Project Management Software
Looking for the top Project management software to optimize your project delivery approaches? Here is the most reliable list of the best project management tools, that help you track, prioritize and visualize all your project initiatives and phases.
Project management is a critical skill for any organization, especially those handling multiple and complex projects. To ensure that your focus is on productive tasks aligned with your organization’s goals, it is wiser to invest in a project management system. From linking your project objectives, forecasting project delivery time, and real-time reporting to risk management, project management software ensures full-realization of your project goals.
What is Project Management Software?
Project management software is a comprehensive set of tools that are used for planning and scheduling projects, allocating resources for those projects, and managing various phases of a project like approvals, tracking, reporting, and execution. Right from project inception to its end, project management software monitors variables, provides tools for project acceleration, and assists in delivering project objectives. It helps cross-functional teams achieve project completion within the stipulated time.
How can Project Management Software Assist Project Managers to Deliver Projects Efficiently?
The best Project management systems are designed to help project managers master all dimensions of project planning and execution. Project management tools assist project managers in managing strategy, content, and staff. It helps them concentrate on budget, scheduling, and delivery by automating various verticals of the project process such as procurement, quality testing, project analysis, and rollout plans. Automation with the help of project management software also reduces manual processes, eliminates planning errors, and shortens project timelines. The diagnostic capabilities of project management software determine project health at all phases and notify if at any stage ‘value assurance’ is compromised. Thus, with project management tools managers develop competencies to lead projects effectively and deliver on time, within the budget, and meet the prescribed quality.
How to Choose the Best Project Management System?
With a plethora of options for project management tools, it can be challenging to decide the right one for your projects and business. The best way can be to use the most reliable list of the best project management software prepared by the specialists at GoodFirms, “and create a new paradigm for your project planning process.” Check the features, reviews, and pricing of the best project management tools and pick the best one for your organization. You can also apply filters and compare software.
List of The Best Project Management Tools | Top Project Management System (322 Software)Filter
- Project & code management, together at last.
Backlog is the all-in-one online project management tool for task management, version control, and bug tracking. Bringing together the organizational benefits of project management with the power and convenience of code management, Backlog enhances team collaboration across organizations large and small. Plan work, track progress, and release code updates right in Backlog. Core features include su... learn more about BacklogVisit websiteFree Trial30 daysEntry Level Price$35 per Month
- Better project planning and resource workload visibility.
Forecast is a complete project and resource management platform for businesses that want to execute large projects effectively without the need to compromise on time, quality, budget, or other projects running at the same time. The solution is powered by cutting-edge automation and plenty of pre-built integrations where everything¿s connected to manage projects, people, and expectations. It works... learn more about ForecastVisit websiteFree Trial14 daysEntry Level Price$30 per Month
- Gamified Time Tracking & Employee Leave Management
Trackabi is a web-based cloud service for time tracking, employee leave management, preparation of time reports, invoice generation, and many other tedious things related to managing a company daily. At Trackabi, we focus on small and medium-sized businesses. Trackabi includes all of the features one would expect from a time tracking software. Plus, there are many beneficial customization optio... learn more about Trackabi"Robust and flexible time tracking software"Jenny DabonVisit websiteFree Trial30 daysEntry Level Price$16 per Year
- The All-in-One Project Management Software.
Celoxis is a popular project management software that is easy to use and affordable. It is an integrated project management platform solution you can use to manage your project portfolios, workflows, expenses, time sheets, and resources, and improve client and team collaboration. ... learn more about Celoxis"Highly recommended dashboard with different views"Shiv Gupta, CEO at Incrementors SEOVisit websiteFree Trial30 daysEntry Level Price$25.00 per Month
- Agile Scrum, Projects, Kanban, Notes and File Sharing.
Stop worrying about your projects... Get them under control with SAM9000 SAM9000 is different because you can seamlessly manage multiple Scrum teams, products and Agile projects, at the same time, in one App. Use simple smart and powerful lists, or our multi-level Kanban. Work on multiple Agile projects in parallel, easily with Scrum, Scrumban or Lean. Keep notes, documents and files... learn more about SAM9000"a simple approach to fast paced project tracking"Taylor AndersonVisit websiteFree Trial30 daysEntry Level Price$29 per Month
- Manage your Projects the Easy Way.
RationalPlan is a powerful project management software designed to help both teams and project managers to create consistent project plans, allocate resources and analyze workload, track work progress, estimate project costs and manage budgets. It offers an embedded project guide that follows Project Management Body of Knowledge (PMBOK) guidelines and takes users through each step of the project p... learn more about RationalPlanVisit websiteFree Trial30 daysEntry Level Price$4 per Month
- Discover a better way to track time and get work done.
Intervals is simple, yet powerful time tracking and task management software with intelligent reporting. It provides collaboration, tracking, and reporting tools teams use to turn successful projects into a successful business. It is fully featured with the right features small teams need. Budget tracking, timesheets, document sharing, email integration, productivity reports, and other project man... learn more about IntervalsVisit websiteFree Trial30 daysEntry Level Price$29 per Month
- Projects Made Easy.
BVDash is a cloud-based project management solution designed for various industry verticals. The solution offers a dashboard that can be used by project teams to access various systems and tools. Key features include issue management, cost control, project scheduling, dashboards and more. ... learn more about BVDashVisit websiteFree Trial14 daysEntry Level Price$9.50 per Month
- Ideate | Innovate | Accelerate
An Enterprise Innovation Management Platform, IdeaBridge® is the go-to platform for global enterprises seeking to: • innovate new products and services • manage costs • raise employee engagement levels • significantly enhance customer experience. IdeaBridge® incorporates the power of crowd-sourcing, social collaboration, game mechanics, and big data analytics, which helps companies... learn more about IdeaBridgeVisit websiteFree Trial14 daysEntry Level PriceContact Vendor
- Organize, plan and work together easily with your team to accomplish your tasks and projects.
With Beesbusy, teams organize, plan and work together easily to accomplish their tasks and projects. Project managers and teams love Beesbusy because of its user-friendly interface. It is the most simple way to organize your work. No set up needed, you can start right away. Beesbusy also comes with advanced features: Gantt charts, customizable multi-projects views, team planning charts, on-demand ... learn more about BeesbusyVisit websiteFree Trial7 daysEntry Level Price$11.99 per Month
- Project Management Software Built For Software Teams.
TaskBlast is project management software built for software teams with time tracking seamlessly integrated. Manage your projects and tasks the way you've always wanted. Manage your time tracking conveniently and quickly. Use the Gantt view to visually plan your projects. Engage your team members to collaborate and interact on your projects in a more versatile and friendly way, regardless of whethe... learn more about TaskBlast
- Deliver promised functionality in time and within budget.
Taiga is the project management tool for multi-functional agile teams. It has a rich feature set and at the same time, it is very simple to start with through its intuitive user interface. Whether your team uses Scrum, Kanban, Scrumban or just wants to track issues, Taiga is an ideal agile project management tool. Its features include an intuitive backlog and sprint planning, a sprint board with s... learn more about TaigaVisit websiteFree Trial30 daysEntry Level Price$5 per Month
- Trello lets you work more collaboratively and get more done.
Trello is a visual collaboration tool that creates a shared perspective on any project. Trello’s boards, lists, and cards enable you to organize and prioritize your personal and work life in a fun, flexible and rewarding way. ... learn more about Trello"Very creative software"Mary Ann Markowitz, As a MindSet/Life Coach/Executive Recruiter I help you breakthough mental barriers at Mary Ann Markowitz Coaching
- Cloud-based Collaboration and Project Management Software
Online project management software to set priorities and align your team to work faster and smarter across your organization. The flexibility provided by Wrike enables multifunctional groups to collaborate and get things done effectively from a single location. The service allows you to schedule, prioritize, discuss, and keep track of both work and progress in real time — all with just a few cli... learn more about Wrike"I can control what each member can see"Gail Gardner, Small Business Marketing Strategist at GrowMapVisit websiteFree Trial15 daysEntry Level Price$9.80 per Month
- Work the way that works for you.
Monday.com is the new name of a product previously known as dapulse, namely one of the market’s leading collaboration and communication apps for teams. It syncs all information in a single, accessible hub, and empowers agents and team members to make important decisions together. monday.com is a powerful CRM platform that allows you to seamlessly manage all things CRM in one highly secure place.... learn more about monday.com"It had almost all of the features we wanted"Ryan O'Donoghue, Co-Founder and Head web developer at Rycob Media
- Get it together and manage projects the right way.
Basecamp is more than just a project management tool — it’s a better way to work. Teams that switch to Basecamp are more productive and better organized. They communicate better and require fewer meetings. And they’re far more efficient than before. Here’s how Basecamp makes it happen. ... learn more about Basecamp"User-friendly and has everything you need"Peter Wilfahrt, Employeer at VersandgigantVisit websiteFree Trial30 daysEntry Level Price$99.00 per Month
- Project Management Software for Professionals.
Teamwork Projects has everything you need to track project management from start to finish. The flexibility, combined with the intuitive features the app offers mean your team will not only become better collaborators but they will massively increase their productivity on a daily basis.... learn more about Teamwork Projects"It does the job, kind of expensive but has lots of good features."McKay Salisbury, Founder/CEO at Five Star CommerceVisit websiteFree TrialN/AEntry Level Price$10 per Month
- Your team needs a better way to stay organized
Freedcamp helps streamline projects, processes, workflows, track time and issues. It's built for high-performance teams. The modern way to manage tasks by dragging into completion columns. Your team needs a better way to stay organized We have all the tools you need to be successful in one place.Whether you have wedding plans, organizing a camping trip or leading a work project. Working from home ... learn more about FreedcampVisit websiteFree Trial14 daysEntry Level PriceContact Vendor
- Project Management Software for Professionals.
ProjectManager.com’s award-winning project management system combines powerful project planning and scheduling features with collaboration tools for teams. Plan small projects with kanban boards, or plan long-term projects on the interactive Gantt chart. Adjust due dates with easy drag-and-drop scheduling. ProjectManager.com takes project planning to a whole new level. Get started today with a F... learn more about ProjectManagerVisit websiteFree Trial30 daysEntry Level Price$15 per Month
- The only platform that can scale from a single project to end-to-end work management.
Smartsheet is intuitive online project management, collaboration & Gantt chart tool. It has a familiar spreadsheet-like interface, coupled with file sharing & workflow. Smartsheet enables teams to get work done fast and efficiently. We are a leading cloud-based platform for work execution, enabling organizations to plan, capture, track, automate, and report on work at scale, resulting in more effi... learn more about Smartsheet"Fantastic Product"Amit Tiwari, Digital Marketing Expert at OTS SolutionsVisit websiteFree Trial30 daysEntry Level Price$14.00 per Month
- Solution for managing work in the digital age.
Workfront is the best project management software when it comes to that. It helps by orchestrating and executing the various tasks across your team. Allowing you to connect remotely, you are able to work from anywhere. Teams collaborate and stay connected, keeping all the work in a single intuitive place. Automated workflows help with team productivity. It enables all the team members to integrate... learn more about Workfront""Nik Friedman TeBockhorst
- The #1 software development tool used by agile teams.
Jira Software is built for every member of your software team to plan, track, and release great software. Improve your workflow with world-class integrations so that your team can do its best work. Gain peace of mind with enterprise-grade solutions tailor-made to secure and scale Jira Software across your entire organization. ... learn more about Jira"Software code within it excellent"allan trambouze, Consultant senior en technologie de l'information at Cofomo QuébecVisit websiteFree Trial7 daysEntry Level Price$7 per Month
- Spend less time on guesswork. And do more great work.
Asana helps you coordinate all the work your team does together. So everyone knows what needs to get done, who’s responsible for doing it, and when it’s due. ... learn more about Asana"Great Mgt Tool for SMB's"Susan Woodford, Director at urteam
- We help teams move faster.
Hive is the real-time platform for driving your company's work forward. Every team should have a simple way to track who is working on what, and leaders should have a clear, real-time view of progress. Hive integrates with over 1,000 popular tools, like Slack, Google Apps, Salesforce, Mailchimp and WordPress. It also supports integrations for files from Box, Google Drive and Dropbox. Increase prod... learn more about HiveVisit websiteFree Trial14 daysEntry Level Price$12 per Month
- All-in-one workspace.
Notion is an application that provides components such as notes, databases, kanban boards, wikis, calendars and reminders. Users can connect these components to create their own systems for knowledge management, note taking, data management, project management, among others. A new tool that blends your everyday work apps into one. It's the all-in-one workspace for you and your team. Write, plan, c... learn more about Notion"A perfect management tool"Gintaras Steponkus, Marketing Manager at Solid Guides
- Organize anything, with anyone, from anywhere.
Airtable is a database management solution designed for teams, organizations, and businesses of all sizes. Equipped with organization and collaboration functionalities and capabilities, Airtable serves as a very flexible and mobile-friendly database management solution. ... learn more about Airtable"Brillaint program"Robin Jennings, Director at We Push ButtonsVisit websiteFree TrialN/AEntry Level Price$10 per Month
- Your company. United. Free. Unlimited. Online.
Bitrix24 is the leading free online CRM software used by over 8 million companies worldwide. It is available in cloud or on-premise with open source code access. Unlimited leads, deals, contacts, companies, quotes, invoices and appointment scheduling. The free plan also comes with email marketing and telephony. Advanced versions have sales and marketing automation, bulk SMS, campaign management an... learn more about Bitrix24""Hisham Balatiah, Founder at EIC - Engineers International Community
- UNFOLD YOUR IDEAS.
Quire is a collaborative project management tool that allows users to easily plan and organize tasks easily in a tree-like structure, where goals are achieved by breaking ideas down into doable tasks that are nested in a hierarchical list.... learn more about Quire
- All your work in one place.
ClickUp is an all-in-one project management software that enables organizations to manage requirements, create documents, chat with colleagues, set goals, and track projects. Brimming with features like process, task, and time management, ClickUp offers mind maps, reports, forms, dashboards, and communication tools like email and messaging. ... learn more about Clickup"Offers a very big bang for its buck"Shaan Nicol, CEO & Founder at ChillyBin Web Design
- #1 Open Source Project Management Software.
OpenProject GmbH is a leading provider of open source project management, collaboration and issue tracking software for teams. OpenProject supports classic, agile as well as hybrid project management along the entire project life-cycle. Besides providing a comprehensive project management tool, OpenProject is highly committed to data privacy and information security. They take care of the privacy,... learn more about OpenProject
- The most intuitive project and task management tool on the web.
MeisterTask is the most intuitive collaboration and task management tool on the web. It is built to give project administrators complete command and control over all stages and details of their projects. MeisterTask's Gantt-style Timeline feature helps project managers drive efficiency and keep their teams aligned. Assign and schedule tasks in calendar view to locate bottlenecks easily and ensure... learn more about MeisterTask"It is super easy to use and brings your productivity to new levels "Mario Pires
- The best project management software for any business.
Zoho Projects, our cloud-based project management software, helps you plan your projects, track work efficiently, and collaborate with your team, wherever they are. Zoho Projects is loaded with functions that improve team collaboration, making project monitoring easy, and enhancing your productivity and output. Plan your project activities, assign work, manage resources and collaborate with your t... learn more about Zoho Projects"Versatile, online alternative to Microsoft Project, with tons of customizations and workflow automations"Jaideep Tibrewala, Head of Product at Glide InvestVisit websiteFree Trial10 daysEntry Level Price$20.00 per Month
- All-in-one project management software for your growing business needs.
ProofHub is a superpower for project managers who are always in search of project management tools that provide all-in-one solutions to plan, organize, collaborate, assign, execute, and launch a project successfully. This tool has all the features that your team may require to deliver a timely output. If you are looking forward to something that helps you in delivering work in an easy, fast, and s... learn more about ProofHubVisit websiteFree Trial30 daysEntry Level Price$89.00 per Month
- Do the work that matters, faster.
Hygger is a simple, flexible, cost-effective solution to take your team collaboration to the next level. From managing tasks to reporting, time and progress tracking, Hygger has everything a team may need to move the project forward. Based on Agile, Lean and Kanban, Hygger stands for visibility, empowerment, effective communication, and increased product value. ... learn more about Hygger
- Your workflows, structured & smarter.
Podio is a collaboration software & project management tool that helps teams communicate and organize things to facilitate the completion of tasks and projects. It does this through a system that puts content, context, and conversations in one place. So whether you’re working on a project or following up and closing a sales lead, you get everything related to the job on one page, making for easi... learn more about Podio"Podio is a great saas based tool"Jayraj Berde, Senior Business Process Manager at Webware
- Best sales and marketing CRM software.
Solid Performers CRM is one of the very few SAAS CRM Software which is capable of performing multiple functions which includes lead management, Lead Followup Management, Client Management, Client Followup management, Lead to Client Conversion in One Click, Proposal Management, Proforma Invoice Management, Invoice Management, Product Management, Finance Management, Project Management and many other... learn more about Solid Performers CRM"CRM which has got stuffs at a minimal investment"Super AdminVisit websiteFree Trial10 daysEntry Level Price$8 per Month
- The CRM you will actually use, Gain more customers, optimize your business and earn more money
Gain more customers, optimize your business and earn more money - with Simply CRM. It's the CRM software that you will actually use: Easy-to-use, with visual overviews. All-in-one platform - including CRM, Helpdesk, Financial & Project Management. Also, we are offering free support 24/7 (your local language!).... learn more about Simply CRM"Simply is a valuable and efficient CRM tool"Frank GuilbertVisit websiteFree Trial30 daysEntry Level Price$12 per Month
- Meet the simple, powerful, reimagined Project for everyone.
Streamline project, resource, and portfolio management with Microsoft Project to help you keep track of projects and stay organized. Microsoft Project helps you get started quickly and execute projects with ease. Built-in templates and familiar scheduling tools help project managers and teams stay productive.... learn more about Microsoft Project"Great software"Ben Taylor, Founder at HomeWorkingClub.comVisit websiteFree Trial30 daysEntry Level Price$7.00 per Month
- Open Source Project Management Software.
ZenTao is an open-source Scrum tool. It integrates product management, project management, test management, document management, CI management, and todo management. It is a project management software tool that covers the core process of software development projects. The most distinguishing characteristic of ZenTao is that it separates the concepts of product, project, and test. In ZenTao, the t... learn more about ZenTao"Highly recommend it"Jon TensonVisit websiteFree TrialN/AEntry Level Price$24.9 per Month
- The all-in-one work time tracker for managing field or remote teams.
Hubstaff time tracking software is used by over 10,000 teams across the world that want to achieve more. Track work hours, pay team members, invoice clients, see in-depth reporting, and more through our web dashboard, desktop, and mobile apps. Hubstaff’s employee time tracking software allows your team to track work hours spent on every single project and task. Anyone can easily start and stop t... learn more about Hubstaff"Great staffing tool"Debleena DesVisit websiteFree Trial14 daysEntry Level Price$7 per Month
- Increase team performance with a visual project management tool.
Kanban Tool is a visual management software based on Kanban that increases team productivity. Increase team performance with a visual project management tool. Online Kanban board for business with seamless time tracking. Kanban Board is a visual tool that gives a perfect overview of the current work status and simplifies team collaboration and communication. Kanban is a lean management method th... learn more about Kanban Tool"The best in its category"Maria KłosVisit websiteFree Trial14 daysEntry Level Price$5 per Month
- Be Organized. Making Work Easy and Achievable.
TaskOPad is an end-to-end task management software and app that aims bring all your daily work and tasks on one platform thereby helping stay on the top of things and making you more productive! TaskOPad is a simply solution to project management software & task management app, work assignments. Stay on the top of things and get a bird eye view of all the tasks that have been assigned to your t... learn more about TaskOPad"they are on to something significant"Mitesh modhVisit websiteFree Trial15 daysEntry Level Price$1.49 per Month
- Project management software your team will love.
ProWorkflow is an online project management software that enables you to keep accurate time-keeping records, organize, plan, and delegate jobs and tasks whilst using the timeline to have an overview of company activity. The information ProWorkflow collects allows you to measure and analyze your company performance so that you can streamline profit margins and show meaningful direction via our stro... learn more about ProWorkflow"A solid software for small ad or creative agencies"Haresh Pansuriya, Digital Marketing Lead at iQlance SolutionsVisit websiteFree Trial30 daysEntry Level Price$20 per Month
- The Fastest Path from Idea to Business Application.
Quick Base is the construction management software that gets the right information to the right people at the right time. Contractors use Quick Base to track construction projects, centralize data, and drive deeper insight and efficiency. Quick Base is an end-to-end solution with tools like CRM, Project Management, Service Requests, Employee Management, Order Management, and more. And you can buil... learn more about Quick Base"The Best Low-Code Development Platform Out There"danVisit websiteFree Trial30 daysEntry Level PriceContact Vendor
- Bring all your content processes and people on a single platform
Narrato Workspace is a complete content collaboration, workflow & project management platform that brings all your content processes and people at one place, and helps to automate content workflow. Select features of the platform: - Content tasks assignment, tracking, and management - Advanced content editor with readability, grammar & content structuring suggestions, SEO tools, and in-built... learn more about Narrato Workspace"Narrato Workspace Review"Abhishek Pillay
- Automating professional service operations.
Accelo is a cloud-based project management software for the modern-day, featuring the conveniences of automatic time-tracking, flexible invoicing, and easy one-click reporting. Our cloud-based software manages all your client work in one place, making your business more profitable and you less stressed, and Accelo is an award-winning CRM that helps you win clients, nurture profitable sales pipelin... learn more about Accelo"Great Process Management Software"Kimberley Maunder, SEO & CRO Specialist at KlypVisit websiteFree Trial14 daysEntry Level Price$79 per Month
- The easiest way to manage team projects and tasks.
Agilean is a SaaS enterprise workflow management and project management software solution that is basically created to be used by IT enterprises. The main features of Agilean include project planning, execution & monitor, SCRUM and KANBAN board, impediments and response plan, stand up meeting automation, release management, retrospective analysis, and visualized reports. ... learn more about Agilean"Productive application for team projects"Swapnil Gaikwad, Software Engineer at AurionproVisit websiteFree Trial30 daysEntry Level Price$5.00 per Month
- Intuitive and Beautiful Project Planning.
TeamGantt is a refreshing take on project planning software that brings gantt charts online. You can plan, schedule, and manage your projects with our free gantt chart software. Best of all, you can invite clients and teams to collaborate on your gantt chart or project plan. You can now plan and manage your projects with this super easy to use gantt software. Inviting your co-workers, teammates, a... learn more about TeamGantt"Best in Show"Desiree Cesarini, Director at Development & Events Post Carbon InstituteVisit websiteFree TrialN/AEntry Level Price$24.95 per Month
- All-in-One CRM Software, Sales Enablement + Marketing Automation + Customer Service.
Agile CRM is a robust cloud-based customer relationship management software that integrates core functionalities of sales, marketing, service, and web engagement platforms into a single unified solution. Trusted by thousands of small to medium businesses across multiple industries, Agile CRM offers a massive set of features including project management, contact management, scheduling, sales and ma... learn more about Agile CRM""Michael DeLon, President, Paperback Expert | Positioning Experts for Business Growth at Paperback ExpertVisit websiteFree TrialN/AEntry Level Price$8.99 per Month
- CRM in your inbox, Manage from Gmail.
Streak is an all-in-one customer relationship management (CRM) software solution built to handle any business process where email communication is at its core. We understand that the better a business can manage the relationships it has with its customers, the more successful it will become. So our goal is simple: to give you the tools to manage relationships in the place where you live and work, ... learn more about Streak"One of the best productivity chrome extensions out there! "Matthew Fox, Technical Recruiter at EdmundsVisit websiteFree Trial14 daysEntry Level Price$15 per Month
- Buyers' Guide to Project Management Software
- What Is Project Management?
- Why is Project Management Important?
- What Are the Processes Involved In Project Management?
- Types of Project Management Methodologies
- Major Project Management Challenges
- What Is a Project Management System?
- What Are the Benefits of Using a Project Management Software?
- Industry-wise Project Management Software
- Project Management Software for Small Businesses
- What are the Top Features of a Project Management Software?
- What is the Cost of the Project Management Software?
- What Factors to Consider While Buying a Project Management Software?
- What Are the Current Trends in Project Management?
- Why Refer to the GoodFirms’ List of Best Project Management Software?
Buyers' Guide to Project Management Software
Regardless of the business size and type, whether a start-up or a large enterprise, it has to positively manage many projects, tasks, operations, plans, and people. Gone are the days of managing projects using spreadsheets and whiteboards. Businesses are now looking forward to providing an excellent customer experience, staying ahead of the competition, and adapting the best project management tools to streamline their project workflows.
With so many options available for project management software, it can really become quite confusing as to which one to deploy for the type of business you own and manage. So, this guide aims to help you gain knowledge about the basics of project management and pick the best project management tool for your business.
What Is Project Management?
Project management pertains to applying knowledge, skills, tools & techniques to achieve the pre-defined goals within a specific time. Project management is all about evaluating the requirements, designing the strategy, cost management, development, and successfully analyzing the results.
Why is Project Management Important?
Systematic project management can make projects successful:
Aligned Strategic Planning
Every project has specific goals, and project management ensures to achieve those goals through aligned strategic planning.
Meeting Schedules and Deadlines
The project management establishes the task schedule and defines the timeframe within which those tasks need to be completed. This helps in streamlining the project and ensuring that it gets completed within specified deadlines.
Optimum Use of Resources
Resources, whether people or money, can prove too expensive if not used for the right purpose. Project management ensures that the resources are being used efficiently and economically to maximize ROI.
Change is inevitable in any project. Project management helps in predicting future changes in a project.
Project management helps identify the problems in the project at an early stage and maintain the quality of the end-product or service. This results in delivering high-quality products or services to the clients and the growth of the business.
Integrating Business Processes
The success of a project is not possible without integrating different business processes. For example, you cannot create a sales system without integrating it with marketing and accounting processes. Project management helps in identifying and managing the integration.
A project costing crossing a specified budget can become a liability for a business. Project management can help in determining the projects crossing the budget limit, and control the cost from the initial phase of the project itself.
Learning from Success and Failures
Projects can succeed or fail. Project management helps in learning from the failures and successes, ensuring that the right strategies are applied, and the same mistakes are not committed while commencing projects in the future with proper documentation.
What Are the Processes Involved In Project Management?
The below-mentioned project management process applies to almost all the projects regardless of the industry or the type of outcome require
Step 1: Initiating
Determining the project concept and feasibility is the first step towards accomplishing the goal. Various tasks are done during this phase, like defining the project scope, selecting project managers and stakeholders, calculating an estimated budget, ascertaining the deadline of project completion, and identifying potential risks.
Step 2: Planning
The next move would be to create a blueprint of the plan as to how to go about it. This will include the scope of the project, required resources, financial strategy, communication methods, execution plan, and proposal for ongoing maintenance. A well-designed project plan also helps in attaining proposals from the key stakeholders if required.
Step 3: Executing
Executing the project requires proper resource allocation to ensure that the project is being carried out within a specified budget and timeframe. All the tasks are being done on time and in an organized manner.
Step 4: Monitoring and Control
During this process, the project managers, team members, stakeholders, and whoever is associated with the project closely monitor the growth of the project to ensure that it is on the right path and developing the way it has been planned. Monitoring helps in detecting errors in the project so that the right action can be taken at the right time to eliminate any risk.
Step 5: Closing
The closing process starts once the project has been completed and delivered. In this phase, the stakeholders validate and approve the results of the project; the project manager would end the contracts with the people temporarily associated with the project like suppliers, consultants, etc. The final project report with complete analysis is generated, which helps planning business strategies in the future.
Types of Project Management Methodologies
We have listed six different types of project management methodologies, which you need to choose from depending on your project type and desired results.
Waterfall Project Management
This method is one of the oldest project management methods. This style involves working in steps, where the next step depends on the previous step. Until one step doesn't complete, another one cannot start. This method is ideal for projects requiring predictability and a structured way of working.
Agile Project Management
Agile project management refers to breaking down the entire project into small sections. Each section is delegated to a different team so that the entire project can be completed quickly. The benefit of using Agile methodology is that you can address the project's issues as and when they arise, which ultimately saves resources and helps you deliver a successful project.
Scrum Project Management
Scrum is the subset of agile project management, which is based on time-based pieces. Scrum follows the method of delivering incremental builds to the clients every 2-3 weeks. This method is used in projects requiring rapid changes.
Kanban Project Management
Similar to Scrum, Kanban is another variant of agile project management. Instead of time, Kanban focuses on the number of tasks in a project. It is a method in which the tasks are divided into small groups, streamlined, and reduced, if possible, to complete the project as quickly as possible.
Lean Project Management
Lean project management is based on a customer-centric approach. It is all about how the tasks in a project can be trimmed to deliver more value, the best quality, affordable, and timely experience to the customers without wasting time, resources, and money.
Six Sigma Project Management
The six sigma project management focuses on improving the quality of the project results. Contrary to lean project management, where the project results are found less than satisfactory, Six Sigma is emphasized to provide high-quality results for the customers.
Major Project Management Challenges
- Miscommunication between team members and stakeholders may cause chaos.
- Unrealistic deadlines can cause critical issues for the project.
- Poor team skills and lack of technical knowledge
- Lack of accountability when the team members are not ready to take responsibility for their tasks and roles
- Managing risks such as uncertainty in the financial market, scarcity of resources, or external factors is a challenge.
- Changes in client expectations, and unpredictable demands of clients amidst project
What Is a Project Management System?
The Project Management system is a set of application tools that help project managers manage costs and ensure that they are completed within the committed time frame and meet the standard quality guidelines. Moreover, it is also used by project managers, users, and stakeholders as a communication, collaboration, documentation, and knowledge sharing tool. It is also used for managing changes like an increase in the cost of a specific product or service and sudden unavailability of particular resources.
What Are the Benefits of Using a Project Management Software?
- Easy collaboration of team members and sharing documents on a real-time basis
- Effortless delegation of tasks and feeding instructions to each team member
- Provide easy access to project status to clients, superior s and management
- Monitor and control project costs, budgets, and expenditures
- Keep track of tasks, deadlines, and human resources
- Streamlines all processes, reduces errors, and increases productivity
- Foresee the future risks and take action at the right time
- Automated emails, notifications, alerts about project information to team members
- Get task visibility and track time so that the team members become accountable for their roles and responsibilities
Industry-wise Project Management Software
Project management software for Construction & Architecture Projects:
This software is specifically designed to cater to the objectives, processes, and workflows required while building residential & commercial properties. It works by automating administrative tasks, billings, centralizing documentation, and facilitating planning and scheduling.
Project management software for IT Projects:
Software & mobile app development companies can deploy cross-platform project management tools that take care of the whole IT project delivery lifecycle. It caters to development teams and helps IT professionals in delivering projects on time.
Project management tool for Entertainment Projects:
Producing movies, plays, songs, etc., requires a lot of planning, resources, and time. A project management tool for the entertainment industry helps manage project schedules, timelines, costs, etc., and reduces deviation.
Project Management Software for Manufacturing Projects:
A project management system for manufacturing units assists project managers in creating, dividing, and assigning, and tracking work given to production teams. From packaging to the delivery of consignments, the project management application keeps workflows intact.
Project Management software for the Pharmaceutical industry:
A project management system helps pharma companies allocate resources, improve decision making, mitigate risks, handle vaccine production projects, and retain regulatory requirements compliance.
Project Management Software for Small Businesses
Project management systems for small businesses provide project managers the flexibility to wear multiple hats and control various phases of projects from a centralized dashboard. The tool makes workflows organized, integrates with other tools for efficient management and quick wireframing. With features for advanced scheduling, active collaboration, and tasks automation, project management applications eases project managers' work for small businesses.
What are the Top Features of a Project Management Software?
Planning and Scheduling: Project management software has tools that help you prioritize, plan, schedule, delegate, and manage projects and related tasks. You can create a project timeline, set up deadlines for clear communication and transparency among team members and clients.
Communication & Collaboration: A project collaboration software helps team members to share documents, calendars, contact lists, customer data, etc., and communicate with each other quickly in an organized manner.
Resource Management: The project management tool helps you identify the availability of resources such as liquidity, staff, machines, equipment, and time. It enables minimum waste of resources and maximum output in terms of productivity.
Project Budget Management: The project tracking software provides real-time updates about your project expenses so that you can take immediate action if unnecessary expenditures impact your projects' profitability.
Documentation: Your project management system works as a centralized hub for storing and accessing all the documents relating to the projects planned, completed, and in the process. The documents can be retrieved easily for compliance and regulatory purposes.
Reporting: The best project management tools provide insightful reports that provide complete knowledge about the shortcomings and issues that require quick attention.
Gantt Charts: A project management tool is also a Gantt Chart software that allows teams to visualize their projects' progress on well-structured Gantt charts.
Task Automation: Teams can automate simple and complex workflows using the task automation feature. Daily reports, emails, notifications, scheduling, etc., can be automated to save time.
What is the Cost of the Project Management Software?
Some vendors mention the project management software price clearly on their websites, whereas some ask for the detailed company or business requirements before sending the quote. There are two pricing models that project control software providers offer:
Licensing Pricing model - In this case, the companies buy the software license straight away from the software providers and host it on their server. It can be either a one-time payment for the software or an annual payment for the software's support or regular upgrades. This option is mostly chosen by large enterprises having security issues and requiring to host the software on their server.
Subscription Pricing Model - Generally, this pricing model is applicable for cloud-based software hosted on the software provider's server. The price needs to be paid for a weekly, monthly, or annual subscription. This type of software is also available on a free trial basis with some limitations so that you can check whether it has features that suit your business or not before purchasing it.
Additional Costs to be Considered
Most of the services are included in the one-time license purchase or subscription price of the project management software. Still, there are some services for which the software providers might charge extra, and those are -
- Software Implementation-Some software providers charge extra for implementing the project management software or integrating with other systems already being used in your organization. These charges may vary depending on the software provider and complexities at the time of implementation and integration.
- Training - Many software providers provide free training but some charge for this service, especially if the training is held at your site.
- Support - Most of the time, email and chat support offered by software providers are free of charge. Some software providers offer advanced support like a dedicated service manager, which can be on a chargeable basis.
Besides investing in project management software, you can also go for free project management software such as Paymo, Backlog, or Open Project. There are many free and open-source project management software available online such as TaskJuggler, FreedCamp, ProjectLibre, etc.
Selecting the free or paid project management tool depends on the features you require and the budget of your organization. And if you are planning to invest a huge amount in project planning software, make sure it has a trial version so that you can check whether it works as per your business strategies or not.
If you are looking forward to investing in paid project management software, there are several solutions available, ranging from $2.99/month to $99/month. Here, we have given two examples with minimum and maximum price packages for your selection as per your budget. You can also go through the complete list of the best project control software here to view their prices, as well. nTask is a project management tool at a starting price of $2.99/month. You can also add unlimited users if you opt for this package. They also offer other packages with upgraded features at $7.99/month. Basecamp is one of the most all-in-one project management solutions that can replace a bunch of tools like Asana, Slack, DropBox, and GSuite. It costs you $99/month for your team. Whether you have 5 people or 50 people in your team, the price remains the same.
What Factors to Consider While Buying a Project Management Software?
With so many project management apps available having different features, it might become overwhelming to select the one. So, below-mentioned are the factors to consider while buying a project management software -
Easy to Collaborate
The best online project management tools you select should be easy for the project manager, team members, and stakeholders of the project to collaborate so that they can work together, whether on-site or remotely, to accomplish the common goals.
Easy to Customize
You cannot change the workflow of your entire organization to accommodate a new system. Just make sure that the business project management software you buy can be customized as per your business logic and requirements.
Ability to Scale
Your business cannot be stagnant even for a while, so why should your project management software be? Select the project management software whose features can enhance as your business grows.
Many project management tools are difficult to use and require several days to train people using it. You need to ensure that the project management software you choose should be quick to learn and easy to use.
Reporting on a real-time basis would help you in determining the problems on an instant basis and take the required action at the right time to avoid failures and losses. Thus, you need to ensure that your project management software facilitates you to pull out the reports relevant to your projects' current status.
Having software with excellent functionality can be a good choice, but if your data is not safe, then that functionality is of no use. Ensure that the project management software you select uses the right encryption method to keep your data safe from malware attacks.
Ability to Integrate
The project tracking system may have to work with other systems in your company used for communication, accounting, sales, operations, etc. Ensure to invest in the project management software, which has the ability to integrate with the tools already being used in your organization.
The timesheets would allow you to monitor whether the tasks are being done on time or not. You can get early warnings relating to project delays and the negligence of any of your team members. Thus, you need to opt for project management software that includes easy to use timesheets.
There are many tasks involved with project management, and using a different tool for each of them would become complicated, time-consuming, and prone to errors. Ensure that you choose an all-in-one project management system, which allows you to complete multiple tasks from a single interface. It should be a combination of workflow management software, task management software, project planner software, project scheduling software, collaboration software, project tracking system, and Gantt chart software.
What Are the Current Trends in Project Management?
It is always better to upgrade with the current trends in project management to run a sustainable business. So, here are some popular trends which you need to consider while selecting a project management software.
IoT in Project Management
Project management using IoT can help team members collaborate and communicate without involving manual efforts, resulting in improved response time and reduced errors.
Artificial Intelligence in Project Management
AI-enabled project management applications empower project management tasks and workflow, enhancing the overall process and approach to managing projects.
Focus Towards Real-Time Data
The project managers can now pay close attention to real-time data to overcome the challenges before they arise. Analytical tools in project management help in collecting real-time data reflecting the results accurately.
Managing Remote Team
It is no more difficult task to manage people and remote teams from different geographical locations with the help of user-friendly project tracking software available these days.
Why Refer to the GoodFirms’ List of Best Project Management Software?
When it comes to picking the best project management system, even the most skilled and highly-qualified project managers can get confused with so many tools available in the market. GoodFirms is the most reliable B2B research, review, and listing platform where you can access the list of Best Project Management Software with unbiased reviews for each one of them.
GoodFirms includes listings of only the world's most efficient and well-performing software solutions and service providers. We follow the efficacious and visionary research process to develop the only best software solutions, which you can sort based on reviews, ratings, features, pricing, and your business requirement.
- GoodFirms includes more than 60000 software and services providing companies with their detailed information.
- GoodFirms has around 30k+ unbiased reviews on different companies and software, helping you make your selection process easier.
- The critical and authentic research conducted by GoodFirms is based on the industry's trends and technologies, and so is trusted by several reputed companies and software vendors.
The trends in project management software continuously change, and businesses also keep on upgrading their processes. The project control software you select can be the driving force of your success in the future. If you have experienced the changes a project management software has brought into your business or transformed your approach, bringing positive results, please do share your experience with us in the comment section below.