Growing in Popularity as a Marketing Tool?

The awareness of web conferencing is growing in the corporate world, particularly the SME segment. Unlike emails or messages, Web conferencing allows marketers to connect with customers, clients, and leads in real-time on an interactive platform. Earlier, a lack of awareness in consumers restricted the use of web conferencing for marketing products and services. Today, when most of the end-users are tech-savvy, marketers don’t hesitate to use web conferencing to connect with them. It also allows them to mitigate the limits of the physical space and demonstrate their products to thousands of people at the same time.  Also, recorded sessions can be used repeatedly in the future.

How Much Do Web and Video Conferencing Software Cost?

Web conferencing tools come at an average cost ranging from $5 to $20 a month per user. Software solutions such as GotoMeeting and Cisco Webex start at $14 per month per user. Microsoft Teams starts at $5 per month per user. If you are looking for free versions, then have a look at Proficonf, Google Meet, Zoom, Uber Conference, and more at GoodFirms' web conferencing product section. If you need an open-source, web conferencing software with a more customizable approach, then try OpenMeetings, Mconf, Jitsi, or BigBlueButton. You can also read our blog to learn more about the free and open-source web conferencing tools. 

What Types of Integrations Should You Look for in the Web Conferencing Software?

Comprehensive Web conferencing software solutions come with various powerful inbuilt integrations that enhance its capabilities. One should look for integrations such as CRM software, content management system, document management software, Gsuite, Calendar, Marketing automation software, video conferencing tools, and webinar apps.

Resources for Web Conferencing Software

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