Workflow Management Software
Discover the best Workflow Management Software for your business, curated exclusively by GoodFirms.
Workflow software can perform a series of automated actions in business processes to improve efficiency and focus, ensuring error-free outcomes of predefined business goals. The best workflow software can help businesses streamline the complete workflow process and upsurge the business’ productivity and profits.
What is Workflow Management Software?
A workflow management system is a comprehensive collection of software tools designed to automate, simplify, streamline, and control various workflow tasks and processes. It helps bring all the team members, managers, and other stakeholders on a unified platform for better communication, accountability, teamwork, collaboration, and tracking. With the right workflow tool in place, you can organize your business processes and resources into a systematic framework. It boosts profits by enhancing the speed and efficiency of not just people but the overall business operations.
What Are the Essential Features to Look for in Workflow Management Solutions?
The typical features of workflow management systems include:
- Business process automation
- Workflow configuration
- Project management
- Idea management
- Forms management
- Process and task tracking
- Productivity tracking and timesheets
- Task management
- Calendar management
- Project budgeting
- Resource management
- Product roadmap tools
- Security and access control
- Alerts/notifications and reminders
- Analytics, reporting, and forecasting
- Collaboration tools (document sharing/editing, version control, team chat, etc.)
- Remote work software tools (remote access, employee monitoring, live chat, group video/audio calling, etc.)
How to Choose the Best Workflow Management Software?
GoodFirms has performed comprehensive research and analysis to identify and compile this list of top workflow management tools with filters for features, business size, deployment type, and pricing model. To choose the best workflow software for your business, you can scan through the list and explore the details of each software, including prominent features, reviews, and pricing information.
Best Workflow Software | Best Workflow Automation Software Lists (118 Software)
- All-in-one online project management tool
Backlog is the all-in-one online project management tool for task management, version control, and bug tracking. Bringing together the organizational benefits of project management with the power and convenience of code management, Backlog enhances team collaboration across organizations large and small. Plan work, track progress, and release code updates right in Backlog. Core features include su... learn more about BacklogVISIT WEBSITEFree Trial30 daysEntry Level Price$35 per Month
- Unlocking your future growth through workflow automation.
Flokzu is a Low-Code BPM Suite for high-performance teams. Model, customize and execute processes. Measure & Analyze with KPI Reports and increase efficiency in your organization.... learn more about Flokzu"Flokzu for HR on-boarding"Asadullah Rahimi, Assistant Manager at Royal Afghan HotelVISIT WEBSITEFree Trial14 daysEntry Level Price$15.00 per Month
- Cloud BPM & Workflow Automation Software.
With Cflow, users can create workflows either from scratch or using pre-built workflow templates. When a template is selected from the process library, the workflow is imported and automatically published. The graphical user interface allows users with no coding experience to create custom workflows without assistance. Forms can be created and fields organized into sections through the drag-... learn more about Cflow"Best Project management software"Vibin BenedictVISIT WEBSITEFree Trial14 daysEntry Level Price$7 per Month
- Fastest way to run business processes.
Fasproc is a fast process automation platform that lets you build and run processes across teams, customers, and partners. It lets you automate approval, onboarding, review, access control, signature, compliance, checklist, and more processes as one can imagine. Knowledge professionals who understand the process better can design and automate it themselves in minutes. With optimized people activit... learn more about Fasproc
- Trello lets you work more collaboratively and get more done.
Trello is a visual collaboration tool that creates a shared perspective on any project. Trello’s boards, lists, and cards enable you to organize and prioritize your personal and work life in a fun, flexible and rewarding way. ... learn more about Trello"Very creative software"Mary Ann Markowitz, As a MindSet/Life Coach/Executive Recruiter I help you breakthough mental barriers at Mary Ann Markowitz Coaching
- Spend less time on guesswork. And do more great work.
Asana helps you coordinate all the work your team does together. So everyone knows what needs to get done, who’s responsible for doing it, and when it’s due. ... learn more about Asana"Great Mgt Tool for SMB's"Susan Woodford, Director at urteam
- Build everlasting customer relationships with the world’s favorite CRM.
Zoho CRM software is an enterprise-grade CRM solution used in over 180 countries by more than 1.5 million businesses. Zoho CRM lets businesses conduct webinars, presentations, and meetings right from within the CRM. It's blended tools such as a mobile app, dashboard, and AI-led metrics help businesses to stay ahead of the curve. Using Zoho CRM, your team can reach customers from various channels s... learn more about Zoho CRM""Robert Turner Speller Jr, Principal Owner at Turner Accounting & Technology Group
- Connect Your Apps and Automate Workflows.
Easy automation for busy people. Zapier moves info between your web apps automatically, so you can focus on your most important work. ... learn more about Zapier"Great product!"Nicolas Costa Ossa, Director Customer Operations & Account Management at Koombea
- A unified digital workplace for all your work
Kissflow is a cloud-hosted platform that helps business users easily design, create, and customize business applications. It takes a lightweight approach to BPM and puts the power of creating workflows back in the hands of people who understand the problems best. It is the #1 Digital Workplace Software, used by 10,000+ customers across 160 countries. Make your Digital Transformation journey smart ... learn more about Kissflow Digital Workplace"Super tool"Andres Obando RojasVISIT WEBSITEFree TrialAvailableEntry Level Price$360 per Month
- Project management software your team will love.
ProWorkflow is an online project management software that enables you to keep accurate time-keeping records, organize, plan, and delegate jobs and tasks whilst using the timeline to have an overview of company activity. The information ProWorkflow collects allows you to measure and analyze your company performance so that you can streamline profit margins and show meaningful direction via our stro... learn more about ProWorkflow"A solid software for small ad or creative agencies"Haresh Pansuriya, Digital Marketing Lead at iQlance SolutionsVISIT WEBSITEFree Trial30 daysEntry Level Price$20 per Month
- Organize anything, with anyone, from anywhere.
Airtable is a database management solution designed for teams, organizations, and businesses of all sizes. Equipped with organization and collaboration functionalities and capabilities, Airtable serves as a very flexible and mobile-friendly database management solution. ... learn more about Airtable"Brillaint program"Robin Jennings, Director at We Push ButtonsVISIT WEBSITEFree TrialN/AEntry Level Price$10 per Month
- The all-in-one work time tracker for managing field or remote teams.
Hubstaff time tracking software is used by over 10,000 teams across the world that want to achieve more. Track work hours, pay team members, invoice clients, see in-depth reporting, and more through our web dashboard, desktop, and mobile apps. Hubstaff’s employee time tracking software allows your team to track work hours spent on every single project and task. Anyone can easily start and stop t... learn more about Hubstaff"Great staffing tool"Debleena DesVISIT WEBSITEFree Trial14 daysEntry Level Price$7 per Month
- Be Organized. Making Work Easy and Achievable.
TaskOPad is an end-to-end task management software and app that aims bring all your daily work and tasks on one platform thereby helping stay on the top of things and making you more productive! TaskOPad is a simply solution to project management software & task management app, work assignments. Stay on the top of things and get a bird eye view of all the tasks that have been assigned to your t... learn more about TaskOPad"they are on to something significant"Mitesh modhVISIT WEBSITEFree Trial15 daysEntry Level Price$1.49 per Month
- The Fastest Path from Idea to Business Application.
Quick Base is the construction management software that gets the right information to the right people at the right time. Contractors use Quick Base to track construction projects, centralize data, and drive deeper insight and efficiency. Quick Base is an end-to-end solution with tools like CRM, Project Management, Service Requests, Employee Management, Order Management, and more. And you can buil... learn more about Quick Base"The Best Low-Code Development Platform Out There"dan
- Bring all your content processes and people on a single platform
Narrato Workspace is a complete content collaboration, workflow & project management platform that brings all your content processes and people at one place, and helps to automate content workflow. Select features of the platform: - Content tasks assignment, tracking, and management - Advanced content editor with readability, grammar & content structuring suggestions, SEO tools, and in-built... learn more about Narrato Workspace"Narrato Workspace Review"Abhishek Pillay
- Automate, orchestrate, and optimize your business processes without having to write code.
With Nintex Platform you can intelligently automate virtually any business process—from simple to sophisticated—giving you back the time you need to think, dream, create, build, and share. ... learn more about Nintex Process Platform"Best workflow tool"Code Inspiration
- Solution for managing work in the digital age.
Workfront is the best project management software when it comes to that. It helps by orchestrating and executing the various tasks across your team. Allowing you to connect remotely, you are able to work from anywhere. Teams collaborate and stay connected, keeping all the work in a single intuitive place. Automated workflows help with team productivity. It enables all the team members to integrate... learn more about Workfront""Nik Friedman TeBockhorst
- The easiest way to manage team projects and tasks.
Agilean is a SaaS enterprise workflow management and project management software solution that is basically created to be used by IT enterprises. The main features of Agilean include project planning, execution & monitor, SCRUM and KANBAN board, impediments and response plan, stand up meeting automation, release management, retrospective analysis, and visualized reports. ... learn more about Agilean"Productive application for team projects"Swapnil Gaikwad, Software Engineer at AurionproVISIT WEBSITEFree Trial30 daysEntry Level Price$5.00 per Month
- A world that works for you
IFTTT gets all your apps and devices talking to each other. Not everything on the Internet plays nice, so we’re on a mission to build a more connected world. There are over 600 apps and devices including Google, Microsoft, Amazon, Twitter, BMW, Fitbit, Dropbox and Samsung available on IFTTT. ... learn more about IFTTT"Great"Saad Sufian, Lead Web Designer/Funnel Marketer/Project Manager at CreatiVision Agency
- Work gets better on the same page.
Samepage transforms the way business teams work together.Imagine all your team’s files, tasks, conversations and shared content in one place. Create a page in minutes, then connect and collaborate instantly. No exaggeration.Easy to create. Easy to use. Easy to succeed.Samepage makes it easy to get more done – efficiently and effectively. Built-in file sharing and sync mean your content travels... learn more about Samepage"Provides all the features that small business needs"Werner Jorgensen, Marketing & Sales Manager at HeatxpertsVISIT WEBSITEFree Trial30 daysEntry Level Price$7.50 per Month
- Productive Work and Inspiring Management.
GoodDay is a modern work management platform that brings together the best tools for high-level planning, project and product management, task organization and productivity growth based on transparency, agility, and motivation. We built easy-to-use software based on the key principles of modern management science and positive psychology. With GoodDay, effective management happens naturally. GoodDa... learn more about GoodDay"The interface is clean and easy to use"Michael Rewers, Sales & Marketing Director at Blogerio
- THE LEADING CHOICE FOR CREATIVE PROFESSIONALS
The leading choice for creative professionals, FunctionFox gives you simple yet powerful time tracking and project management tools that allows you to keep multiple projects on track, forecast workloads, reduce communication breakdowns and stay on top of deadlines through project scheduling, project gantt charts, task-based assignments, internal communication tools and comprehensive reporting. Don... learn more about FunctionFox"I've been with this company for 17 years"Jil WylandVISIT WEBSITEFree Trial30 daysEntry Level Price$5 per Month
- YOU CREATE, WE MANAGE
Artwork is a simplified collaboration platform for managing artworks in the most effective manner, reducing turnaround time and minimizing the possibility of mistakes. Artwork detects minute differences that human eyes can surpass resulting in error-free proofreading. It is Collaboration and Proofing Tools. It uses checklists and annotation tools to collaborate and reduce reworks. Artwork Manageme... learn more about Artwork"artwork helps you alot in streamlining your packaging labels "Harika Kochhar
- End-to-End Work Management Software for businesses.
Scoro is a CRM & work management software which allows companies to control their entire workflow from one place. You'll get everything needed to manage your business: project/work/task management, contact database & CRM, customer cards & activity logs, sales pipeline, quoting and billing, advanced reporting, real-time dashboards, and more. Sign up for a 14-day free trial to see for yourself!... learn more about Scoro"Great tool"Audrius Vrubliauskas, CBDO at astrone.xyzVISIT WEBSITEFree Trial14 daysEntry Level Price$26 per Month
- Track less, work more. Manage your projects your way!
Kissflow Project gives you powerful reports for you to make smart, data-driven decisions. Kissflow Project helps you stay in full control of all your projects and keep track of all the moving parts. With Kissflow Project, you can plan your team’s work, know who’s working on what, and deliver great results without doing a lot of tracking. With multiple views, gain key insights across all your p... learn more about Kissflow Project"Kids Education"Simon PagVISIT WEBSITEFree TrialN/AEntry Level Price$35 per Month
- Maximise Your Project Profitability.
WorkflowMax is one of the pioneer project management tools, allowing you to manage your projects and assignments from start to finish. It lets you build a steady brand across the global platform, which brings in a huge profit and increased ROI within your company. You can operate and manage all your workflow processes with this PM system including from providing estimates and quotations to generat... learn more about WorkflowMax"Average review"Tom Parker, Directror of Strategic Growth at Dilate DigitalVISIT WEBSITEFree Trial14 daysEntry Level Price$45 per Month
- Your ideas. Your apps.
TRACKVIA is a workflow and app development platform, which allows rapidly developing and deploying web and mobile workflows. It offers a lot of customization options to help organizations streamline their critical operations. It eliminates the need for spreadsheets without requiring extensive knowledge of programming and is a low-code alternative to legacy databases and sophisticated enterprise sy... learn more about TrackViaVISIT WEBSITEFree TrialAvailableEntry Level PriceContact Vendor
- Create unlimited forms and workflows for your business or department.
Integrify provides workflow automation software that powers the business operations of some of the largest companies in the world. Integrify automates tasks and activities so employees can focus on real value-add work. In addition, Integrify improves the accuracy of critical processes and helps companies stay in compliance with organizational and external regulations. ... learn more about Integrify
- Leader in Enterprise Workflow & BPM.
ProcessMaker is an online software program that automates form based, approval driven workflow and improves the way information flows between data and systems. In particular, it provides an intuitive, drag-and-drop interface that makes it easy for business analysts to model approval-based workflows. ... learn more about ProcessMakerVISIT WEBSITEFree Trial3 daysEntry Level Price$1495 per Month
- Change the way you manage your business today.
Non-coding workflow software for business process modelling and management, workflow automation and productivity boost. Minimize dependency on IT and empower non-technical users to design, run and modify Workflows with drag-and-drop simplicity. ... learn more about Comindware Tracker
- All the right tools you’d need to do awesome work.
Orgzit is a B2B SaaS technology product company. Our web and mobile product looks like a spreadsheet but provides powerful functionalities for data organization including access controls, automation using workflows, and powerful business analytics. In simple terms, Orgzit is a Lego block solution for collaboration and workflow management software application. Using the platform even non-coders ... learn more about OrgzitVISIT WEBSITEFree Trial14 daysEntry Level Price$8.00 per Month
- General automation platform for business.
Empower your workforce with automated processes and integrate your cloud stack to work in real time. Automate your organization without taxing development resources. Turn your team into citizen automators. ... learn more about Tray.ioVISIT WEBSITEFree Trial14 daysEntry Level Price$495.00 per Month
- Grow your business like a pro and stay ahead.
Fusionmint is a tool that helps you grow your business and increase your value exponentially by enabling you to create customized business applications that automate and streamline your processes, enhance workflow accuracy, and improve overall productivity per individual and team. ... learn more about FusionmintVISIT WEBSITEFree Trial30 daysEntry Level Price$8.00 per Month
- The Process Success Platform
Gluu is built to make it easier to execute complex, repeatable tasks that require collaboration. Unlike other task management software Gluu lets you design work flows and assign tasks to people with the rght organisational roles. Example: Create a template for "Regular employees" and track that your onboarding process is followed for every new colleague across all departments. ... learn more about GluuVISIT WEBSITEFree Trial14 daysEntry Level Price$5.00 per Month
- Intelligent platform to accelerate service delivery and customer delight
Service Creatio is a cloud application with out-of-the-box processes for full-cycle service management. It is the Customer Center that best fits for companies that are looking to manage omnichannel communications and the other is the Service Enterprise which best fits for medium and large companies looking to deliver high-level service across multiple communication channels. ... learn more about Service CreatioVISIT WEBSITEFree Trial14 daysEntry Level Price$35 per Month
- Visual & flexible software to adopt and scale Agile.
Agile project management tools by Targetprocess empower software development teams to accelerate product delivery at all levels of the enterprise. It has provided a visual Agile management solution that enables customers to scale Agile from a single team to the enterprise level. Teams can customize Targetprocess to match their ways of working, visualize work from multiple angles to understand the ... learn more about Targetprocess
- Your team needs a better way to stay organized
Freedcamp helps streamline projects, processes, workflows, track time and issues. It's built for high-performance teams. The modern way to manage tasks by dragging into completion columns. Your team needs a better way to stay organized We have all the tools you need to be successful in one place.Whether you have wedding plans, organizing a camping trip or leading a work project. Working from home ... learn more about FreedcampVISIT WEBSITEFree Trial14 daysEntry Level PriceContact Vendor
- AI enabled Business Process Management Software.
BP Logix Process Director is an award-winning business process management software platform, the low-code/no-code solution of choice for organizations faced with workflow and business process management challenges. Enterprises, mid-sized companies, government, and non-profits rely on Process Director BPM software to rapidly create, enhance, and deploy customized, end-to-end, digital business solut... learn more about Process Director
- A Complete Business Intranet Software On Office 365
BizPortals Solutions is a Microsoft Certified Gold Partner and a full-service software development company dedicated to companies over a SharePoint or Office 365 ecosystem. With over 15 years of expertise in delivering intranets and digital workplace solutions, it has helped global organizations and their employees be more informed, engaged, and productive. Its flagship product, BizPortals 365... learn more about BizPortals 365
- Open Source Case Management
ArkCase provides an open source adaptive case management platform that is dynamic to support your business solutions.At the convergence of CRM, ECM and BPM, we help you reduce the complexity and unpredictability of your organization. ArkCase also has integration with artificial intelligence (AI) platforms from AWS for transcribing audio and video and much more. Visit www.arkcase.com for more info... learn more about ArkCase
- The smarter way to work
Ayoa is an all-in-one online whiteboard where you can brainstorm ideas, work together and get things done. Doing great work is not just about getting things done, but getting the right things done! Capture your best thoughts, mind map ideas and collaborate with your team. Log in anywhere, on any device. ... learn more about AyoaVISIT WEBSITEFree Trial7 daysEntry Level Price$10 per Month
- When your projects are in control, every day feels like a holiday.
Web-based project management & time tracking software for digital marketing & creative teams. Take the chaos out of marketing collaboration & planning. It’s time they are freed from the clutches of inflexible, generalist project management apps to stay on top of things. ... learn more about BrightpodVISIT WEBSITEFree Trial14 daysEntry Level Price$29.00 per Month
- Project Management in GitHub.
ZenHub was designed to support the ways you want to work, without adding disruption. ZenHub is the only independent project management tool natively integrated with GitHub. Our seamless platform is powered by your own GitHub data, so everything gets updated automatically.... learn more about ZenHubVISIT WEBSITEFree Trial14 daysEntry Level Price$7.95 per Month
- Precursive is the all in-one project platform.
Precursive is the all in-one project platform for Customer Success and Professional Services on Salesforce. Get, grow and retain customers with easy-to-use apps for project management, resource management and professional services automation (PSA). Precursive is an integral part of our internal workflow, which enables us to effectively manage projects throughout the lifecycle of our clients. ... learn more about TaskfeedVISIT WEBSITEFree Trial14 daysEntry Level Price$20 per Month
- Stay Organized and Accomplish More with PlanCentral.
PlanCentral is great for project management, task tracking, workflows, team collaboration and much more. PlanCentral is a user friendly and powerful online project management and team collaboration platform. It combines projects, tasks, chat, files and more, all in one place for easier organization. PlanCentral enables technical, design, marketing and other business teams the ability to complete p... learn more about PlanCentralVISIT WEBSITEFree Trial14 daysEntry Level Price$8 per Month
- Future-Proof Your Forms
Kudzu Vines is a single platform for managing the full lifecycle of your company’s business forms. Move business forms seamlessly from one format to another, quickly ideate and create new forms, and enable workflow with process automation tools. Companies are drowning in business forms. PDF, InfoPath, Word, Excel, web, paper…the list goes on. The data these forms capture and the decision... learn more about Kudzu Vines
- Designed for creative and professional teams.
COR is a profitability and project management tool with artificial intelligence that predicts delivery delays and money loss without interfering with your team’s daily work. Learn how you can increase your earnings and grow without having to upload information manually. AI management software for ad agencies that drives profitability by measuring and predicting earnings, utilization and producti... learn more about CORVISIT WEBSITEFree TrialN/AEntry Level Price$31.90 per Month
- The smartest way to work on your computer.
Freeter widgets to set up a dashboard, giving you quick access to all the things you need to work on a project. Freeter lets you work on as many projects as you want. Use the project dropdown to switch between them easily.Use Freeter widgets to set up a dashboard, giving you quick access to all the things you need to work on a project. Split it into multiple dashboards and navigate between them us... learn more about FreeterApp
- Introduction to the Buyer’s Guide for Workflow Management Software
- What is a Workflow?
- What are the activities involved in a workflow?
- What is Workflow Management?
- What are the Components of Workflow Management?
- What are the Key Benefits of Efficient Workflow Management?
- What are the Main Challenges of Workflow Management?
- What is Workflow Management Software?
- What are the Salient Features of Workflow Management Software?
- What are the Advantages of Workflow Management Software?
- What are the Current Trends of Workflow Management Software?
- How Workflow Management Software disrupts Major Industries?
- What is the Cost of Workflow Management Software?
- What to Consider Before Choosing a Viable Workflow Software?
- Why Refer to GoodFirms’ List of Top Workflow Management Software?
Introduction to the Buyer’s Guide for Workflow Management Software
Business operations have undergone a sea change with technological advancements. The entrepreneurs today have to focus more on planning proper strategies, overseeing countless projects, and managing their workflow efficiently. In a traditional approach, it was difficult for managers to measure the productivity of the employees. But all thanks to innovative management tools, the job has become much more simplified and streamlined.
The following buyer's guide will give you a comprehensive overview of workflow management, along with detailed information on workflow management software. It helps you choose the best workflow management software strictly based on your business requisites.
What is a Workflow?
Workflow is a series of repeated activities or tasks that have to be completed within a specific time frame. It means the flow or continuation of work from one stage to another until it gets completed.
Once you are successful in creating a sequence of the workflows, it becomes much easier to optimize the results. It helps to create better team coordination and communication.
What are the activities involved in a workflow?
Primarily, workflow occurs in every type of organization, irrespective of its size and operational expansion. A workflow gets created when any data transmits between human and computer systems, involving a set of different activities. These activities or tasks are for different departments for an organization such as workflow for HR, accounting, and the IT teams.
As described, a workflow includes repeating various business operations and tasks such as:
- Sending an invoice to an existing client and receiving the payment
- Hiring and onboarding new employees
- Approving or rejecting the leave requests
- Viewing the status of an ongoing project
- Sending notifications and messages to prospective and existing clients
- Sending Quotations for a requests
- Processing expense report from the employees
What is Workflow Management?
Workflow Management is defined as the coordination of a team to optimize all tasks and simplify business operations. It means managing the sequence of tasks, which are at times synonymous with business processes. The major aim of workflow management is to accomplish improved results based on the set of goals. It also involves proper planning, mapping, and collaboration from all the points to complete the task.
What are the Components of Workflow Management?
The technological progress has brought a formidable transformation in the workflow process. The organizations get varied projects and challenges on a day-to-day basis. Hence, it becomes essential to chalk out a strategy before proceeding with the task.
Every organization strives to become more productive, and workflow management tools can prove to become a vital asset in accomplishing the target. Hence, it's crucial to learn the components of the workflow management process.
The experts have categorized the workflow management components into three stages or steps. These include-
Input: The input is regarded as the primary resource, which helps to complete a given task.
Transformation: It is the set of instructions on how to receive the inputs and what to do with it.
Output: The material or resource that is produced in the previous stage, now acts as an input in the next step.
What are the Key Benefits of Efficient Workflow Management?
An efficient Workflow Management plays a pivotal role in optimizing and streamlining all business operations.
- Workflow management helps in minimizing errors. It prevents errors and if it happens your system pinpoints it.
- It establishes improved connectivity between the higher management and the employees.
- It provides more access to useful information, which helps you to identify the bottlenecks and resolve them.
- Workflow management helps to delineate the work responsibilities to different people based on their capabilities.
- It helps to improve the project timeline estimates.
- It helps to improve the overall work culture of the organization.
What are the Main Challenges of Workflow Management?
An organization has to combat a few challenges associated with workflow management. It can be discussed below-
1. Lack of Coordination Between the Systems
Many times, it is seen that various systems and applications do not adequately coordinate with the organization's other internal systems. As a result, document tracking and version control often become a hard nut to crack. The employees also have nothing more to do except copy-paste jobs.
2. Lack of Communication and Collaboration Between Teams
Another problem that usually props up with the workflow management system is the lack of communication and collaboration between teams working remotely.
3. Half Implementation is No Implementation
The organization will face problems in simplified work collaboration, viewing real-time dashboards, getting notifications and alerts, setting priority tasks, and much more.
4. Loopholes in the Security
One complex challenge that you may counter is regarding bottlenecks in the security process. In the case of a manual workflow process, the data gets manually protected.
5.Issues Regarding Transparency and Accountability
At times the companies may face issues related to transparency and accountability, which can delay the project. It may create a trust deficit amongst the customers.
6. Not Finding Much Relevant Information
You may need important, relevant information during a client presentation, but you cannot find the file or folder where it is stored. It is an embarrassment because you have missed out on an opportunity.
Also, the other key challenges are related to automating, orchestrating, and optimizing the workflows. You can resolve all these issues with viable and efficient workflow management software.
What is Workflow Management Software?
Workflow Management Software can be defined as a task automation tool that helps business enterprises streamline, simplify, automate, and manage a series of repeated activities and work.
It is the next-generation software that enables business organizations to focus more on improving employee productivity and optimizes available resources; the software also enhances accountability and a set of innovative business applications to systemize your workflow.
You can define workflow management software as a lighter variant of project business process management software. Business enterprises, irrespective of their size, and operational methodology, can choose workflow management software.
Any organization planning to implement workflow management software will become efficient in the following tasks;
- Develop meaningful workflows with the help of drag and drop features.
- Send notifications and alert users according to predefined rules.
- Implement standard tasks and activities to streamline workflow creation.
- Manage the dependencies in between the workflows and tasks.
- Create easily customizable workflows.
What are the Salient Features of Workflow Management Software?
Any organization planning to invest in a viable Workflow Software should get real value for money. Having said that a workflow management software delivers its full potential if equipped with these powerful crucial features.
1. WYSIWYG Form Designer
The form designer of any best workflow management software has to be eye-catching and unusual. It must include the drag and drop feature with all different types of fields. These include numbers, maps, calculations, texts, dropdowns, and much more. The WYSIWYG Form Designer for workflow management solution proves handy if you want to-
- Link your form with a different database.
- Show some live data from any website or online platform.
2. Codeless and Intuitive Workflow Designer
When you design any outstanding and useful workflow management tool, you need to keep it as simple as possible with the entire complicated task.
3. Deployment with Cloud Applications
The deployment or integration with the cloud is one of the intricate features of the workflow management software. You need to note that workflows cannot work independently from the other processes. Whether it's the documents, sales reports, cash flows, emails, CMS, invoice and finance, etc., it's all the essential part of business workflow software and process.
The cloud technology streamlines your workflow tool, where you can build a strong partnership with your vendor. You have to implement the workflow management system with your cloud.
4. Knowing the SLA Indicators
A tidy and handy workflow management software provides all the core benefits, such as the core process in the enterprise. For instance, your workflow tool can offer as many as thirty workflows that can operate simultaneously at one time. But if you want to view all these workflows in a single screen dashboard, then you need to make sure that your workflow management system is up-to-date and you are staying on the current tasks.
The Service Level Agreement (SLA) indicators can inform you which are the most priority-based tasks and which are the ones that you can do afterward. The workflow Management System dashboard makes use of different color codes or any other tool to draw your attention to the most urgent tasks.
5. Allotment of Automatic Tasks
The critical focus of workflow management is to manage the tasks efficiently. The managers in significant use the software for twin purposes, creating any activity and then assigning the same to a professional based on his skill. The workflow management tool supports flexible task assignments.
It's important to note that work queues play a pivotal role in managing the workload balance. When multiple people are working in the same group, the tasks are lined up or queued for the department, and the employees can pick up the task from the queue.
6. Reports Based on KPIs
When you start using the workflow management system, you come across an array of workflow tools to build simplified workflows. If you want to gain more favorable and improved results, you need to focus on reporting features.
With the implementation of a robust reporting tool powered by Key Performance Indicator, it helps to eliminate the loopholes and focus on areas where attention is necessary.
7. Bolstering Security and Access Control
Since you are implementing automotive workflow software, the security of data becomes indispensable. You may need a productive workflow application to gain access control over the system and streamline the core business tasks.
8. Get Notifications According to the Needs
The most significant plus point of having an automated workflow management software is that you are not required to keep track of the details always.
The best example that you can cite for this type of workflow process is notifications. You can either send notifications via emails or push notifications if you have a mobile application. It helps you to remind your users regarding your new products and offers.
9. Customizable and Mobile Friendly
The workflow management application needs to be employee-friendly. A productive workflow app should be customizable to enhance the experience of the users. It should support the personalization of tasks so that your users don't have to switch between various apps to complete their tasks.
You need to ensure that the workflow applications are mobile-friendly and that all information is easily accessed through any device.
10. Affordable and Transparent Pricing
You invest your money in a viable workflow software application that allows you to add all the team members with ease and at a cost-effective price. You can automate the software and add new features and updates without any hassle.
What are the Advantages of Workflow Management Software?
A modern workflow management system has a plethora of tools, all aligned into a single platform. The pros of workflow management software are highlighted below.
Eliminating the Redundant Tasks
Incorporating an automated best workflow management software will help you to identify the redundant activities, which are hampering your organization's productivity. Take, for example; you can automate the data entry tasks. It reduces the number of times you have to enter information into the system. Thus, you are saving both time and labor expense.
Automating your enterprise workflow management software provides you a clear and concise picture of the areas which need more improvement and streamlining of the tasks.
Improved Customer Interaction
Customer Relationship Management or CRM is an integral part of any business strategy. You can align your business workflow software with CRM Software to improve, enhance, and streamline your customer experience. You can receive vital information on earlier contact points and communication. You can then eliminate sending duplicate messages, which often frustrates customers.
Customer Relationship Management Software provides you access to complete contact details with a potential client, including the response. Hence, an advanced workflow tool helps in preparing strategies for targeting more customers and retaining them.
More Accountability and Transparency
It is important to note that most workflow automation software offers the benefit of tracking. Thus, it becomes much easier for the project manager to assign various tasks based on the priority.
What if the workflow management tool combines and integrates with robust project management software? You can keep track of an array of projects and monitor their progress in real-time.
Improved Internal Communication
The workflow automation software is indeed one of the optimal ways through which you can establish improved internal communication within your organization. It boosts employee productivity and allows them to maximize time utilization. It also enables better collaboration and initiates productive teamwork.
Best Workflow Management Software not only allows you to enhance your customer experience and establish improved internal communication but enables you to automate the marketing activities. Once you have set a pipeline, the prospect of getting a client increases, hence, you must ensure that all your touch-points get well placed to boost the conversion rate.
Automation of the Billing Process
You will be pleased to note that a handy accounting workflow management software helps to automate the billing process. It means that you can provide in-time invoice delivery and track the payment status in real-time access. An on-the-go billing will trigger the payment process and ensure improved cash flow in your business.
It is a specific business workflow software integrated with the automated billing function and helps reduce the staff's workload. Also, it allows you to send an accurate invoice to your customers.
Collaboration Becomes Simplified
The workflow tools, in combination with the automation software, streamline the team collaboration. The team members can seamlessly share valuable information and documents with easy tracking of upcoming tasks. Since team collaboration gets enhanced, you can undoubtedly expect improved and faster results with increased profitability.
Minimal Human Error
An optimum workflow management tool can also ensure that the possibilities of creating errors get minimized. You have to enter most of the data only once, which allows fewer chances of creating transcription mistakes. It means that your data and records will stay fresh and accurate for the current and earlier periods.
Simplification of the Search Process
One of the prime advantages of an open source workflow management software is the leverage to search a great ray of criteria and specific information that you are looking for. When this software aligns with automated systems, you get a wide range of topics such as billing and client payments, supply chain management data, work done during different periods.
The automated workflow management system enables you to access all data stored in one place easily.
Superior Strategic Planning and Productivity
Well, workflow automation software will provide you with real-time data and insights on different topics. It will accelerate your efficiency, and you will commence any project with a specific strategic plan. Furthermore, it also helps you to choose the right potential client and new projects based on your team's ability.
What are the Current Trends of Workflow Management Software?
Workflow Management Software enables you to build a robust and reliable infrastructure to monitor the company's performance. It also allows you to create a set of predefined tasks that provides a desirable result.
It is interesting to highlight some of the hot workflow management trends, fueling a wide range of industries.
1. Implementing More of Virtual Assets
It is quite anticipated that more businesses will look to incorporate virtual assistants as it's a cost-effective and amenable option for the employees. Furthermore, it plays a decisive role in simplifying and streamlining the automation process.
The employees can delegate their tasks through a voice command instead of manual typing and video conferencing. It also has smart speakers, which makes it more convenient to manage workplace activities.
2. Use of AI and ML to Speed up Decisions
With artificial intelligence and machine learning already gaining the ground, it's time to incorporate these innovations into workflow systems. For instance, considering the current situation, artificial intelligence will gain impetus in driving vital decisions related to approval or rejection of requests, creating a streamlined schedule, and developing the workflow components. Artificial intelligence will also prove its worth in automating the back-office tasks and other administrative decisions.
Similarly, machine learning algorithms are empowering business enterprises to trigger the workflow process. Can you imagine a scenario where the machines are identifying their snag and reprogramming themselves accordingly to surge the performance? Well, that's machine learning for you.
Machine learning also plays a fundamental role in tapping all that corporate data, analyzing the same, and implementing it in the decision-making process.
3. Moving Towards Integration of Piecemeal Tools
2020 and upcoming years will see organizations migrating from end-to-end solutions and integrating more of piecemeal tools. This practice has already begun and will soon get more support from other companies.
4. Use of Business Intelligence in Workflow
The companies also leverage the advantage of next-generation workflow software known as business intelligence, which helps convert raw data into meaningful insights. BI strengthens their business positions and improves decision-making processes.
The advanced BI tools can analyze the large data sets and fetch relevant information required to escalate the project. The results are usually available in the form of graphs, reports, summaries, and other statistics. It speeds up the workflow management system.
5. Robotic Process Automation and Workflow Management
The Robotic Process Automation or RPA is no more an unknown word for those wanting to digitize their workflow process. RPA offers a myriad of benefits such as improved precision, enhanced productivity, increased enforcement, and incorporating cost-efficiency.
The Robotic Process Automation and workflow software will become more productive and powerful when both bots and humans will collaborate.
How Workflow Management Software disrupts Major Industries?
So far, it is clear that the workflow management tool is one of the biggest assets for a wide range of industries. Hence, it will be interesting to see how the workflow software applications fuel various enterprises.
The Manufacturing Sector
The manufacturing industry has implemented an automated workflow tool to reap a plethora of benefits. They can get greater visibility with the process for flawless production. They have also gained impetus into production management and better quality control. They also have to spend less time on managing the different operations along with the reduced burden of paper-based tasks. The enterprise workflow management software also helps in centralizing data storage and recuperation.
The Retail and E-Commerce Sector
The retail and e-commerce industry has revolutionized the global economy. Having a capable business workflow software allows the retail sector to optimize solutions and customer experience.
The software can help retailers create a response team and use the KPIs to determine the positive outcomes of the business. They can use workflow software to speed up product marketing and drive more ROI. There is free workflow management software for the retail sector as well, providing various benefits such as enhanced flexibility and better insights.
The software also allows you to implement a PoS system, which initiates various benefits. These include real-time payments, pricing, and discounts, advanced security, streamline inventory management, and much more.
The Finance Industry
The accounting workflow management software can be regarded as one of the backbones of accounting and financial reporting. Indeed, there are several reasons why a financial company needs the best workflow management software for accountants.
First, it reduces the number of inaccuracies and miscalculations while preparing the balance sheet and ledger accounts. The workflow management system also helps to lower the cost to improve team efficiency.
The Healthcare Industry
The workflow tool for the healthcare industry is different from what you have come across in the earlier discussions. Clinical Workflow serves the healthcare sector. So, it is viable to discuss the benefits of clinical workflow software for this sector. Here again, you can find free workflow software to suit your needs.
The best workflow software can provide an array of advantages, such as enhancing patient coordination through the automation of clinical workflows. It is proactively managing critical data and information to provide real-time access to healthcare professionals.
It provides real-time alerts with patient health status to make quick decisions on the further treatment process and optimizing the process of patient billing and hospital admission procedure.
You will agree to this that the IT industry is one of the fastest-growing and booming sectors, which is escalating to new heights. It is one of the different industries that cater to a varied range of businesses undertaking diverse projects. You need to streamline team coordination and collaborate with the various departments effectively. And the best workflow management software is proving its worth in doing that. Also, it helps prepare a high level of documentation to end the project on a triumphant note.
In addition to these critical industries, there are various other sectors taking advantage of free workflow management software. A few examples include marketing, human resource, publishing, education, logistics, construction, and many more.
What is the Cost of Workflow Management Software?
The cost of a workflow management software will depend on variable factors, such as the type of automation software you are choosing for your company. It will also depend on what features and functionalities the workflow management tool provide. You can opt for free workflow management software or an open source workflow management software-based on your requirements.
Typically, you can first choose the trial version of the software and then go for the paid version if it suffices your needs. Also, there are many workflow systems specifically designed according to business size. For example, you can get affordable workflow management software for small business or software for a massive industry. Similarly, there are workflow diagrams software that simplify any presentation and explain your point easily through charts and figures. You can opt for the workflow software based on the budget estimate and pricing modules.
It is essential to note that there are few popular free and open source workflow management software such as Apache Airflow, Apache, Taverna, and Cflow, etc. In addition to these, there are a few other best-in-class workflow management software offering premium services. For example, Kissflow comes with a starting price of $360 per month Similarly, you have ProcessMaker, which offers a free trial version only for only three days and then comes at a starting price of $1495 per month.
What to Consider Before Choosing a Viable Workflow Software?
Before signing off, it's essential to discuss the vital factors that you need to consider while choosing a viable workflow management system for your business. Key elements are highlighted below.
Your Specific Needs for the Organizational Growth
The first and most crucial factor that you need to consider is understanding your organizational needs. It will help you define the particular features that you are searching for in a workflow software tool. You also need to take into account the type of industry that you are catering to.
The workflow software has to be accountable and provide transparency to the tasks. If you are investing your money into a system, you should trust that it will provide you with all the mentioned features and the said hosting service. It should deliver the results to gain the trust of the users.
Of course, this goes without saying that budget is one of the essential constraints in choosing the best workflow software. Hence, it is advised to predefine your budget so that it comes much easier to select a particular price plan. Another critical factor is comparing the pricing models of the two workflow management software along with their features. Does the software company offer a free demo? You can choose the trial version if you want to evaluate the efficiency of the software.
Number of Users
It has to be one of the deciding factors when planning to implement a workflow management software. You need to decide whether you want the software for an entire organization or just a few groups of people. Are you willing to add external clients or users, and do you need to pay an additional amount for adding each user? Please do consider all these points. Check the upper limits for adding up new users.
The Type of Support Available
Last, you need to consider the type of support and technical assistance available in case you get stuck while using the software. Most companies offer telephonic and email support, along with the option of live chat. It's essential first to read their reviews and then decide whether you should invest your money in that workflow tool or not.
Why Refer to GoodFirms’ List of Top Workflow Management Software?
GoodFirms is a popular, reliable, and premier research and review platform that has been helping software companies, buyers, and other users to choose optimum software according to their specific needs. It has got more than 15k authentic reviews from all verified customers and service users. GoodFirms also provides you with a genuine list containing a wide range of workflow management software options to explore.
It has thoroughly evaluated the most popular workflow software on different parameters such as core features, other essential features, pricing model, deployment, support, device supported, resources, and the type of business size it fits best for. You can easily compare the list and choose the one that is suitable for business needs,
Even if you don't have any idea on how to select the best workflow software, you can simply read this buyer's guide, to gain a comprehensive detail on the workflow management system and software. Also, feel free to give your valuable reviews on the software that you choose and use.
The Workflow Management Software industry is continuously evolving and changing. Hence, it becomes imperative for the business enterprise to keep adopting the current trends to survive the cutthroat competition.