Planning to invest in the best collaboration software to provide unfailing real-time online collaboration with all the stakeholders? Then, just navigate through GoodFirms’ extensively researched list of 200+ top collaboration tools to embrace unified communication and collaboration facilities. This simple, authentic, and user-friendly listing will assist you in selecting the most suitable collaboration system to increase visibility across teams without any communication silos. Easily compare the top online collaboration tools, check their features, pricing, client reviews, and select the best collaboration tool for your business.
List of The Best Collaboration Tools
- All-in-one online project management tool
Backlog is a project management and collaboration tool for teams that want higher productivity, greater visibility, and simple project tracking. Development teams can work together with Design, Marketing, IT, and more to release high-quality projects, faster. Core features include Projects, Gantt Charts, Burndown Charts, Issues, Subtasking, Watchlist, Comment threads, Version control, File sharing... learn more about BacklogVISIT WEBSITEFree Trial30 daysEntry Level Price$35 per Month
- Troop Messenger is a free office chat software that brings all your communication at one place.
Troop Messenger’s feature-stack is functionally powerful, flawless, and is the one best alternative for team communication and collaboration. It can be considered as an apt tool for all sizes of organizations. The user navigation across this business chat application is promisingly seamless for any novice user. Its impressive and immersive user interfaces make each feature self-explanatory to th... learn more about Troop Messenger"Project communication happens better with Troop Messenger!"Qwipob2b market
- Enterprise messenger
MyChat is a powerful client/server chat program for local networks and the Internet. It’s the perfect solution for exchanging messages and files in a company or local networks. Reliable in slow connections. Does not require much system resources. ... learn more about MyChatVISIT WEBSITEFree TrialN/AEntry Level Price$6.00 per One-time
- Secure Instant Messenger for your Team
Brosix is a secure instant messenger application designed to help businesses, teams and other organizations streamline and improve their internal communication. Team members on your Brosix network have access to features such as text, voice and video chat, unlimited size file transfers, screen-sharing, virtual whiteboards and many more. Brosix can be used on multiple platforms such as Windows, Web... learn more about BrosixVISIT WEBSITEFree Trial30 daysEntry Level Price$4 per Year
- Beesbusy, an ideal tool for the planning of tasks and resources.
Beesbusy is a collaborative planning tool. Easy to use, it allows to federate expert users and occasional users. - The planning of the tasks is materialized in a schedule in the form of a Gantt chart (view When of the project), which remains simple and easy to adapt. The multi-project views allow you to have an overview of all your activities. - Resource planning is done in a view displaying... learn more about BeesbusyVISIT WEBSITEFree Trial7 daysEntry Level Price$11.99 per Month
- Spend less time on guesswork. And do more great work.
Asana helps teams orchestrate their work, from small projects to strategic initiatives. With Asana, you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and Gantt charts, organize work your way. Join more than 107,000 paying organizations and millions of teams across 190 countries who use Asana to get more done. Get started in minutes to... learn more about Asana"Great Mgt Tool for SMB's"Susan Woodford, Director at urteamVISIT WEBSITEFree Trial30 daysEntry Level Price$10.99 per Month
- Get it together and manage projects the right way.
Basecamp is more than just a project management tool — it’s a better way to work. Teams that switch to Basecamp are more productive and better organized. They communicate better and require fewer meetings. And they’re far more efficient than before. Here’s how Basecamp makes it happen. ... learn more about Basecamp"User-friendly and has everything you need"Peter Wilfahrt, Employeer at VersandgigantVISIT WEBSITEFree Trial30 daysEntry Level Price$99.00 per Month
- The best project management software for any business.
Zoho Projects, our cloud-based project management software, helps you plan your projects, track work efficiently, and collaborate with your team, wherever they are. Zoho Projects is loaded with functions that improve team collaboration, making project monitoring easy, and enhancing your productivity and output. Plan your project activities, assign work, manage resources and collaborate with your t... learn more about Zoho Projects"Versatile, online alternative to Microsoft Project, with tons of customizations and workflow automations"Jaideep Tibrewala, Head of Product at Glide Invest
- Cloud-based Collaboration and Project Management Software
Wrike is a powerful professional services software trusted by 20,000+ companies worldwide. Create a streamlined digital workplace using custom request forms, Kanban boards, Gantt charts, time tracking, real-time updates, and performance reports all in one place that can be shared company-wide. Integrate Wrike with 400+ applications to automate your everyday processes. Customize workflows and reduc... learn more about Wrike"I can control what each member can see"Gail Gardner, Small Business Marketing Strategist at GrowMapVISIT WEBSITEFree Trial15 daysEntry Level Price$9.80 per Month
- Work the way that works for you.
monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and everyday work. Teams shape their workflows and projects, code-free, with a platform that adapts to shifting needs quickly, liberates teams from manual grunt work, and connects teams in a collaborative workspace. The platform’s features include customizable workflow templates to ... learn more about monday.com"It had almost all of the features we wanted"Ryan O'Donoghue, Co-Founder and Head web developer at Rycob Media
- The online collaborative whiteboarding platform to bring teams together, anytime, anywhere.
Keep your team's minds in sync with Miro (formerly RealtimeBoard and AWW app). A virtual whiteboard and remote collaboration tool, Miro helps cross-functional teams work more efficiently together to build great things. The platform allows teams to ideate, visualize, and share ideas without any boundaries. It comes with over 50 pre-made templates for capturing and visualizing ideas, collaboration t... learn more about Miro"Miro helps us work remotely"Diego GuillenVISIT WEBSITEFree TrialAvailableEntry Level Price$10 per Month
- Fast, reliable, and secure video conferencing
An industry leader in web conferencing, GoToMeeting is trusted by millions of people every day for professional real-time virtual communication. GoToMeeting provides a fast, easy and reliable professional online meeting solution that enables customers to meet face to face, share presentations and chat with colleagues, all with the click of a button. GoToMeeting pairs productivity with the flexibil... learn more about GoToMeeting"Go To Meetings is a favorite for staying connected"Ann M. FrankVISIT WEBSITEFree Trial14 daysEntry Level Price$12 per Month
- The only platform that can scale from a single project to end-to-end work management.
Smartsheet is intuitive online project management, collaboration & Gantt chart tool. It has a familiar spreadsheet-like interface, coupled with file sharing & workflow. Smartsheet enables teams to get work done fast and efficiently. We are a leading cloud-based platform for work execution, enabling organizations to plan, capture, track, automate, and report on work at scale, resulting in more effi... learn more about Smartsheet"Fantastic Product"Amit Tiwari, Digital Marketing Expert at OTS SolutionsVISIT WEBSITEFree Trial30 daysEntry Level Price$14.00 per Month
- Working better, together.
Webex brings together Calling Meetings, and Messaging modes of collaboration into a seamless, inclusive and intelligent experience. Make meetings more interactive and engaging - Reduce disruptions with background noise removal and voice enhancement - Enable audiences to share their reactions with animated emojis and gesture recognition - Improve audience engagement with next-gen dynamic polling an... learn more about Webex"Excelent Meeting Tool"Oscar AvelarVISIT WEBSITEFree Trial30 daysEntry Level Price$12.63 per Month
- Be Organized. Making Work Easy and Achievable.
TaskOPad is an end-to-end task management software and app that aims bring all your daily work and tasks on one platform thereby helping stay on the top of things and making you more productive! TaskOPad is a simply solution to project management software & task management app, work assignments. Stay on the top of things and get a bird eye view of all the tasks that have been assigned to your team... learn more about TaskOPad"Better connecting with employees and time saving"Amit GuptaVISIT WEBSITEFree Trial15 daysEntry Level Price$2.49 per Month
- Get Gmail, Docs, Drive, and Calendar for business.
G Suite makes working together a whole lot easier. Use shared calendars to see when others are available and schedule meetings with automatic email invites. Easily work on documents, spreadsheets, and slides across your devices, with or without internet. Keep all your work in one place with secure access from your computer, phone, or tablet. Protect your company’s data with security options like... learn more about G Suite"One of the best collaboration tools"Bernard May, Founder & CEO at National PositionsVISIT WEBSITEFree Trial14 daysEntry Level Price$5 per Month
- Organize anything, with anyone, from anywhere.
Organize your work your way with Airtable. An all-in-one collaboration software, Airtable combines the power of a relational database with the flexibility and ease of use of a spreadsheet. It works across platforms and devices and syncs data in real-time. Users can choose from different formats to view the tasks at hand, including grid, calendar, Kanban, gallery, and forms.... learn more about Airtable"Brillaint program"Robin Jennings, Director at We Push ButtonsVISIT WEBSITEFree Trial14 daysEntry Level Price$10 per Month
- Increase team performance with a visual project management tool.
Kanban Tool is a visual management software based on Kanban that increases team productivity. Increase team performance with a visual project management tool. Online Kanban board for business with seamless time tracking. Kanban Board is a visual tool that gives a perfect overview of the current work status and simplifies team collaboration and communication. Kanban is a lean management method tha... learn more about Kanban Tool"The best in its category"Maria Kłos
- The Next-gen of Real Time Communication APIs & SDKs
CONTUS MirrorFly is a customizable chat solution for enterprises to integrate or build scalable chat platform with message, voice & video calling features. The solution offers customizable APIs & SDK to integrate communication into your web or mobile application. CONTUS MirrorFly offers real-time features and customization of design, development, & functionalities with the help of 300+ in-house de... learn more about CONTUS MirrorFly"Excellent Communication Tool"krish kash
- Bring all your content processes and people on a single platform
Narrato Workspace is a complete content collaboration, workflow & project management platform that brings all your content processes and people in one place, and helps to automate content workflow.... learn more about Narrato Workspace"Narrato Workspace Review"Abhishek Pillay
- All-in-one workspace.
Notion is an application that provides components such as notes, databases, kanban boards, wikis, calendars and reminders. Users can connect these components to create their own systems for knowledge management, note taking, data management, project management, among others. A new tool that blends your everyday work apps into one. It's the all-in-one workspace for you and your team. Write, plan, c... learn more about Notion"A perfect management tool"Gintaras Steponkus, Marketing Manager at Solid GuidesVISIT WEBSITEFree TrialAvailableEntry Level Price$4 per Month
- Your workflows, structured & smarter.
Podio is a collaboration software & project management tool that helps teams communicate and organize things to facilitate the completion of tasks and projects. It does this through a system that puts content, context, and conversations in one place. So whether you’re working on a project or following up and closing a sales lead, you get everything related to the job on one page, making for easi... learn more about Podio"Podio is a great saas based tool"Jayraj Berde, Senior Business Process Manager at Webware
- Accomplish more together.
Making information accessible to your organization is important now more than ever. Confluence can serve as your company's primary Knowledge Management Software tool. Use it to capture, preserve, and organize your most valuable assets. Whether it be company updates, project plans, or other important intel, keep it accessible and trackable with Confluence. ... learn more about Confluence"All experiences are good with this software, highly recommends to everyone"Suleman AhmadVISIT WEBSITEFree Trial7 daysEntry Level Price$5.50 per Month
- Solution for managing work in the digital age.
Workfront is the leader in collaborative work management. Workfront provides full visibility across portfolios, programs, and projects so organizations can prioritize the right work, quickly identify bottlenecks, mitigate risks, and deliver the right outcomes. Project portfolio management in Workfront gives program managers the tools they need to plan with precision and maximize results.... learn more about Adobe Workfront""Nik Friedman TeBockhorst
- Intuitive and Beautiful Project Planning.
TeamGantt is a refreshing take on project planning software that brings gantt charts online. You can plan, schedule, and manage your projects with our free gantt chart software. Best of all, you can invite clients and teams to collaborate on your gantt chart or project plan. You can now plan and manage your projects with this super easy to use gantt software. Inviting your co-workers, teammates, a... learn more about TeamGantt"Best in Show"Desiree Cesarini, Director at Development & Events Post Carbon InstituteVISIT WEBSITEFree TrialN/AEntry Level Price$24.95 per Month
- The most intuitive project and task management tool on the web.
MeisterTask is the most intuitive collaboration and task management tool on the web. It is built to give project administrators complete command and control over all stages and details of their projects. MeisterTask's Gantt-style Timeline feature helps project managers drive efficiency and keep their teams aligned. Assign and schedule tasks in calendar view to locate bottlenecks easily and ensure... learn more about MeisterTask"It is super easy to use and brings your productivity to new levels "Mario Pires
- Work gets better on the same page.
Start collaborating with your team and get more things done with Samepage, an award-winning team collaboration software. With Sampage, teams of all shapes and sizes can take advantage of a wide range of online collaborative tools including team chat, video conferencing, task management, file sharing, real-time document collaboration, and more. Its integration with leading business apps also helps ... learn more about Samepage"Provides all the features that small business needs"Werner Jorgensen, Marketing & Sales Manager at Heatxperts
- Powerful, yet simple project management tool.
ActiveCollab is the project management software that gives you complete control over your work. It is a flexible project management tool for managing your projects with plenty of neat add-ons. It runs in the cloud like most browser apps today, but you can also install it on your own server.... learn more about ActiveCollab"Must use this platform!"Hammy Havoc, CEO at Split An Atom
- Free Online Task & Project Management Software for Teams
nTask is a free online Task Management and Intuitive Project Management Tool used by teams and professionals. With nTask, making checklists, managing projects, collaborating with project teams, scheduling meetings and more becomes easier than ever. The nTask project management module can help you streamline your project planning, resource management, task dependencies, financial summary and manag... learn more about nTask"OUTSTANDING!!!!"Saad NaseerVISIT WEBSITEFree Trial14 daysEntry Level Price$2.99 per Month
- Online project management solution.
GanttPRO is online Gantt chart software that helps to create, schedule, and manage projects of any complexity. GanttPro is a professional project management software. It lays out a simple, attractive, and intuitive interface for keeping a track of tasks, resources, and dependencies. It lets you plan, arrange, and manage tasks and projects. Being online, you can access and operate it remotely. You ... learn more about GanttPRO"Awesome tool"Sagi RodinVISIT WEBSITEFree Trial14 daysEntry Level Price$8.90 per Month
- A single integrated application that has all you need to modernize your business.
ExxpertApps is an all-in-one Next Generation Business Application in the cloud. It improves your business performance in the areas of development, sales, marketing, procurement, training, project management, and invoicing. With a single integrated application, you can manage, contacts, companies, customers, providers, projects, opportunities, internal resources, email campaigns, landing pages, sur... learn more about ExxpertApps"ExxpertApps review"Ognjen Obrenovic, Managing Director at Informeri d.o.o.VISIT WEBSITEFree TrialN/AEntry Level Price$50.00 per Month
- Resource planning and project management under the same roof!
Resource planning, time tracking and project management, from project kickstart to invoice. elapseit integrates and connects all the tools provided, from planner to timesheets, work to invoicing, vacations and bank holidays to availability. Apart from that, elapseit delivers the full default functionalities as: granular project planning in phases and activities to time tracking per project. ... learn more about elapseit"Very useful resource management solution"Alexandru BlagaVISIT WEBSITEFree Trial30 daysEntry Level Price$14 per Month
- Get more things done, together
Chanty is a team chat app designed to boost collaboration between employees inside the companies of all business segments. It is a beautifully simple communication tool that helps teams to keep their productivity on the highest level.... learn more about Chanty"Chanty is super easy to use for our team."Alexandr Nedostupov, Senior Software Engineer Technical Lead at COSTS
- Manage your Projects from Idea to Result.
KeepSolid Goals empowers businesses to move faster and achieve its objectives by planning and performing tasks with a single global goal in mind. Set strategic Goals with Mind Maps. Break down your Goals into Tasks. Visualize Goals and Tasks with Roadmaps. Track Task completion in Kanban. Boost your team collaboration with KeepSolid Goals.... learn more about Goals"Very useful for a team "Arine MichaelsVISIT WEBSITEFree Trial14 daysEntry Level Price$7.97 per Month
- A real-time online brainstorming tool
You’ve probably encountered the usual issues of group decision-making in your meetings, workshops or classrooms. People dominate the conversation, quiet folks never get heard, and of course all those post-it notes you have to write up. GroupMap captures individual thinking first, then reveals the group perspective, all in real-time.... learn more about GroupMap"super easy interface/UI"Petra Vanessie, Marketing Manager at INCITE AwardsVISIT WEBSITEFree Trial14 daysEntry Level Price$20 per Month
- Where teamwork and ideas ignite
Lucidspark is a virtual whiteboard where teams can come together to bring their best ideas to life. Capture and share your ideas on a digital canvas that has all the flexibility you need. Toss ideas around, build off each other’s thoughts and share feedback to create the best ideas. Turn your ideas into a collection of clear, actionable next steps, to build momentum and keep things moving. ... learn more about Lucidspark"Rapid Collaboration tool with right features "Teja TiruvureVISIT WEBSITEFree TrialN/AEntry Level Price$7.95 per Month
- All your work in one place
Simplify task management with Flock! Email less and get more work done. From instant messaging to creating channels to integrating with your favorite external apps like Google, MailChimp, Dropbox, Jira, Trello, and more - organize all your work streams with Flock. Flock is a powerful work tool that comes loaded with built-in features like Shared To-Dos, Reminders, Notes, Polls, and more!... learn more about Flock"It has some amazing features like polls, note sharing, and reminders"Bradley Stevens, Founder and CEO at LLC FormationsVISIT WEBSITEFree Trial30 daysEntry Level Price$3.27 per Month
- See what you can achieve!
todo.vu is a productivity suite delivering a unique blend of CRM, task management, time tracking, and billing functionality. todo.vu is ideal for freelancers, consultants, and teams of any size who strive to achieve improved efficiency, quality, and transparency. todo. vu is the right tool for you whether you’re a consultant, contractor or freelancer, or small agency needing to track work across... learn more about todo.vu"Full-fledged control panel"Caroline Lee, Co-Founder at CocoSignVISIT WEBSITEFree Trial14 daysEntry Level Price$9 per Month
- Work Smarter, Work Together
Revolutionize internal communications by bringing together all employees inside a private and secure enterprise social network. Connect with people across your organization to make better decisions, faster. Allows all employees to know whats happening day to day as well as build on the work of others. Employees will be able to create groups relevant to work and other interests, along with keeping ... learn more about Yammer"Easy to use and efficient software for coworkers."Janet Patterson, VP of Marketing Communications at Highway Title LoansVISIT WEBSITEFree TrialN/AEntry Level Price$3 per Month
- Simple Project Management Software
ProProfs Project is a delightfully smart yet simple-to-use project management software that helps organizations reach their deliverable goals efficiently. Project teams, no matter which sector they belong to, can easily meet their set deadlines faster by putting project calendar to use. And in case you have a big remote team to deal with, then collaborating with them in real-time becomes simpler w... learn more about ProProfs Project"Simple yet powerful PM tool"Nimit Choudhary, Technical Project Manager at IBMVISIT WEBSITEFree Trial15 daysEntry Level Price$2 per Month
- All-in-one project management software for your growing business needs.
ProofHub is a SaaS-based project management software that comes with integrated Group chat, quick Discussions on projects, Workflow and boards, Project reports, and many more powerful features. It enables teams to collaborate and communicate over projects in an easy and flexible manner from one place. ... learn more about ProofHubVISIT WEBSITEFree Trial14 daysEntry Level Price$45 per Month
- Project Management Software for Professionals.
ProjectManager.com’s award-winning project management system combines powerful project planning and scheduling features with collaboration tools for teams. Plan small projects with kanban boards, or plan long-term projects on the interactive Gantt chart. Adjust due dates with easy drag-and-drop scheduling. ProjectManager.com takes project planning to a whole new level. Get started today with a F... learn more about ProjectManagerVISIT WEBSITEFree Trial30 daysEntry Level Price$15 per Month
- Project management made easy. The right tool at the right time.
Zenkit is an online project management system that is simple, user-friendly, and clutter-free. It is designed to simplify the way project managers handle all aspects of their projects, from task management, scheduling, resource allocation, budgeting, and reporting to name some. Zenkit is built to streamline all tasks, facilitate communication and collaboration between individuals and teams, and en... learn more about Zenkit
- The Process Success Platform
Gluu is built to make it easier to execute complex, repeatable tasks that require collaboration. Unlike other task management software, Gluu lets you design workflows and assign tasks to people with the right organizational roles. Example: Create a template for "Regular employees" and track that your onboarding process is followed for every new colleague across all departments. ... learn more about GluuVISIT WEBSITEFree Trial14 daysEntry Level Price$10.17 per Month
- Turn your conversations into actionable tasks.
Kezmo is an adaptable communication solution, built to fit the needs of your organization. Start working right away with the cloud version or create a specific solution to be used on premises under your current security environment. Integrate chatbots, create workflows and manage content all in one place. ... learn more about Kezmo
- One communication system for all your workplace interactions.
Rainbow is a Unified Communication as a Service (UCaaS) and Communication Platform as a Service (CPaaS). It is a hybrid cloud solution for enterprise communications which aims to connect people and systems optimally. It provides a collaborative platform on any device, and enables teams to see the real-time presence of their colleagues and instantly connect, collaborate, and share screens or docume... learn more about Rainbow
- Gmelius makes email the start of great teamwork.
Gmelius makes email the start of great teamwork. Your inbox becomes a work hub for communication, collaboration, and workflow automation with real-time syncing across all team members and their favorite tools, whether it’s Gmail, Slack or Trello. Gmelius unifies internal and external communication, while empowering your team with collaborative tools including shared inboxes, shared labels, inter... learn more about GmeliusVISIT WEBSITEFree Trial14 daysEntry Level Price$0 per Month
- Your team’s collaborative work space
Dropbox Paper is more than a doc―it’s a workspace for your team’s creative process. Write and edit, brainstorm, review designs, manage tasks, or run meetings. The paper brings it all together, in one place. ... learn more about Dropbox Paper
- Introduction to Buyer’s Guide for Collaboration Software
- What Are the Most Common Collaboration Challenges for Businesses?
- What Is Online Collaboration Software?
- How Does Collaboration Software Enhance Remote Working?
- What Are the Benefits of Collaboration Software?
- What Are the Essential Features of Collaboration Software?
- What Are the Key Factors to Consider Before Buying Collaboration Software?
- What Is the Average Cost of Collaboration Systems?
- Why Refer to GoodFirms’ List of Top Collaboration Software?
Introduction to Buyer’s Guide for Collaboration Software
The buyer’s guide for collaboration software aims to provide the users with in-depth knowledge about the importance of collaboration tools to improve overall business performance. Businesses can leverage efficient collaboration tools to ensure streamlined workflow and steady growth through enhanced communication, coordination, teamwork, workflow efficiency, and productivity.
In this buyer's guide, you will learn about the features, importance, and benefits of collaboration management systems. The guide also offers insight into the critical points that one should consider before buying the best collaboration software for your business.
What Are the Most Common Collaboration Challenges for Businesses?
With growing work and teams, numerous communication, coordination, and tracking issues crop up that affect workflow efficiency, team productivity, and performance. With time, these issues cause irreparable damages to the business. The most common collaboration challenges that companies encounter include:
- Task and workflow tracking and management
- Communication gap or miscommunication resulting in demotivation, affecting productivity and performance
- Sharing necessary documents and information with team members
- Assigning work to team members and ensuring optimal work allocation
- Time management issues including time wasted in searching for information and trying to communicate with multiple team members in the absence of a common platform
- Teams working across different time-zones on the same projects and team members finding it difficult to overlap and coordinate at odd hours
- Issues with file sharing, working together on same docs, and synchronous editing
- Difficulties in managing and monitoring the remote workforce
- Poor team building, compromised work, missed deadlines, and frustrated employees
What Is Online Collaboration Software?
Collaboration software is a set of automation tools on a unified platform designed to enable people to collaborate or work together and accomplish a common goal. The software helps resolve the collaboration-related challenges discussed above and manage group processes more effectively and efficiently to enhance overall performance.
Perfect collaboration requires flawless communication and coordination. Collaboration software offers audio/video calls, real-time chat, calendar management, contact management, project management, task management, document management, and other necessary features for transparent communication, hassle-free coordination, seamless collaboration, and improved workflow management. It offers the freedom of working from anywhere, anytime. Leveraging the best collaboration apps aid steadier business growth.
With so many benefits of leveraging top collaboration tools, reports suggest that the global collaboration software market size will grow at an annual growth rate (CAGR 2021-2025) of 7.2%, and the revenue will reach USD 17.5 billion by 2025.
How Does Collaboration Software Enhance Remote Working?
Due to the COVID-19 pandemic, remote working is the new norm worldwide today. It is the need of the hour. Remote working suffers from numerous challenges in the absence of reliable collaboration tools, including:
- Time tracking and management is a severe challenge in remote working for both the company and the employees.
- Team communication becomes difficult with team members working from different locations and varied time-zones.
- Remote working without perfect collaboration creates a feeling of social isolation.
- Lack of communication reduces trust and work satisfaction.
- Misunderstandings due to lack of communication give rise to conflicts between employees.
- Deploying separate tools to serve different collaboration needs in remote working increases costs.
- Employees cannot resolve technical errors and issues related to PC, network, server, etc., and remotely working employees find it challenging to seek technical assistance without efficient collaboration tools.
COVID-19 outbreak has made businesses realize the importance and benefits of remote working, and top collaboration tools make remote working hassle-free by eliminating the above limitations. With collaborative management software, remote working becomes easy, productive, profitable, and flexible. It results in improved work-life balance and work satisfaction, thus boosting remote employees’ morale and performance.
What Are the Benefits of Collaboration Software?
Collaboration tools help businesses control, streamline, and improve the operational processes through enhanced communication and coordination. Below are the advantages of leveraging collaboration systems for your business.
Software-based collaboration systems provide a unified view of the workflow tasks and team members and help manage these on a single platform. It enables collaborative work management, multitasking, communication, and coordination.
Quick information access and updates
Collaboration software provides a common platform for knowledge management, sharing process documents, and data. It offers powerful search tools to reduce search time and enable quicker information access. Online collaboration tools allow real-time information access, updates, and collaboration.
Improved task management
Collaboration tools help automate and streamline task management functions, including task scheduling, task assignment, workload monitoring, team tracking, and more. Business owners can ensure seamless workflow task management with collaboration tools.
Enhanced communication and coordination
Communication and coordination is the root to team success. The collaboration software enables collaborative working, messaging, calling, file sharing, whiteboards, screen-sharing, screen recording, synchronous editing, and more. These systems typically include all the necessary tools to help team members interact without hassles, thus reducing the communication gap and improving coordination.
Increased process efficiency and team productivity
Businesses can ensure better time management by leveraging collaboration systems. The software brings all information and stakeholders in one place, automates repetitive routine tasks, reduces process time, saves communication/coordination time, and enhances process efficiency. The team members can thus better utilize their time and be more productive.
Cost-saving and profitability
With collaborative software, businesses get a comprehensive collection of numerous collaborative working tools in one platform at nominal costs. Besides, they do not need to spend on multiple collaboration tools separately to streamline varied functions/processes, thus reducing overall costs and enhancing profits.
Collaboration tools enable businesses to measure the performance and productivity of their team members with ease. It offers Artificial Intelligence (AI) and Machine Learning (ML) based business insights through analytics and reporting for better decision-making and business growth.
Enhanced work satisfaction
Collaboration software allows flexible working by reducing process, individual, and team dependencies through improved collaboration. The team members can thus work at their convenience, update work status on the platform, share documents, resolve queries, and monitor tasks. The software helps boost employee morale and work satisfaction resulting in happy employees.
Ease of remote working
Top collaboration tools eliminate the challenges associated with remote working, including communication, coordination, task monitoring, productivity tracking, performance evaluation, knowledge sharing, mentoring, data security, and more. The software thus supports remote working, flexible working hours, and work-life balance for employees. With the increase in the remote workforce or work-from-home employees, businesses can increase employee strength without additional office-space and infrastructure costs.
What Are the Essential Features of Collaboration Software?
A reliable collaboration system typically has everything you need for perfect collaboration, including one-to-one and team communication, coordination, project/task management, workflow management, and security features. Here are the prominent must-have features to look for in collaboration systems.
Instant messaging is one of the most crucial collaboration tools for businesses. Whether within the team or with clients, real-time chat/messaging helps solve queries and build trust among the users, thereby ensuring uninterrupted work. Better and quicker communication through instant messaging enhances productivity and performance.
Audio and video calls enable transparent communication instantly between individuals and groups. Audio and video conferencing allow virtual group meetings where multiple people can interact as conveniently as in a real meeting room. This feature supports better teamwork by preventing miscommunication and work interruption. Managers can utilize this feature to keep updated about their team members and their work status from anywhere, anytime.
Collaboration is enhanced with presentation tools like screen-sharing, whiteboards, annotation tools, virtual notepads, offline viewing, etc., that help team members share their ideas and work together towards a common goal with ease.
The calendar management feature of collaboration software allows sending meeting requests, book meeting slots/rooms, and schedule events. It automatically sends notifications and reminders for task status updates, deadlines, meetings, etc., thus ensuring better work coordination and tracking.
Performance and productivity tracking features
An ideal collaboration system allows monitoring team members’ performance and productivity through features like attendance, login/logout time records, idle time, productive hours, database creation, timesheets, task hours, sites visited, and more. This feature enables work schedule flexibility. These tools collectively help track efficiency, ensure integrity/accountability, and enhance individual and team productivity.
Remote work management features
Remote work management is gaining success and popularity and has now become the new norm for businesses. Collaboration software eases remote working through numerous remote work software features, including employee monitoring, file sharing, live chat, remote access, screen sharing, audio/video calls, meetings management, and security.
Project and task management features
Collaboration systems typically provide comprehensive project management tools, including portfolio management, idea management, project tracking, project budgeting, project planning, project scheduling, resource management, task progress tracking, reporting, forecasting, timesheet, and more, to control and streamline various tasks in the project.
Workflow management features
Collaboration systems provide a wide range of automation tools to streamline workflow management for businesses, including business process automation, workflow configuration, access controls, forms management, notifications/reminders, etc.
Document management features
Collaboration is incomplete without document management. Thus, collaboration software offers versatile document management features, including file sharing, synchronous editing, storage, version control, customized access, search, etc.
Contact management repository
Collaboration systems act as a central repository of all relevant contact information of people involved in a business to ensure seamless communication, including employees, customers, clients, vendors, and other business stakeholders.
A perfect collaboration tool typically offers security features to include encryption, multi-factor authentication, automatic backups, role-based access, and more.
Collaboration software offers other useful features, including activity/news feed, dashboard, forms management, Agile/Scrum, and more. Modern collaboration tools include comprehensive analytics and reporting features for team/process monitoring and performance appraisals.
What Are the Key Factors to Consider Before Buying Collaboration Software?
As every business has different collaboration needs and challenges, choosing the best collaboration tools for your company is not easy. Here are some important parameters you can consider for selecting the best collaboration system solutions for your business.
Feasibility for your business
The software must be feasible for your business; it must cost well within your budget, and the Return on Investment or profits (ROI) from its deployment should outweigh its cost. Before buying the software, analyze whether free collaboration tools would suffice or you require comprehensive paid tools (or even advanced higher-priced plans). Also, confirm that the particular collaboration solution is suitable for your specific industry/business. Check the reviews, ratings, and feedback of the software from other users of the same industry.
All collaboration applications offer different features, so it is crucial to ensure that the product you opt for covers all the necessary collaboration tools to satisfy your business needs.
Analyze whether your business needs an on-premise solution or a SaaS-based collaboration system. On-premise solutions have one-time costs, while the SaaS-based software (hosted on third-party servers) vendors typically charge on a per-month basis.
The business collaboration software must allow easy integrations with your existing or third-party systems as required; for example, it may require integration with your HR software for employee performance tracking.
Scalability and customization
Choose a software vendor that provides customization in the software solution to match your needs. The solution must also support scalability, which is vital for business growth.
User training and customer support
Collaboration tools are generally easy-to-use, but the software vendor must provide user training if needed. Also, confirm that the software provider offers prompt need-based customer support.
Analyze and discuss other possible costs involved with collaboration software implementation with the software vendor to include installation, training, maintenance, integrations, customer support, hardware costs, etc.
Take a demo
Before finalizing the collaboration system, leverage the free trial version if available to ensure that the solution offers all you need and is user-friendly. Else, request the collaboration software vendor to conduct a demo session for your relevant staff or target users.
What Is the Average Cost of Collaboration Systems?
The cost of collaboration solutions depends on numerous parameters. Factors that predominantly affect the pricing of the collaboration tools include:
- Features it offers
- Number of users
- Number of projects
- Storage space
- Deployment type
Numerous free collaboration software options are available for businesses who need simple collaboration tools without affecting their business budget. Some software vendors also offer free versions or freemiums of collaboration systems; for example, Brosix offers a free version that allows up to 3 free users and Wrike up to 5 users. Other popular top collaboration tools that offer free versions include Asana, Trello, Beesbusy, MyChat, and OpenProject. These software solutions provide multiple feature-rich packages and higher storage space in the paid plans. Please refer to GoodFirms’ blog on free and open source collaboration systems for more free collaboration system options.
It is possible to avail paid packages of reliable collaboration software for as low as $3 per month; for example, G Suite. You can get numerous top collaboration system packages within $12 per month. Brosix costs $4 per user per month, Taiga $5 per user per month (allows unlimited users and projects), Wrike $9.8 per user per month, Trello $9.99 per user per month, Asana $10.99 per user per month, and Beesbusy costs $11.99 per month for one license.
Some popular and reliable collaboration systems that cost a bit higher include Backlog at $35 per month (for up to 30 users, 5 projects, 1 GB storage) and Basecamp that costs $99 per month for unlimited users and projects.
Top collaboration tool vendors are generally transparent about the pricing of their collaboration systems. Still, before you plan to buy one, you must confirm with the vendor about hidden costs (if any) related to installation, maintenance, system upgrades, integrations with other systems, data migration, customer support, etc. Additionally, vendors typically offer customization at extra costs based on the complexity of your requirements. All these can significantly influence the pricing of collaboration tools.
Why Refer to GoodFirms’ List of Top Collaboration Software?
GoodFirms stands as the most reliable source for the list of the best software in numerous categories, with over 30,000 unbiased reviews from verified customers and a listing of over 60,000 services and software. GoodFirms’ insights are based on information gained from industry leaders worldwide and verified user reviews. We perform extensive research and rigorous analysis to handpick the list of best collaboration software for you.
Because every business has different requirements, GoodFirms offers multiple filters to sort and shortlist the top collaboration tools based on prominent features, business size, pricing models, deployment type, devices supported, and more. Leverage this list of the best collaboration system software summarized by GoodFirms and select the right collaboration tool to streamline and up-surge your business.