Best Team Communication Software

Team Communication Software

Whether it is about 2 teammates working in a small-sized business or a team of 100 managers in a corporate, the right communication at the right time drives a business towards growth and success. The use of team communication apps becomes vital to maintain speed, accuracy, and efficiency in communication within team members.

What is Team Communication Software?

A team communication tool helps the team members to communicate with each other efficiently, even if working remotely. It maintains the records of the communication enabling the team members to learn from past experiences. Also, it allows team members to share and exchange data for a streamlined workflow in a business organization. 

How to Select the Best Team Communication Software?

Selecting the best team communication software can be critical when there are so many available in the market. The below-mentioned list of team communication systems with detailed information about their features and functionality, along with customers’ reviews, can help you in choosing the one that is best compatible with your business processes.

Show More
127 Software

List of Team Communication Software | Best Team Communication Apps

Back IconBack
Filter Reset
Popular Features
Pricing Model
Devices Supported
Business Size

List of Team Communication Software | Best Team Communication Apps

  • Troop Messenger

    Troop Messenger

    Troop Messenger is a free office chat software that brings all your communication at one place.

    Troop Messenger’s feature-stack is functionally powerful, flawless, and is the one best alternative for team communication and collaboration. It can be considered as an apt tool for all sizes of organizations. The user navigation across this business chat application is promisingly seamless for any novice user. Its impressive and immersive user interfaces make each feature self-explanatory to th... read more about Troop Messenger

    Visit website
    Free version
  • Asana


    Spend less time on guesswork. And do more great work.

    Asana helps you coordinate all the work your team does together. So everyone knows what needs to get done, who’s responsible for doing it, and when it’s due. ... read more about Asana

    Great Mgt Tool for SMB's
    - Susan Woodford, Director at urteam
    Visit website
    Free version
  • Basecamp


    Get it together and manage projects the right way.

    Basecamp is more than just a project management tool — it’s a better way to work. Teams that switch to Basecamp are more productive and better organized. They communicate better and require fewer meetings. And they’re far more efficient than before. Here’s how Basecamp makes it happen. ... read more about Basecamp

    User-friendly and has everything you need
    - Peter Wilfahrt, Employeer at Versandgigant
    Visit website
    30 Days
  • Microsoft Teams

    Microsoft Teams

    Work remotely without feeling remote.

    Microsoft 365 is the productivity cloud that combines best-in-class productivity apps with intelligent cloud services that transform the way you work. Microsoft Teams is Cloud-based application developed for business communications that helps manage chat, meet, file sharing, and more. ... read more about Microsoft Teams

    Visit website
  • Bitrix24


    Your company. United. Free. Unlimited. Online.

    Bitrix24 is the leading free online CRM software used by over 8 million companies worldwide. It is available in cloud or on-premise with open source code access. Unlimited leads, deals, contacts, companies, quotes, invoices and appointment scheduling. The free plan also comes with email marketing and telephony. Advanced versions have sales and marketing automation, bulk SMS, campaign management an... read more about Bitrix24

    - Hisham Balatiah, Founder at EIC - Engineers International Community
    Visit website
    Contact Vendor
  • Google Meet

    Google Meet

    Real-time meetings

    Google Meet is a video-communication service developed by Google. It is one of two apps that constitute the replacement for Google Hangouts, the other being Google Chat. ... read more about Google Meet

    Visit website
    Free version

    Work the way that works for you. is the new name of a product previously known as dapulse, namely one of the market’s leading collaboration and communication apps for teams. It syncs all information in a single, accessible hub, and empowers agents and team members to make important decisions together. is a powerful CRM platform that allows you to seamlessly manage all things CRM in one highly secure place.... read more about

    It had almost all of the features we wanted
    - Ryan O'Donoghue, Co-Founder and Head web developer at Rycob Media
    Visit website
    Free version
  • Cisco Webex

    Cisco Webex

    Call, message, meet – anytime, anywhere.

    Cisco Webex is the leading enterprise solution for video conferencing, online meetings, screen share, and webinars. Teams and teamwork, together at last. Meet, create and communicate all in one platform designed to fit the way you work.... read more about Cisco Webex

    Excelent Meeting Tool
    - Oscar Avelar
    Visit website
    90 Days
  • Connecteam


    Manage your employees from one place

    Connecteam is the employee management app that connects everything a business needs from field to office, all in one place. In the click of a button, you can connect your staff, manage day-to-day operations, improve employee experience and engagement, and drive your business forward. ... read more about Connecteam

    An effective app!
    - Kristine Staana
    Visit website
    Free version
  • Notion


    All-in-one workspace.

    Notion is an application that provides components such as notes, databases, kanban boards, wikis, calendars and reminders. Users can connect these components to create their own systems for knowledge management, note taking, data management, project management, among others. A new tool that blends your everyday work apps into one. It's the all-in-one workspace for you and your team. Write, plan, c... read more about Notion

    A perfect management tool
    - Gintaras Steponkus, Marketing Manager at Solid Guides
    Visit website
    Free version
  • ActiveCollab


    Powerful, yet simple project management tool.

    ActiveCollab is the project management software that gives you complete control over your work. It is a flexible project management tool for managing your projects with plenty of neat add-ons. It runs in the cloud like most browser apps today, but you can also install it on your own server.... read more about ActiveCollab

    Must use this platform!
    - Hammy Havoc, CEO at Split An Atom
    Visit website
    14 Days
  • SIGNL4


    Critical Mobile Alerting

    SIGNL4 is an out-of-the-box mobile alerting SaaS. It adds mobile alerting and incident response capabilities to your systems and services in minutes.SIGNL4 automatically notifies teams on their mobile devices in case of critical events. Drop an email, call a webhook and SIGNL4 reliably notifies active staff on duty through persistent mobile push, text and voice calls with acknowledgement, tracking... read more about SIGNL4

    Modern Team Alerts
    - Ronald Czachara
    Visit website
    Free version
  • Chanty


    Get more things done, together

    Chanty is a team chat app designed to boost collaboration between employees inside the companies of all business segments. It is a beautifully simple communication tool that helps teams to keep their productivity on the highest level.... read more about Chanty

    Chanty is super easy to use for our team.
    - Alexandr Nedostupov, Senior Software Engineer Technical Lead at COSTS
    Visit website
    Free version


    All your apps in a single place.

    Coming to terms with working from home? Tired of managing dozens of browser tabs and applications? Why search and switch between apps, log in and out of accounts? There is a better way. The future of work has changed, more and more of us are working from home, FOCOS is a simple and beautiful solution for managing everything better, great for entrepreneurs, freelancers and teams. A single place for... read more about FOCOS

    I estimate it has reduced over a hundred clicks per day for me
    - Danny Wong, Founder and CEO at GOAT Risk Solutions Limited
    Visit website
    7 Days
  • Loom


    Say it with video. Communicate more effectively wherever you work with Loom.

    The expressiveness of video with the convenience of messaging. Communicate more effectively wherever you work with Loom. An internal communications tool allowing your message to be instantly shared through video. Loom helps individuals communicate more efficiently through video. With Loom, you can capture your screen, voice, and face and instantly share your video in less time than it would take t... read more about Loom

    Great way to communicate
    - Yasir Shamim, Digital Marketer Executive at Pure VPN
    Visit website
    14 Days
  • Online Lead Portal

    Online Lead Portal

    Customer at your Finger Tips

    Online Lead Portal is a service-first Mobile CRM tool that builds software designed to improve customer communication & develop better follow up. As employees, we encourage each other to grow and innovate. As a company, we roll up our sleeves to plant roots in the communities we call home. Our sales CRM tool is powerful and flexible, and scales to meet the needs of any business. Even yours to grow... read more about Online Lead Portal

    Online Lead Portal is an important piece of our growth now.
    - Pramod Mishra, Senior Consultant at SAPster IT Consulting
    Visit website
    15 Days
    Contact Vendor
  • Pexip


    Enterprise Video Conferencing Solutions

    Pexip enables enterprises and organizations of any size to deploy and use video-based communication and collaboration. The Company’s portfolio of products ranges from self-hosted software to cloud service video solutions. Pexip provides seamless collaboration between previously incompatible video and audio technologies such as professional video conferencing systems, Skype for Business, Microsof... read more about Pexip

    Hosting web conferences
    - CJ Xia, VP of Marketing & Sales at Boster Biological Technology
    Visit website
    15 Days
    Contact Vendor
  • Flock


    All your work in one place

    Flock is a Communication and Collaboration App designed specifically for Teams looking for a faster and more efficient way to communicate. You can discuss projects, share ideas, and make decisions faster! Flock integrates with other leading apps making sure all your work efforts are unified.  ... read more about Flock

    It has some amazing features like polls, note sharing, and reminders
    - Bradley Stevens, Founder and CEO at LLC Formations
    Visit website
    Free version
  • Samepage


    Work gets better on the same page.

    Samepage transforms the way business teams work together.Imagine all your team’s files, tasks, conversations and shared content in one place. Create a page in minutes, then connect and collaborate instantly. No exaggeration.Easy to create. Easy to use. Easy to succeed.Samepage makes it easy to get more done – efficiently and effectively. Built-in file sharing and sync mean your content travels... read more about Samepage

    Provides all the features that small business needs
    - Werner Jorgensen, Marketing & Sales Manager at Heatxperts
    Visit website
    30 Days
  • Discord


    Your place to talk

    Whether you’re part of a school club, gaming group, worldwide art community, or just a handful of friends that want to spend time together, Discord makes it easy to talk every day and hang out more often.... read more about Discord

    Visit website
    Free version
  • Mattermost


    High Trust Messaging for the Enterprise

    Mattermost is a flexible, open source messaging platform that meets even the most demanding privacy and security standards.Build intuitive workflows and collaborate across large teams without worrying about security or data privacy. ... read more about Mattermost

    Visit website
    Free version
  • ProofHub


    All-in-one project management software for your growing business needs.

    ProofHub is a superpower for project managers who are always in search of project management tools that provide all-in-one solutions to plan, organize, collaborate, assign, execute, and launch a project successfully. This tool has all the features that your team may require to deliver a timely output. If you are looking forward to something that helps you in delivering work in an easy, fast, and s... read more about ProofHub

    Visit website
    30 Days
  • Zoho Cliq

    Zoho Cliq

    Team communication software

    Team communication software that's built to power your business productivity.Communicate, collaborate, and reach consensus. Use Cliq to stay connected with your team, no matter where you are.The business communication app that includes real-time messaging, task management and automation. ... read more about Zoho Cliq

    Visit website
    Free version

    See what you can achieve! is a productivity suite delivering a unique blend of CRM, task management, time tracking and billing functionality. is ideal for freelancers, consultants and teams of any size who strive to achieve improved efficiency, quality and transparency. is the right tool for you whether you’re a consultant, contractor or freelancer, or small agency needing to track work across mul... read more about

    Visit website
    14 Days
  • HighFive


    Meetings Reimagined

    Starting with no app downloads or pin codes, Highfive is built to be easy enough for anyone in your organization to collaborate effortlessly. Admins love how Highfive’s all-in-one solution reduces IT headaches usually associated with video conferencing. Plus, the meeting room hardware takes just minutes to set up. No need to hang mics or set up dedicated computers. ... read more about HighFive

    Visit website
    30 Days
  • Element


    Own your conversations.

    All-in-one secure chat app for teams, friends and organizations. Keeps conversations in your control, safe from data-mining and ads. Talk to everyone through the open global Matrix network, protected by proper end-to-end encryption. Element is the fast, simple, and private way to communicate with family, friends, teams, colleagues, organizations, and the wider world.... read more about Element

    Visit website
    Free version
  • Xebrio


    A Project Management Software to Fulfill Your Story From Requirements to Deployment.

    Xebrio is a SaaS-based project management software which covers every phase of project development from requirement analysis to deployment. Xebrio helps teams achieve maximum productivity by enabling precise and comprehensive requirement analysis and tracking, milestone tracking, hassle-free collaboration and task assignment, issue tracking, and much more, ensuring that your team never misses a de... read more about Xebrio

    Visit website
    30 Days
  • eXo


    Connect, engage and reward your workforce through social and collaborative features

    eXo Platform is an open-source digital workplace for growing teams and enterprises. Flexible and feature-rich, eXo Platform covers a wide variety of features from knowledge, document and content management to social engagement and project/task collaboration integrated within one holistic solution. With eXo Platform, companies can connect, engage and reward their employees, customers, and partner... read more about eXo

    Visit website
  • Rocket.Chat


    Open Source Team Communication

    Rocket.Chat is a fast-growing enterprise communication and collaboration platform that is now installed on over 180k servers and counts over 10m users worldwide as well as having an active, passionate community of over 800 developer-contributors who help Rocket.Chat’s core team of developers to constantly improve the product.... read more about Rocket.Chat

    Visit website
    Free version
  • Ryver


    The Best Way to Collaborate

    Using multiple apps plus email to communicate with your team is difficult, complex, and expensive.Ryver™ makes managing your team’s collaboration easy, simple, and affordable by organizing it all in one app.Anytime a predetermined event occurs, follow-up instructions and task assignments are automatically delivered to everyone who needs to know within seconds. ... read more about Ryver

    Visit website
    14 Days
  • Fleep


    Get ready to work smarter, better, faster

    Combining messaging with file sharing and tasks, Fleep has everything you need to coordinate your team’s work from idea to execution.Highlight any decisions or plans on the conversation's Pinboard and create tasks to coordinate execution. ... read more about Fleep

    Visit website
    Free version
  • Slenke


    Manage Projects with Ease.

    Slenke is the easiest way for companies to securely communicate, share files, manage projects, organize tasks, track time and more. Through intuitive and easy to use features it allows businesses to manage project portfolios, individual projects, tasks, internal communication, time tracking, invoicing and file sharing. Connect your team, view updates and keep track of what's happening at the workp... read more about Slenke

    Visit website
  • Blink


    Reach everyone, transform engagement and create an award winning employee experience.

    Blink is the simplest and fastest way for companies to deliver an amazing digital employee experience. It takes data from multiple systems of record that are today silo'd across your business and presents it to your employees as single actionable feed. It uses the existing workflow and puts everything they need in one place. Calendars, emails, approvals, requests, updates and even the news and ... read more about Blink

    Visit website
    14 Days
  • Front


    Email for happy teams and customers.

    Front is reinventing the inbox so people can accomplish more together. With new workflows, efficient collaboration, and all their communication channels in one place, more than 5,000 businesses rely on their Front inbox to be more productive as a team.Founded in 2013, Front has raised $79 million from Sequoia, DFJ, and others to unlock new ways to work that make people more efficient, fulfilled, a... read more about Front

    Visit website
    7 Days
  • Nifty


    All your project work in one place.

    Nifty automates project updates and resource insights with dynamic task management. Track project milestones, communicate with teammates and clients, create collaborative documents, and more in our centralized workspace! Maintain organizational oversight across your projects and teammates with project & team overviews. With the best of communication, project management, and workflow collaboration ... read more about Nifty

    Visit website
    14 Days
  • MangoApps


    Keep Employees Informed & Engaged, Everywhere.

    MangoApps is an employee platform that combines popular applications like Intranet, workspaces, file sharing, knowledge management, messaging, training, recognition and more into one comprehensive portal. Companies of all sizes deploy the MangoApps platform to centralize these must-have functions into one single tool. This powerful platform approach gives employees everything they need in a simple... read more about MangoApps

    Visit website
    Contact Vendor
  • Jostle


    The working world is complicated.

    At Jostle we believe organizations should feel less complex. Employees should find it easy to plug in and do great work. So we designed an intranet that helps fix complexity instead of adding to it. Now work life is simpler. People can actually connect, align, and find information. Since 2009, we’ve helped over 850 organizations worldwide seriously unleash their potential and help their employee... read more about Jostle

    Visit website
  • Beekeeper


    Workplace Communication Made Simple

    Beekeeper is on a mission to transform the daily work lives of over 2 billion frontline employees. That’s why we created a mobile-first communication platform that connects teams across every shift, location, and language. Dedicated streams deliver important operational information to your entire workforce, while real-time messaging keeps everyone working together and on the same page.Beekeeper ... read more about Beekeeper

    Visit website
    14 Days
    Contact Vendor
  • Igloo Software

    Igloo Software

    Looking for a next-generation intranet?

    Igloo is a leading provider of digital workplace solutions, helping companies build inspiring digital destinations for a more productive and engaged workforce. Offering a suite of modern features and solutions for today’s evolving workplace, Igloo partners with customers to address challenges related to communication, collaboration, knowledge management, culture and engagement. In addition, Igl... read more about Igloo Software

    Visit website
    Contact Vendor
  • Podium


    Get chosen, every time.

    Podium Webchat helps you connect with customers visiting your website in a whole new way. Stop making your customers stay at their computers to talk to your business. Webchat makes the conversation convenient by allowing the conversation to be text based. See how Podium is making it easier for your customers and how Webchat can work for your business. Podium is trusted by 180,000+ users. ... read more about Podium

    Visit website
    Contact Vendor
  • Talk on Task

    Talk on Task

    Easy way of handling teams, projects, tasks & clients

    A Cost effective Project Management Software that aims to make life easier. Talk on Task's innovative features like Time tracking, Interactive chatting, Task based chatting, Project reporting etc makes it standout amongst other competitors in the market. It has a unique chat system where you can chat about specific tasks, with individual users or on specific projects as per your requirements.... read more about Talk on Task

    Visit website
    Contact Vendor


    Hassle Free Solution BOOST YOUR BUSINESS WITH US

    Organize everything under one location, no need to use 4-5 apps to manage your workflow. Just signup with us, We provide you Project Management, Contacts Management, Online Files and Documents Storage, Unlimited Members, Live (Real-Time) Chat, Member Reporting with their activities, Time-Tracking, Sticky Notes & Reminders, and Many more..!! We solve your real life Business problems & Get the help ... read more about CAMSNEL

    Visit website
    14 Days
  • Swit


    One Work Suite to replace them all

    Swit is a complete team collaboration suite, which seamlessly combines team CHAT and TASK management. With Swit, you don't have to go back and forth between the two platforms any longer. Finally, you can move to different workflows without losing context in your familiar ways and in a revolutionary new way. Swit can give your team more freedom from integrations through chat, post, file sharing, ka... read more about Swit

    Visit website
    Free version
  • Hangouts Meet

    Hangouts Meet

    Video meetings for your business.

    Connect with your team from anywhere. With easy-to-join video calls, you can connect face-to-face with team members around the world. Hangouts Meet is included with G Suite and G Suite for Education. The application works in sync with the other Google applications. It also comes as a Chrome extension and can be used across all devices.... read more about Hangouts Meet

    Visit website
    14 Days
  • Blizz


    Global Collaboration Your Team Will Love

    The Blizz Collaboration Companion from TeamViewer keeps you connected to your contacts and global team through video, voice, instant chat messaging, screen sharing, and more on any device, anywhere! The Blizz Collaboration Companion installs on your desktop or mobile phone for quick access to all your (Blizz and TeamViewer) contacts, enabling logged and indexed team messaging, face-to-face HD VoIP... read more about Blizz

    Visit website
    Free version
  • pimentaCHAT


    Secure and limitless communication for your company

    pimentaCHAT is a unified collaboration and communication (UCC) tool for companies, universities, associations and churches. Get a solution that completely organizes your communication and that of your team. Make a video or audio call to more than 50 people at the same time! pimentaCHAT connects conventional phone calls, with audio or video calls via the internet on your smartphone or on your web b... read more about pimentaCHAT

    Visit website
    Free version
  • Workplace


    Connect everyone in your organisation

    Workplace connects everyone in an organization using familiar Facebook features like chat, video calling, posts and groups. It works alongside the business tools you already use, providing a simple and secure way for people to share knowledge, work together and build connected communities. ... read more about Workplace

    Visit website
    Free version
  • TelebuPing


    Team Chat Software

    TelebuPing is a team communication tool that helps you Text, Call, Broadcast within the organization or with external stakeholders any time, and from anywhere. ... read more about TelebuPing

    Visit website
    1 Days
    Contact Vendor
  • Fugu


    n all-purpose Team Chat app

    Fugu is an all-purpose Team chat app that empowers communication, collaboration and engagement all on a single platform. Share your ideas, discuss your projects, manage attendance at a much faster rate with Fugu. It easily integrates with the third party tools for effective collaboration. Start-ups, non-profit organizations, and businesses big and small use Fugu to streamline information sharing a... read more about Fugu

    Visit website
    Free version
  • Team App

    Team App

    Create A Free App For Your Team

    Team App is a FREE platform managing the communication and membership of any sporting club, team, association or social group. Team App is fully customisable, looks great, is easy-to-use and it’s FREE! Each Team App also gets its very own website version that updates dynamically with the smartphone. Team App was launched in April 2013, from which time it has achieved extraordinary growth and wo... read more about Team App

    Visit website
    Free version
compare software image

Buyer’s Guide

Introduction to buyer’s guide for Team Communication Software

A lot of research has been carried out to understand group dynamics, and it is concluded that the team’s success largely depends on how well team members coordinate their actions.  It involves sharing goals, awareness of the roles and responsibilities, overall intention to execute a plan, etc. No doubt, team communication plays a pivotal role in establishing strong business relationships, formulating ideas, and helping the team surpass any challenges that obstruct business growth.

However, poor team communication can make team members disconnected with no clear instruction from management, leading to low engagement, satisfaction, and performance.  A company that fails to establish good communication among team members could eventually suffocate the organization’s growth. 

This buyer's guide for team communication software is intended to shed light on the important aspects of effective team communication and the attributes that count while onboarding team communication software.

How has business communication evolved over the time?

The foundation of great businesses relies on how team members can communicate with each other. The modern-day business communication is faster, shorter, and responsive, and somewhere in their root, technology is playing a significant role. Beyond contacting and speaking in real-time, technology advancement has been allowing team members to share files, track important conversations, and create private chat rooms.

Decades ago, telephone calls, intercom systems, and memos proved to be a game-changer for business enterprises. Team members started coordinating more efficiently than formal letters and memos. It has soon become the primary mode of communication for businesses.

Today, companies are also gearing up to include webinars, instant messaging apps, and video-conferencing tools. 

It is imperative that for better team communication, technology should optimize all forms of communication and provide flexibility to use them as per the employees’ or individuals’ needs.

What are the different ways of Team Communication?

There are various modes of communication that are currently used by individuals or teams in any organization to convey their messages. The choice of these communications relies on the occasion or the event type.

  • Verbal communication: It is the most common way of interaction that people use to address their message. Live seminars are the best example of verbal communication. Generally, verbal communication involves face-to-face interaction, but today, there are virtual communication too.
  • Nonverbal communication: Nonverbal communication is anything that sends a message without speaking anything. Email is the best example of non-verbal communication. The non-verbal communication is often used in corporate environments, and it gives the flexibility to respond to the conversation at ease.
  • Formal communication: Formal communication usually follows a hierarchical structure and chain of command. The communication is transmitted from top leadership down to the lower level employees.
  • Informal communication: Informal communication is casual and it is not backed by any predetermined channels.The primary goal of this messaging is to establish relationships with colleagues and subordinates. 
  • Interpersonal communication: Interpersonal communication is not just about conveying a message but also about how it is said, what is the facial expression and how the body language is used.
  • Intrapersonal communication: Intrapersonal communication can be defined as communication with one’s self, which may include self-talk, acts of visualization and imagination, and even recall and memory. 
  • Social communication: Social communication refers to the ability of an individual to interact with people in social situations. It is a combination of social interaction, social cognition, pragmatics (verbal and nonverbal), and expressive language processing. 
  • Virtual communication: In this type of communication the technology is used to communicate with people who are not physically present in front of us. Instant messaging application and web conferencing is a good example of it.

Organizations are using these communication types to address their team on important projects or collect their viewpoint on it. But unfortunately, the majority of workplaces do not operate quite that smoothly. There are enough challenges to create a great team and conduct efficient team coordination.

What are the common challenges in effective Team Communication?

  • Inconsistency in Communication:  Usually, the communication in an organization is transmitted from top to bottom; if there is no proper channel or there is a frequent alteration in the communication mode, then it may lead to miscommunication. It is essential the communication is carried out according to the company's standard procedure.
  • Lack of planning: When team members are working together towards the same goal, it is necessary that all team members to know what they need to do. Not having clarity on a project or task could lead to confusion and miscommunication. The project leaders have to ensure that proper planning is done, and team members are clear of the objectives.
  • Physical barriers to non-verbal communication:  Not being able to see the non-verbal cues, gestures, body language, and general posture can make communication less effective.
  • Communication overload: An overload communication or unnecessary loops of communication may confuse team members about their roles.
  • Personal barriers: Personal barriers like a difference in judgment, social values, inferiority complex, cultural difference,  inability to communicate, etc. widen the psychological distance between the communicators.
  • Remote working place:  Many a time the organization has to deploy their team members for remote work. In such a scenario, the team may not connect or communicate with other team members thoroughly.
  • Technological barrier: Some organizations resist to implement technology in their infrastructure and stick to their old school methods. With the digital revolution, it is mandatory for organizations that they adopt advanced technology for smooth team communication. For real-time updates and smooth transition of work, the team member should be laced with the latest technology.  
  • Geographic location: The geographical location of the team also has an immense effect on team conversation. If one team is operating in a different time zone, thousands of miles away from the head office, it could be difficult to collaborate with them in real-time. In such a situation, advanced asynchronous communication could be an ideal solution.

What is Team Communication Software?

Team communication software facilitates better collaboration among the team members. It allows team members to chat, share, and learn on virtual landscapes so that the work in hand gets accomplished safely, and without any friction. 

Different employees may have different approaches for executing certain tasks. When they work in a team, it is most likely they may differ in their opinion, so all the team members must communicate to avoid conflict. Team communication software allows them to collaborate unanimously and work towards a common goal.

For flawless communication, the organization should also offer their team members a mix of private and public platforms to contact each other in preferred ways. This flexibility can be achieved through team communication software.

But mere communication is not the goal of communication software. It should also allow users to evaluate teamwork effectiveness. There are software that, along with communication, also measures their effectiveness. Evaluation of teamwork involves analyzing the team as a whole and the individual members that make up the team.

Can leveraging a Team Communication Software enhance the business communication?

Yes, leveraging team communication can enhance business communication.

  • Improved Communication: Team communication software comes with features like file sharing, instant messaging, video calls, etc. It facilitates quick communication and a higher participation rate. Besides that, users can often comment on specific tasks or files. Not just the team members but even clients can have smooth communication with the team.
  • Enhances team performance: Team communication software can boost collaboration between team members and attain any issues or problems related to work. 
  • More productive meetings: The team communication tools give facility to team members to convey messages in the most comprehensive way.  They support videos and files of all formats, which eventually helps them to communicate effortlessly and draw better insights from the meeting.
  • Increase team’s productivity: The team communication software can accelerate the communication speed and reduce the overall time. It helps the team to save their time and invest them in other lined up work.
  • Unrestricted communication: The team communication app supports mobile devices, which enables remote workers to connect with their team from anywhere and anytime
  • Integration and Customization: The team communication software supports integration with other tools as well as provides customization options. It means the tool can easily migrate or install into the organization’s existing infrastructure
  • Team specific communication: The team communication tool gives liberty to conduct team-specific communication.  It allows the manager or moderator to create a separate team as per the project and communicate with them separately.  
  • Track past conversations: The team communication solution comes with search filters that allow users to search words inside a long file or a message buried deep in chat.
  • Better Security: There are team communication apps that keep conversations confidential and highly secure. They use end-to-end encryption policies to protect organization data and files from hackers.

Can Team Communication Software help to strengthen the communication of your remote team force?

Yes, team communication solutions can strengthen the communication of remote team forces.

Most of the team communication tools available in the market are designed to connect remote workers.  It comes with a mobile collaboration app that allows remote workers to connect with their fellow associates in real-time.  

The team communication software allows remote teams to connect colleagues through synchronous communication like live chat or call.  Also, for remote teams, asynchronous communication is more favorable. There are team communication solutions that manage both asynchronous communication (delayed communication) as well as synchronous communication with the distributed global working team. The tool facilitates asynchronous communication by ingraining email threading models.

In what ways can an organization ensure effective Team Communications by implementing team communication software?

  • Team chat and call: The team communication software allows one-to-one chats as well as team chat to communicate and collaborate effectively on the project. Some team communication software also gives the flexibility to switch between the team and a video call in a single window.
  • Screen sharing: Screen sharing helps to clarify issues immediately.  It saves a lot of time, which is otherwise used in sending emails with detailed descriptions of the issue.  Not just communicating with team members, but screen sharing is also beneficial in training team members.
  • To-dos: There are few team communication software that gives additional features like “To-dos” to set a task for yourself or your team members. The best thing is that some tools even allow users to view and mark tasks as done right within the chat.  Thus making it easy for team members to collaborate efficiently on the task in hand.
  • Voice notes: Team communication software are designed to draw effective communication with minimum efforts. The voice notes feature saves team-members time sending personalized voice mail instead of having to text long messages. 
  • Share emails: The user can move business-related mail to a specific chat room.  
  • Conversation threads: Certain team communication platforms allow users to adopt a better approach to replace email conversations.  It has in-built features that create email threads just as regular email but inside the application. In fact, it is smarter than regular email, as it allows the user to tag any team member that is associated with the task. With one topic per thread, the team can easily track parallel conversations and stay up to date on what’s happening.

What are the essential features to look for in a Team Communication Software?

  • Instant messaging
  • Calling ( video/voice)
  • Large storage 
  • Data Record
  • Live chat support
  • Message history
  • Favourite users
  • Mute conversations
  • Unread message filter
  • Search filters (text search)
  • Respond later feature
  • File and screen sharing feature
  • Live location tracking
  • Send text message to multiple users
  • Personal chat rooms
  • Support audio messaging
  • Customize chat background
  • Easy integration with other tools
  • Meeting management
  • Mobile support

What is the approximate cost of Team Communication Software?

The team communication software has widen-up its application by including set-of-features that helps in propagating seamless communication. The price of the software varies depending on the choice of the features and number of users. However, the software price is flexible and covers all types of user-base. If you have limited use and are looking for budget-friendly software then you can choose among Jostle that starts around $3.25/month, or Hangouts Meet that falls in the price range of $1.25/month, followed by Microsoft Teams with a starting price of $5/ month. 

The users who are seeking additional features without exceeding much on a budget, then tools like Ryver with a price range $49/ month and Focos with 43/one-time would do their job while those enterprise managing larger teams can consider high-end tools like Proofhub for $89/ month or HighFive for $99/month.

There is a continuous effort made by developers to make team communication software efficient and affordable. Working towards the same goal, the free and open source team communication software offers small and large businesses an opportunity to improvise their existing communication while taking a minimum financial risk. 

Why refer to GoodFirms’ list of top Team Communication Software?

GoodFirms is a trusted review and rating platform for IT solutions that help various organizations to meet their underlying goals with minimum effort. It envelops a wealth of information about software products and services. The consumer can compare the long list of communication software features against their requirements and board the best solution in their IT infrastructure to maximize the business potential. On the other end, the software vendor can study customers’ preferences and perceptions about the brand.

GoodFirms has been listing various software that are efficient in increasing the organization's productivity and reducing the operational cost. One such software is “team communication” software.

The team communication software for business helps in reducing the communication gap within the organization and sharpens the decision-making ability. It brings all the team members on the same page and ensures there is no lapse of information related to the work. If your quest for a team communication system is still unaddressed, then do not fail to check the GoodFirms list of the best team communication software.