Discover the best Collaboration Software for your business, handpicked exclusively by GoodFirms.
It becomes challenging for businesses with an increasing workforce, multi-location offices, and remote teams to work on shared activities and projects, making it imperative to have a perfect online collaboration on a centralized platform. By leveraging the best collaboration software, the company can keep all the teams on the same page, working towards a common goal.
What Is Collaboration Software?
Collaboration software is a comprehensive set of tools that facilitate effective online collaboration with all the stakeholders of a business. It allows better communication, coordination, document sharing/editing, work delegation/assignment, one-to-one/group meetings, monitoring workflow, improved team building, and more. It acts as a perfect communication system to help team members collaborate/communicate flexibly from anywhere, even remotely, without any hassles and location constraints.
How Does Collaboration Software Benefit Businesses?
Collaboration systems offer numerous advantages to businesses. The prominent functions and benefits of top collaboration tools include:
- Centralized platform for all the stakeholders
- Better communication
- Ease of multitasking
- Document sharing and synchronous editing
- Improved engagement
- Boost in productivity
- Flexible working
- Cost reduction
- Enhanced security through role-based access controls
How to Choose the Best Collaboration Software for Your Business?
The right collaboration software for your business offers all the necessary features to improve your business workflow, is easy to use, has earned positive feedback from other users, and fits in your budget.
GoodFirms has analyzed various aspects of collaboration management, performed extensive research, and utilized its expertise to identify and curate the list of top collaboration software with their prominent features, verified reviews, and pricing information. To help you search better, we provide filters for business size, features, pricing model, deployment type, and more. Enhance team collaboration and productivity to upsurge your business profits by leveraging the best collaboration software from the carefully formulated list below.
List of The Top Collaboration Tools | Best Collaboration SystemFilter
- 1Project & code management, together at last
Backlog is the all-in-one online project management tool for task management, version control, and bug tracking. Bringing together the organizational benefits of project management with the power and convenience of code management, Backlog enhances team collaboration across organizations large and small. Plan work, track progress, and release code updates right in Backlog. Core features include su... read more about Backlog
- 2Troop Messenger is a free office chat software that brings all your communication at one place.
Troop Messenger’s feature-stack is functionally powerful, flawless, and is the one best alternative for team communication and collaboration. It can be considered as an apt tool for all sizes of organizations. The user navigation across this business chat application is promisingly seamless for any novice user. Its impressive and immersive user interfaces make each feature self-explanatory to th... read more about Troop MessengerThe fastest team messenger!- Vrushanjali Thippabathula
- 3Enterprise messenger
MyChat is a powerful client/server chat program for local networks and the Internet. It’s the perfect solution for exchanging messages and files in a company or local networks. Reliable in slow connections. Does not require much system resources. ... read more about MyChatVisit websiteN/A$6.00/One-time
- 4Easy to Use Project Management Software
RationalPlan is a project management solution that helps small and midsize businesses plan projects, allocate resources, analyze workloads, track work progress, estimate project costs and manage budgets. It offers an embedded project guide that follows Project Management Body of Knowledge (PMBOK) guidelines and takes users through each step of the project planning process. If you are working... read more about RationalPlanVisit website30 DaysContact Vendor
- 5Secure Instant Messenger for your Team
Brosix is a secure instant messenger application designed to help businesses, teams and other organizations streamline and improve their internal communication. Team members on your Brosix network have access to features such as text, voice and video chat, unlimited size file transfers, screen-sharing, virtual whiteboards and many more. Brosix can be used on multiple platforms such as Windows, Web... read more about BrosixVisit website30 Days$4/Year
- 6Organize, plan and work together easily with your team to accomplish your tasks and projects.
With Beesbusy, teams organize, plan and work together easily to accomplish their tasks and projects. Project managers and teams love Beesbusy because of its user-friendly interface. It is the most simple way to organize your work. No set up needed, you can start right away. Beesbusy also comes with advanced features: Gantt charts, customizable multi-projects views, team planning charts, on-demand ... read more about BeesbusyVisit website7 Days$9.99/Month
- 7Deliver promised functionality in time and within budget
Taiga is the project management tool for multi-functional agile teams. It has a rich feature set and at the same time, it is very simple to start with through its intuitive user interface. Whether your team uses Scrum, Kanban, Scrumban or just wants to track issues, Taiga is an ideal agile project management tool. Its features include an intuitive backlog and sprint planning, a sprint board with s... read more about TaigaVisit website30 Days$7/Month
- 8Trello lets you work more collaboratively and get more done.
Trello is a visual collaboration tool that creates a shared perspective on any project. Trello’s boards, lists, and cards enable you to organize and prioritize your personal and work life in a fun, flexible and rewarding way. ... read more about Trello
- 9Spend less time on guesswork. And do more great work.
- 10Get it together and manage projects the right way.
Basecamp combines all the tools teams need in a single, straightforward package that makes work feel like less work. It's a one-stop-shop for all the things teams do together. Basecamp Personal is our 100% free Basecamp plan that's tailor-made for freelancers, students, families, and personal projects. What you get: Three projects, 20 users, and 1GB of storage space. ... read more about BasecampUser-friendly and has everything you need- Peter Wilfahrt, Employeer at VersandgigantVisit website30 Days$99.00/Month
- 11Work remotely without feeling remote.
Microsoft 365 is the productivity cloud that combines best-in-class productivity apps with intelligent cloud services that transform the way you work. Microsoft Teams is Cloud-based application developed for business communications that helps manage chat, meet, file sharing, and more. ... read more about Microsoft TeamsCommunication within and outside your organization- Quentin GoinVisit websiteAvailable$5/Month
- 12Cloud-based Collaboration and Project Management Software
Online project management software to set priorities and align your team to work faster and smarter across your organization. The flexibility provided by Wrike enables multifunctional groups to collaborate and get things done effectively from a single location. The service allows you to schedule, prioritize, discuss, and keep track of both work and progress in real time — all with just a few cli... read more about WrikeI can control what each member can see- Gail Gardner, Small Business Marketing Strategist at GrowMapVisit website15 Days$9.80/Month
- 13Call, message, meet – anytime, anywhere.
Cisco Webex is the leading enterprise solution for video conferencing, online meetings, screen share, and webinars. Teams and teamwork, together at last. Meet, create and communicate all in one platform designed to fit the way you work.... read more about Cisco WebexExcelent Meeting Tool- Oscar AvelarVisit website90 Days$13.50/Month
- 14Less Talk, More Action.
Smartsheet is intuitive online project management, collaboration & Gantt chart tool. It has a familiar spreadsheet-like interface, coupled with file sharing & workflow. Smartsheet enables teams to get work done fast and efficiently. We are a leading cloud-based platform for work execution, enabling organizations to plan, capture, track, automate, and report on work at scale, resulting in more effi... read more about SmartsheetFantastic Product- Amit Tiwari, Digital Marketing Expert at OTS SolutionsVisit website30 Days$14.00/Month
- 15Get Gmail, Docs, Drive, and Calendar for business.
G Suite makes working together a whole lot easier. Use shared calendars to see when others are available and schedule meetings with automatic email invites. Easily work on documents, spreadsheets, and slides across your devices, with or without internet. Keep all your work in one place with secure access from your computer, phone, or tablet. Protect your company’s data with security options like... read more about G SuiteOne of the best collaboration tools- Bernard May, Founder & CEO at National PositionsVisit website14 Days$5/Month
- 16Organize anything, with anyone, from anywhere.
Airtable is a database management solution designed for teams, organizations, and businesses of all sizes. Equipped with organization and collaboration functionalities and capabilities, Airtable serves as a very flexible and mobile-friendly database management solution. ... read more about AirtableBrillaint program- Robin Jennings, Director at We Push Buttons
- 17The Next-gen of Real Time Communication APIs & SDKs
CONTUS MirrorFly is a customizable chat solution for enterprises to integrate or build scalable chat platform with message, voice & video calling features. The solution offers customizable APIs & SDK to integrate communication into your web or mobile application. CONTUS MirrorFly offers real-time features and customization of design, development, & functionalities with the help of 300+ in-house de... read more about CONTUS MirrorFlyExcellent Communication Tool- krish kashVisit websiteN/AContact Vendor
- 18Your workflows, structured & smarter.
Podio is a collaboration software & project management tool that helps teams communicate and organize things to facilitate the completion of tasks and projects. It does this through a system that puts content, context, and conversations in one place. So whether you’re working on a project or following up and closing a sales lead, you get everything related to the job on one page, making for easi... read more about PodioPodio is a great saas based tool- Jayraj Berde, Senior Business Process Manager at Webware
- 19Your mobile, intelligent intranet
Share and manage content, knowledge, and applications to empower teamwork, quickly find information, and seamlessly collaborate across the organization. SharePoint empowers teamwork with dynamic and productive team sites for every project team, department, and division. Share files, data, news, and resources. Customize your site to streamline your team’s work. Collaborate effortlessly and secure... read more about Microsoft SharePointCollaboration, backup and automation- Andrea LemoVisit websiteAvailable$5/Month
- 20Change how modern teams work.
Atlassian Confluence is a tool that allows you to align your team and workplace to share valuable information that you will find useful in your business. Confluence is a tool that allows your business to create, organize and discuss the work that needs to be done with your team. Create, share, and discuss important work with coworkers using Confluence. ... read more about ConfluenceVery good- Victoria Naichuk, Digital MArekting Specialist at RomexsoftVisit website7 Days$10/Month
- 21The most intuitive project and task management tool on the web.
MeisterTask is the most intuitive collaboration and task management tool on the web. It is built to give project administrators complete command and control over all stages and details of their projects. ... read more about MeisterTask
- 22All-in-one workspace
A new tool that blends your everyday work apps into one. It's the all-in-one workspace for you and your team. Write, plan, collaborate, and get organized. Notion is all you need — in one tool.... read more about NotionA perfect management tool- Gintaras Steponkus, Marketing Manager at Solid Guides
- 23Get more things done, together
Chanty is a team chat app designed to boost collaboration between employees inside the companies of all business segments. It is a beautifully simple communication tool that helps teams to keep their productivity on the highest level.... read more about ChantyChanty is super easy to use for our team.- Alexandr Nedostupov, Senior Software Engineer Technical Lead at COSTS
- 24A real-time online brainstorming tool
You’ve probably encountered the usual issues of group decision-making in your meetings, workshops or classrooms. People dominate the conversation, quiet folks never get heard, and of course all those post-it notes you have to write up. GroupMap captures individual thinking first, then reveals the group perspective, all in real-time.... read more about GroupMapsuper easy interface/UI- Petra Vanessie, Marketing Manager at INCITE AwardsVisit website14 Days$20/Month
- 25All your work in one place
Flock is a Communication and Collaboration App designed specifically for Teams looking for a faster and more efficient way to communicate. You can discuss projects, share ideas, and make decisions faster! Flock integrates with other leading apps making sure all your work efforts are unified. ... read more about FlockIt has some amazing features like polls, note sharing, and reminders- Bradley Stevens, Founder and CEO at LLC Formations
- 26Get more done when it's all in one.
Samepage transforms the way business teams work together.Imagine all your team’s files, tasks, conversations and shared content in one place. Create a page in minutes, then connect and collaborate instantly. No exaggeration.Easy to create. Easy to use. Easy to succeed.Samepage makes it easy to get more done – efficiently and effectively. Built-in file sharing and sync mean your content travels... read more about SamepageProvides all the features that small business needs- Werner Jorgensen, Marketing & Sales Manager at HeatxpertsVisit website30 Days$7.50/Month
- 27High Trust Messaging for the Enterprise
Mattermost is a flexible, open source messaging platform that meets even the most demanding privacy and security standards.Build intuitive workflows and collaborate across large teams without worrying about security or data privacy. ... read more about MattermostGreat deal to have Mattermost- Joe Wilson
- 28The online collaborative whiteboarding platform to bring teams together, anytime, anywhere.
Miro is the most intuitive visual collaboration and whiteboarding platform for cross-functional teams. It takes great teams working together to build outstanding things. Miro enables you to engage all your collocated, distributed, or remote teams across formats, tools, channels, and time zones, without the constraints of physical location, meeting space, and whiteboards.... read more about MiroHappy with what we have- Ryan Hyslop, Co-Founder at We Make Waves
- 29All-in-one project management software for your growing business needs.
With ProofHub, your teams, clients and all the project communication stays in one place. There's no need for investing in too many different project management tools to run your business. Our project management software makes it easy to create plans, collaborate with teams and clients, keep things organized and deliver projects on time. ... read more about ProofHubVisit website30 Days$89.00/Month
- 30Turn your conversations into actionable tasks.
Kezmo is an adaptable communication solution, built to fit the needs of your organization. Start working right away with the cloud version or create a specific solution to be used on premises under your current security environment. Integrate chatbots, create workflows and manage content all in one place. ... read more about Kezmo
- 31One communication system for all your workplace interactions.
Rainbow is a Unified Communication as a Service (UCaaS) and Communication Platform as a Service (CPaaS). It is a hybrid cloud solution for enterprise communications which aims to connect people and systems optimally. It provides a collaborative platform on any device, and enables teams to see the real-time presence of their colleagues and instantly connect, collaborate, and share screens or docume... read more about Rainbow
- 32Gmelius makes email the start of great teamwork.
Gmelius makes email the start of great teamwork. Your inbox becomes a work hub for communication, collaboration, and workflow automation with real-time syncing across all team members and their favorite tools, whether it’s Gmail, Slack or Trello. Gmelius unifies internal and external communication, while empowering your team with collaborative tools including shared inboxes, shared labels, inter... read more about GmeliusVisit website14 Days$0/Month
- 33Meet the hub for teamworkVisit website365 DaysContact Vendor
- 34Your team’s collaborative work space
- 35Keep your ideas moving.
Hightail is designed to address the unique creative collaboration challenges faced by marketing professionals and the creative teams they work with. It allows for easy sharing of all creative file types and provides an intuitive way to share, discuss, improve and approve ideas via a flexible user experience that adapts to individual team and project needs. ... read more about Hightail
- 36Make things happen
- 37Your's team collective brain
Nuclino is the easiest way to organize and share knowledge in your team. The way we work together is fundamentally changing to become more collaborative, team-based, interdisciplinary, and distributed. Most importantly, it's becoming more knowledge-intensive. The way we capture, organize, and share knowledge is critical to the success of any team. ... read more about NuclinoVisit website14 Days$5.00/Month
- 38#1 Open Source Project Management Software.
OpenProject GmbH is a leading provider of open source project management, collaboration and issue tracking software for teams. OpenProject supports classic, agile as well as hybrid project management along the entire project life-cycle. Besides providing a comprehensive project management tool, OpenProject is highly committed to data privacy and information security. They take care of the privacy,... read more about OpenProject
- 39See what you can achieve
todo.vu is a productivity suite delivering a unique blend of CRM, task management, time tracking and billing functionality. todo.vu is ideal for freelancers, consultants and teams of any size who strive to achieve improved efficiency, quality and transparency. todo.vu is free for freelancers and all pricing plans are capped at the cost of 11 users i.e. pay for 11 and get unlimited. ... read more about todo.vuVisit website14 Days$9/Month
- 40Quick & Easy Video Meetings for Your Home OfficeVisit website14 Days$9/Month
- 41We simplify Office365
TITAN is a digital workplace and collaboration platform that connects every unit in the organization within Teams. It centralizes knowledge and communication and provides users with tools to enable them to cooperate seamlessly. Employees are also given a dashboard for them to keep track of their tasks, notifications, meetings, and more within Teams. There is also no need to share documents and fi... read more about Titan IntranetVisit website21 DaysContact Vendor
- 42Connect, engage and reward your workforce through social and collaborative features
eXo Platform is an open-source digital workplace for growing teams and enterprises. Flexible and feature-rich, eXo Platform covers a wide variety of features from knowledge, document and content management to social engagement and project/task collaboration integrated within one holistic solution. With eXo Platform, companies can connect, engage and reward their employees, customers, and partner... read more about eXoVisit websiteN/A$5.00/Month
- 43Open Source Team Communication
Rocket.Chat is a fast-growing enterprise communication and collaboration platform that is now installed on over 180k servers and counts over 10m users worldwide as well as having an active, passionate community of over 800 developer-contributors who help Rocket.Chat’s core team of developers to constantly improve the product.... read more about Rocket.Chat
- 44The Best Way to Collaborate
Using multiple apps plus email to communicate with your team is difficult, complex, and expensive.Ryver™ makes managing your team’s collaboration easy, simple, and affordable by organizing it all in one app.Anytime a predetermined event occurs, follow-up instructions and task assignments are automatically delivered to everyone who needs to know within seconds. ... read more about RyverVisit website14 Days$49.00/Month
- 45Get ready to work smarter, better, faster
- 46Web-based project management
Collabtive is Project Management the way you like it: Collaborative - Open Source - Free.Collabtive enables virtual teams to work in close collaboration. The tool represents projects by tasks, milestones, related files and messages. Time worked can be tracked on a task-by-task basis. ... read more about Collabtive
- 47With SmartTask, you and your team are more productive, and more efficient than ever before.
SmartTask is the best online collaboration software to track your team's progress and be more productive. It keeps all your team related information together. Gone are the days when the information used to remain in isolated silos. Everyone in a team has a clear overview of the team's progress and who's responsible for every task.... read more about SmartTask
- 48Designed for creative and professional teams.
COR is a profitability and project management tool with artificial intelligence that predicts delivery delays and money loss without interfering with your team’s daily work. Learn how you can increase your earnings and grow without having to upload information manually. AI management software for ad agencies that drives profitability by measuring and predicting earnings, utilization and producti... read more about CORVisit websiteN/A$31.90/Month
- 49Do you know who's doing what in your business?
Beeye is a B2B SaaS management solution aiming to improve project profitability for services companies while ensuring the well-being of their employees through a smart time management assistant.With clients in Canada and France, Beeye addresses the complex challenges faced by organizations in managing and optimizing planning, capacity, accountability and performance. ... read more about BeeyeVisit website14 DaysContact Vendor
- 50Your place to create, communicate, collaborate, and get great work done.
It's the tools you need. Be more creative and achieve what matters with Outlook, OneDrive, Word, Excel, PowerPoint, OneNote, SharePoint, Microsoft Teams, Yammer, and more. With an Office 365 subscription, you get the latest Office apps—both the desktop and the online versions—and updates when they happen. OneDrive makes the work you do available to you from anywhere—and to others when you co... read more about Office 365Visit website30 Days$6.99/Month
- Introduction to Buyer’s Guide for Collaboration Software
- What Are the Most Common Collaboration Challenges for Businesses?
- What Is Online Collaboration Software?
- How Does Collaboration Software Enhance Remote Working?
- What Are the Benefits of Collaboration Software?
- What Are the Essential Features of Collaboration Software?
- What Are the Key Factors to Consider Before Buying Collaboration Software?
- What Is the Average Cost of Collaboration Systems?
- Why Refer to GoodFirms’ List of Top Collaboration Software?
Introduction to Buyer’s Guide for Collaboration Software
The buyer’s guide for collaboration software aims to provide the users with in-depth knowledge about the importance of collaboration tools to improve overall business performance. Businesses can leverage efficient collaboration tools to ensure streamlined workflow and steady growth through enhanced communication, coordination, teamwork, workflow efficiency, and productivity.
In this buyer's guide, you will learn about the features, importance, and benefits of collaboration management systems. The guide also offers insight into the critical points that one should consider before buying the best collaboration software for your business.
What Are the Most Common Collaboration Challenges for Businesses?
With growing work and teams, numerous communication, coordination, and tracking issues crop up that affect workflow efficiency, team productivity, and performance. With time, these issues cause irreparable damages to the business. The most common collaboration challenges that companies encounter include:
- Task and workflow tracking and management
- Communication gap or miscommunication resulting in demotivation, affecting productivity and performance
- Sharing necessary documents and information with team members
- Assigning work to team members and ensuring optimal work allocation
- Time management issues including time wasted in searching for information and trying to communicate with multiple team members in the absence of a common platform
- Teams working across different time-zones on the same projects and team members finding it difficult to overlap and coordinate at odd hours
- Issues with file sharing, working together on same docs, and synchronous editing
- Difficulties in managing and monitoring the remote workforce
- Poor team building, compromised work, missed deadlines, and frustrated employees
What Is Online Collaboration Software?
Collaboration software is a set of automation tools on a unified platform designed to enable people to collaborate or work together and accomplish a common goal. The software helps resolve the collaboration-related challenges discussed above and manage group processes more effectively and efficiently to enhance overall performance.
Perfect collaboration requires flawless communication and coordination. Collaboration software offers audio/video calls, real-time chat, calendar management, contact management, project management, task management, document management, and other necessary features for transparent communication, hassle-free coordination, seamless collaboration, and improved workflow management. It offers the freedom of working from anywhere, anytime. Leveraging the best collaboration apps aid steadier business growth.
With so many benefits of leveraging top collaboration tools, reports suggest that the global collaboration software market size will grow at an annual growth rate (CAGR 2021-2025) of 7.2%, and the revenue will reach USD 17.5 billion by 2025.
How Does Collaboration Software Enhance Remote Working?
Due to the COVID-19 pandemic, remote working is the new norm worldwide today. It is the need of the hour. Remote working suffers from numerous challenges in the absence of reliable collaboration tools, including:
- Time tracking and management is a severe challenge in remote working for both the company and the employees.
- Team communication becomes difficult with team members working from different locations and varied time-zones.
- Remote working without perfect collaboration creates a feeling of social isolation.
- Lack of communication reduces trust and work satisfaction.
- Misunderstandings due to lack of communication give rise to conflicts between employees.
- Deploying separate tools to serve different collaboration needs in remote working increases costs.
- Employees cannot resolve technical errors and issues related to PC, network, server, etc., and remotely working employees find it challenging to seek technical assistance without efficient collaboration tools.
COVID-19 outbreak has made businesses realize the importance and benefits of remote working, and top collaboration tools make remote working hassle-free by eliminating the above limitations. With collaborative management software, remote working becomes easy, productive, profitable, and flexible. It results in improved work-life balance and work satisfaction, thus boosting remote employees’ morale and performance.
What Are the Benefits of Collaboration Software?
Collaboration tools help businesses control, streamline, and improve the operational processes through enhanced communication and coordination. Below are the advantages of leveraging collaboration systems for your business.
Software-based collaboration systems provide a unified view of the workflow tasks and team members and help manage these on a single platform. It enables collaborative work management, multitasking, communication, and coordination.
Quick information access and updates
Collaboration software provides a common platform for knowledge management, sharing process documents, and data. It offers powerful search tools to reduce search time and enable quicker information access. Online collaboration tools allow real-time information access, updates, and collaboration.
Improved task management
Collaboration tools help automate and streamline task management functions, including task scheduling, task assignment, workload monitoring, team tracking, and more. Business owners can ensure seamless workflow task management with collaboration tools.
Enhanced communication and coordination
Communication and coordination is the root to team success. The collaboration software enables collaborative working, messaging, calling, file sharing, whiteboards, screen-sharing, screen recording, synchronous editing, and more. These systems typically include all the necessary tools to help team members interact without hassles, thus reducing the communication gap and improving coordination.
Increased process efficiency and team productivity
Businesses can ensure better time management by leveraging collaboration systems. The software brings all information and stakeholders in one place, automates repetitive routine tasks, reduces process time, saves communication/coordination time, and enhances process efficiency. The team members can thus better utilize their time and be more productive.
Cost-saving and profitability
With collaborative software, businesses get a comprehensive collection of numerous collaborative working tools in one platform at nominal costs. Besides, they do not need to spend on multiple collaboration tools separately to streamline varied functions/processes, thus reducing overall costs and enhancing profits.
Collaboration tools enable businesses to measure the performance and productivity of their team members with ease. It offers Artificial Intelligence (AI) and Machine Learning (ML) based business insights through analytics and reporting for better decision-making and business growth.
Enhanced work satisfaction
Collaboration software allows flexible working by reducing process, individual, and team dependencies through improved collaboration. The team members can thus work at their convenience, update work status on the platform, share documents, resolve queries, and monitor tasks. The software helps boost employee morale and work satisfaction resulting in happy employees.
Ease of remote working
Top collaboration tools eliminate the challenges associated with remote working, including communication, coordination, task monitoring, productivity tracking, performance evaluation, knowledge sharing, mentoring, data security, and more. The software thus supports remote working, flexible working hours, and work-life balance for employees. With the increase in the remote workforce or work-from-home employees, businesses can increase employee strength without additional office-space and infrastructure costs.
What Are the Essential Features of Collaboration Software?
A reliable collaboration system typically has everything you need for perfect collaboration, including one-to-one and team communication, coordination, project/task management, workflow management, and security features. Here are the prominent must-have features to look for in collaboration systems.
Instant messaging is one of the most crucial collaboration tools for businesses. Whether within the team or with clients, real-time chat/messaging helps solve queries and build trust among the users, thereby ensuring uninterrupted work. Better and quicker communication through instant messaging enhances productivity and performance.
Audio and video calls enable transparent communication instantly between individuals and groups. Audio and video conferencing allow virtual group meetings where multiple people can interact as conveniently as in a real meeting room. This feature supports better teamwork by preventing miscommunication and work interruption. Managers can utilize this feature to keep updated about their team members and their work status from anywhere, anytime.
Collaboration is enhanced with presentation tools like screen-sharing, whiteboards, annotation tools, virtual notepads, offline viewing, etc., that help team members share their ideas and work together towards a common goal with ease.
The calendar management feature of collaboration software allows sending meeting requests, book meeting slots/rooms, and schedule events. It automatically sends notifications and reminders for task status updates, deadlines, meetings, etc., thus ensuring better work coordination and tracking.
Performance and productivity tracking features
An ideal collaboration system allows monitoring team members’ performance and productivity through features like attendance, login/logout time records, idle time, productive hours, database creation, timesheets, task hours, sites visited, and more. This feature enables work schedule flexibility. These tools collectively help track efficiency, ensure integrity/accountability, and enhance individual and team productivity.
Remote work management features
Remote work management is gaining success and popularity and has now become the new norm for businesses. Collaboration software eases remote working through numerous remote work software features, including employee monitoring, file sharing, live chat, remote access, screen sharing, audio/video calls, meetings management, and security.
Project and task management features
Collaboration systems typically provide comprehensive project management tools, including portfolio management, idea management, project tracking, project budgeting, project planning, project scheduling, resource management, task progress tracking, reporting, forecasting, timesheet, and more, to control and streamline various tasks in the project.
Workflow management features
Collaboration systems provide a wide range of automation tools to streamline workflow management for businesses, including business process automation, workflow configuration, access controls, forms management, notifications/reminders, etc.
Document management features
Collaboration is incomplete without document management. Thus, collaboration software offers versatile document management features, including file sharing, synchronous editing, storage, version control, customized access, search, etc.
Contact management repository
Collaboration systems act as a central repository of all relevant contact information of people involved in a business to ensure seamless communication, including employees, customers, clients, vendors, and other business stakeholders.
A perfect collaboration tool typically offers security features to include encryption, multi-factor authentication, automatic backups, role-based access, and more.
Collaboration software offers other useful features, including activity/news feed, dashboard, forms management, Agile/Scrum, and more. Modern collaboration tools include comprehensive analytics and reporting features for team/process monitoring and performance appraisals.
What Are the Key Factors to Consider Before Buying Collaboration Software?
As every business has different collaboration needs and challenges, choosing the best collaboration tools for your company is not easy. Here are some important parameters you can consider for selecting the best collaboration system solutions for your business.
Feasibility for your business
The software must be feasible for your business; it must cost well within your budget, and the Return on Investment or profits (ROI) from its deployment should outweigh its cost. Before buying the software, analyze whether free collaboration tools would suffice or you require comprehensive paid tools (or even advanced higher-priced plans). Also, confirm that the particular collaboration solution is suitable for your specific industry/business. Check the reviews, ratings, and feedback of the software from other users of the same industry.
All collaboration applications offer different features, so it is crucial to ensure that the product you opt for covers all the necessary collaboration tools to satisfy your business needs.
Analyze whether your business needs an on-premise solution or a SaaS-based collaboration system. On-premise solutions have one-time costs, while the SaaS-based software (hosted on third-party servers) vendors typically charge on a per-month basis.
The business collaboration software must allow easy integrations with your existing or third-party systems as required; for example, it may require integration with your HR software for employee performance tracking.
Scalability and customization
Choose a software vendor that provides customization in the software solution to match your needs. The solution must also support scalability, which is vital for business growth.
User training and customer support
Collaboration tools are generally easy-to-use, but the software vendor must provide user training if needed. Also, confirm that the software provider offers prompt need-based customer support.
Analyze and discuss other possible costs involved with collaboration software implementation with the software vendor to include installation, training, maintenance, integrations, customer support, hardware costs, etc.
Take a demo
Before finalizing the collaboration system, leverage the free trial version if available to ensure that the solution offers all you need and is user-friendly. Else, request the collaboration software vendor to conduct a demo session for your relevant staff or target users.
What Is the Average Cost of Collaboration Systems?
The cost of collaboration solutions depends on numerous parameters. Factors that predominantly affect the pricing of the collaboration tools include:
- Features it offers
- Number of users
- Number of projects
- Storage space
- Deployment type
Numerous free collaboration software options are available for businesses who need simple collaboration tools without affecting their business budget. Some software vendors also offer free versions or freemiums of collaboration systems; for example, Brosix offers a free version that allows up to 3 free users and Wrike up to 5 users. Other popular top collaboration tools that offer free versions include Asana, Trello, Beesbusy, MyChat, and OpenProject. These software solutions provide multiple feature-rich packages and higher storage space in the paid plans. Please refer to GoodFirms’ blog on free and open source collaboration systems for more free collaboration system options.
It is possible to avail paid packages of reliable collaboration software for as low as $3 per month; for example, G Suite. You can get numerous top collaboration system packages within $12 per month. Brosix costs $4 per user per month, Taiga $5 per user per month (allows unlimited users and projects), Wrike $9.8 per user per month, Trello $9.99 per user per month, Asana $10.99 per user per month, and Beesbusy costs $11.99 per month for one license.
Some popular and reliable collaboration systems that cost a bit higher include Backlog at $35 per month (for up to 30 users, 5 projects, 1 GB storage) and Basecamp that costs $99 per month for unlimited users and projects.
Top collaboration tool vendors are generally transparent about the pricing of their collaboration systems. Still, before you plan to buy one, you must confirm with the vendor about hidden costs (if any) related to installation, maintenance, system upgrades, integrations with other systems, data migration, customer support, etc. Additionally, vendors typically offer customization at extra costs based on the complexity of your requirements. All these can significantly influence the pricing of collaboration tools.
Why Refer to GoodFirms’ List of Top Collaboration Software?
GoodFirms stands as the most reliable source for the list of the best software in numerous categories, with over 30,000 unbiased reviews from verified customers and a listing of over 60,000 services and software. GoodFirms’ insights are based on information gained from industry leaders worldwide and verified user reviews. We perform extensive research and rigorous analysis to handpick the list of best collaboration software for you.
Because every business has different requirements, GoodFirms offers multiple filters to sort and shortlist the top collaboration tools based on prominent features, business size, pricing models, deployment type, devices supported, and more. Leverage this list of the best collaboration system software summarized by GoodFirms and select the right collaboration tool to streamline and up-surge your business.