Project Management Software

Project Management Software

Looking for the top Project management software to optimize your project delivery approaches? Here is the most reliable list of the best project management tools, that help you track, prioritize and visualize all your project initiatives and phases.

Project management is a critical skill for any organization, especially those handling multiple and complex projects. To ensure that your focus is on productive tasks aligned with your organization’s goals, it is wiser to invest in a project management system. From linking your project objectives, forecasting project delivery time, and real-time reporting to risk management, project management software ensures full-realization of your project goals. 

What is Project Management Software?

Project management software is a comprehensive set of tools that are used for planning and scheduling projects, allocating resources for those projects, and managing various phases of a project like approvals, tracking, reporting, and execution. Right from project inception to its end, project management software monitors variables, provides tools for project acceleration, and assists in delivering project objectives. It helps cross-functional teams achieve project completion within the stipulated time.

How can Project Management Software Assist Project Managers to Deliver Projects Efficiently? 

The best Project management systems are designed to help project managers master all dimensions of project planning and execution. Project management tools assist project managers in managing strategy, content, and staff. It helps them concentrate on budget, scheduling, and delivery by automating various verticals of the project process such as procurement, quality testing, project analysis, and rollout plans. Automation with the help of project management software also reduces manual processes, eliminates planning errors, and shortens project timelines. The diagnostic capabilities of project management software determine project health at all phases and notify if at any stage ‘value assurance’ is compromised. Thus, with project management tools managers develop competencies to lead projects effectively and deliver on time, within the budget, and meet the prescribed quality. 

How to Choose the Best Project Management System?

With a plethora of options for project management tools, it can be challenging to decide the right one for your projects and business. The best way can be to use the most reliable list of the best project management software prepared by the specialists at GoodFirms, “and create a new paradigm for your project planning process.” Check the features, reviews, and pricing of the best project management tools and pick the best one for your organization. You can also apply filters and compare software. 

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List of The Best Project Management Tools | Top Project Management System

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Backlog
1

Backlog

Project & code management, together at last

Backlog is the all-in-one online project management tool for task management, version control, and bug tracking. Bringing together the organizational benefits of project management with the power and convenience of code management, Backlog enhances team collaboration across organizations large and small. Plan work, track progress, and release code updates right in Backlog. Core features include su... read more about Backlog

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Available
Free version
Celoxis
2

Celoxis

The All-in-One Project Management Software.

Celoxis is a popular project management software that is easy to use and affordable. It is an integrated project management platform solution you can use to manage your project portfolios, workflows, expenses, time sheets, and resources, and improve client and team collaboration. ... read more about Celoxis

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30 Days
$25.00/Month
RationalPlan
3

RationalPlan

Easy to Use Project Management Software

RationalPlan is a project management solution that helps small and midsize businesses plan projects, allocate resources, analyze workloads, track work progress, estimate project costs and manage budgets. It offers an embedded project guide that follows Project Management Body of Knowledge (PMBOK) guidelines and takes users through each step of the project planning process. If you are working... read more about RationalPlan

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30 Days
Contact Vendor
Intervals
4

Intervals

Discover a better way to track time and manage tasks.

Intervals is simple, yet powerful time tracking and task management software with intelligent reporting. It provides collaboration, tracking, and reporting tools teams use to turn successful projects into a successful business. It is fully featured with the right features small teams need. Budget tracking, timesheets, document sharing, email integration, productivity reports, and other project man... read more about Intervals

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30 Days
$29/Month
BVDash
5

BVDash

Projects Made Easy

BVDash is a cloud-based project management solution designed for various industry verticals. The solution offers a dashboard that can be used by project teams to access various systems and tools. Key features include issue management, cost control, project scheduling, dashboards and more.... read more about BVDash

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14 Days
$9.50/Month
IdeaBridge
6

IdeaBridge

Ideate | Innovate | Accelerate

An Enterprise Innovation Management Platform, IdeaBridge® is the go-to platform for global enterprises seeking to: • innovate new products and services • manage costs • raise employee engagement levels • significantly enhance customer experience. IdeaBridge® incorporates the power of crowd-sourcing, social collaboration, game mechanics, and big data analytics, which helps companies... read more about IdeaBridge

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N/A
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Beesbusy
7

Beesbusy

Organize, plan and work together easily with your team to accomplish your tasks and projects.

With Beesbusy, teams organize, plan and work together easily to accomplish their tasks and projects. Project managers and teams love Beesbusy because of its user-friendly interface. It is the most simple way to organize your work. No set up needed, you can start right away. Beesbusy also comes with advanced features: Gantt charts, customizable multi-projects views, team planning charts, on-demand ... read more about Beesbusy

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7 Days
$9.99/Month
Forecast
8

Forecast

Better project planning and resource workload visibility

Forecast is a complete project and resource management platform for businesses that want to execute large projects effectively without the need to compromise on time, quality, budget, or other projects running at the same time. The solution is powered by cutting-edge automation and plenty of pre-built integrations where everything¿s connected to manage projects, people, and expectations. It works... read more about Forecast

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14 Days
$30/Month
TaskBlast
9

TaskBlast

TaskBlast is a Project Management online tool for software development teams

Project Management Software built for Software Development Teams. TaskBlast is a fully functional project management system that allows you to track bugs/issues/tasks from inception to completion. A unique feature of TaskBlast is the ability to blast text or images directly from any application to our web-app with one click. That solves a big problem many companies have where ideas, tasks and issu... read more about TaskBlast

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14 Days
$4/Year
Taiga
10

Taiga

Deliver promised functionality in time and within budget

Taiga is the project management tool for multi-functional agile teams. It has a rich feature set and at the same time, it is very simple to start with through its intuitive user interface. Whether your team uses Scrum, Kanban, Scrumban or just wants to track issues, Taiga is an ideal agile project management tool. Its features include an intuitive backlog and sprint planning, a sprint board with s... read more about Taiga

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30 Days
$7/Month
ProjectManager
11

ProjectManager

A Central Hub Where Teams Can Work, Plan, and Achieve Amazing Things Together.

Award-winning ProjectManager.com features powerful online project management, time-tracking, reporting and collaboration tools for managers and their teams. With real-time visibility, managers can ensure that their projects and their teams are always on track. Create and share detailed plans, tasks, expense reports and more with colleagues globally on our entirely cloud-based platform. Plus, our s... read more about ProjectManager

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30 Days
$25/Month
Wrike
12

Wrike

Cloud-based Collaboration and Project Management Software

Online project management software to set priorities and align your team to work faster and smarter across your organization. The flexibility provided by Wrike enables multifunctional groups to collaborate and get things done effectively from a single location. The service allows you to schedule, prioritize, discuss, and keep track of both work and progress in real time — all with just a few cli... read more about Wrike

Gail Gardner
“I can control what each member can see”
Gail Gardner, Small Business Marketing Strategist at GrowMap
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15 Days
$9.80/Month
Microsoft Project
13

Microsoft Project

Supercharge your project management software tool.

Streamline project, resource, and portfolio management with Microsoft Project to help you keep track of projects and stay organized. Microsoft Project helps you get started quickly and execute projects with ease. Built-in templates and familiar scheduling tools help project managers and teams stay productive.... read more about Microsoft Project

Ben Taylor
“Great software”
Ben Taylor, Founder at HomeWorkingClub.com
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N/A
$7.00/Month
Paymo
14

Paymo

Work happy. Work better.

Paymo is a modern project management app, that allows small and medium project-based businesses to manage their projects from start to finish. Having the required functionality in just one app eliminates the need and struggle to work with and learn to use several apps, ensuring a seamless workflow throughout the entire life cycle of a project.... read more about Paymo

Tessa (Carroll) Wuertz
“Easy for our team to track their hours which is the goal!”
Tessa (Carroll) Wuertz, Director of Marketing & Agency Partnerships at efelle creative
Visit website
Available
Free version
Workfront
15

Workfront

Solution for managing work in the digital age.

Workfront is the first modern work management application that connects enterprise work, collaboration, and digital content into an Operational System of Record (OSR).  ... read more about Workfront

Nik Friedman TeBockhorst
“”
Nik Friedman TeBockhorst
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N/A
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Smartsheet
16

Smartsheet

Less Talk, More Action.

Smartsheet is intuitive online project management, collaboration & Gantt chart tool. It has a familiar spreadsheet-like interface, coupled with file sharing & workflow. Smartsheet enables teams to get work done fast and efficiently. We are a leading cloud-based platform for work execution, enabling organizations to plan, capture, track, automate, and report on work at scale, resulting in more effi... read more about Smartsheet

Amit Tiwari
“Fantastic Product”
Amit Tiwari, Digital Marketing Expert at OTS Solutions
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30 Days
$14.00/Month
Clarizen
17

Clarizen

Manage projects and connect the enterprise.

Clarizen is a best project management software and collaborative work management solution designed for people who value their time, and for organizations that value cross-company engagement. Built on a secure, scalable platform, Clarizen brings together project management, configurable workflow automation and in-context collaboration to create a meaningful engagement experience that allows everyon... read more about Clarizen

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30 Days
Contact Vendor
LiquidPlanner
18

LiquidPlanner

The Better Way to Plan and Execute Work.

LiquidPlanner is a representative of the new generation of collaboration tool and project management software. Instead of a one-size-fits-all approach, it has specific features for IT teams, project managers, professional services, development teams, and marketing teams. It eliminates outdated plans, missed deadlines, and surprises so your team can get more done.... read more about LiquidPlanner

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14 Days
$45.00/Month
OpenProject
19

OpenProject

#1 Open Source Project Management Software.

OpenProject is a web-based open source project management software. It supports teams along the entire project management life-cycle and offers traditional, agile and hybrid project management. OpenProject comes in 3 different versions: 1. FREE Community Edition, with an extensive feature range and installation in your environment / 2. Enterprise on-premises, including additional premium fea... read more about OpenProject

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Available
Free version
Nuvro
20

Nuvro

Easy Project Management. Like working in the same office.

Nuvro delivers peace of mind by helping you get more done in less time. Nuvro is refreshingly simple and goes far beyond just projects, tasks and collaboration. With Nuvro, you'll also have a clear overview of everything important in your company including the past, current and future workload of every team member. Nuvro gives you visual progress monitoring, individual performance reports, collabo... read more about Nuvro

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30 Days
$4/Month
Asana
21

Asana

Spend less time on guesswork. And do more great work.

Asana helps you coordinate all the work your team does together. So everyone knows what needs to get done, who’s responsible for doing it, and when it’s due. ... read more about Asana

Susan Woodford
“Great Mgt Tool for SMB's”
Susan Woodford, Director at urteam
Visit website
Available
Free version
ProWorkflow
22

ProWorkflow

Project management software your team will love.

ProWorkflow is an online project management software that enables you to keep accurate time-keeping records, organize, plan, and delegate jobs and tasks whilst using the timeline to have an overview of company activity. The information ProWorkflow collects allows you to measure and analyze your company performance so that you can streamline profit margins and show meaningful direction via our stro... read more about ProWorkflow

Haresh Pansuriya
“A solid software for small ad or creative agencies”
Haresh Pansuriya, Digital Marketing Lead at iQlance Solutions
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30 Days
$10.00/Month
Teamwork Projects
23

Teamwork Projects

Project Management Software for Professionals.

Teamwork Projects has everything you need to track project management from start to finish. The flexibility, combined with the intuitive features the app offers mean your team will not only become better collaborators but they will massively increase their productivity on a daily basis.... read more about Teamwork Projects

McKay Salisbury
“It does the job, kind of expensive but has lots of good features.”
McKay Salisbury, Founder/CEO at Five Star Commerce
Visit website
Available
Free version
Podio
24

Podio

Your workflows, structured & smarter.

Podio is a collaboration software & project management tool that helps teams communicate and organize things to facilitate the completion of tasks and projects. It does this through a system that puts content, context, and conversations in one place. So whether you’re working on a project or following up and closing a sales lead, you get everything related to the job on one page, making for easi... read more about Podio

Jayraj Berde
“Podio is a great saas based tool”
Jayraj Berde, Senior Business Process Manager at Webware
Visit website
Available
Free version
Zoho Projects
25

Zoho Projects

Project management, as effective as it gets.

Plan, track, and collaborate using the preferred online project management software of more than a million businesses. It is a free project management system that aids you in making your business projects more productive and finishing them within your timetable. Zoho Projects is loaded with functions that improve team collaboration, making project monitoring easy, and enhancing your productivity a... read more about Zoho Projects

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10 Days
$20.00/Month
Basecamp
26

Basecamp

Get it together and manage projects the right way.

Basecamp combines all the tools teams need in a single, straightforward package that makes work feel like less work. It's a one-stop-shop for all the things teams do together. Basecamp Personal is our 100% free Basecamp plan that's tailor-made for freelancers, students, families, and personal projects. What you get: Three projects, 20 users, and 1GB of storage space. ... read more about Basecamp

Peter Wilfahrt
“User-friendly and has everything you need”
Peter Wilfahrt, Employeer at Versandgigant
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30 Days
$99.00/Month
TeamGantt
27

TeamGantt

Intuitive and Beautiful Project Planning.

TeamGantt is the refreshing solution that brings project scheduling software online. You can now plan and manage your projects with this super easy to use gantt software. Inviting your co-workers, teammates, and friends to view and edit your gantt chart is simple and fun! ... read more about TeamGantt

Desiree Cesarini
“Best in Show”
Desiree Cesarini, Director at Development & Events Post Carbon Institute
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Available
Free version
ActiveCollab
28

ActiveCollab

Powerful, yet simple project management tool.

ActiveCollab is the project management software that gives you complete control over your work. It is a flexible project management tool for managing your projects with plenty of neat add-ons. It runs in the cloud like most browser apps today, but you can also install it on your own server.... read more about ActiveCollab

Hammy Havoc
“Must use this platform!”
Hammy Havoc, CEO at Split An Atom
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14 Days
$25.00/Month
ProofHub
29

ProofHub

All-in-one project management software for your growing business needs.

With ProofHub, your teams, clients and all the project communication stays in one place. There's no need for investing in too many different project management tools to run your business. Our project management software makes it easy to create plans, collaborate with teams and clients, keep things organized and deliver projects on time. ... read more about ProofHub

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30 Days
$89.00/Month
Toggl Plan
30

Toggl Plan

Helping teams plan time & juggle lots of projects

Toggl Plan makes for happy, stress-free, and profitable teams. Even when juggling multiple projects. With Toggl Plan you can quickly create color-coded timelines of availability, projects and deadlines. If plans change? Just drag, drop, and get on with your day. Work timelines help you understand how busy your team is, how work is progressing, and where there’s room for new projects. Toggl... read more about Toggl Plan

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14 Days
$9/Month
Agantty
31

Agantty

Free, easy and clear project management.

With this free project management tool, you can organize and plan an unlimited amount of projects, tasks, and teams on the basis of a Gantt-chart. You can administer an unlimited amount of teams and tasks with a single account, as well as look up your To-Dos on a neat dashboard.... read more about Agantty

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Available
Free version
ConnectWise Manage
32

ConnectWise Manage

Automates Processes and Gains Efficiencies Across Your Business

ConnectWise Manage is a PSA Tool Designed To Run Your As-a-Service Business. It creates a single flow of information from start to finish, keeping all team members in the loop. Improve customer satisfaction by creating accountability for your team and supplying a better solution for customers to communicate with them. Gain control of your teams by implementing best practice processes within the sy... read more about ConnectWise Manage

Gary Boyle
“Its not great for projects and CRM”
Gary Boyle, Owner at ANiMODUS
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Available
Contact Vendor
Nifty
33

Nifty

Delivering the future of Project Management

Nifty automates project updates and resource insights with dynamic task management. Track project milestones, communicate with teammates and clients, create collaborative documents, and more in our centralized workspace! Maintain organizational oversight across your projects and teammates with project & team overviews. With the best of communication, project management, and workflow collaboration ... read more about Nifty

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Available
Free version
Trello
34

Trello

Trello lets you work more collaboratively and get more done.

Trello is a visual collaboration tool that creates a shared perspective on any project. Trello’s boards, lists, and cards enable you to organize and prioritize your personal and work life in a fun, flexible and rewarding way. ... read more about Trello

allan trambouze
“”
allan trambouze, Consultant senior en technologie de l'information at Cofomo Québec
Visit website
Available
Free version
Jira
35

Jira

The #1 software development tool used by agile teams.

We believe all teams have potential to do amazing things. From space travel and DNA sequencing to video games and nonprofits, our mission is to unleash the potential in every team and help advance humanity through the power of software. ... read more about Jira

allan trambouze
“Software code within it excellent”
allan trambouze, Consultant senior en technologie de l'information at Cofomo Québec
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7 Days
$10.00/Month
Trackabi
36

Trackabi

Free Intelligent Time Tracking & Employee Leave Management

Trackabi is a web-based cloud service for time tracking, employee leave management, preparation of time reports, invoice generation, and many other tedious things related to managing a company daily. At Trackabi, we focus on small and medium-sized businesses. Trackabi includes all of the features one would expect from a time tracking software. Plus, there are many beneficial customization optio... read more about Trackabi

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Available
Free version
Airtable
37

Airtable

Organize anything, with anyone, from anywhere.

Airtable is a database management solution designed for teams, organizations, and businesses of all sizes. Equipped with organization and collaboration functionalities and capabilities, Airtable serves as a very flexible and mobile-friendly database management solution. ... read more about Airtable

Robin Jennings
“Brillaint program”
Robin Jennings, Director at We Push Buttons
Visit website
Available
Free version
Hubstaff
38

Hubstaff

Time Tracking Software for Growing Businesses

Hubstaff time tracking software is used by over 10,000 teams across the world that want to achieve more. Track work hours, pay team members, invoice clients, see in-depth reporting, and more through our web dashboard, desktop, and mobile apps. Hubstaff’s employee time tracking software allows your team to track work hours spent on every single project and task. Anyone can easily start and stop t... read more about Hubstaff

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60 Days
$4.08/Month
Kanban Tool
39

Kanban Tool

Increase team performance with a visual project management tool.

Kanban Tool (https://kanbantool.com) is a visual management software based on Kanban that increases team productivity. Reveal your team's true potential with Kanban boards and seamless time tracking! ... read more about Kanban Tool

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14 Days
$5/Month
ZenTao
40

ZenTao

Open Source Project Management Software - Scrum Tool

ZenTao is an open-source Scrum tool. It integrates product management, project management, test management, document management, CI management, and todo management. It is a project management software tool that covers the core process of software development projects. The most distinguishing characteristic of ZenTao is that it separates the concepts of product, project, and test. In ZenTao, the t... read more about ZenTao

Jon Tenson
“”
Jon Tenson
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Available
Free version
Agilean
41

Agilean

The easiest way to manage team projects and tasks

Agilean is a SaaS enterprise workflow management and project management software solution that is basically created to be used by IT enterprises. The main features of Agilean include project planning, execution & monitor, SCRUM and KANBAN board, impediments and response plan, stand up meeting automation, release management, retrospective analysis, and visualized reports. ... read more about Agilean

Swapnil Gaikwad
“Productive application for team projects”
Swapnil Gaikwad, Software Engineer at Aurionpro
Visit website
Available
Free version
Agile CRM
42

Agile CRM

All-in-One CRM Software

Agile CRM is a robust cloud-based customer relationship management software that integrates core functionalities of sales, marketing, service, and web engagement platforms into a single unified solution. Trusted by thousands of small to medium businesses across multiple industries, Agile CRM offers a massive set of features including project management, contact management, scheduling, sales and ma... read more about Agile CRM

Michael DeLon
“”
Michael DeLon, President, Paperback Expert | Positioning Experts for Business Growth at Paperback Expert
Visit website
Available
Free version
Confluence
43

Confluence

Change how modern teams work.

Atlassian Confluence is a tool that allows you to align your team and workplace to share valuable information that you will find useful in your business. Confluence is a tool that allows your business to create, organize and discuss the work that needs to be done with your team. Create, share, and discuss important work with coworkers using Confluence. ... read more about Confluence

Victoria Naichuk
“Very good”
Victoria Naichuk, Digital MArekting Specialist at Romexsoft
Visit website
7 Days
$10/Month
Clickup
44

Clickup

A better way to manage projects.

The Productivity Platform! ClickUp's #1 rated apps are available on the web, iOS, and Android at clickup.com.The most beautiful project management software in the world. Enjoy what you accomplish, project management made fun! Give your team the energy boost they need - ClickUp ... read more about Clickup

Shaan Nicol
“Offers a very big bang for its buck”
Shaan Nicol, CEO & Founder at ChillyBin Web Design
Visit website
Available
Free version
Notion
45

Notion

All-in-one workspace

A new tool that blends your everyday work apps into one. It's the all-in-one workspace for you and your team. Write, plan, collaborate, and get organized. Notion is all you need — in one tool.... read more about Notion

Gintaras Steponkus
“A perfect management tool”
Gintaras Steponkus, Marketing Manager at Solid Guides
Visit website
Available
Free version
nTask
46

nTask

Free Online Task & Project Management Software for Teams

nTask is a free online project management tool used by teams and professionals. With nTask, making checklists, managing projects, collaborating with project teams, scheduling meetings and more becomes easier than ever. What makes nTask stand out is that it brings together all the tools needed for small and large teams to collaborate on different projects. Built for Agile teams, nTask lets yo... read more about nTask

Saad Naseer
“OUTSTANDING!!!!”
Saad Naseer
Visit website
30 Days
$2.99/Year
Redmine
47

Redmine

Flexible project management web application.

Redmine is a free and open-source, web-based project management and issue tracking tool. It allows users to manage multiple projects and associated subprojects. A time tracking tool allows users to track how many hours of work are logged to a specific issue or project. Each time entry of "spent time" can be categorized by activity, and further explained with comments. By filling time estimates, pr... read more about Redmine

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Available
Free version
GanttPRO
48

GanttPRO

Online project management solution.

GanttPRO is online Gantt chart software that helps to create, schedule, and manage projects of any complexity. The tool is trusted by 350K+ managers, entrepreneurs, and team leads all over the world.... read more about GanttPRO

Sagi Rodin
“Awesome tool”
Sagi Rodin
Visit website
14 Days
$5.90/Month
Twproject
49

Twproject

Get your projects done.

Twproject is a full-featured and easy-to-use project management software. It is an ideal choice for small and medium-sized businesses as well as large enterprises. It is a web-based project management tool that minimizes the effort of administrative tasks and lets you concentrate on what’s important for your company to grow.... read more about Twproject

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Available
Free version
Epicflow
50

Epicflow

For Maximum Project Performance

Get the simplicity and maximum productivity by using your existing tools in tandem with Epicflow. It is a web-based tool integrates with Jira, MS Project, CA Clarity, Primavera, and other project management systems to enable faster and cheaper delivery of multiple projects simultaneously.... read more about Epicflow

Marina Yelshanska
“Must-have for anyone who struggles with running multiple projects.”
Marina Yelshanska, Head of Marketing and Business Development at HYS Enterprise
Visit website
N/A
Contact Vendor
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Buyer’s Guide

Buyers' Guide to Project Management Software

Regardless of the business size and type, whether a start-up or a large enterprise, it has to positively manage many projects, tasks, operations, plans, and people. Gone are the days of managing projects using spreadsheets and whiteboards. Businesses are now looking forward to providing an excellent customer experience, staying ahead of the competition, and adapting the best project management tools to streamline their project workflows.

With so many options available for project management software, it can really become quite confusing as to which one to deploy for the type of business you own and manage. So, this guide aims to help you gain knowledge about the basics of project management and pick the best project management tool for your business.

What Is Project Management?

Project management pertains to applying knowledge, skills, tools & techniques to achieve the pre-defined goals within a specific time. Project management is all about evaluating the requirements, designing the strategy, cost management, development, and successfully analyzing the results.

Why is Project Management Important?

Systematic project management can make projects successful:   

Aligned Strategic Planning

Every project has specific goals, and project management ensures to achieve those goals through aligned strategic planning.

Meeting  Schedules and Deadlines

The project management establishes the task schedule and defines the timeframe within which those tasks need to be completed. This helps in streamlining the project and ensuring that it gets completed within specified deadlines.

Optimum Use of Resources

Resources, whether people or money, can prove too expensive if not used for the right purpose. Project management ensures that the resources are being used efficiently and economically to maximize ROI.

Managing Change

Change is inevitable in any project. Project management helps in predicting future changes in a project.

Retaining Quality

Project management helps identify the problems in the project at an early stage and maintain the quality of the end-product or service. This results in delivering high-quality products or services to the clients and the growth of the business.

Integrating Business Processes

The success of a project is not possible without integrating different business processes. For example, you cannot create a sales system without integrating it with marketing and accounting processes. Project management helps in identifying and managing the integration.

Controlling Cost

A project costing crossing a specified budget can become a liability for a business. Project management can help in determining the projects crossing the budget limit, and control the cost from the initial phase of the project itself.

Learning from Success and Failures

Projects can succeed or fail. Project management helps in learning from the failures and successes, ensuring that the right strategies are applied, and the same mistakes are not committed while commencing projects in the future with proper documentation. 

What Are the Processes Involved In Project Management?

The below-mentioned project management process applies to almost all the projects regardless of the industry or the type of outcome require

Step 1: Initiating

Determining the project concept and feasibility is the first step towards accomplishing the goal. Various tasks are done during this phase, like defining the project scope, selecting project managers and stakeholders, calculating an estimated budget, ascertaining the deadline of project completion, and identifying potential risks.

Step 2: Planning

The next move would be to create a blueprint of the plan as to how to go about it. This will include the scope of the project, required resources, financial strategy, communication methods, execution plan, and proposal for ongoing maintenance. A well-designed project plan also helps in attaining proposals from the key stakeholders if required.

Step 3: Executing

Executing the project requires proper resource allocation to ensure that the project is being carried out within a specified budget and timeframe. All the tasks are being done on time and in an organized manner. 

Step 4: Monitoring and Control

During this process, the project managers, team members, stakeholders, and whoever is associated with the project closely monitor the growth of the project to ensure that it is on the right path and developing the way it has been planned. Monitoring helps in detecting errors in the project so that the right action can be taken at the right time to eliminate any risk.

Step 5: Closing

The closing process starts once the project has been completed and delivered. In this phase, the stakeholders validate and approve the results of the project; the project manager would end the contracts with the people temporarily associated with the project like suppliers, consultants, etc. The final project report with complete analysis is generated, which helps planning business strategies in the future.

Types of Project Management Methodologies

We have listed six different types of project management methodologies, which you need to choose from depending on your project type and desired results.

Waterfall Project Management

This method is one of the oldest project management methods. This style involves working in steps, where the next step depends on the previous step. Until one step doesn't complete, another one cannot start. This method is ideal for projects requiring predictability and a structured way of working. 

Agile Project Management

Agile project management refers to breaking down the entire project into small sections. Each section is delegated to a different team so that the entire project can be completed quickly. The benefit of using Agile methodology is that you can address the project's issues as and when they arise, which ultimately saves resources and helps you deliver a successful project.

Scrum Project Management

Scrum is the subset of agile project management, which is based on time-based pieces. Scrum follows the method of delivering incremental builds to the clients every 2-3 weeks. This method is used in projects requiring rapid changes.

Kanban Project Management

Similar to Scrum, Kanban is another variant of agile project management. Instead of time, Kanban focuses on the number of tasks in a project. It is a method in which the tasks are divided into small groups, streamlined, and reduced, if possible, to complete the project as quickly as possible.

Lean Project Management

Lean project management is based on a customer-centric approach. It is all about how the tasks in a project can be trimmed to deliver more value, the best quality, affordable, and timely experience to the customers without wasting time, resources, and money. 

Six Sigma Project Management

The six sigma project management focuses on improving the quality of the project results. Contrary to lean project management, where the project results are found less than satisfactory, Six Sigma is emphasized to provide high-quality results for the customers.

Major Project Management Challenges

  • Miscommunication between team members and stakeholders may cause chaos.
  • Unrealistic deadlines can cause critical issues for the project.
  • Poor team skills and lack of technical knowledge
  • Lack of accountability when the team members are not ready to take responsibility for their tasks and roles
  • Managing risks such as uncertainty in the financial market, scarcity of resources, or external factors is a challenge.
  • Changes in client expectations, and unpredictable demands of clients amidst project

What Is a Project Management System?

The Project Management system is a set of application tools that help project managers manage costs and ensure that they are completed within the committed time frame and meet the standard quality guidelines. Moreover, it is also used by project managers, users, and stakeholders as a communication, collaboration, documentation, and knowledge sharing tool. It is also used for managing changes like an increase in the cost of a specific product or service and sudden unavailability of particular resources. 

What Are the Benefits of Using a Project Management Software?

  • Easy collaboration of team members and sharing documents on a real-time basis
  • Effortless delegation of tasks and feeding instructions to each team member 
  • Provide easy access to project status to clients, superior s and management
  • Monitor and control project costs, budgets, and expenditures
  • Keep track of tasks, deadlines, and human resources
  • Streamlines all processes, reduces errors, and increases productivity
  • Foresee the future risks and take action at the right time
  • Automated emails, notifications, alerts about project information to team members 
  • Get task visibility and track time so that the team members become accountable for their roles and responsibilities

Industry-wise Project Management Software

Project management software for Construction & Architecture Projects: 

This software is specifically designed to cater to the objectives, processes, and workflows required while building residential & commercial properties. It works by automating administrative tasks, billings, centralizing documentation, and facilitating planning and scheduling. 

Project management software for IT Projects

Software & mobile app development companies can deploy cross-platform project management tools that take care of the whole IT project delivery lifecycle. It caters to development teams and helps IT professionals in delivering projects on time. 

Project management tool for Entertainment Projects

Producing movies, plays, songs, etc., requires a lot of planning, resources, and time. A project management tool for the entertainment industry helps manage project schedules, timelines, costs, etc., and reduces deviation. 

Project Management Software for Manufacturing Projects

A project management system for manufacturing units assists project managers in creating, dividing, and assigning, and tracking work given to production teams. From packaging to the delivery of consignments, the project management application keeps workflows intact. 

Project Management software for the Pharmaceutical industry

A project management system helps pharma companies allocate resources, improve decision making, mitigate risks, handle vaccine production projects, and retain regulatory requirements compliance. 

Project Management Software for Small Businesses

Project management systems for small businesses provide project managers the flexibility to wear multiple hats and control various phases of projects from a centralized dashboard. The tool makes workflows organized, integrates with other tools for efficient management and quick wireframing. With features for advanced scheduling, active collaboration, and tasks automation, project management applications eases project managers' work for small businesses.

What are the Top Features of a Project Management Software?

Planning and Scheduling: Project management software has tools that help you prioritize, plan, schedule, delegate, and manage projects and related tasks. You can create a project timeline, set up deadlines for clear communication and transparency among team members and clients. 

Communication & Collaboration: A project collaboration software helps team members to share documents, calendars, contact lists, customer data, etc., and communicate with each other quickly in an organized manner. 

Resource Management: The project management tool helps you identify the availability of resources such as liquidity, staff, machines, equipment, and time. It enables minimum waste of resources and maximum output in terms of productivity. 

Project Budget Management: The project tracking software provides real-time updates about your project expenses so that you can take immediate action if unnecessary expenditures impact your projects' profitability. 

Documentation: Your project management system works as a centralized hub for storing and accessing all the documents relating to the projects planned, completed, and in the process. The documents can be retrieved easily for compliance and regulatory purposes. 

Reporting: The best project management tools provide insightful reports that provide complete knowledge about the shortcomings and issues that require quick attention. 

Gantt Charts: A project management tool is also a Gantt Chart software that allows teams to visualize their projects' progress on well-structured Gantt charts. 

Task Automation: Teams can automate simple and complex workflows using the task automation feature. Daily reports, emails, notifications, scheduling, etc., can be automated to save time. 

What is the Cost of the Project Management Software?

Some vendors mention the project management software price clearly on their websites, whereas some ask for the detailed company or business requirements before sending the quote. There are two pricing models that project control software providers offer: 

Licensing Pricing model  - In this case, the companies buy the software license straight away from the software providers and host it on their server. It can be either a one-time payment for the software or an annual payment for the software's support or regular upgrades. This option is mostly chosen by large enterprises having security issues and requiring to host the software on their server.

Subscription Pricing Model - Generally, this pricing model is applicable for cloud-based software hosted on the software provider's server. The price needs to be paid for a weekly, monthly, or annual subscription. This type of software is also available on a free trial basis with some limitations so that you can check whether it has features that suit your business or not before purchasing it.

Additional Costs to be Considered

Most of the services are included in the one-time license purchase or subscription price of the project management software. Still, there are some services for which the software providers might charge extra, and those are -

  • Software Implementation-Some software providers charge extra for implementing the project management software or integrating with other systems already being used in your organization. These charges may vary depending on the software provider and complexities at the time of implementation and integration.
  • Training - Many software providers provide free training but some charge for this service, especially if the training is held at your site.
  • Support - Most of the time, email and chat support offered by software providers are free of charge. Some software providers offer advanced support like a dedicated service manager, which can be on a chargeable basis.

Besides investing in project management software, you can also go for free project management software such as Paymo, Backlog, or Open Project. There are many free and open-source project management software available online such as TaskJuggler, FreedCamp, ProjectLibre, etc. 

Selecting the free or paid project management tool depends on the features you require and the budget of your organization. And if you are planning to invest a huge amount in project planning software, make sure it has a trial version so that you can check whether it works as per your business strategies or not.

If you are looking forward to investing in paid project management software, there are several solutions available, ranging from $2.99/month to $99/month. Here, we have given two examples with minimum and maximum price packages for your selection as per your budget. You can also go through the complete list of the best project control software here to view their prices, as well. nTask is a project management tool at a starting price of $2.99/month. You can also add unlimited users if you opt for this package. They also offer other packages with upgraded features at $7.99/month. Basecamp is one of the most all-in-one project management solutions that can replace a bunch of tools like Asana, Slack, DropBox, and GSuite. It costs you $99/month for your team. Whether you have 5 people or 50 people in your team, the price remains the same. 

What Factors to Consider While Buying a Project Management Software?

With so many project management apps available having different features, it might become overwhelming to select the one. So, below-mentioned are the factors to consider while buying a project management software - 

Easy to Collaborate

The best online project management tools you select should be easy for the project manager, team members, and stakeholders of the project to collaborate so that they can work together, whether on-site or remotely, to accomplish the common goals.

Easy to Customize

You cannot change the workflow of your entire organization to accommodate a new system. Just make sure that the business project management software you buy can be customized as per your business logic and requirements.

Ability to Scale

Your business cannot be stagnant even for a while, so why should your project management software be? Select the project management software whose features can enhance as your business grows.

User-Friendly

Many project management tools are difficult to use and require several days to train people using it. You need to ensure that the project management software you choose should be quick to learn and easy to use.

Real-Time Reporting

Reporting on a real-time basis would help you in determining the problems on an instant basis and take the required action at the right time to avoid failures and losses. Thus, you need to ensure that your project management software facilitates you to pull out the reports relevant to your projects' current status.

Data Security

Having software with excellent functionality can be a good choice, but if your data is not safe, then that functionality is of no use. Ensure that the project management software you select uses the right encryption method to keep your data safe from malware attacks.

Ability to Integrate

The project tracking system may have to work with other systems in your company used for communication, accounting, sales, operations, etc. Ensure to invest in the project management software, which has the ability to integrate with the tools already being used in your organization.

Includes Timesheets

The timesheets would allow you to monitor whether the tasks are being done on time or not. You can get early warnings relating to project delays and the negligence of any of your team members. Thus, you need to opt for project management software that includes easy to use timesheets.

All-In-One System

There are many tasks involved with project management, and using a different tool for each of them would become complicated, time-consuming, and prone to errors. Ensure that you choose an all-in-one project management system, which allows you to complete multiple tasks from a single interface. It should be a combination of workflow management software, task management software, project planner software, project scheduling software, collaboration software, project tracking system, and Gantt chart software. 

What Are the Current Trends in Project Management?

It is always better to upgrade with the current trends in project management to run a sustainable business. So, here are some popular trends which you need to consider while selecting a project management software.

IoT in Project Management 

Project management using IoT can help team members collaborate and communicate without involving manual efforts, resulting in improved response time and reduced errors.

Artificial Intelligence in Project Management 

AI-enabled project management applications empower project management tasks and workflow, enhancing the overall process and approach to managing projects.

Focus Towards Real-Time Data

The project managers can now pay close attention to real-time data to overcome the challenges before they arise. Analytical tools in project management help in collecting real-time data reflecting the results accurately.

Managing Remote Team 

It is no more difficult task to manage people and remote teams from different geographical locations with the help of user-friendly project tracking software available these days.

Why Refer to the GoodFirms’ List of Best Project Management Software?

When it comes to picking the best project management system, even the most skilled and highly-qualified project managers can get confused with so many tools available in the market. GoodFirms is the most reliable B2B research, review, and listing platform where you can access the list of Best Project Management Software with unbiased reviews for each one of them. 

GoodFirms includes listings of only the world's most efficient and well-performing software solutions and service providers. We follow the efficacious and visionary research process to develop the only best software solutions, which you can sort based on reviews, ratings, features, pricing, and your business requirement.

  • GoodFirms includes more than 60000 software and services providing companies with their detailed information.
  • GoodFirms has around 30k+ unbiased reviews on different companies and software, helping you make your selection process easier.
  • The critical and authentic research conducted by GoodFirms is based on the industry's trends and technologies, and so is trusted by several reputed companies and software vendors.

Conclusion

The trends in project management software continuously change, and businesses also keep on upgrading their processes. The project control software you select can be the driving force of your success in the future. If you have experienced the changes a project management software has brought into your business or transformed your approach, bringing positive results, please do share your experience with us in the comment section below.

Frequently Asked Questions

  • What are Project Management Tools?

    Project management tools are applications that help in planning, scheduling, optimizing, and streamlining business projects and assist in overcoming the challenges of project management. With the help of a project management tool, you can - 

    • Assign tasks to the team members based on their skills
    • Analyze each detail of the project in-depth to provide realistic deadlines
    • Eliminate miscommunication by keeping the team members and stakeholders on the same page
  • How to Manage A Project Using Project Management Software?

    One can leverage the top features of project management systems to manage their projects efficiently and effectively. In the current scenario, project management is not about just assigning tasks and managing them. It is all about continuously evolving and embracing modern technologies and tools that can help companies survive in cut-throat competition and get immune to project failures. 

  • What Are The Types of Project Management Software Based On Deployment?

    Based on deployment, project management software is of four types: cloud-based, web-based, free and open source, and on-premise project management software. 

  • What Is The Average Cost of Project Management Software?

    The average cost of project management software is between $2.99/month to $99/month. However, there are many free and open source project management software available in the market. 

  • How Secure Is The Data of A Project Management Software?

    With the advancements in internet technology, it would not be wrong to say that cyberattacks are also increasing. The safety of project data is a prime concern for project managers. Project management software is equipped with advanced measures for enhancing cyber measures and your data is fully secure with the best project management software.

  • What Are The Objectives of Using a Project Management software?

    The main objectives of using project management software are: 

    • Time: To complete certain tasks within a specific time frame
    • Performance: To optimize performance for high-end results
    • Budget: To complete tasks within the budgeted cost
  • What is Hybrid Project Management Software?

    Often, a project requires using an agile approach, but there are some restrictions due to which traditional approach is also required for managing the project. In that case, you might need to use an agile approach for some tasks and the traditional approach for the rest of the tasks. Software applications that can handle both types of approaches are called hybrid project management software, which is highly in trend these days to obtain flexibility in getting the tasks done successfully.

  • Can I customize Project Management Software for My Business?

    Yes, most project management software vendors allow customization to fit the needs of their clients. When it comes to project management, the one-size-fits-all approach has become obsolete. Every project is unique, and applying a customized approach to each one of them has become essential these days due to the customers' changing requirements and increasing competition.

Resources for Project Management Software

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