81 Softwares
Scheduling Software

Best Scheduling Software

Looking for tech-assistance to schedule your business events, appointments, and employees? Try out these amazing scheduling software that is designed to aid employees to set, perform, and achieve project goals and meetings. While there are billions of scheduling tools available in the market, one needs to consider four key features - reliability, affordability, mobile-friendly, and system integration. At GoodFirms, we have listed some of the paid & free scheduling software which offer standardized scheduling services. Compare the following online scheduling software based on their verified client reviews & ratings and vendor details, and choose the best one.

81 Softwares
List of Best Scheduling Tools | Best Online Scheduling Software
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List of Best Scheduling Tools | Best Online Scheduling Software

Skedda
1

Skedda

The smartest way to manage your space

Skedda is the world's leading online booking and scheduling platform. Infinitely customizable, the platform allows organizations to automate complex and time-consuming booking tasks. Skedda removes the hassle of manually managing booking rules, policies, limitations and payments. Whether you're a business coordinating shared office space for thousands of workers or a local community facility, Sked... read more

Visit website
30 Days
$19/Month
SuperSaaS
2

SuperSaaS

Easy to use. Affordable. Flexible scheduling system for individuals and businesses

Flexible, affordable solutions to manage your schedule the way you want. With SuperSaaS by your side, don't waste time with back-and-forth emails. Stay available to your clients 24/7, send automatic SMS/email reminders, create waiting lists, custom forms, accept online payments and credits, sync calendars, customize layout style to match your brand, integrate your website, design your own promotio... read more

Matt Pickard
“Video Review for SuperSaaS”
Matt Pickard, Assistant Professor of Accounting Data and Analytics at Northern Illinois University
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Available
Free version
Square
3

Square

Point of Sale Software Easy to Use.

Square is a point-of-sale application designed to provide businesses with a reliable and fast POS software system. It enables you to take payments using your iOS or Android devices and can be implemented on the counter or on-the-go. The POS system comes with a free downloadable point of sale software plus a Square magstripe reader, allowing payments via debit and credit cards. It also comes with ... read more

Ali Jaffar
“Lean and easy to use”
Ali Jaffar, CEO at Key Medium
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Available
Free version
Bitrix24
4

Bitrix24

Your company. United.

Bitrix24 - is an initiative of Bitrix, Inc., a privately-owned company owned and managed by its founders. The Bitrix24 service is the final evolutionary stage of Bitrix Intranet and Extranet solutions (Bitrix, Inc. products) and was launched as a beta cloud-based service in April 2012. Bitrix takes pride in serving customers ranging from Fortune 500 companies to small organizations, including well... read more

Hisham Balatiah
“”
Hisham Balatiah, Founder at EIC - Engineers International Community
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Available
Free version
HotSchedules
5

HotSchedules

Create Schedules 75% Faster.

HotSchedules online scheduling helps you create schedules faster, approve shift-swaps, and reduce scheduling errors—all with the tap of a button, right from your phone. No matter the size of your operation, HotSchedules gives you the coolest mobile, scheduling tools to manage your workforce the way they want to be managed.

Charlie Young
“Great Stuff”
Charlie Young, Manager at Counter Intelligence
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30 Days
Contact Vendor
EngageBay
6

EngageBay

All in one CRM software.

EngageBay is a simple, affordable, all-in-one marketing automation software built for small businesses and startups to acquire, engage, nurture web visitors and convert them to happy customers. Acquire leads through lead generation forms and popups, engage web visitors through beautiful landing pages, nurture them through engaging emails and automate your marketing funnel through marketing automat... read more

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Available
Free version
Chili Piper
7

Chili Piper

The System of Action for Revenue Teams

Chili Piper helps businesses help their buyers. People interested in your business typically have to wait hours or days after filling out a form. Not anymore. Our intelligent assistant offers them a simple way to book a meeting or start a phone call immediately upon form submission. Companies like Square, Twilio, Pandadoc, and SiriusDecisions use Chili Piper to create an amazing experience for the... read more

 Name: J
“Effectively doubled the number of demos booked”
Name: J, Sales Operations Lead at Bonus.ly
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N/A
$25/Month
Omnify
8

Omnify

Scale your Business with Booking Automation.

Omnify is a small business software to manage your scheduling, automate your work-flow and sell online. Whether you are a fitness studio, a yoga trainer, a language school or an online coach, Omnify provides you with beautiful website templates to go online; powerful scheduling tools to manage your classes, appointments, events, rentals and more with real-time availability. Omnify also helps you a... read more

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7 Days
$15.00/Month
x.ai
9

x.ai

AI scheduled meetings for smarter work days.

x.ai makes an artificial intelligence personal assistant who schedules meetings for you. x.ai personal assistants make certain that no email is left unanswered. All correspondences coming from clients and contacts are processed and meetings are set-up with them at a time that is convenient for the user. 

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N/A
$17.00/Month
Waitwhile
10

Waitwhile

Waitlisting Made Smarter.

Waitwhile is a smart waitlist and scheduling platform that helps 10000+ organizations bust their lines and create awesome wait experiences. Whether you're a restaurant, beauty salon, retailer or event organizer, Waitwhile gives you a smart and simple waitlist with customizable SMS alerts. It's about time to make your customers happier and your business run smoother.

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Available
Free version
Appointy
11

Appointy

All-in-one online scheduling software to grow and manage your business

Appointy is an online scheduling and business management tool that helps business owners save time, grow, and manage their business. With stellar reviews, Appointy has helped 180,000+ business owners across the globe with their scheduling needs. It is an easy-to-use, affordable tool that eliminates phone/paper scheduling hassles by allowing businesses to accept appointments online. Appointy h... read more

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Available
Free version
Acuity Scheduling
12

Acuity Scheduling

All you need to do is show up at the right time.

Acuity Scheduling is easy-to-use and user-friendly scheduling solution using which clients can quickly view real-time availability, and book their appointments accordingly. This saves businesses from most of the headaches and mix-ups related to manual scheduling. Its powerful calendar coordination features automatically notify when an appointment is booked and allows checking schedules from mobile... read more

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Available
Free version
Doodle
13

Doodle

Online scheduling software

The online scheduling software that helps you to book and organise events with friends, colleagues and family. Divesting yourself of complicated email threads and scribbled-upon pieces of paper, with this free scheduling software you can easily create event polls whereby each invitee fills in the times that they are available to meet up.

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Available
Free version
Shiftboard
14

Shiftboard

Take the Complexity out of Employee Scheduling.

Shiftboard is a very comprehensive online scheduling platform for small and medium-sized businesses. With Shiftboard, managers can create, distribute, and implement work schedules in minutes while employees can access the system, view their schedules or indicate their availability. As it is a web-based application, there is no need to download or install anything on your system.

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N/A
$3/Month
OpenSimSim
15

OpenSimSim

Everything you need to manage your hourly workers.

OpenSimSim is uniquely designed for establishments in the retail, restaurant and hospitality industries, this product aims to help employers manage their workers by having access to employee schedules, know employee availability, assign shifts, approve day-off requests and other various features that will help employers in the management of their staff.

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Available
Free version
Ximble
16

Ximble

Flexible employee scheduling with precise time tracking.

Ximble is an online employee scheduling and time clocking software that can help you save money and time on reoccurring scheduling tasks. This solution is easy to use and versatile and can be used for both simple as well as complex tasks.

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14 Days
$1/Month
Humanity
17

Humanity

Streamline business operations.

Humanity is cloud-based workforce management software fueled by a commitment to innovation, iteration, and a customer-centric approach. It is the flexible workforce management platform that both you and your employees will love to use. 

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30 Days
Contact Vendor
MINDBODY
18

MINDBODY

Salon software that takes care of you and your clients

MINDBODY is the leading technology platform for the wellness industry, featuring an app that allows people to discover and book fitness, beauty and salon services, and software to help growing businesses thrive.

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N/A
Contact Vendor
Booker for Salons
19

Booker for Salons

Spa & Salon Management Made Easy

Booker by MINDBODY is transforming the way local services are managed by businesses and discovered by consumers. Booker replaces everything from manual methods to disconnected software, and unifies the essential components of running a service business into a single web-based platform, accessible from any device.

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N/A
$129/Month
ServiceMax
20

ServiceMax

Makes your technicians 23% more productive.

ServiceMax is the only cloud-based, asset-centric field service management software that increases technician productivity 23% and customer satisfaction 20%. It is the leading provider of Field Service Management Software for equipment manufacturers and service providers. In addition, ServiceMax provides service execution solutions for operators in asset-intensive industries.

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Available
Free version
mHelpDesk
21

mHelpDesk

The Fastest, Easiest, Most Powerful.

mHelpDesk is a fast, easy and reliable way to get complete visibility over your service tickets, technicians, scheduling, and billing. It works on your desktop, laptop, smartphone, or tablet – it’s as easy as pie. It provides a proven system that tracks every service and works order from start to finish. It organizes tasks, client notes, service details, and billing information neatly into one... read more

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14 Days
Contact Vendor
Teambook
22

Teambook

Visual Resource Planning Online Tool

Teambook is a visual capacity planning and resource scheduling online tool. It helps managers from organizations of all sizes to improve the efficiency and productivity of their team. With Teambook's highly visual planner, managers can get an instant overview of their team's availability and utilization. They can also easily find the right resources for the right job thanks to custom tags, cou... read more

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14 Days
$19/Month
10to8
23

10to8

All-in-one online booking system trusted worldwide.

10to8 Appointment Scheduling Software 10to8 is an all-in-one appointment scheduling & online booking system loved by thousands of ambitious businesses worldwide, regardless of size or industry. Reduce no-shows by up to 90% with automated appointment reminders sent via SMS & email. Remind clients and staff alike of their upcoming appointments, eliminate confusion and provide better customer e... read more

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30 Days
$12/Month
Boulevard
24

Boulevard

We believe the future of personal care is personal.

Boulevard is an intelligent scheduling solution and comprehensive point of sale system that increases revenue and lowers costs for salons, spas, and other appointment-based businesses.

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N/A
Contact Vendor
Housecall Pro
25

Housecall Pro

More jobs. Better service. Unlock freedom.

Housecall Pro is award-winning mobile software that supports service professionals with business workflow, such as job scheduling, technician dispatching, automated receipts and invoicing, payment processing, customer database, custom marketing campaigns, and much more, all with the ability to be featured in the Housecall marketplace, where customers can book services at the push of a button.

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14 Days
$39/Month
Timely
26

Timely

Time tracking doesn't have to suck!

Timely by Memory.ai is an automatic time tracking application that records time spent on work, recording all data in a highly-secure private timeline that is accessible from every device. It is an ideal time tracking solution for projects managers and teams, providing users with a user-friendly tool that displays the progress, budget use and direction of projects from a single, unified dashboard.

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14 Days
$7/Month
WellnessLiving
27

WellnessLiving

Fitness studio management software

The WellnessLiving system is a full-featured, business management tool. Combining online booking, staff and resource scheduling, point of sale, detailed reporting, reputation management and automated email marketing, it provides everything you need to run your business.

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N/A
$39/Month
YArooms
28

YArooms

Helps you schedule your meeting rooms on your browser, tablet, phone and even Outlook

YArooms is a web-based booking software package that makes it easy for you to manage rooms and resources and to book a room anywhere, even if it is in a different time zone or location.

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14 Days
Contact Vendor
Booked
29

Booked

A simply powerful, reserve anything scheduler

Booked helps organizations and groups of all sizes efficiently manage, book, and track resources of any type. With multiple intuitive schedule views and powerful searching tools, users can quickly find available times for the resources they need. Beautifully simple calendar views allow everyone to see resource availability at a glance.

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30 Days
$10/Month
Smart Scheduling
30

Smart Scheduling

Free Scheduling Software for Salons and Spas

Smart Scheduling is the leading appointment scheduling software for the salon and spa industry and it's totally FREE.

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Available
Free version
AppointmentPlus
31

AppointmentPlus

Appointment Scheduling Software That’s Built to Scale

AppointmentPlus offers enterprise-grade online scheduling software that's designed to scale. With more features and functionality than any other solution, our cloud-based application dynamically adapts to serve organizations no matter what their size — from startups to members of the Fortune 500 — and meets the requirements of more than 100 industries. Backed by in-depth customer support and ... read more

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N/A
$49/Month
ScheduFlow
32

ScheduFlow

Stay Organized Without Manual Work

ScheduFlow is the only cloud based solution here that you can download as an application on your desktop. With ScheduFlow you can manage your appointments and employees all in one place. Manage your customers or patients by scheduling appointments with speed and simplicity. Assign tasks to employees to get the work done. An easy-to-use workflow that any of your employees can learn within minutes.

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30 Days
$29.95/Month
TIMIFY
33

TIMIFY

The Online Scheduling and Resource Management Software that fits to your business

TIMIFY is an online scheduling and resource management software for small, medium and large businesses. The cloud based software as a service (SaaS) is comprised of an intelligent yet easy to use booking system, with a wide range of customisable features. TIMIFY bridges the gap between offline and online: it’s available to businesses and their staff 24/7, regardless of time zones and physical b... read more

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Available
Free version
Timetrade
34

Timetrade

Intelligent Online Appointment Scheduling

TimeTrade helps leading brands optimize engagement through all phases of the customer relationship. TimeTrade’s Intelligent Appointment Scheduling platform harnesses the power of artificial intelligence to improve meeting scheduling strategies through real-time customer insights and actions, producing better meetings and higher growth businesses, with TimeTrade customers outpacing their peers by... read more

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15 Days
$78/Year
neatCal
35

neatCal

The Most Flexible Booking Software

All-in-one solution for your all scheduling needs. neatCal provides online booking & appointment scheduling solutions for personals, small-businesses and large enterprises. With our Smart Booking Widget you can build your own booking experience and publish your availability in any page in minutes. neatCal has two-way Google Calendar Sync, iCal sync, Outlook import/export and Google Contacts import... read more

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Available
Free version
Genbook
36

Genbook

Together we build a better business experience

Genbook has committed over a decade to helping free entrepreneurs of distractions. Genbook’s simple and affordable cloud based software solution is everything entrepreneurs need to help organize and manage their personal and wellness service business. Since 2006, Genbook has helped over 22,000 small businesses in the personal service and wellness industry.

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30 Days
$29/Month
ServiceTitan
37

ServiceTitan

Always know your next move.

With ServiceTitan's field service scheduling software, your home and commercial service business can plan for today, tomorrow, and beyond with agility and confidence. Service scheduling software enables home and commercial service businesses to better manage their fleet and resources as new job bookings come in. ServiceTitan's technician scheduling software solution provides these businesses with... read more

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N/A
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Pike13
38

Pike13

MORE THAN SCHEDULING SOFTWARE

Pike13 provides a mobile-first solution for "on-the-go"​ owners of small service business who are trapped in a paper world trying to manage their clients. Our product is a new “point of service” mobile app that not only takes payments but also helps business owners and staff service clients from anywhere. It is designed specifically for businesses focused on recurring services and automate... read more

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14 Days
$129/Month
Setster
39

Setster

Transforming your scheduling challenges into actionable logic with a friendly user experience.

Simple intuitive appointment scheduling for service providers. Setster is a full featured online scheduling application in use by thousands of businesses and professionals. Setster’s platform was built on an open API architecture designed for any local marketing company to be able to create accounts for their customers on the fly. Setster’s scheduling API works across all marketing channels... read more

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N/A
$20/Month
Schedulicity
40

Schedulicity

Humans making software for humans

Schedulicity is a booking platform for service-based businesses and the customers they serve. We make beautiful, useful products that enable those businesses to adapt and thrive. The world has changed since we started, but our mission has not — to help our community of businesses become successful entrepreneurs. The fuss-free, all-in-one scheduling software to run your business smoothly. Everyt... read more

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N/A
$20/Month
BookingKoala
41

BookingKoala

The Perfect Platform To Grow A Service Business.

BookingKoala is the best platform that has everything you need to grow a service business, from software to marketplace. All-in-one platform designed for the service industry. From marketing & sales to management & convenience. Features include, bookings forms, an admin dashboard, provider dashboard, smart scheduling, customer dashboard, referrals, coupon management, themes, rating system, system... read more

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14 Days
$27/Year
Vyte
42

Vyte

Smart all-in-one scheduling tool

Vyte is the fast, easy, and fun way to schedule 1:1 and group meetings without back and forth emails. voicemails, and text messages. Improve your productivity and save money using Vyte online, on your iPhone, Slack, and other integrations. Vyte synchronizes with your Google Calendar, Outlook 365, Exchange, and iCloud Calendar - so when your customers want to book a meeting, they can see your ava... read more

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Available
Free version
Campus Calibrate
43

Campus Calibrate

ALL-IN-ONE STUDENT SUCCESS PLATFORM

ConexED’s cloud-based self-scheduling platform allows your customers, clients, or patients to schedule their own appointments, reducing your staff’s workload. It allows customers to get help quickly from any device, enables staff and executives to capture important meeting data, and empowers businesses to make data-driven decisions. Built to support Guided Pathways models, Campus Calibrate giv... read more

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N/A
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booxi
44

booxi

Smart booking solutions that works for everyone

booxi has for mission to empower businesses with easy to use tools to highly improve customer experience and streamline operations related to events and appointments scheduling. booxi saves many hours per months to thousands of businesses as well as offering a state of the art customer experience. booxi is a solution that scales to your needs, from a single person or a single store to hundreds o... read more

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14 Days
$20/Month
Workpath
45

Workpath

Health workforce management made simple.

Workpath's platform allows healthcare organizations to create and/or receive work assignments, distribute work, track appointments, and schedule staff. Workpath optimizes your workforce by using smart matching algorithms to ensure the right labor is leveraged at the right time. Workpath provides all work details in a mobile app to ensure quality. Workpath improves compliance with automated messagi... read more

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N/A
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CalendarSpots
46

CalendarSpots

It's better than your appointment book

CalendarSpots is an online scheduling software designed to help business owners, receptionists and staff manage schedules and appointments collaboratively online and on the go. Clients can also conveniently book appointments online in real-time. We look forward to connecting with clients and business partners through LinkedIn and will be sharing company and product updates.

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30 Days
$15/Month
Zoom.ai
47

Zoom.ai

Schedule every meeting faster.

Zoom.ai Meeting Assistant is the smart all-in-one meeting scheduler for recruiters and sales teams. Smart scheduling software for modern business. Meetings take time, but scheduling shouldn’t. With Zoom.ai, you can automate meeting scheduling, reserve rooms, and access essential information with your own AI-powered meeting assistant. Zoom.ai syncs with all your calendars and work applications l... read more

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Available
Free version
Book Like A Boss
48

Book Like A Boss

Take Bookings, Make Money

We are an all-in-one scheduling platform that allows you to take appointments, sell your services and manage your business. In 10 minutes you can have your own booking page where people can learn about what you do, see different services you offer, book you using your calendar and pay for the booking all in one place. Now anyone looking for a side-hustle can get started for free and start making a... read more

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14 Days
$9/Month
SnapAppointments
49

SnapAppointments

A smarter way to manage appointments, schedules, and clients in the cloud.

SnapAppointments provides on-demand appointment scheduling and customer relationship management software services to businesses of all sizes. Powerful features and an elegant user interface seamlessly combined with enterprise-grade security, reliability, and performance help make SnapAppointments the best cloud appointment solution for businesses and organizations of all sizes.

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30 Days
$14.99/Month
SARS Anywhere
50

SARS Anywhere

Integrated Software Solutions for College and University Student Services

SARS Anywhere is an easy-to-use appointment scheduling system for student service offices at colleges, universities and other higher education institutions. The scheduling component allows students to manage their own appointments and allows support service staff to make, reschedule and cancel appointments. It also allows academic advisors, counselors and other specialists to work with their own s... read more

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N/A
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Buyer’s Guide
Introduction to buyer’s guide for Scheduling Software

A profitable business is accountable for finding a balance between human resources and the activities performed by them. A lot of services we consume on a day-to-day basis, like accessing the internet, receiving food deliveries, taking a cab to an office, or even communicating through satellite, is all possible because each of these facilities has adopted a lean process for mapping their resources to their activities. 

Wisely, in this digital age, organizations can ensure that their day-to-day operations are executed well without any friction. Their secret behind perfect execution lies in how well the company/manager schedules work for the team members. Scheduling team member’s jobs have helped organizations beyond the corporate world. Space institutes like NASA schedule their projects to ensure that the million-dollar satellite lands on a destined space spot.

What are the different types of scheduling?
  • Appointment Scheduling
  • Project Scheduling
  • Employee (Workforce) Scheduling
  • Production Scheduling
  • Payment Scheduling
  • Field Service Scheduling
  • Scheduling venue (meeting hall) booking 
  • Resource scheduling

Gone are the days where traditional manual methods were used for scheduling work. They use to rally their activities on an excel sheet and mark them “done” when finished. The manual processes are still useful, but they are prone to errors and time-consuming. Here are a few common challenges one may face with manual methods.

What are the most common problems/challenges that lie with manual scheduling?

    1. Unorganized Scheduling

Manual scheduling can be completely disorganized. Take an example of manual appointment scheduling, which involves maintaining a register-book that has data with the least information. The vague information leaves room for error when the receptionists want to change/ reschedule the appointment date or fetch the customer’s contact details for follow up. There will be more confusion when the receptionist changes their shift, and the new person is not aware of the change in appointment date. Also, with the manual system, it is not possible to send an automatic notification to the scheduler when some client arrives at his premises. In short, the manual management of appointments has the potential to drive up the company’s operating costs.

      2. Not reliable

Though manual scheduling is helpful, they are not entirely reliable. For example, a company manager books the conference room repeatedly over the phone for various events. But due to his busy work schedule, he reserves two venues for the same event by mistake. If the error is not rectified on an early basis, it could result in a big blunder. There always lies a chance of human error whenever an individual relies more on manual methods. The organization keeping pace with the current trends sees automation as a revolutionary technology that will speed-up the complex tasks.

     3. Inconsistency in Scheduling

A complex business operation includes strategic planning and resource scheduling. Resource scheduling involves projects, sites, teams, equipment and any other resource associated with the project. It is a tedious process to keep everything upbeat through manual methods or spreadsheets. For example, scheduling a sudden change in employee’s work. A change in one employee’s work could affect the work of the rest. It is almost impossible to reschedule the work of each employee manually and inform them about the change. Another issue in manual resource scheduling is mitigating the “understaffing” problem. During the peak hours of the business or projects, work overload sometimes demands temporary shifting of employees. Not having real-time data on an employee's current work status and total strength, it becomes challenging to modulate their work-load. Likewise, if there is any equipment that requires timely service or replacement, but if the maintenance team does not have a reminder option that notifies them about the service, it can cost a lot to the company.

      4. No 24X7 access

A manual schedule cannot be accessed 24x7. A schedule can make more sense only when it is accessible for change or reschedule during any time of day. 

      5. No real-time updates

Some large recreational facilities handle a pool of members. It is almost impossible for them to schedule the activities for each member manually and, at the same time, update them about the change. It is also difficult for members to know if the facility is thinking of changing their activities timing unless they inform them in advance through phone calls.

      6. No automation

The biggest set back of manual scheduling is that it does not provide the automation option. There are many scheduling activities in organizations that are repetitive, and performing them manually each time is a waste of time and resources.   

      7. Overscheduling

Being busy is good, but overscheduling is lethal. Most managers no matter what field they are do advance planning to meet their objectives. With manual methods they cannot figure out the amount of time it may take to complete the task, and as a result they overschedule their activities.

The above challenges can be easily overcome by investing in a Scheduling software.

What is scheduling software?

Scheduling software helps to automate the process of creating and maintaining a work schedule. The scheduling software can span to the range of activities depending on the industries or profession. For example, a dentist may use the appointment scheduling software to schedule appointments of their patients, whereas a project manager may use it to schedule and track employees’ work. An employee scheduling software is used to schedule employees’ work and time.

Most surprisingly, we think of scheduling software as technology innovation, but if we take a closer look at our daily routines performed on specific times like waking up in the morning, taking a meal, going for a walk, gardening. It clearly implies that humans are naturally inclined to work with a scheduled timeline. One can say the blueprint of the scheduling software was drawn from our habits to plan our daily routines or work. However, the scheduling software is more powerful in organizing the work schedule and responding quickly to unexpected scenarios.

The production scheduling software ensures the scheduled tasks are executed on a set timeline without any errors. It could be booking an appointment, tracking employee work, scheduling meetings, or even scheduling recreational activities. The software can be accessed on-premise as well on the cloud. The functionalities in a scheduling software may vary depending on the business requirements.

The scheduling software embedded with Artificial Intelligence (AI) further makes the scheduling activities time-saving, and intelligent. AI has the ability to learn from the previous action and based on those insights; it plans the future schedule. With the help of AI, the user can predict and make a better decision on the work schedule.  Once the AI has more knowledge about how your organization’s working model, it reduces human error, schedule variance, and admin work from the process.

What are the advantages of scheduling software?
  • Reduce human error and saves time

The scheduling software saves a lot of time and resources. It organizes the work in a way that is easy to approach and takes the burden of scheduling the task.   

  • Quickly respond to sudden changes

An effective scheduling solution allows users to react promptly to sudden changes to the planned activities.  

  • Reduce overlapping of activities

The scheduling software can help to reduce the work conflicts due to the planned activities.  Sometimes unplanned work can overlap each other and may increase the scope of errors.

  • Alerts and notifications

It is easy to commit mistakes while managing multiple activities. It is even worse when mistakes cannot be identified. Unlike a manual approach, many scheduling software vendors offer the notification feature. It can send text message alerts or reminders via email whenever there is unusual scheduling of any activity. 

  • Detail reports on scheduled activities

While performing any activity, the people are uncertain about the time consumption because, without scheduling software, they cannot view the scheduled timeline. With a scheduling app, mapping the tasks becomes easy. The software gives the full report about the activity and time consumed by each activity. The reports can help to schedule tasks better in the future and help improve the overall output.

  • Smooth Communication

Communication gaps always cause unnecessary conflicts. A group of people associated with a single task have to remain in sync with each other to make sure that it is executed properly. A scheduling software not only keeps the activity in the sync but also the people associated with it. For example, the Zoom.ai meeting app allows automated scheduling for video meetings so that one can meet their key associates quickly without any follow-ups.

  • Better Security 

The scheduling software protects the confidential data of the company or individual.  With strong security features, the scope of data-theft or any attempt to breach security can be prevented.

What are the essential features to look for in a Scheduling Software?

Scheduling software can identify and eliminate the roadblocks, which are hard to discover through manual methods. It is a must for users to know what features add value to the workforce regardless of their team size. The most common use of scheduling software is to manage the workforce. The features below are in the context of scheduling a workforce that users have to look before boarding them.   

  • Send notifications to users automatically: The system should send an automatic alert or notification via email or text whenever the new schedule has been published, or there is a change to an existing schedule.
  • Access from anywhere ( Cloud scheduling software): The scheduling system should be accessed from anywhere. There are two advantages one the chances of error in performing tasks reduce drastically, and second, change in the schedule can be viewed in real-time 
  • Capable of assigning more jobs: The employee may have to work more than one job in a week, the scheduling system should be capable of assigning more tasks to a single employee. The scheduling system should be able to track the number of hours for each employee automatically.  The system should enable users to allocate the maximum hours for each employee
  • Maintain history for the change in schedule: The system should allow maintaining the log of who has made the changes and when it was done
  • Optimized for mobile: With the rising demand in mobile devices, the desktop software is replaced with mobile apps. A scheduling software with a mobile app is a leverage for the user.
  • Integration with other tools: The scheduling software can be integrated with other tools like a payroll system, project management software, etc. Instead of using multiple software for scheduling different tasks, one software can do everything.
How to plan or implement a work schedule software?

Step 1) Research the best scheduling Software

Scheduling software comes in many variants.  For small businesses, the simple scheduling software would be adequate. So considering the volume of the team, narrow down the features and select the software accordingly. The user can even check reviews and ratings for the software before finalizing it.

Step 2) Pick the Software as per your budget

Users can buy a premium product if their business demands it. Otherwise, there are free and open source scheduling solutions available in the market that can still add value to your organization. Also, check if the software gives flexibility on payment, and is there any pay-as-you-go option. 

Step 3) Decide on cloud-based or premise-based software

Cloud infrastructure has many advantages: one of the main reasons is that the cloud provider handles server maintenance and security. But, there are still companies that prefer on-premise software as it gives full control over the software.

Step 4) Communicate benefits to the team, take their feedback and train them

Before finalizing on scheduling software, users must discuss the benefits with their team members.  Explain to remote employees how they can remain in sync through the software. It will help in the smooth adoption of software within the company. Organizations should answer all the questions about the new software and be sensitive to employees’ concerns and show readiness to resolve their problems.  They should also give them proper training for the software as per the protocol.

Step 5) Follow the necessary procedures and documentation

Complete all the required paperwork and procedures for enrolling software into the system. 

What types of business can benefit from scheduling software?

The various business that benefits from scheduling app are;

  • Construction Industry
  • IT Industry
  • Retail Industry  
  • Manufacturing / Production Industry
  • Aviation Industry
  • Natural Resource and Mining industry
  • Logistics
  • Petroleum and Energy sector
  • Health Organizations
  • Food Industry
  • Scientific Organizations
  • Event Industry
What are the key aspects to consider before investing in a Scheduling Software?

Buying a scheduling tool gives the owner an advantage to capitalize on its workforce, but sometimes complex features may do more harm than good.  There are few things to consider before investing in a Scheduling Software.

      1. Adding value for money

There are expensive software that have advanced features and the best support service. But not necessarily one may use all those features; some might not even apply to the user’s business. Such software may add liabilities to the organization. So it is always advisable to see whether the tool offers value for money.  

       2. Scalability

Over the period, the organization may expand in operations, and it may require handling more employees and tasks. If the software is not scalable, then after a few years or months, the organization has to switch to the other software, which adds extra implementation and training costs to the company.

       3. Avoid extra assistance

Some software requires continuous assistance right through from its implementation to fixing bugs during its usage. When a company boards a complex model to schedule their employee’s work, it consumes a considerable amount of time to get used to; besides that, due to its complex structure, it demands frequent assistance from the expert. This may project a negative effect on its adoption, and the software solution that meant to solve the problem may soon become the problem. To avoid such a situation, the ideal thing to do is to perform rigorous research on their features and services. The time invested in early research could save a lot of time and expense for the company/user later on.

       4. Support and services

Support and services for the scheduling system is key to the seamless adoption of software in an organization.  Even if one has no choice other than picking up a complex scheduling software, strong support and services could take a lot of his pain by actively responding to the issues. The support and services could be very productive, especially when the organization has a small IT team and more employees. Make sure to check what kind of support do they offer? - phone support, email, or ticketing system. 

        5. Security

Security is a sensitive issue when it comes to buying software and integrating it with your confidential data. It is highly recommended that users check the security compliance and regulation drafted by the vendor. Also, users may consider checking compliance regulations like HIPAA, PCI, Section 508, GDPR, and WCAG. Some companies even prefer to hire a compliance officer or lawyer to review the security documents.

         6. Alerts on updates

It is essential that the company use the latest version of the software to avoid technical glitch. Check the software vendor has the system to automatically send alerts on software updates or any other alternatives to communicate on the updates.

         7. Customization

Some companies need customizable software systems to fit their business needs. Check if the customization option is available. Prices may increase as users may look for more customized options.

What is the approximate cost of scheduling software?

The scheduling software is loaded with features such as real-time scheduling, appointment scheduling, resource scheduling, automate meeting scheduling, but besides that, they also come with additional features like tracking resources, creating & distributing work, gathering customer information, etc.  

The cost of the software varies based on the features. It is difficult to figure out the exact price of scheduling software. However, the approximate cost of scheduling tools would be as low as $1/month per user and may shoot upto around $200/ per month. 

A small scale business that has a minimum budget can settle with tools like Ximbleshiftboard, AppointmentQuest, etc. At the same time, medium scale businesses can choose mid-range tools like Skeda, Omnify, and x.ai. The enterprise-level companies have to deal with a large number of employees and may need advanced features to track employee’s work; they can choose tools like Timetrade, Bookers for Salon, Bitrix24

The application of the scheduling software is vast, and users who want to explore more on the tools there are still alternatives in the form of free and open-source scheduling software.


The organization that is specifically looking for employees scheduling software can research a broad list of tools from here.

Why refer to GoodFirms’ list of top scheduling software?

GoodFirms is an independent platform that publishes reviews and ratings for IT solutions and relevant products based on in-depth research and analysis. It has structured the product outline with valuable information and essential metrics for users to funnel out the best solutions from the list. It has empowered consumers to take a holistic view of the software with genuine reviews.  


The team behind GoodFirms foresee the market influence, identify the efficient solution, and have been including them periodically to the growing software list. Scheduling software has emerged as a popular category for user tracking and scheduling business activities. The category showcases the scheduling software used for various purposes and price range that suits all types of business.

GoodFirms