Collaboration Software

Collaboration Software

Discover the best Collaboration Software for your business, handpicked exclusively by GoodFirms.

It becomes challenging for businesses with an increasing workforce, multi-location offices, and remote teams to work on shared activities and projects, making it imperative to have a perfect online collaboration on a centralized platform. By leveraging the best collaboration software, the company can keep all the teams on the same page, working towards a common goal.

What Is Collaboration Software?

Collaboration software is a comprehensive set of tools that facilitate effective online collaboration with all the stakeholders of a business. It allows better communication, coordination, document sharing/editing, work delegation/assignment, one-to-one/group meetings, monitoring workflow, improved team building, and more. It acts as a perfect communication system to help team members collaborate/communicate flexibly from anywhere, even remotely, without any hassles and location constraints.

How Does Collaboration Software Benefit Businesses?

Collaboration systems offer numerous advantages to businesses. The prominent functions and benefits of top collaboration tools include:

  • Centralized platform for all the stakeholders
  • Better communication
  • Ease of multitasking
  • Document sharing and synchronous editing
  • Transparency
  • Time-saving
  • Improved engagement
  • Boost in productivity
  • Flexible working
  • Cost reduction
  • Enhanced security through role-based access controls

How to Choose the Best Collaboration Software for Your Business?

The right collaboration software for your business offers all the necessary features to improve your business workflow, is easy to use, has earned positive feedback from other users, and fits in your budget.

GoodFirms has analyzed various aspects of collaboration management, performed extensive research, and utilized its expertise to identify and curate the list of top collaboration software with their prominent features, verified reviews, and pricing information. To help you search better, we provide filters for business size, features, pricing model, deployment type, and more. Enhance team collaboration and productivity to upsurge your business profits by leveraging the best collaboration software from the carefully formulated list below.

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204 Software

List of The Best Collaboration Tools

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List of The Best Collaboration Tools

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  • 1

    Backlog

    Project & code management, together at last.

    Backlog is the all-in-one online project management tool for task management, version control, and bug tracking. Bringing together the organizational benefits of project management with the power and convenience of code management, Backlog enhances team collaboration across organizations large and small. Plan work, track progress, and release code updates right in Backlog. Core features include su... read more about Backlog

    Visit website
    30 Days
    $35/Month
  • 2

    Troop Messenger

    Troop Messenger is a free office chat software that brings all your communication at one place.

    Troop Messenger’s feature-stack is functionally powerful, flawless, and is the one best alternative for team communication and collaboration. It can be considered as an apt tool for all sizes of organizations. The user navigation across this business chat application is promisingly seamless for any novice user. Its impressive and immersive user interfaces make each feature self-explanatory to th... read more about Troop Messenger

    Visit website
    Available
    Free version
  • 3

    MyChat

    Enterprise messenger

    MyChat is a powerful client/server chat program for local networks and the Internet. It’s the perfect solution for exchanging messages and files in a company or local networks. Reliable in slow connections. Does not require much system resources. ... read more about MyChat

    Visit website
    N/A
    $6.00/One-time
  • 4

    RationalPlan

    Manage your Projects the Easy Way.

    RationalPlan is a powerful project management software designed to help both teams and project managers to create consistent project plans, allocate resources and analyze workload, track work progress, estimate project costs and manage budgets. It offers an embedded project guide that follows Project Management Body of Knowledge (PMBOK) guidelines and takes users through each step of the project p... read more about RationalPlan

    Visit website
    30 Days
    $4/Month
  • 5

    Brosix

    Secure Instant Messenger for your Team

    Brosix is a secure instant messenger application designed to help businesses, teams and other organizations streamline and improve their internal communication. Team members on your Brosix network have access to features such as text, voice and video chat, unlimited size file transfers, screen-sharing, virtual whiteboards and many more. Brosix can be used on multiple platforms such as Windows, Web... read more about Brosix

    Visit website
    30 Days
    $4/Year
  • 6

    Beesbusy

    Organize, plan and work together easily with your team to accomplish your tasks and projects.

    With Beesbusy, teams organize, plan and work together easily to accomplish their tasks and projects. Project managers and teams love Beesbusy because of its user-friendly interface. It is the most simple way to organize your work. No set up needed, you can start right away. Beesbusy also comes with advanced features: Gantt charts, customizable multi-projects views, team planning charts, on-demand ... read more about Beesbusy

    Visit website
    7 Days
    $11.99/Month
  • 7

    Taiga

    Deliver promised functionality in time and within budget.

    Taiga is the project management tool for multi-functional agile teams. It has a rich feature set and at the same time, it is very simple to start with through its intuitive user interface. Whether your team uses Scrum, Kanban, Scrumban or just wants to track issues, Taiga is an ideal agile project management tool. Its features include an intuitive backlog and sprint planning, a sprint board with s... read more about Taiga

    Visit website
    30 Days
    $5/Month
  • 8

    Trello

    Trello lets you work more collaboratively and get more done.

    Trello is a visual collaboration tool that creates a shared perspective on any project. Trello’s boards, lists, and cards enable you to organize and prioritize your personal and work life in a fun, flexible and rewarding way. ... read more about Trello

    - allan trambouze, Consultant senior en technologie de l'information at Cofomo Québec
    Visit website
    Available
    Free version
  • 9

    Asana

    Spend less time on guesswork. And do more great work.

    Asana helps you coordinate all the work your team does together. So everyone knows what needs to get done, who’s responsible for doing it, and when it’s due. ... read more about Asana

    Great Mgt Tool for SMB's
    - Susan Woodford, Director at urteam
    Visit website
    Available
    Free version
  • 10

    Basecamp

    Get it together and manage projects the right way.

    Basecamp is more than just a project management tool — it’s a better way to work. Teams that switch to Basecamp are more productive and better organized. They communicate better and require fewer meetings. And they’re far more efficient than before. Here’s how Basecamp makes it happen. ... read more about Basecamp

    User-friendly and has everything you need
    - Peter Wilfahrt, Employeer at Versandgigant
    Visit website
    30 Days
    $99.00/Month
  • 11

    Zoho Projects

    The best project management software for any business.

    Zoho Projects, our cloud-based project management software, helps you plan your projects, track work efficiently, and collaborate with your team, wherever they are. Zoho Projects is loaded with functions that improve team collaboration, making project monitoring easy, and enhancing your productivity and output. Plan your project activities, assign work, manage resources and collaborate with your t... read more about Zoho Projects

    Visit website
    10 Days
    $20.00/Month
  • 12

    Wrike

    Cloud-based Collaboration and Project Management Software

    Online project management software to set priorities and align your team to work faster and smarter across your organization. The flexibility provided by Wrike enables multifunctional groups to collaborate and get things done effectively from a single location. The service allows you to schedule, prioritize, discuss, and keep track of both work and progress in real time — all with just a few cli... read more about Wrike

    I can control what each member can see
    - Gail Gardner, Small Business Marketing Strategist at GrowMap
    Visit website
    15 Days
    $9.80/Month
  • 13

    Microsoft Teams

    Work remotely without feeling remote.

    Microsoft 365 is the productivity cloud that combines best-in-class productivity apps with intelligent cloud services that transform the way you work. Microsoft Teams is Cloud-based application developed for business communications that helps manage chat, meet, file sharing, and more. ... read more about Microsoft Teams

    Visit website
    Available
    $5/Month
  • 14

    Cisco Webex

    Call, message, meet – anytime, anywhere.

    Cisco Webex is the leading enterprise solution for video conferencing, online meetings, screen share, and webinars. Teams and teamwork, together at last. Meet, create and communicate all in one platform designed to fit the way you work.... read more about Cisco Webex

    Excelent Meeting Tool
    - Oscar Avelar
    Visit website
    90 Days
    $13.50/Month
  • 15

    Smartsheet

    The only platform that can scale from a single project to end-to-end work management.

    Smartsheet is intuitive online project management, collaboration & Gantt chart tool. It has a familiar spreadsheet-like interface, coupled with file sharing & workflow. Smartsheet enables teams to get work done fast and efficiently. We are a leading cloud-based platform for work execution, enabling organizations to plan, capture, track, automate, and report on work at scale, resulting in more effi... read more about Smartsheet

    Fantastic Product
    - Amit Tiwari, Digital Marketing Expert at OTS Solutions
    Visit website
    30 Days
    $14.00/Month
  • 16

    G Suite

    Get Gmail, Docs, Drive, and Calendar for business.

    G Suite makes working together a whole lot easier. Use shared calendars to see when others are available and schedule meetings with automatic email invites. Easily work on documents, spreadsheets, and slides across your devices, with or without internet. Keep all your work in one place with secure access from your computer, phone, or tablet. Protect your company’s data with security options like... read more about G Suite

    One of the best collaboration tools
    - Bernard May, Founder & CEO at National Positions
    Visit website
    14 Days
    $5/Month
  • 17

    Airtable

    Organize anything, with anyone, from anywhere.

    Airtable is a database management solution designed for teams, organizations, and businesses of all sizes. Equipped with organization and collaboration functionalities and capabilities, Airtable serves as a very flexible and mobile-friendly database management solution. ... read more about Airtable

    Brillaint program
    - Robin Jennings, Director at We Push Buttons
    Visit website
    N/A
    $10/Month
  • 18

    Kanban Tool

    Increase team performance with a visual project management tool.

    Kanban Tool is a visual management software based on Kanban that increases team productivity. Increase team performance with a visual project management tool. Online Kanban board for business with seamless time tracking. Kanban Board is a visual tool that gives a perfect overview of the current work status and simplifies team collaboration and communication. Kanban is a lean management method th... read more about Kanban Tool

    The best in its category
    - Maria Kłos
    Visit website
    14 Days
    $5/Month
  • 19

    CONTUS MirrorFly

    The Next-gen of Real Time Communication APIs & SDKs

    CONTUS MirrorFly is a customizable chat solution for enterprises to integrate or build scalable chat platform with message, voice & video calling features. The solution offers customizable APIs & SDK to integrate communication into your web or mobile application. CONTUS MirrorFly offers real-time features and customization of design, development, & functionalities with the help of 300+ in-house de... read more about CONTUS MirrorFly

    Visit website
    N/A
    Contact Vendor
  • 20

    TaskOPad

    Be Organized. Making Work Easy and Achievable.

    TaskOPad is an end-to-end task management software and app that aims bring all your daily work and tasks on one platform thereby helping stay on the top of things and making you more productive! TaskOPad is a simply solution to project management software & task management app, work assignments. Stay on the top of things and get a bird eye view of all the tasks that have been assigned to your t... read more about TaskOPad

    Visit website
    15 Days
    $1.49/Month
  • 21

    ProWorkflow

    Project management software your team will love.

    ProWorkflow is an online project management software that enables you to keep accurate time-keeping records, organize, plan, and delegate jobs and tasks whilst using the timeline to have an overview of company activity. The information ProWorkflow collects allows you to measure and analyze your company performance so that you can streamline profit margins and show meaningful direction via our stro... read more about ProWorkflow

    A solid software for small ad or creative agencies
    - Haresh Pansuriya, Digital Marketing Lead at iQlance Solutions
    Visit website
    30 Days
    $20/Month
  • 22

    Podio

    Your workflows, structured & smarter.

    Podio is a collaboration software & project management tool that helps teams communicate and organize things to facilitate the completion of tasks and projects. It does this through a system that puts content, context, and conversations in one place. So whether you’re working on a project or following up and closing a sales lead, you get everything related to the job on one page, making for easi... read more about Podio

    Podio is a great saas based tool
    - Jayraj Berde, Senior Business Process Manager at Webware
    Visit website
    Available
    Free version
  • 23

    Microsoft SharePoint

    Your mobile, intelligent intranet

    Share and manage content, knowledge, and applications to empower teamwork, quickly find information, and seamlessly collaborate across the organization. SharePoint empowers teamwork with dynamic and productive team sites for every project team, department, and division. Share files, data, news, and resources. Customize your site to streamline your team’s work. Collaborate effortlessly and secure... read more about Microsoft SharePoint

    Visit website
    Available
    $5/Month
  • 24

    Notion

    All-in-one workspace.

    Notion is an application that provides components such as notes, databases, kanban boards, wikis, calendars and reminders. Users can connect these components to create their own systems for knowledge management, note taking, data management, project management, among others. A new tool that blends your everyday work apps into one. It's the all-in-one workspace for you and your team. Write, plan, c... read more about Notion

    A perfect management tool
    - Gintaras Steponkus, Marketing Manager at Solid Guides
    Visit website
    Available
    Free version
  • 25

    Workfront

    Solution for managing work in the digital age.

    Workfront is the best project management software when it comes to that. It helps by orchestrating and executing the various tasks across your team. Allowing you to connect remotely, you are able to work from anywhere. Teams collaborate and stay connected, keeping all the work in a single intuitive place. Automated workflows help with team productivity. It enables all the team members to integrate... read more about Workfront

    - Nik Friedman TeBockhorst
    Visit website
    N/A
    Contact Vendor
  • 26

    TeamGantt

    Intuitive and Beautiful Project Planning.

    TeamGantt is a refreshing take on project planning software that brings gantt charts online. You can plan, schedule, and manage your projects with our free gantt chart software. Best of all, you can invite clients and teams to collaborate on your gantt chart or project plan. You can now plan and manage your projects with this super easy to use gantt software. Inviting your co-workers, teammates, a... read more about TeamGantt

    Best in Show
    - Desiree Cesarini, Director at Development & Events Post Carbon Institute
    Visit website
    N/A
    $24.95/Month
  • 27

    Confluence

    Accomplish more together.

    Atlassian Confluence is a tool that allows you to align your team and workplace to share valuable information that you will find useful in your business. Confluence is a tool that allows your business to create, organize and discuss the work that needs to be done with your team. Create, share, and discuss important work with coworkers using Confluence. ... read more about Confluence

    Very good
    - Victoria Naichuk, Digital MArekting Specialist at Romexsoft
    Visit website
    7 Days
    $5/Month
  • 28

    MeisterTask

    The most intuitive project and task management tool on the web.

    MeisterTask is the most intuitive collaboration and task management tool on the web. It is built to give project administrators complete command and control over all stages and details of their projects. MeisterTask's Gantt-style Timeline feature helps project managers drive efficiency and keep their teams aligned. Assign and schedule tasks in calendar view to locate bottlenecks easily and ensure... read more about MeisterTask

    Visit website
    Available
    Free version
  • 29

    ActiveCollab

    Powerful, yet simple project management tool.

    ActiveCollab is the project management software that gives you complete control over your work. It is a flexible project management tool for managing your projects with plenty of neat add-ons. It runs in the cloud like most browser apps today, but you can also install it on your own server.... read more about ActiveCollab

    Must use this platform!
    - Hammy Havoc, CEO at Split An Atom
    Visit website
    14 Days
    $6.25/Month
  • 30

    nTask

    Free Online Task & Project Management Software for Teams

    nTask is a free online Task Management and Intuitive Project Management Tool used by teams and professionals. With nTask, making checklists, managing projects, collaborating with project teams, scheduling meetings and more becomes easier than ever. The nTask project management module can help you streamline your project planning, resource management, task dependencies, financial summary and manag... read more about nTask

    OUTSTANDING!!!!
    - Saad Naseer
    Visit website
    14 Days
    $2.99/Month
  • 31

    GanttPRO

    Online project management solution.

    GanttPRO is online Gantt chart software that helps to create, schedule, and manage projects of any complexity. GanttPro is a professional project management software. It lays out a simple, attractive, and intuitive interface for keeping a track of tasks, resources, and dependencies. It lets you plan, arrange, and manage tasks and projects. Being online, you can access and operate it remotely. You ... read more about GanttPRO

    Awesome tool
    - Sagi Rodin
    Visit website
    14 Days
    $8.90/Month
  • 32

    Chanty

    Get more things done, together

    Chanty is a team chat app designed to boost collaboration between employees inside the companies of all business segments. It is a beautifully simple communication tool that helps teams to keep their productivity on the highest level.... read more about Chanty

    Chanty is super easy to use for our team.
    - Alexandr Nedostupov, Senior Software Engineer Technical Lead at COSTS
    Visit website
    Available
    Free version
  • 33

    Goals

    Manage your Projects from Idea to Result.

    KeepSolid Goals empowers businesses to move faster and achieve its objectives by planning and performing tasks with a single global goal in mind. Set strategic Goals with Mind Maps. Break down your Goals into Tasks. Visualize Goals and Tasks with Roadmaps. Track Task completion in Kanban. Boost your team collaboration with KeepSolid Goals.... read more about Goals

    Very useful for a team
    - Arine Michaels
    Visit website
    14 Days
    $7.97/Month
  • 34

    GroupMap

    A real-time online brainstorming tool

    You’ve probably encountered the usual issues of group decision-making in your meetings, workshops or classrooms. People dominate the conversation, quiet folks never get heard, and of course all those post-it notes you have to write up. GroupMap captures individual thinking first, then reveals the group perspective, all in real-time.... read more about GroupMap

    super easy interface/UI
    - Petra Vanessie, Marketing Manager at INCITE Awards
    Visit website
    14 Days
    $20/Month
  • 35

    Narrato Workspace

    Bring all your content processes and people on a single platform

    Narrato Workspace is a complete content collaboration, workflow & project management platform that brings all your content processes and people at one place, and helps to automate content workflow. Select features of the platform: - Content tasks assignment, tracking, and management - Advanced content editor with readability, grammar & content structuring suggestions, SEO tools, and in-built... read more about Narrato Workspace

    Narrato Workspace Review
    - Abhishek Pillay
    Visit website
    Available
    Free version
  • 36

    Flock

    All your work in one place

    Flock is a Communication and Collaboration App designed specifically for Teams looking for a faster and more efficient way to communicate. You can discuss projects, share ideas, and make decisions faster! Flock integrates with other leading apps making sure all your work efforts are unified.  ... read more about Flock

    It has some amazing features like polls, note sharing, and reminders
    - Bradley Stevens, Founder and CEO at LLC Formations
    Visit website
    Available
    Free version
  • 37

    Samepage

    Work gets better on the same page.

    Samepage transforms the way business teams work together.Imagine all your team’s files, tasks, conversations and shared content in one place. Create a page in minutes, then connect and collaborate instantly. No exaggeration.Easy to create. Easy to use. Easy to succeed.Samepage makes it easy to get more done – efficiently and effectively. Built-in file sharing and sync mean your content travels... read more about Samepage

    Provides all the features that small business needs
    - Werner Jorgensen, Marketing & Sales Manager at Heatxperts
    Visit website
    30 Days
    $7.50/Month
  • 38

    ProProfs Project

    Simple Project Management Software

    ProProfs Project is a delightfully smart yet simple-to-use project management software that helps organizations reach their deliverable goals efficiently. Project teams, no matter which sector they belong to, can easily meet their set deadlines faster by putting project calendar to use. And in case you have a big remote team to deal with, then collaborating with them in real-time becomes simpler w... read more about ProProfs Project

    Simple yet powerful PM tool
    - Nimit Choudhary, Technical Project Manager at IBM
    Visit website
    15 Days
    $2/Month
  • 39

    Mattermost

    High Trust Messaging for the Enterprise

    Mattermost is a flexible, open source messaging platform that meets even the most demanding privacy and security standards.Build intuitive workflows and collaborate across large teams without worrying about security or data privacy. ... read more about Mattermost

    Visit website
    Available
    Free version
  • 40

    Paymo

    Work happy. Work better.

    Paymo is a modern project management app, that allows small and medium project-based businesses to manage their projects from start to finish. Having the required functionality in just one app eliminates the need and struggle to work with and learn to use several apps, ensuring a seamless workflow throughout the entire life cycle of a project.... read more about Paymo

    Easy for our team to track their hours which is the goal!
    - Tessa (Carroll) Wuertz, Director of Marketing & Agency Partnerships at efelle creative
    Visit website
    Available
    Free version
  • 41

    Miro

    The online collaborative whiteboarding platform to bring teams together, anytime, anywhere.

    Miro is the most intuitive visual collaboration and whiteboarding platform for cross-functional teams. It takes great teams working together to build outstanding things. Miro enables you to engage all your collocated, distributed, or remote teams across formats, tools, channels, and time zones, without the constraints of physical location, meeting space, and whiteboards.... read more about Miro

    Happy with what we have
    - Ryan Hyslop, Co-Founder at We Make Waves
    Visit website
    Available
    Free version
  • 42

    ProofHub

    All-in-one project management software for your growing business needs.

    ProofHub is a superpower for project managers who are always in search of project management tools that provide all-in-one solutions to plan, organize, collaborate, assign, execute, and launch a project successfully. This tool has all the features that your team may require to deliver a timely output. If you are looking forward to something that helps you in delivering work in an easy, fast, and s... read more about ProofHub

    Visit website
    30 Days
    $89.00/Month
  • 43

    Mavenlink

    Elevates your operational and financial business performance.

    Mavenlink is a modern project management software platform for professional and marketing services organizations. It is the only solution that helps services firms establish an operational system of record that facilitates their business lifecycle, including key capabilities like resource management, project management, collaboration, project accounting, and BI.  ... read more about Mavenlink

    Visit website
    N/A
    Contact Vendor
  • 44

    Zenkit

    Project management made easy. The right tool at the right time.

    Zenkit is an online project management system that is simple, user-friendly, and clutter-free. It is designed to simplify the way project managers handle all aspects of their projects, from task management, scheduling, resource allocation, budgeting, and reporting to name some. Zenkit is built to streamline all tasks, facilitate communication and collaboration between individuals and teams, and en... read more about Zenkit

    Visit website
    Available
    Free version
  • 45

    Kezmo

    Turn your conversations into actionable tasks.

    Kezmo is an adaptable communication solution, built to fit the needs of your organization. Start working right away with the cloud version or create a specific solution to be used on premises under your current security environment. Integrate chatbots, create workflows and manage content all in one place. ... read more about Kezmo

    Visit website
    Available
    Free version
  • 46

    Rainbow

    One communication system for all your workplace interactions.

    Rainbow is a Unified Communication as a Service (UCaaS) and Communication Platform as a Service (CPaaS). It is a hybrid cloud solution for enterprise communications which aims to connect people and systems optimally. It provides a collaborative platform on any device, and enables teams to see the real-time presence of their colleagues and instantly connect, collaborate, and share screens or docume... read more about Rainbow

    Visit website
    Available
    Free version
  • 47

    Gmelius

    Gmelius makes email the start of great teamwork.

    Gmelius makes email the start of great teamwork. Your inbox becomes a work hub for communication, collaboration, and workflow automation with real-time syncing across all team members and their favorite tools, whether it’s Gmail, Slack or Trello. Gmelius unifies internal and external communication, while empowering your team with collaborative tools including shared inboxes, shared labels, inter... read more about Gmelius

    Visit website
    14 Days
    $0/Month
  • 48

    Microsoft Team

    Meet the hub for teamwork

    Microsoft Teams is the hub for teamwork in Office 365 that integrates all the people, content, and tools your team needs to be more engaged and effective. ... read more about Microsoft Team

    Visit website
    365 Days
    Contact Vendor
  • 49

    Dropbox Paper

    Your team’s collaborative work space

    Dropbox Paper is more than a doc―it’s a workspace for your team’s creative process. Write and edit, brainstorm, review designs, manage tasks, or run meetings. The paper brings it all together, in one place. ... read more about Dropbox Paper

    Visit website
    Available
    Free version
  • 50

    Hightail

    Keep your ideas moving.

    Hightail is designed to address the unique creative collaboration challenges faced by marketing professionals and the creative teams they work with. It allows for easy sharing of all creative file types and provides an intuitive way to share, discuss, improve and approve ideas via a flexible user experience that adapts to individual team and project needs. ... read more about Hightail

    Visit website
    Available
    Free version
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Buyer’s Guide

Introduction to Buyer’s Guide for Collaboration Software

The buyer’s guide for collaboration software aims to provide the users with in-depth knowledge about the importance of collaboration tools to improve overall business performance. Businesses can leverage efficient collaboration tools to ensure streamlined workflow and steady growth through enhanced communication, coordination, teamwork, workflow efficiency, and productivity.

In this buyer's guide, you will learn about the features, importance, and benefits of collaboration management systems. The guide also offers insight into the critical points that one should consider before buying the best collaboration software for your business.

What Are the Most Common Collaboration Challenges for Businesses?

With growing work and teams, numerous communication, coordination, and tracking issues crop up that affect workflow efficiency, team productivity, and performance. With time, these issues cause irreparable damages to the business. The most common collaboration challenges that companies encounter include:

  • Task and workflow tracking and management
  • Communication gap or miscommunication resulting in demotivation, affecting productivity and performance
  • Sharing necessary documents and information with team members
  • Assigning work to team members and ensuring optimal work allocation
  • Time management issues including time wasted in searching for information and trying to communicate with multiple team members in the absence of a common platform
  • Teams working across different time-zones on the same projects and team members finding it difficult to overlap and coordinate at odd hours
  • Issues with file sharing, working together on same docs, and synchronous editing
  • Difficulties in managing and monitoring the remote workforce
  • Poor team building, compromised work, missed deadlines, and frustrated employees

What Is Online Collaboration Software?

Collaboration software is a set of automation tools on a unified platform designed to enable people to collaborate or work together and accomplish a common goal. The software helps resolve the collaboration-related challenges discussed above and manage group processes more effectively and efficiently to enhance overall performance.

Perfect collaboration requires flawless communication and coordination. Collaboration software offers audio/video calls, real-time chat, calendar management, contact management, project management, task management, document management, and other necessary features for transparent communication, hassle-free coordination, seamless collaboration, and improved workflow management. It offers the freedom of working from anywhere, anytime. Leveraging the best collaboration apps aid steadier business growth.

With so many benefits of leveraging top collaboration tools, reports suggest that the global collaboration software market size will grow at an annual growth rate (CAGR 2021-2025) of 7.2%, and the revenue will reach USD 17.5 billion by 2025.

How Does Collaboration Software Enhance Remote Working?

Due to the COVID-19 pandemic, remote working is the new norm worldwide today. It is the need of the hour. Remote working suffers from numerous challenges in the absence of reliable collaboration tools, including:

  • Time tracking and management is a severe challenge in remote working for both the company and the employees.
  • Team communication becomes difficult with team members working from different locations and varied time-zones.
  • Remote working without perfect collaboration creates a feeling of social isolation.
  • Lack of communication reduces trust and work satisfaction.
  • Misunderstandings due to lack of communication give rise to conflicts between employees.
  • Deploying separate tools to serve different collaboration needs in remote working increases costs.
  • Employees cannot resolve technical errors and issues related to PC, network, server, etc., and remotely working employees find it challenging to seek technical assistance without efficient collaboration tools.


COVID-19 outbreak has made businesses realize the importance and benefits of remote working, and top collaboration tools make remote working hassle-free by eliminating the above limitations. With collaborative management software, remote working becomes easy, productive, profitable, and flexible. It results in improved work-life balance and work satisfaction, thus boosting remote employees’ morale and performance.

What Are the Benefits of Collaboration Software?

Collaboration tools help businesses control, streamline, and improve the operational processes through enhanced communication and coordination. Below are the advantages of leveraging collaboration systems for your business.

Centralized collaboration

Software-based collaboration systems provide a unified view of the workflow tasks and team members and help manage these on a single platform. It enables collaborative work management, multitasking, communication, and coordination.

Quick information access and updates

Collaboration software provides a common platform for knowledge management, sharing process documents, and data. It offers powerful search tools to reduce search time and enable quicker information access. Online collaboration tools allow real-time information access, updates, and collaboration.

Improved task management

Collaboration tools help automate and streamline task management functions, including task scheduling, task assignment, workload monitoring, team tracking, and more. Business owners can ensure seamless workflow task management with collaboration tools.

Enhanced communication and coordination

Communication and coordination is the root to team success. The collaboration software enables collaborative working, messaging, calling, file sharing, whiteboards, screen-sharing, screen recording, synchronous editing, and more. These systems typically include all the necessary tools to help team members interact without hassles, thus reducing the communication gap and improving coordination.

Increased process efficiency and team productivity

Businesses can ensure better time management by leveraging collaboration systems. The software brings all information and stakeholders in one place, automates repetitive routine tasks, reduces process time, saves communication/coordination time, and enhances process efficiency. The team members can thus better utilize their time and be more productive.

Cost-saving and profitability

With collaborative software, businesses get a comprehensive collection of numerous collaborative working tools in one platform at nominal costs. Besides, they do not need to spend on multiple collaboration tools separately to streamline varied functions/processes, thus reducing overall costs and enhancing profits.

Better decision-making

Collaboration tools enable businesses to measure the performance and productivity of their team members with ease. It offers Artificial Intelligence (AI) and Machine Learning (ML) based business insights through analytics and reporting for better decision-making and business growth.

Enhanced work satisfaction

Collaboration software allows flexible working by reducing process, individual, and team dependencies through improved collaboration. The team members can thus work at their convenience, update work status on the platform, share documents, resolve queries, and monitor tasks. The software helps boost employee morale and work satisfaction resulting in happy employees.

Ease of remote working

Top collaboration tools eliminate the challenges associated with remote working, including communication, coordination, task monitoring, productivity tracking, performance evaluation, knowledge sharing, mentoring, data security, and more. The software thus supports remote working, flexible working hours, and work-life balance for employees. With the increase in the remote workforce or work-from-home employees, businesses can increase employee strength without additional office-space and infrastructure costs.

What Are the Essential Features of Collaboration Software?

A reliable collaboration system typically has everything you need for perfect collaboration, including one-to-one and team communication, coordination, project/task management, workflow management, and security features. Here are the prominent must-have features to look for in collaboration systems.

Instant messaging

Instant messaging is one of the most crucial collaboration tools for businesses. Whether within the team or with clients, real-time chat/messaging helps solve queries and build trust among the users, thereby ensuring uninterrupted work. Better and quicker communication through instant messaging enhances productivity and performance.

Audio/video calls

Audio and video calls enable transparent communication instantly between individuals and groups. Audio and video conferencing allow virtual group meetings where multiple people can interact as conveniently as in a real meeting room. This feature supports better teamwork by preventing miscommunication and work interruption. Managers can utilize this feature to keep updated about their team members and their work status from anywhere, anytime.

Presentation features

Collaboration is enhanced with presentation tools like screen-sharing, whiteboards, annotation tools, virtual notepads, offline viewing, etc., that help team members share their ideas and work together towards a common goal with ease.

Calendar management

The calendar management feature of collaboration software allows sending meeting requests, book meeting slots/rooms, and schedule events. It automatically sends notifications and reminders for task status updates, deadlines, meetings, etc., thus ensuring better work coordination and tracking.

Performance and productivity tracking features

An ideal collaboration system allows monitoring team members’ performance and productivity through features like attendance, login/logout time records, idle time, productive hours, database creation, timesheets, task hours, sites visited, and more. This feature enables work schedule flexibility. These tools collectively help track efficiency, ensure integrity/accountability, and enhance individual and team productivity.

Remote work management features

Remote work management is gaining success and popularity and has now become the new norm for businesses. Collaboration software eases remote working through numerous remote work software features, including employee monitoring, file sharing, live chat, remote access, screen sharing, audio/video calls, meetings management, and security.

Project and task management features

Collaboration systems typically provide comprehensive project management tools, including portfolio management, idea management, project tracking, project budgeting, project planning, project scheduling, resource management, task progress tracking, reporting, forecasting, timesheet, and more, to control and streamline various tasks in the project.

Workflow management features

Collaboration systems provide a wide range of automation tools to streamline workflow management for businesses, including business process automation, workflow configuration, access controls, forms management, notifications/reminders, etc.

Document management features

Collaboration is incomplete without document management. Thus, collaboration software offers versatile document management features, including file sharing, synchronous editing, storage, version control, customized access, search, etc.

Contact management repository

Collaboration systems act as a central repository of all relevant contact information of people involved in a business to ensure seamless communication, including employees, customers, clients, vendors, and other business stakeholders.

Security features

A perfect collaboration tool typically offers security features to include encryption, multi-factor authentication, automatic backups, role-based access, and more.

Other features

Collaboration software offers other useful features, including activity/news feed, dashboard, forms management, Agile/Scrum, and more. Modern collaboration tools include comprehensive analytics and reporting features for team/process monitoring and performance appraisals.

What Are the Key Factors to Consider Before Buying Collaboration Software?

As every business has different collaboration needs and challenges, choosing the best collaboration tools for your company is not easy. Here are some important parameters you can consider for selecting the best collaboration system solutions for your business.

Feasibility for your business

The software must be feasible for your business; it must cost well within your budget, and the Return on Investment or profits (ROI) from its deployment should outweigh its cost. Before buying the software, analyze whether free collaboration tools would suffice or you require comprehensive paid tools (or even advanced higher-priced plans). Also, confirm that the particular collaboration solution is suitable for your specific industry/business. Check the reviews, ratings, and feedback of the software from other users of the same industry.

Features

All collaboration applications offer different features, so it is crucial to ensure that the product you opt for covers all the necessary collaboration tools to satisfy your business needs.

Deployment type

Analyze whether your business needs an on-premise solution or a SaaS-based collaboration system. On-premise solutions have one-time costs, while the SaaS-based software (hosted on third-party servers) vendors typically charge on a per-month basis.

Integrations

The business collaboration software must allow easy integrations with your existing or third-party systems as required; for example, it may require integration with your HR software for employee performance tracking.

Scalability and customization

Choose a software vendor that provides customization in the software solution to match your needs. The solution must also support scalability, which is vital for business growth.

User training and customer support

Collaboration tools are generally easy-to-use, but the software vendor must provide user training if needed. Also, confirm that the software provider offers prompt need-based customer support.

Additional costs

Analyze and discuss other possible costs involved with collaboration software implementation with the software vendor to include installation, training, maintenance, integrations, customer support, hardware costs, etc. 

Take a demo

Before finalizing the collaboration system, leverage the free trial version if available to ensure that the solution offers all you need and is user-friendly. Else, request the collaboration software vendor to conduct a demo session for your relevant staff or target users.

What Is the Average Cost of Collaboration Systems?

The cost of collaboration solutions depends on numerous parameters. Factors that predominantly affect the pricing of the collaboration tools include:

  • Features it offers
  • Number of users
  • Number of projects
  • Storage space
  • Deployment type

Numerous free collaboration software options are available for businesses who need simple collaboration tools without affecting their business budget. Some software vendors also offer free versions or freemiums of collaboration systems; for example, Brosix offers a free version that allows up to 3 free users and Wrike up to 5 users. Other popular top collaboration tools that offer free versions include Asana, Trello, Beesbusy, MyChat, and OpenProject. These software solutions provide multiple feature-rich packages and higher storage space in the paid plans. Please refer to GoodFirms’ blog on free and open source collaboration systems for more free collaboration system options.

It is possible to avail paid packages of reliable collaboration software for as low as $3 per month; for example, G Suite. You can get numerous top collaboration system packages within $12 per month. Brosix costs $4 per user per month, Taiga $5 per user per month (allows unlimited users and projects), Wrike $9.8 per user per month, Trello $9.99 per user per month, Asana $10.99 per user per month, and Beesbusy costs $11.99 per month for one license.

Some popular and reliable collaboration systems that cost a bit higher include Backlog at $35 per month (for up to 30 users, 5 projects, 1 GB storage) and Basecamp that costs $99 per month for unlimited users and projects.

Top collaboration tool vendors are generally transparent about the pricing of their collaboration systems. Still, before you plan to buy one, you must confirm with the vendor about hidden costs (if any) related to installation, maintenance, system upgrades, integrations with other systems, data migration, customer support, etc. Additionally, vendors typically offer customization at extra costs based on the complexity of your requirements. All these can significantly influence the pricing of collaboration tools.

Why Refer to GoodFirms’ List of Top Collaboration Software?

GoodFirms stands as the most reliable source for the list of the best software in numerous categories, with over 30,000 unbiased reviews from verified customers and a listing of over 60,000 services and software. GoodFirms’ insights are based on information gained from industry leaders worldwide and verified user reviews. We perform extensive research and rigorous analysis to handpick the list of best collaboration software for you.

Because every business has different requirements, GoodFirms offers multiple filters to sort and shortlist the top collaboration tools based on prominent features, business size, pricing models, deployment type, devices supported, and more. Leverage this list of the best collaboration system software summarized by GoodFirms and select the right collaboration tool to streamline and up-surge your business.

Frequently Asked Questions

  • Why Is Collaboration Software Important for Your Business?

    In the absence of appropriate collaboration tools, businesses commonly face collaboration challenges like communication gaps, lack of transparency, difficulties with knowledge sharing, handling shared files/documents, task delegation, monitoring workflow, remote working, tracking team members’ performance, and more.

    By deploying reliable collaboration software, businesses can eliminate these issues. The software offers centralized control, improved communication with team/clients, automation of repetitive tasks, ease of file-sharing, synchronous editing, time-saving, better monitoring of the workflow, improved efficiency, and enhanced productivity. Online collaboration software offers all these benefits in real-time. The collaboration management software thus assures a streamlined workflow and team management at a nominal cost. For details, please check the GoodFirms’ Buyer’s Guide for Collaboration Software.

  • What Is the Best Collaboration Software for Businesses?

    No single solution is the best for all. The best collaboration system software for your business is the one that satisfies your specific business needs and has positive feedback from other similar companies of the same industry as yours. You can refer to GoodFirms’ list of top collaboration software with the features, pricing, and reviews of the most popular solutions and select the one that matches your requirements and fits your budget. Also, for better shortlisting and selection, leverage the filters provided for business size, popular features, deployment type, pricing model, and more.

  • How Do Collaboration Tools Support Remote Working?

    Collaboration software tools enable seamless remote working by offering a unified platform for workflow activities, team communication, meetings, audio/video conferencing, file sharing, synchronous editing, whiteboards for synchronous working, instant messaging, etc.

    Remote teams typically need a unified group collaboration software or online collaboration platform. Online collaboration systems allow audio/video calls, meetings, and screen-sharing features that help the team members work together as comfortably and efficiently as they would in the office setting. Top collaboration tools support flexible remote working that improves work-life balance, employee satisfaction, and productivity.

  • What Are the Necessary Features of Collaboration Management Software?

    The prominent or must-have features that collaboration software typically offers include:

    • Project and task management
    • Instant messaging/chat
    • Audio/video calls and conferencing
    • Synchronous document management
    • Informative calendar
    • Interactive dashboard
    • Powerful search
    • Centralized repository
    • Whiteboard
    • Role-based access controls
    • Analytics and reporting
  • What Are the Factors That Influence the Pricing of Collaboration Tools?

    The cost of collaboration software depends on numerous factors, including the core factors that significantly affect the pricing and the secondary factors that may pose additional/hidden costs. These include:

    Core factors:

    • Features
    • Number of users
    • Number of projects
    • Deployment type
    • Storage

    Other factors:

    • Installation
    • Integrations (with existing systems and third-party)
    • Customization
    • System upgrades and maintenance
    • User training
    • Customer support
  • How Much Does Collaboration Software Cost?

    Collaboration system vendors typically provide multiple plans or packages to suit businesses of different sizes and varied needs. Some collaboration solutions allow a free version or freemium apart from multiple paid plans; for example, Podio, Asana, Backlog, and Confluence.

    Among paid solutions, it is possible to get reliable collaboration software for less than $10 per month; for example, Confluence costs $5 per user per month, G Suite $3, and Trello $9.99 per month. The advanced or higher-priced collaboration software packages allow more users and projects and offer higher storage. For example, Backlog costs $35 per month for the starter plan covering 30 users, 5 projects, and 1 GB of storage. Backlog’s premium plan costs $175 per month and allows unlimited users, unlimited projects, and 100 GB of space. Please check the Buyer’s Guide for Collaboration Software for details on pricing.

  • Are There Any Free Collaboration Tools Available?

    Yes, there are multiple free collaboration software options available in the market. Small businesses with budget constraints can avoid costly collaboration solutions, save costs, and enhance profits by leveraging these tools to streamline their business processes. For details, please refer to our blog on Best Free and Open Source Collaboration Systems.

  • Are Collaboration Systems Secure?

    Yes, the top collaboration management software solutions available in the market typically provide robust, multi-layer security features to ensure security. You must still inquire with the software vendor about security features related to:

    • Data backup and storage
    • Data integrity
    • Data sharing
    • Encryption
    • Access controls
    • Vulnerability scanning


    As security is a significant concern for a business, it is also worth considering and comparing the customer reviews, ratings, and feedback for multiple collaboration systems before finalizing one. You can refer to the list of best collaboration system solutions compiled by GoodFirms and get the relevant information.

Resources for Collaboration Software