Best Project Management Software
Project management is a critical skill for any organization, especially those handling multiple and complex projects. To ensure that your focus is on productive tasks aligned with your organization’s goals, it is wiser to invest in a project management system.
What is Project Management Software?
On a fundamental level, Project Management tools will be able to give you visibility in terms of the various phases of a project, approvals, tracking, reporting, and execution.
How to Choose the Right Project Management System?
There is no shortage of project planning software on the market right now. And with this plethora of options, it is a challenge in deciding what is right for your type of projects and business. One tip here is to go through the following list of best project tracking software created by GoodFirms. Check the features of every project management solution, check the pricing, and even the reviews. You are all set to pick the best one for your organization.
List of Best Project Management Tools | Top Project Planning Software
Intervals is simple, yet powerful time tracking and task management software with intelligent reporting. It provides collaboration, tracking, and reporting tools teams use to turn successful projects into a successful business. It is fully featured with the right features small teams need. Budget tracking, document sharing, email integration, productivity reports, and other project management feat... read more
Backlog is the all-in-one online project management tool for task management, version control, and bug tracking. Bringing together the organizational benefits of project management with the power and convenience of code management, Backlog enhances team collaboration across organizations large and small. Plan work, track progress, and release code updates right in Backlog. Core features include su... read more
Celoxis is a popular project management software that is easy to use and affordable. It is an integrated project management platform solution you can use to manage your project portfolios, workflows, expenses, time sheets, and resources, and improve client and team collaboration.
RationalPlan is a project management solution that helps small and midsize businesses plan projects, allocate resources, analyze workloads, track work progress, estimate project costs and manage budgets. It offers an embedded project guide that follows Project Management Body of Knowledge (PMBOK) guidelines and takes users through each step of the project planning process. If you are working... read more
BVDash is a cloud-based project management solution designed for various industry verticals. The solution offers a dashboard that can be used by project teams to access various systems and tools. Key features include issue management, cost control, project scheduling, dashboards and more.
An Enterprise Innovation Management Platform, IdeaBridge® is the go-to platform for global enterprises seeking to: • innovate new products and services • manage costs • raise employee engagement levels • significantly enhance customer experience. IdeaBridge® incorporates the power of crowd-sourcing, social collaboration, game mechanics, and big data analytics, which helps companies... read more
With Beesbusy, teams organize, plan and work together easily to accomplish their tasks and projects. Project managers and teams love Beesbusy because of its user-friendly interface. It is the most simple way to organize your work. No set up needed, you can start right away. Beesbusy also comes with advanced features: Gantt charts, customizable multi-projects views, team planning charts, on-demand ... read more
Forecast is a complete project and resource management platform for businesses that want to execute large projects effectively without the need to compromise on time, quality, budget, or other projects running at the same time. The solution is powered by cutting-edge automation and plenty of pre-built integrations where everything¿s connected to manage projects, people, and expectations. It works... read more
Project Management Software built for Software Development Teams. TaskBlast is a fully functional project management system that allows you to track bugs/issues/tasks from inception to completion. A unique feature of TaskBlast is the ability to blast text or images directly from any application to our web-app with one click. That solves a big problem many companies have where ideas, tasks and issu... read more
Award-winning ProjectManager.com features powerful online project management, time-tracking, reporting and collaboration tools for managers and their teams. With real-time visibility, managers can ensure that their projects and their teams are always on track. Create and share detailed plans, tasks, expense reports and more with colleagues globally on our entirely cloud-based platform. Plus, our s... read more
Online project management software to set priorities and align your team to work faster and smarter across your organization. The flexibility provided by Wrike enables multifunctional groups to collaborate and get things done effectively from a single location. The service allows you to schedule, prioritize, discuss, and keep track of both work and progress in real time — all with just a few cli... read more
Streamline project, resource, and portfolio management with Microsoft Project to help you keep track of projects and stay organized. Microsoft Project helps you get started quickly and execute projects with ease. Built-in templates and familiar scheduling tools help project managers and teams stay productive.
Paymo is a modern project management app, that allows small and medium project-based businesses to manage their projects from start to finish. Having the required functionality in just one app eliminates the need and struggle to work with and learn to use several apps, ensuring a seamless workflow throughout the entire life cycle of a project.
Workfront is the first modern work management application that connects enterprise work, collaboration, and digital content into an Operational System of Record (OSR).
Smartsheet is intuitive online project management, collaboration & Gantt chart tool. It has a familiar spreadsheet-like interface, coupled with file sharing & workflow. Smartsheet enables teams to get work done fast and efficiently. We are a leading cloud-based platform for work execution, enabling organizations to plan, capture, track, automate, and report on work at scale, resulting in more effi... read more
Clarizen is a best project management software and collaborative work management solution designed for people who value their time, and for organizations that value cross-company engagement. Built on a secure, scalable platform, Clarizen brings together project management, configurable workflow automation and in-context collaboration to create a meaningful engagement experience that allows everyon... read more
LiquidPlanner is a representative of the new generation of collaboration tool and project management software. Instead of a one-size-fits-all approach, it has specific features for IT teams, project managers, professional services, development teams, and marketing teams. It eliminates outdated plans, missed deadlines, and surprises so your team can get more done.
OpenProject is a web-based open source project management software. It supports teams along the entire project management life-cycle and offers traditional, agile and hybrid project management. OpenProject comes in 3 different versions: 1. FREE Community Edition, with an extensive feature range and installation in your environment / 2. Enterprise on-premises, including additional premium fea... read more
Nuvro delivers peace of mind by helping you get more done in less time. Nuvro is refreshingly simple and goes far beyond just projects, tasks and collaboration. With Nuvro, you'll also have a clear overview of everything important in your company including the past, current and future workload of every team member. Nuvro gives you visual progress monitoring, individual performance reports, collabo... read more
Asana helps you coordinate all the work your team does together. So everyone knows what needs to get done, who’s responsible for doing it, and when it’s due.
ProWorkflow is an online project management software that enables you to keep accurate time-keeping records, organize, plan, and delegate jobs and tasks whilst using the timeline to have an overview of company activity. The information ProWorkflow collects allows you to measure and analyze your company performance so that you can streamline profit margins and show meaningful direction via our stro... read more
Teamwork Projects has everything you need to track project management from start to finish. The flexibility, combined with the intuitive features the app offers mean your team will not only become better collaborators but they will massively increase their productivity on a daily basis.
Podio is a collaboration software & project management tool that helps teams communicate and organize things to facilitate the completion of tasks and projects. It does this through a system that puts content, context, and conversations in one place. So whether you’re working on a project or following up and closing a sales lead, you get everything related to the job on one page, making for easi... read more
Plan, track, and collaborate using the preferred online project management software of more than a million businesses. It is a free project management system that aids you in making your business projects more productive and finishing them within your timetable. Zoho Projects is loaded with functions that improve team collaboration, making project monitoring easy, and enhancing your productivity a... read more
Basecamp combines all the tools teams need in a single, straightforward package that makes work feel like less work. It's a one-stop-shop for all the things teams do together. Basecamp Personal is our 100% free Basecamp plan that's tailor-made for freelancers, students, families, and personal projects. What you get: Three projects, 20 users, and 1GB of storage space.
TeamGantt is the refreshing solution that brings project scheduling software online. You can now plan and manage your projects with this super easy to use gantt software. Inviting your co-workers, teammates, and friends to view and edit your gantt chart is simple and fun!
ActiveCollab is the project management software that gives you complete control over your work. It is a flexible project management tool for managing your projects with plenty of neat add-ons. It runs in the cloud like most browser apps today, but you can also install it on your own server.
With ProofHub, your teams, clients and all the project communication stays in one place. There's no need for investing in too many different project management tools to run your business. Our project management software makes it easy to create plans, collaborate with teams and clients, keep things organized and deliver projects on time.
Toggl Plan is one of the easiest online project management software tools available. Our platform is intuitive, visually appealing and is perfect for anyone who's committed to getting things done. We know that plans, priorities, and teams may change and that's why we wanted to make it simple to communicate these updates with all key players. You'll have an overview of your team’s progress and be... read more
With this free project management tool, you can organize and plan an unlimited amount of projects, tasks, and teams on the basis of a Gantt-chart. You can administer an unlimited amount of teams and tasks with a single account, as well as look up your To-Dos on a neat dashboard.
ConnectWise Manage is a PSA Tool Designed To Run Your As-a-Service Business. It creates a single flow of information from start to finish, keeping all team members in the loop. Improve customer satisfaction by creating accountability for your team and supplying a better solution for customers to communicate with them. Gain control of your teams by implementing best practice processes within the sy... read more
Nifty automates project updates and resource insights with dynamic task management. Track project milestones, communicate with teammates and clients, create collaborative documents, and more in our centralized workspace! Maintain organizational oversight across your projects and teammates with project & team overviews. With the best of communication, project management, and workflow collaboration ... read more
Trello is a visual collaboration tool that creates a shared perspective on any project. Trello’s boards, lists, and cards enable you to organize and prioritize your personal and work life in a fun, flexible and rewarding way.
We believe all teams have potential to do amazing things. From space travel and DNA sequencing to video games and nonprofits, our mission is to unleash the potential in every team and help advance humanity through the power of software.
Trackabi is a web-based cloud service for time tracking, employee leave management, preparation of time reports, invoice generation, and many other tedious things related to managing a company daily. At Trackabi, we focus on small and medium-sized businesses. Trackabi includes all of the features one would expect from a time tracking software. Plus, there are many beneficial customization optio... read more
Airtable is a database management solution designed for teams, organizations, and businesses of all sizes. Equipped with organization and collaboration functionalities and capabilities, Airtable serves as a very flexible and mobile-friendly database management solution.
Kanban Tool (https://kanbantool.com) is a visual management software based on Kanban that increases team productivity. Reveal your team's true potential with Kanban boards and seamless time tracking!
Hubstaff time tracking software is used by over 10,000 teams across the world that want to achieve more. Track work hours, pay team members, invoice clients, see in-depth reporting, and more through our web dashboard, desktop, and mobile apps. Hubstaff’s employee time tracking software allows your team to track work hours spent on every single project and task. Anyone can easily start and stop t... read more
Agilean is a SaaS enterprise workflow management and project management software solution that is basically created to be used by IT enterprises. The main features of Agilean include project planning, execution & monitor, SCRUM and KANBAN board, impediments and response plan, stand up meeting automation, release management, retrospective analysis, and visualized reports.
Agile CRM is a robust cloud-based customer relationship management software that integrates core functionalities of sales, marketing, service, and web engagement platforms into a single unified solution. Trusted by thousands of small to medium businesses across multiple industries, Agile CRM offers a massive set of features including project management, contact management, scheduling, sales and ma... read more
Atlassian Confluence is a tool that allows you to align your team and workplace to share valuable information that you will find useful in your business. Confluence is a tool that allows your business to create, organize and discuss the work that needs to be done with your team. Create, share, and discuss important work with coworkers using Confluence.
The Productivity Platform! ClickUp's #1 rated apps are available on the web, iOS, and Android at clickup.com.The most beautiful project management software in the world. Enjoy what you accomplish, project management made fun! Give your team the energy boost they need - ClickUp
A new tool that blends your everyday work apps into one. It's the all-in-one workspace for you and your team. Write, plan, collaborate, and get organized. Notion is all you need — in one tool.
nTask is a free online project management tool used by teams and professionals. With nTask, making checklists, managing projects, collaborating with project teams, scheduling meetings and more becomes easier than ever. What makes nTask stand out is that it brings together all the tools needed for small and large teams to collaborate on different projects. Built for Agile teams, nTask lets yo... read more
Redmine is a free and open-source, web-based project management and issue tracking tool. It allows users to manage multiple projects and associated subprojects. A time tracking tool allows users to track how many hours of work are logged to a specific issue or project. Each time entry of "spent time" can be categorized by activity, and further explained with comments. By filling time estimates, pr... read more
Twproject is a full-featured and easy-to-use project management software. It is an ideal choice for small and medium-sized businesses as well as large enterprises. It is a web-based project management tool that minimizes the effort of administrative tasks and lets you concentrate on what’s important for your company to grow.
Get the simplicity and maximum productivity by using your existing tools in tandem with Epicflow. It is a web-based tool integrates with Jira, MS Project, CA Clarity, Primavera, and other project management systems to enable faster and cheaper delivery of multiple projects simultaneously.
GitScrum plan your work smarter with real-time task progress overviews. When you invite teammates or clients to collaborate and monitor your projects, you want your business to look awesome! With our White Label - your domain and branding - stop being a hostage of boring generic tool brands.
GoodDay is a project, product and work management platform that gives teams the best tools for planning, day-to-day work, and continuous improvement of all processes based on transparency, accountability, agility, and recognition. We built easy-to-use software based on the key principles of modern management science and positive psychology. With GoodDay, effective management happens naturally. ... read more
SAM9000 is a Task Management, Document Management and Email Management in one App, powered by Artificial Intelligence. It uses simple lists anyone can understand, and Kanban to support productive Agile Lean project management. Unlike other tools, It makes it easy for Professional Services businesses to work on multiple projects in parallel, effectively and efficiently. Powered by Artificial... read more
- Buyers' Guide to Project Management Software
- What is a Project?
- What Are The Objectives of a Project?
- What Are The Different Types of Projects?
- What is Project Management?
- What is the Process of Project Management?
- History of Project Management
- Why is Project Management Important?
- Types of Project Management
- Major Project Management Challenges
- What is Project Management Software?
- Benefits of Using a Project Management Software
- Must-Have Features in a Project Management Software
- Cost of the Project Management Software
- Factors to Consider While Buying a Project Management Software
- Upcoming Trends in Project Management
- Few Quotes About Project Management by Top Entrepreneurs
- Why Refer to the GoodFirms List of Best Project Management Software?
Regardless of the business size and type, whether a start-up or a large enterprise, it has to positively manage many projects, tasks, operations, plans, and people. Some decades ago, project management was exemplified by three things, a pen, paper, and a strategy. After that, email and spreadsheets were used for project & task management.
However, technology evolves with time, and so do the customers' expectations and competition. Gone are the days of managing projects using spreadsheets and whiteboards. Businesses are now looking forward to providing excellent customer experience and stay ahead of the competition, and so are adapting the best project management tool to streamline their workflow.
With so many options in project management software available, it can really become quite confusing as to which one to deploy for the type of business you own and manage. So, this guide would throw some light on some commonly searched queries on project management, as given below. This guide is aimed at helping you gain knowledge about the basics of project management and picking the best project management tool for your business.
A project is an activity that has a start and an end and is undertaken with an aim to create a unique product or service. The project progresses in steps and continuously evolves to achieve the goal for which it was intended. For example, the construction of a building is a project which needs to be completed within a specific duration. Every process needs a strategy and is executed in a pattern to get the end result.
The objectives of a project are based on three main aspects -
- Time: The objective of the project is to complete certain tasks within a specific time frame
- Performance: The objective of the project is to optimize performance for high-end results
- Budget: The objective of the project is to complete tasks using a certain amount of money
Every project is different and can be classified based on different aspects as given below -
- Construction & Architecture: Building residential & commercial properties etc.
- IT: Software & mobile app development
- Entertainment: Producing movies, plays, songs, etc.
- Manufacturing: Development of unique products and services
- Art: Creating paintings or handicrafts
- Quality Assurance: Ensuring high-quality products and services are delivered
- Management: Managing a marketing campaign, trade exhibition, or an event
- Business: New business acquisition, products reselling programs
- Easy when there are not many tasks, team members and stakeholders involved in a project
- Complicated when the project is huge, involving many different tasks, team members and stakeholders
- Production: The purpose of the project is to manufacture and produce a product or service used for a specific purpose
- Social: The purpose of the project is to improve the lifestyle of the people
- Imparting Knowledge: A teaching project whose prime objective is to impart knowledge to the communities
- Research: Prime objective of this type of project is to gain knowledge
- Organization - When the entire organization is working on a project
- Department - When a particular department of an organization is working on a project
- Multiple Departments - When people belonging to more than one department of an organization are working on a project
- External - When an organization outsources some or all the tasks of a project to an external team or a company
Project management pertains to applying knowledge, skills, tools & techniques to achieve the pre-defined goals within a specific time. Project management is all about evaluating the requirements, designing the strategy, cost management, development, and analyzing the end results successfully.
Project management excellently explained by G. Reiss - “Project management is like juggling three balls: time, cost and quality. Program management is like a troupe of circus performers standing in a circle, each juggling three balls and swapping balls from time to time.”
Every project, whether it is about developing software or constructing a building, has to undergo a certain process. The below-mentioned project management process applies to almost all the projects regardless of the industry or the type of outcome require
Determining the project concept and feasibility is the first step towards accomplishing the goal. During this phase, various tasks are done, like defining the project scope, selecting project managers and stakeholders, calculating an estimated budget, ascertaining the deadline of project completion, and identifying potential risks.
The next move would be to create a blueprint of the plan as to how to go about it. This will include the scope of the project, required resources, financial strategy, communication methods, execution plan, and proposal for ongoing maintenance. A well-designed project plan also helps in attaining proposals from the key stakeholders if required.
Executing the project is the most important phase, which requires proper resource allocation to ensure that the project is being carried out within a specified budget and timeframe. All the tasks are being done on time and in an organized manner. It requires systematic communication between the managers, team members, and stakeholders and solves issues that arise along the way.
Monitoring and Control
During this process, the project managers, team members, stakeholders, and whoever associated with the project closely monitor the growth of the project to ensure that it is on the right path and developing the way it has been planned. Monitoring helps in detecting even minor errors in the project so that the right action can be taken at the right time to eliminate any risk.
The closing process starts once the project has been completed and delivered. In this phase, the stakeholders validate and approve the results of the project; the project manager would end the contracts with the people temporarily associated with the project like suppliers, consultants, etc. The final project report with complete analysis is generated, which helps planning business strategies in the future.
Today there are many project planning software and applications available which have made seamless for the project managers to allocate resources, control costs, manage tasks, communicate, maintain quality, and make informed decisions. But, do you know how technology has replaced the manual methods of managing the projects?
Back in 1896, Harmonogram was introduced, which is considered as the foundation for the project management software even today. Then came the Gantt chart in 1912, which is the part of many project management systems being used even today. The initial phase of the project management tool was in 1977 when Oracle and Artemis launched their project managers.
After 2001, when the Agile project management concept was introduced, the use of project management software became much more prevalent among businesses. From 2010 onwards, most of the project management tool has been cloud-based, allowing users to access information from any location and device. In 2012, the first project management app was introduced, which facilitated users to manage their projects on the go.
Today, due to the increased popularity of IoT, Artificial Intelligence, and Machine Learning, highly featured project tracking software are being introduced, which are much more focused on providing advanced functionality and security features to the users.
As per the Pulse of the Profession 2017 report - Projects are likely to be more successful when proven project, program, and portfolio management practices are implemented.
Interestingly, even before people came to know about the term "project management," its basic concept was already being used in the form of Gantt Chart. This itself proves that how important is project management. "Why is project management important?" is a very interesting question, asked by many business owners because it adds to their overheads and taxes. So, here are the reasons why systematic project management can make a project successful.
Aligned Strategic Planning
Every project has specific goals, and project management ensures to achieve those goals through aligned strategic planning. Project management helps in defining a clear path from starting to the end and organizing chaos due to the emerging risks in between.
Every project requires a project manager who can lead, guide, and motivate the team to accomplish the pre-defined goals. A project manager helps the team in overcoming all the hurdles throughout the project and inspires them to deliver the best performance.
Established Schedule and Deadlines
The project management helps in establishing the tasks schedule and defining the timeframe within which those tasks need to be completed. This helps in streamlining the project and ensuring that it gets completed within specified deadlines.
Proper Use of Resources
Resources, whether people or money, if not used for the right purpose, can prove to expensive. Project management ensures that the resources are being used efficiently and economically to maximize ROI.
Change is inevitable in any project. Project management helps in predicting those changes in advance and preparing well for the future. Managing change is a complex task, which becomes easy with proper project management.
Project management helps in identifying the problems in the process and maintaining the quality in the end-product or service. This results in delivering high-quality products or services to the clients and the growth of the business.
Integrating Business Processes
The success of a project is not possible without integrating different business processes. For example, you cannot create a sales system without integrating it with marketing and accounting processes. Project management helps in identifying and managing the integration.
A project costing crossing a specified budget can become a liability for a business. Project management can help in determining the projects crossing the budget limit and control the cost from the initial phase of the project itself.
Learning from Success and Failures
Projects can succeed or fail. Project management helps in learning from the failures and successes, ensuring that the right strategies are applied and the same mistakes are not committed while commencing projects in the future.
As per Winston Churchill - “Those who plan do better than those who do not plan, even though they rarely stick to their plan.”
Selecting the right project management type is the most crucial driving force towards completing the project successfully. A wrong project methodology can result in slowing down the project or sometimes never reaching the finishing line. It is just like choosing the wrong fuel for your car. The engine of your car would start but not reach the intended destination. Do you want that to happen for your project? Of course, not. Here, we have listed 7 different types of project management methodologies, which you need to choose from depending on your project type and desired results.
Waterfall Project Management
This method is one of the oldest project management methods. This style involves working in steps, where the next step depends on the previous step. Until one step doesn't complete, another one cannot start. This method is ideal for projects requiring predictability and a structured way of working. It can prove to be time-consuming if something goes wrong in initial steps, and you come to know at a later stage.
Agile Project Management
Agile project management refers to breaking down the entire project into small sections. Each section is delegated to a different team so that the entire project can be completed quickly. The benefit of using Agile methodology is that you can address issues in the project as and when they arise, which ultimately saves resources and help you to deliver a successful project.
Scrum Project Management
Scrum is the subset of agile project management, which is based on time-based pieces. Scrum follows the method of delivering the incremental builds to the clients is usually 2-3 weeks. This method is used in projects requiring rapid changes.
Kanban Project Management
Similar to scrum, kanban is another variant of agile project management. Instead of time, kanban focuses on the number of tasks in a project. It is a method in which the tasks are divided into small groups, streamlined, and reduced, if possible, to complete the project as quickly as possible.
Lean Project Management
Lean project management is based on a customer-centric approach. It is all about how the tasks in a project can be trimmed to deliver the best quality, affordable, and timely experience to the customers.
Six Sigma Project Management
The six sigma project management focuses on improving the quality of the project results. On the contrary to lean project management, where the project results are found less than satisfactory, Six Sigma is emphasized towards providing high-quality results for the customers.
PRINCE2 Project Management
PRINCE2 project management is based on achieving high-level efficiency and minimizing risks and errors in the entire process. It is all about breaking down the entire project into product-based steps, which are tackled one at a time, ensuring that no stone is unturned throughout the process.
It is very well said by Greg Cimmarrusti that “Being a Project Manager is like being an artist, you have different colored process streams combining into a work of art.”
The task of managing the overall project is not as easy as it seems to be. There are some major project management challenges, which, if we fail to overcome, can become the reason for project failure. Let us have a look at those challenges -
The task of keeping all the team members and stakeholders of the project on the same page is critical; otherwise, it may cause chaos. This can waste your time, money, and resources as the roles and tasks to be done are not communicated, and the project may not see the finishing line.
Are you struggling to meet the deadlines? The problem is unrealistic deadlines have been served to the clients before the commencement of the project. Knowing the in-depth criticalities of the project is important before defining the deadline of a project.
Poor Team Skills
Even if the project manager is outstanding at their work, if the team they are leading is not skilled, the project outcome may not be satisfactory. Acquiring the right team members as per the project requirement is one of the biggest challenges, project managers face these days.
Lack of Accountability
The team members working on a project should be accountable for their tasks and the role they are playing for the success of that project. It becomes very difficult for the project to complete successfully when the team members are not ready to hold accountability for their tasks and responsibilities.
Many times the projects don't go as per the expectations, and that becomes a big issue with which the project manager has to deal with. These risks can be uncertainty in the financial market, scarcity in resources, or any other external factor which cannot be controlled.
Changes in Client Expectations
All of a sudden, the client comes up with extra demands at the same price. Unpredictable and new changes can often put the project managers and team members in a difficult position and lead to project failure.
The Key Takeaway
Project management is all about analyzing these challenges and finding new ways to deal with them. A well-featured project management tool can help in overcoming these challenges. With the help of project management software, you can -
- Assign tasks to the team members based on their skills
- Analyze each detail of the project in-depth to provide realistic deadlines
- Eliminate miscommunication by keeping the team members and stakeholders on the same page
- Foresee the future risks and take action at the right time
- Get task visibility and track time, so that the team members become accountable for their roles and responsibilities
- Document the project scope & tasks and communicate with clients to avoid their unrealistic expectations
Project management software is a comprehensive set of tools that are used for planning and scheduling projects, allocating resources for those projects, and managing changes like an increase in the cost of a specific product or service, and sudden unavailability of particular resources. It helps project managers to manage costs and ensure that the projects are completed within the committed time frame and meet the standard quality guidelines. Moreover, it is also used by project managers, users, and stakeholders as communication, collaboration, documentation, and knowledge sharing tool.
Regardless of the size and type of the business, project control software has become a fundamental way of achieving efficiency and effectiveness in the projects delivered. Still, when it comes to investing in a project management tool, businesses are not sure about investing in one. So, here are a few benefits that will help you make a decision to invest in project management tool for your business -
Easy Collaboration on a Real-Time Basis
Many tasks require the collaboration of the team members from different departments and geographical locations. A project management tool helps team members and stakeholders have complete information about the completion of tasks on a real-time basis. Moreover, it also allows them to share documents, messages, information, notifications, questions & concerns relevant to that project using a single interface.
Effortless Delegation of Tasks
A project manager can effortlessly delegate tasks to the team members. Instead of briefing the details of the tasks to be done by each individual, the manager can easily feed the instructions in the software for each team member, which saves a lot of time and effort. It also becomes easy for team members who need to access the software and get complete information about what, when, and in how much time the tasks are supposed to be done by them.
Provide Better Customer Support
With the help of a project management tool, your clients can easily access the status of their projects. They can also provide their feedback, suggestions, and instructions, which can help you in completing the projects quicker than the possible time. Serving your clients efficiently from different geographical locations and time zones is not a big deal now if you are using a project tracking software, as it allows you to maintain transparency in your services and provide better support to your customers.
Monitor & Control Project Costs
By keeping track of the tasks, deadlines, and manpower, it becomes easy to identify the areas where the time and money is being spent unnecessarily. Thus, the project management tool allows managers and stakeholders to keep an eye on the costs and ensure that it doesn't cross the budget allowed for that particular project.
Seamlessly Managing Changes
What if a team member resigns and a new team member joins onto a project halfway? A project management tool can provide the complete information from the start of that project to the newly joined team member. Moreover, the new team member can get directions from other team members, managers, and supervisors to gel in the project seamlessly and provide an effective contribution and support towards completing the project successfully.
Using project control software, you can track and monitor your projects on a real-time basis. Moreover, everyone working on a single project is having complete information about the project, which reduces the chances of misunderstandings, communication gaps, and errors occurring. This helps in streamlining all the processes in a business and working in a professional manner leading towards better productivity and profitability.
After going through the benefits of deploying a project management tool for your business, you must be in a perplexity about which one to select when there are so many options available these days. Not all project management tools are equal, and thus the key to success is to find the one which suits your business so that you get the maximum benefits out of it.
To ensure that you don’t miss out on any of the important aspects, we have listed out some must-have features of the project planning software as given below -
Planning and Scheduling
While managing a project, it becomes important to plan and schedule the tasks delegated to the team working on it. You need to prioritize and set up deadlines for clear communication and transparency within the team members and the clients. Everyone associated with the project should be on the same page and aware of which tasks are delegated to whom, and when are those tasks supposed to be completed.
Communication & Collaboration
A project can involve tens or hundreds of people, each working on the tasks they are experts at. A project management tool should be able to help these team members to share their documents, calendars, contact lists, customer data, etc., and communicate with each other quickly in an organized manner, to ensure that high-quality and error-free projects are delivered to the clients.
Resources like money, people, machines & equipment, and time are required to complete a project. Probably, the most difficult part of completing a project successfully is to manage resources in such a manner that there is minimum waste of resources and maximum output in terms of productivity. The project management tool should include tools that can help you in identifying the availability of resources and task priorities, enabling you to take required action at the right time.
Project Budget Management
While handling multiple projects, it becomes important to track the expenses to ensure that none of your projects go over budget: the weekly and monthly reports showing your project expenditures. The project management software should also provide real-time updates about your project expenses so that you can take immediate action if unnecessary expenditures are impacting the profitability of your projects.
Your project management system should work as a centralized hub for storing and accessing all the documents relating to the projects planned, completed, and in the process. Having all the data in one place means you can share the information and knowledge relating to the projects with your team, which can be accessed with a few clicks. This can eliminate the chances of errors and improve collaboration within the team members working on the same project.
To manage the projects successfully, it becomes imperative to have complete knowledge about the shortcomings and issues that require quick attention. A project management software that provides insightful reports becomes a necessity. For example, your task report is showing that a particular team is taking more time to complete a specific task. In that case, the required steps can be taken at the right time to motivate and encourage the team to complete their task within the committed time frame.
Some vendors mention the project management software price clearly on their websites, whereas some ask for the detailed company or business requirements before sending the quote. In both cases, the companies consider price as the most important aspect before making a buying decision.
Basically, there are two pricing models which project management software providers offer -
Licensing - In this case, the companies buy the software license straight away from the software providers and host it on their server. It can be either a one-time payment for the software or annual payment for the support or regular upgrades in the software. This option is mostly chosen by large enterprises having security issues and thus requiring to host the software on their server.
Subscription - Generally, this type of pricing model is applicable for cloud-based software hosted on the software provider's server. The price needs to be paid for weekly, monthly, or annual subscription. This type of software is also available on a free trial basis with some limitations so that you can check whether it has features that suit your business or not before purchasing it.
Additional Costs to be Considered
Most of the services are included in the one-time license purchase or subscription price of the project management software. Still, there are some services for which the software providers might charge extra, and those are -
Software Implementation - Some software providers charge extra for implementing the project management software or integrating with other systems already being used in your organization. These charges may vary depending on the software provider and complexities at the time of implementation and integration.
Training - Many software providers provide free training but some charge for this service, especially if the training is held at your site.
Support - Most of the time, email, and chat support offered by software providers are free of charge. Some software providers offer advanced support like a dedicated service manager, which can be on a chargeable basis.
Besides investing in project management software, you can also go for free project management software. There are many free and open-source project management software available online. These solutions are free to download and can be customized as per your business requirements. But, these free project management software may require technical knowledge to implement, integrate, and customize to make it work the way your business requires. You may even have to hire a software developer having enough technical knowledge to deploy that software for your business, and that again would require some amount to be invested.
Which one to choose - Free or Paid?
Selecting the free or paid project management tool depends on the features you require and the budget of your organization. And if you are planning to invest a huge amount in a project management software, make sure it has a trial version so that you can check whether it works as per your business strategies or not.
If you are looking forward to investing in paid project management software, there are several solutions available ranging from $2.99/month to $99/month. Here, we have given two examples with minimum and maximum price packages, for your selection as per your budget. You can also go through the complete list of project management software here to view their prices, as well.
nTask is a project management tool at a starting price of $2.99/month. It offers 100mb storage and allows adding unlimited tasks, and workspaces at this low price. You can also add unlimited users if you opt for this package. They also offer other packages with upgraded features at $7.99/month. Also, you can contact this software vendor for a customized quote based on the features you require.
Basecamp is one of the most all-in-one project management software that can replace a bunch of tools like Asana, Slack, DropBox, and GSuite. It can cost you $99/month for your team. Whether you have 5 people or 50 people in your team, the price remains the same. Moreover, this software is highly scalable, and so no looking back even if your business grows at an exponential level. It also offers 30 days free trial period, so that you can check whether it suits your business or not before making a huge investment.
With so many project management software available having different features, it might become overwhelming to select the one. So, below-mentioned are the factors to consider while buying a project management software -
Easy to Collaborate
The project management software you select should be easy for the project manager, team members, and stakeholders of the project to collaborate so that they can work together, whether on-site or remotely, to accomplish the common goals.
Easy to Customize
You cannot change the workflow of your entire organization to accommodate a new system. Just make sure that the project management software you buy can be customized as per your business logic and requirements.
Ability to Scale
Your business cannot be stagnant even for a while, so why should your project management software be? Select the project management software whose features can enhance as your business grows.
Many project management tools are difficult to use and require several days to train people using it. You need to ensure that the project management software you choose should be quick to learn and easy to use.
Reporting on a real-time basis would help you in determining the problems on an instant basis and take required action at the right time to avoid failures and losses. Thus, you need to ensure that your project management software facilitates you to pull out the reports relevant to the current status of your projects.
Having software with excellent functionality can be a good choice, but if your data is not safe, then that functionality is of no use. Ensure that the project management software you select uses the right encryption method to keep your data safe from malware attacks.
Ability to Integrate
The project management software may have to work with other systems in your company used for communication, accounting, sales, operations, etc. Ensure to invest in the project management software, which has the ability to integrate with the tools already being used in your organization.
The timesheets would allow you to monitor whether the tasks are being done on time or not. You can get early warnings relating to project delays and negligence of any of your team members. Thus, you need to opt for project management software that includes easy to use timesheets.
There are many tasks involved with project management, and using a different tool for each of them would become complicated, time-consuming, and prone to errors. Ensure that you choose an all-in-one project management system, which allows you to complete multiple tasks from a single interface.
In the current scenario, project management is not about just assigning tasks and managing them. It is all about continuously evolving and embracing the use of modern technologies and tools that can help companies in surviving in cut-throat competition and getting immune to project failures. It is always better to upgrade with the upcoming trends in project management to run a sustainable business. So, here are some upcoming trends which you need to consider while selecting a project management software.
IoT is a network of devices that automatically communicate with each other using the internet. Project management using IoT can help team members in collaborating and communicating without involving manual efforts, resulting in improved response time and reduced errors.
You must be aware of the AI technologies like Siri, Google Home, and Amazon Echo. Similarly, several AI-enabled applications empower project management tasks and workflow, which can enhance the overall process and approach to managing projects.
With the advancements in internet technology, it would not be wrong to say that cyberattacks are also increasing. The safety of project data is a prime concern, and so advanced measures towards enhancing cyber measures are in trend these days.
Focus Towards Real-Time Data
The project managers can now pay close attention to real-time data so that they can overcome the challenges before they arise. Thus, analytical tools in project management would be in trend, which can help in collecting real-time data reflecting the results accurately.
Managing Remote Team
When it comes to selecting team members, geographical location is no longer a barrier now. Managing remote teams is in trend these days as it is no more difficult task to manage people from different geographical locations with the help of user-friendly project tracking software available these days.
Customized Project Management Approach
When it comes to project management, the one-size-fits-all approach has become obsolete. Every project is unique, and applying a customized approach to each one of them has become essential these days due to the changing requirements of the customers and increasing competition. For some projects, agile or waterfall approach might not suit, and so customized workflows are implemented for those projects for better results.
Tackling Diversified Teams
We are in an era where people are valued based on their contributions towards their projects, regardless of their differences in terms of culture, gender, physical and mental strengths, etc. The diversity in a team may have many drawbacks while managing a project, but it also brings a wealth of different perspectives, knowledge, creativity, skills, and experience. So, making the most of this wealth is today's requirement to manage the projects successfully.
Hybrid Project Management Approach
Many times it happens that a project requires using an agile approach, but there are some restrictions due to which traditional approach can be followed in managing the project. In that case, you might need to use an agile approach for some tasks and the traditional approach for the rest of the tasks. This is known as a hybrid project management approach, which is highly in trend these days to obtain flexibility in getting the tasks done successfully.
"Operations keep the lights on, strategy provides the light at the end of the tunnel, but project management is the train engine that moves the organization forward" — Joy Gumz
"A project is complete when it starts working for you rather than you working for it." — Scott Allen
"Plans are only good intentions unless they immediately degenerate into hard work." — Peter Drucker
“Trying to manage a project without project management is like trying to play a football game without a game plan.” – K. Tate
When it comes to picking the best project planning software, even the most skilled and highly-qualified project managers can get confused with so many tools available in the market. For that, you can rely on the reviews of the people who have already used or at present using those tools. GoodFirms is an excellent platform where you can have access to the list of Best Project Management Software with unbiased reviews for each one of them.
GoodFirms includes listings of only the world's most efficient and well-performing software solutions and service providers. We follow the efficacious and visionary research process to come up with the only best software solutions which you can sort based on reviews, ratings, features, pricing, and your business requirement.
- GoodFirms includes more than 9000 software and services providing companies with their detailed information.
- GoodFirms has around 15k+ unbiased reviews on different companies and software, helping you to make your selection process easier.
- The critical and authentic research conducted by GoodFirms is based on the industry's trends and technologies, and so is trusted by several reputed companies and software vendors.
The trends in project management software continuously change, and businesses also keep on upgrading their processes. The project control software you select can be the driving force of your success in 2020 and beyond. If you have experienced the changes a project management software has brought into your business, or transformed your approach bringing positive results, please do share your experience with us in the comment section below.