Best Scheduling Software

Looking for scheduling software for your business events? Here is a list of the best scheduling software that offers the best scheduling services solution. With top scheduling software, you can schedule all types of meetings and appointments, book events, schedule employees, reserve rooms, manage other resources, and also cancel or reschedule events to save time. Check the list of best online scheduling software, easily compare products, features, and prices along with their verified user reviews and ratings to choose the best scheduling tools for your business.

Scheduling Software
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List of Best Scheduling Software with Reviews

  • Skedda

    Smartest space booking and scheduling software
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    Skedda is the world's leading online booking and scheduling platform. Infinitely customizable, the platform allows organizations to automate complex and time-consuming booking tasks. Skedda removes the hassle of manually managing booking rules, policies, limitations, and payments. Whether you're a business coordinating shared office space for thousands of workers or a local community facility, Ske... learn more about Skedda

    "Amazing team and outstanding support by the Skedda team "
    Heri Purnama
    Entry Level Price
    $7 Per Month
    Free Trial
    30 Days
    25%

    Category Focus

    Scheduling Software
  • Calendly

    Easy scheduling ahead
    Visit website

    Calendly is a simple, easy-to-use, yet powerful scheduling software, which aims to save time, accelerate sales and improve service quality. It eliminates the old-school way of using email and phone tags for scheduling appointments, calls, interviews, demos, and more. It allows hot prospects to connect right away and ensures staff doesn’t lose them to phone and email tags. ... learn more about Calendly

    "Calendly has offered the perfect solution with its intuitive and easy-to-use interface"
    Stephen Light, CEO at Nolah Mattress
    Entry Level Price
    $10.00 Per Year
    Free Trial
    Available
    50%

    Category Focus

    Scheduling Software
  • Acuity Scheduling

    Your online assistant, working 24/7 to fill your schedule.
    Visit website

    Meet the personal scheduling assistant that works 24/7 behind the scenes to fill your calendar & take busy work off your plate. From the moment clients book with you, Acuity is there to automatically send branded & customized booking confirmations to you and your clients, deliver text reminders, let clients reschedule on their own, and process payments or accept donations. With Acuity, your day-to... learn more about Acuity Scheduling

    "Acuity is very simple to use and saves a lot of our time "
    Steve Anderson, CEO at Junk-Yard-Near-Me
    Entry Level Price
    $15 Per Month
    Free Trial
    7 Days
    50%

    Category Focus

    Scheduling Software
  • Bitrix24

    Your company. United. Free. Unlimited. Online.
    Visit website

    Highly secure, turnkey intranet solution for small and medium-sized businesses designed for effective collaboration, communication, social networking, business process, and knowledge management. Allows better knowledge continuity by moving data from network silos and local drives to a well-protected centralized repository. Wikis, blogs, and forums ensure social-enabled knowledge bases for improved... learn more about Bitrix24

    "Bitrix24 allows us to manage all business activities conveniently and keeps our business naturally going"
    Rakhi Oswal, Founder at Edrio
    Entry Level Price
    $30 Per Month
    Free Trial
    Available
    5%

    Category Focus

    Scheduling Software
  • HotSchedules

    The Right People, the Right Place, the Right Time
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    HotSchedules provides a cloud-based operating platform, as well as supporting solutions and services for the restaurant, retail, and hospitality industries. HotSchedules suite of products enables owners and operators to schedule employees across locations, track time and attendance, monitor business performance and manage day-to-day operations. With HotSchedules native mobile app, employees can ch... learn more about HotSchedules

    "A Fantastic cloud-based software that is user friendly and great for scheduling"
    Lucia Jensen, CEO at Weloans
    Entry Level Price
    Contact Vendor
    Free Trial
    30 Days
    25%

    Category Focus

    Scheduling Software
  • Doodle

    Meetings made simple
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    The online scheduling software helps you to book and organize events with friends, colleagues, and family. Divesting yourself of complicated email threads and scribbled-upon pieces of paper, with this free scheduling software you can easily create event polls whereby each invitee fills in the times that they are available to meet up. ... learn more about Doodle

    "Doodle is a convenient project planning software to track and organize meetings and appointment."
    Michael Conley, Legal Expert and Principal at Michael Conley Lawyers
    Entry Level Price
    $6.95 Per Month
    Free Trial
    14 Days
    50%

    Category Focus

    Scheduling Software
  • SuperSaaS

    Best Appointment scheduling software & reservation system
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    Flexible, affordable solutions to manage your schedule the way you want. With SuperSaaS by your side, don't waste time with back-and-forth emails. Stay available to your clients 24/7, send automatic SMS/email reminders, create waiting lists, custom forms, accept online payments and credits, sync calendars, customize layout style to match your brand, integrate your website, design your own promotio... learn more about SuperSaaS

    "Video Review for SuperSaaS"
    Matt Pickard, Assistant Professor of Accounting Data and Analytics at Northern Illinois University
    Entry Level Price
    $0 Per Month
    Free Trial
    Available
    25%

    Category Focus

    Scheduling Software
  • Google Calendar

    Make the most of every day
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    The new Google Calendar app helps you spend less time managing your schedule and more time enjoying it. A Schedule with a View Schedule View brings your schedule to life and makes it easy to see what's ahead with images and maps. Events from Gmail are added to your Calendar When you get an email about an event like a flight, hotel, concert, or restaurant reservation, it will be added to your calen... learn more about Google Calendar

    "Google calendar is reasonably user-friendly scheduling software and it is widely available"
    David Scott, CEO at Neutypechic
    Entry Level Price
    Free version
    Free Trial
    Available
    100%

    Category Focus

    Scheduling Software
  • Square Appointments

    Scheduling that puts time in your hands.
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    Running a business is hard enough, especially if you're juggling multiple tools to do different things. Square Appointments is an integrated POS that comes with online scheduling and payment processing so that you can run your whole business from one place. It's a one-stop-shop solution that helps you save time and stay organized because it's customized for businesses that run on appointments. Squ... learn more about Square Appointments

    "One of the best appointment scheduling software! "
    Romelo Lukaku, Editor at Ranksoldier Pvt. Ltd.
    Entry Level Price
    $29 Per Month
    Free Trial
    Available
    50%

    Category Focus

    Scheduling Software
  • Humanity

    The leading solution for cloud-based employee shift scheduling
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    Shift-based employees need to know where to be and when. They need to trade shifts. They need to request days off. And they need to do it all in real-time. Managers need an intuitive way to schedule employees and advise them of changes in real-time, and senior leaders need to keep an eye on labor costs and compliance risks. With Humanity, you’ll always have the right staff member—with the righ... learn more about Humanity

    "Humanity holds the future of employee scheduling software!"
    Robin Madelain, Copywriter at RankSoldier International Private Limited
    Entry Level Price
    $3.5 Per Month
    Free Trial
    30 Days
    25%

    Category Focus

    Scheduling Software
  • Ximble

    Flexible employee scheduling with precise time tracking.
    Visit website

    Ximble is an online employee scheduling and time clocking software that can help you save money and time on reoccurring scheduling tasks. This solution is easy to use and versatile and can be used for both simple as well as complex tasks. ... learn more about Ximble

    "Excellent employee scheduling app"
    Matthew Dailly , Managing Director at Tiger Financial
    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    50%

    Category Focus

    Scheduling Software
  • Chili Piper helps businesses help their buyers. People interested in your business typically have to wait hours or days after filling out a form. Not anymore. Our intelligent assistant offers them a simple way to book a meeting or start a phone call immediately upon form submission. Companies like Square, Twilio, Pandadoc, and SiriusDecisions use Chili Piper to create an amazing experience for the... learn more about Chili Piper

    "Chili Piper's assistance to organize, streamline, and fast-track our meeting and appointment process has been significant."
    Ewen Finser, CEO at The Digital Merchant
    Entry Level Price
    $225 Per Month
    Free Trial
    N/A
    100%

    Category Focus

    Scheduling Software
  • Bookafy

    The Perfect Scheduling Software for Your Business.
    Visit website

    Bookafy Enable Online Booking - Book Appointments – Fetch Unique Meeting URL – Add Meetings to Google Calendar – Confirm Scheduled Meetings – Send and Receive Email Reminders - Opt-In to SMS Reminders - Reschedule Appointments - Manage Double Booking - Customize Booking Pages - Create Employee Schedules - Provide and Adjust Time-Off - Streamline the Scheduling Process. ... learn more about Bookafy

    "Bookafy has all the functions you need and can significantly reduce your operational costs. "
    James Chapman, Founder at Bella Bathrooms
    Entry Level Price
    $7.00 Per Month
    Free Trial
    Available
    33%

    Category Focus

    Scheduling Software
  • vCita

    Build a business you're proud of.
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    vCita makes running your business a breeze: Easily keep track of your interactions with customers by keeping notes & viewing clients' payment history from a friendly dashboard. Manage your billing in no time by sending branded estimates, invoices & receipts. Send automated payment reminders to avoid late payments. Look like the big boys: create sleek email & SMS campaigns. Empower clients to sched... learn more about vCita

    "vCita has been a very important part of our organisation."
    Anonyms User
    Entry Level Price
    $29 Per Month
    Free Trial
    14 Days
    20%

    Category Focus

    Scheduling Software
  • When I Work

    Build the Work Schedule in Minutes.
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    When I Work was built to serve the employee scheduling and communication needs of workplaces across a wide range of industries. We make scheduling staff easy for coffee shops, restaurants, customer service departments, retail shops, colleges, healthcare organizations, nonprofits, and many, many other types of workplaces. If you have hourly employees, we can help make scheduling, communication, and... learn more about When I Work

    "The software is very intuitive"
    Oliver Bravo, founder and CEO of at Best Lawsuit Loans LLC
    Entry Level Price
    $2.00 Per Month
    Free Trial
    14 Days
    20%

    Category Focus

    Scheduling Software
  • HoneyBook

    Everything your business needs to get it done.
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    HoneyBook helps creative entrepreneurs and freelancers book more clients, manage projects and get paid all in one place. With our business management software, you can automate your busy work and stay on top of all your to-dos, saving time and money so you can grow your business. Its like your own personal assistant. Small business owners and freelancers have tripled their bookings and saved multi... learn more about HoneyBook

    "Honeybook allows us to keep everything in one place and stay organized"
    Korene Korologos, Founder at Brand by Design
    Entry Level Price
    $9.00 Per Month
    Free Trial
    7 Days
    16%

    Category Focus

    Scheduling Software
  • ScheduleOnce

    Smart scheduling that connects leads and prospects with the right people in your team
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    Smart scheduling that connects leads and prospects with the right people in your team. Add smart scheduling to your website. Add booking pages to your website in minutes. Let prospects and clients schedule meetings in seconds. Let prospects and clients choose when to meet with your team. Share your team's availability to reduce scheduling delays. Connect with your G Suite, Office 365, Exchange, Ou... learn more about ScheduleOnce

    "Makes it easy for clients "
    Bruce Harpham, SaaS Marketing Consultant at BruceHarpham
    Entry Level Price
    $12 Per Month
    Free Trial
    14 Days
    50%

    Category Focus

    Scheduling Software
  • Appointlet

    Schedule your next meeting without the email ping pong
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    Appointlet makes life easier and more successful for businesses by allowing them to offer simple and modern scheduling to their customers and prospects. They're building best-in-class tools to help make your meetings easier to schedule and run. From helping you find a time to meet, to automatically setting up conference rooms, they're always finding ways to help you save time and make your meeting... learn more about Appointlet

    "Ease of use and easy integration with other calendars."
    Aqsa Tabassam, Marketing Manager at Nomiuns
    Entry Level Price
    $10.00 Per Month
    Free Trial
    Available
    50%

    Category Focus

    Scheduling Software
  • Arrangr

    The leader in integrated scheduling
    Visit website

    Arrangr is an easy-to-use tool that helps busy people find time slots for meetings, get-togethers, and places to meet. Arrangr plugs right into all popular calendars (Apple, Microsoft, Google) using safe and secure industry-standard protocols. Arrangr can reserve tentative meeting times, release them when rejected, and schedule the complete meeting from beginning to end. Arrangr can not only sched... learn more about Arrangr

    "AI-powered automated scheduling software for every business."
    Mara Quigley
    Entry Level Price
    $3.99 Per Month
    Free Trial
    Available
    50%

    Category Focus

    Scheduling Software
  • Appointy

    Simple, functional, powerful: no compromises!
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    Appointy is an online scheduling and business management tool that helps business owners save time, grow, and manage their businesses. With stellar reviews, Appointy has helped 180,000+ business owners across the globe with their scheduling needs. It is an easy-to-use, affordable tool that eliminates phone/paper scheduling hassles by allowing businesses to accept appointments online. Appointy help... learn more about Appointy

    "Use Appointy as your project planning software if your business relies on a web page or on social media bookings."
    Jason White, CEO and Managing Editor at All About Gardening
    Entry Level Price
    $29.99 Per Month
    Free Trial
    14 Days
    33%

    Category Focus

    Scheduling Software
  • Setmore

    Organize your business with 247 automated online booking, reminders, payments, and more.
    Visit website

    Setmore offers a free, online scheduling platform for you to connect with your customers. Manage all your appointments through one simple, sleek calendar system and give your business the freedom to grow. Bring on more customers and sharpen your brand image, while taking charge of your working hours. By listing your availability online, your customers can self-book their desired services. Focus on... learn more about Setmore

    "Overall it's a good appointment scheduling software."
    Dan Bailey, President at WikiLawn Lawn Care
    Entry Level Price
    $12.00 Per Month
    Free Trial
    30 Days
    40%

    Category Focus

    Scheduling Software
  • Taskeo

    Move your business into the cloud
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    Taskeo strives to become a go-to tool for all those companies that grew tired of using several apps to manage their activities. Businesses of all kinds can easily adopt it, making Taskeo fully usable outside the mainly targeted industry which is law firms and agencies. Taskeo aims to provide comprehensive software for businesses, law firms, and agencies that need assistance in their business and p... learn more about Taskeo

    "One of the best cloud-based scheduling software!"
    James , Crypto Technical Writer at Crypto Head
    Entry Level Price
    $5 Per Month
    Free Trial
    N/A
    14%

    Category Focus

    Scheduling Software
  • Omnify

    All-in-One Software for Booking & Scheduling
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    With Omnify, you can streamline all aspects of business and operations. Create your branded website, add multiple schedules for classes, appointments, class packs, memberships, and events, go online with Zoom, and much more. Omnify's extensive suite of functions is designed to not only ease administrative operations but also to enhance customer experience and engagement. Join over 5000 services in... learn more about Omnify

    Entry Level Price
    $39.00 Per Month
    Free Trial
    7 Days
    40%

    Category Focus

    Scheduling Software
  • TimeTap

    YOU DESERVE AN ONLINE SCHEDULING PROCESS DESIGNED FOR YOUR BUSINESS
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    TimeTap Online Scheduling is a simple & effective tool for the multifaceted and over-stressed life of service providers & appointment-based businesses. The "insanely simple" booking software provides a client-focused approach to getting appointments on your schedule with beautiful, fluid calendars and lists to navigate & manage your time. ... learn more about TimeTap

    Entry Level Price
    $24.95 Per Month
    Free Trial
    30 Days
    33%

    Category Focus

    Scheduling Software
  • OpenSimSim

    Build your work schedule in minutes
    Visit website

    OpenSimSim is uniquely designed for establishments in the retail, restaurant, and hospitality industries, this product aims to help employers manage their workers by having access to employee schedules, knowing employee availability, assigning shifts, approving day-off requests, and other various features that will help employers in the management of their staff. ... learn more about OpenSimSim

    Entry Level Price
    $15.99 Per Month
    Free Trial
    N/A
    33%

    Category Focus

    Scheduling Software
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Buyer’s Guide

Introduction to buyer’s guide for Scheduling Software

A profitable business is accountable for finding a balance between human resources and the activities performed by them. A lot of services we consume on a day-to-day basis, like accessing the internet, receiving food deliveries, taking a cab to an office, or even communicating through satellite, is all possible because each of these facilities has adopted a lean process for mapping their resources to their activities. 

Wisely, in this digital age, organizations can ensure that their day-to-day operations are executed well without any friction. Their secret behind perfect execution lies in how well the company/manager schedules work for the team members. Scheduling team members’ jobs have helped organizations beyond the corporate world. Space institutes like NASA schedule their projects to ensure that the million-dollar satellite lands on a destined space spot.

What are the different types of scheduling?

  • Appointment Scheduling
  • Project Scheduling
  • Employee (Workforce) Scheduling
  • Production Scheduling
  • Payment Scheduling
  • Field Service Scheduling
  • Scheduling venue (meeting hall) booking 
  • Resource scheduling

Gone are the days when traditional manual methods were used for scheduling work. They use to rally their activities on an excel sheet and mark them “done” when finished. The manual processes are still useful, but they are prone to errors and are time-consuming. Here are a few common challenges one may face with manual methods.

What are the most common problems/challenges that lie with manual scheduling?

1. Unorganized Scheduling

Manual scheduling can be completely disorganized. Take an example of manual appointment scheduling, which involves maintaining a register-book that has data with the least information. The vague information leaves room for error when the receptionists want to change/ reschedule the appointment date or fetch the customer’s contact details for follow-up. There will be more confusion when the receptionist changes their shift, and the new person is not aware of the change in appointment date. Also, with the manual system, it is not possible to send an automatic notification to the scheduler when some client arrives at his premises. In short, the manual management of appointments has the potential to drive up the company’s operating costs.

2. Not reliable

Though manual scheduling is helpful, they are not entirely reliable. For example, a company manager books the conference room repeatedly over the phone for various events. But due to his busy work schedule, he reserves two venues for the same event by mistake. If the error is not rectified on an early basis, it could result in a big blunder. There always lies a chance of human error whenever an individual relies more on manual methods. The organization keeping pace with the current trends sees automation as a revolutionary technology that will speed-up the complex tasks.

3. Inconsistency in Scheduling

A complex business operation includes strategic planning and resource scheduling. Resource scheduling involves projects, sites, teams, equipment, and any other resource associated with the project. It is a tedious process to keep everything upbeat through manual methods or spreadsheets. For example, scheduling a sudden change in an employee’s work. A change in one employee’s work could affect the work of the rest. It is almost impossible to reschedule the work of each employee manually and inform them about the change. Another issue in manual resource scheduling is mitigating the “understaffing” problem. During the peak hours of the business or projects, work overload sometimes demands the temporary shifting of employees. Not having real-time data on an employee's current work status and total strength, it becomes challenging to modulate their workload. Likewise, if there is any equipment that requires timely service or replacement, but if the maintenance team does not have a reminder option that notifies them about the service, it can cost a lot to the company.

4. No 24X7 access

A manual schedule cannot be accessed 24x7. A schedule can make more sense only when it is accessible for change or reschedule during any time of day. 

5. No real-time updates

Some large recreational facilities handle a pool of members. It is almost impossible for them to schedule the activities for each member manually and, at the same time, update them about the change. It is also difficult for members to know if the facility is thinking of changing their activities timing unless they inform them in advance through phone calls.

6. No automation

The biggest setback of manual scheduling is that it does not provide the automation option. There are many scheduling activities in organizations that are repetitive, and performing them manually each time is a waste of time and resources.   

7. Overscheduling

Being busy is good, but overscheduling is lethal. Most managers no matter what field they are do advance planning to meet their objectives. With manual methods, they cannot figure out the amount of time it may take to complete the task, and as a result, they overschedule their activities.

The above challenges can be easily overcome by investing in Scheduling software.

What is scheduling software?

Scheduling software helps to automate the process of creating and maintaining a work schedule. The scheduling software can span a range of activities depending on the industry or profession. For example, a dentist may use the appointment scheduling software to schedule appointments of their patients, whereas a project manager may use it to schedule and track employees’ work. An employee scheduling software is used to schedule employees’ work and time.

Most surprisingly, we think of scheduling software as technology innovation, but if we take a closer look at our daily routines performed at specific times like waking up in the morning, taking a meal, going for a walk, gardening. It clearly implies that humans are naturally inclined to work with a scheduled timeline. One can say the blueprint of the scheduling software was drawn from our habits to plan our daily routines or work. However, the scheduling software is more powerful in organizing the work schedule and responding quickly to unexpected scenarios.

The production scheduling software ensures the scheduled tasks are executed on a set timeline without any errors. It could be booking an appointment, tracking employee work, scheduling meetings, or even scheduling recreational activities. The software can be accessed on-premise as well as on the cloud. The functionalities in scheduling software may vary depending on the business requirements.

The scheduling software embedded with Artificial Intelligence (AI) further makes the scheduling activities time-saving, and intelligent. AI has the ability to learn from the previous action and based on those insights; it plans the future schedule. With the help of AI, the user can predict and make a better decision on the work schedule.  Once the AI has more knowledge about how your organization’s working model, it reduces human error, schedule variance, and admin work from the process.

What are the advantages of scheduling software?

  • Reduce human error and saves time

The scheduling software saves a lot of time and resources. It organizes the work in a way that is easy to approach and takes the burden of scheduling the task.   

  • Quickly respond to sudden changes

An effective scheduling solution allows users to react promptly to sudden changes to the planned activities.  

  • Reduce overlapping of activities

The scheduling software can help to reduce the work conflicts due to the planned activities.  Sometimes unplanned work can overlap each other and may increase the scope of errors.

  • Alerts and notifications

It is easy to commit mistakes while managing multiple activities. It is even worse when mistakes cannot be identified. Unlike a manual approach, many scheduling software vendors offer the notification feature. It can send text message alerts or reminders via email whenever there is unusual scheduling of any activity. 

  • Detail reports on scheduled activities

While performing any activity, the people are uncertain about the time consumption because, without scheduling software, they cannot view the scheduled timeline. With a scheduling app, mapping the tasks becomes easy. The software gives the full report about the activity and time consumed by each activity. The reports can help to schedule tasks better in the future and help improve the overall output.

  • Smooth Communication

Communication gaps always cause unnecessary conflicts. A group of people associated with a single task has to remain in sync with each other to make sure that it is executed properly. A scheduling software not only keeps the activity in sync but also the people associated with it. For example, the Zoom.ai meeting app allows automated scheduling for video meetings so that one can meet their key associates quickly without any follow-ups.

  • Better Security 

The scheduling software protects the confidential data of the company or individual.  With strong security features, the scope of data theft or any attempt to breach security can be prevented.

What are the essential features to look for in a Scheduling Software?

Scheduling software can identify and eliminate the roadblocks, which are hard to discover through manual methods. It is a must for users to know what features add value to the workforce regardless of their team size. The most common use of scheduling software is to manage the workforce. The features below are in the context of scheduling a workforce that users have to look at before boarding them.   

  • Send notifications to users automatically: The system should send an automatic alert or notification via email or text whenever the new schedule has been published, or there is a change to an existing schedule.
  • Access from anywhere ( Cloud scheduling software): The scheduling system should be accessed from anywhere. There are two advantages one the chances of error in performing tasks reduce drastically, and second, change in the schedule can be viewed in real-time 
  • Capable of assigning more jobs: The employee may have to work more than one job in a week, the scheduling system should be capable of assigning more tasks to a single employee. The scheduling system should be able to track the number of hours for each employee automatically.  The system should enable users to allocate the maximum hours for each employee
  • Maintain history for the change in schedule: The system should allow maintaining the log of who has made the changes and when it was done
  • Optimized for mobile: With the rising demand for mobile devices, desktop software is being replaced with mobile apps. A scheduling software with a mobile app is leveraged for the user.
  • Integration with other tools: The scheduling software can be integrated with other tools like a payroll system, project management software, etc. Instead of using multiple software for scheduling different tasks, one software can do everything.

How to plan or implement a work schedule software?

Step 1) Research the best scheduling Software

Scheduling software comes in many variants.  For small businesses, simple scheduling software would be adequate. So considering the volume of the team, narrow down the features and select the software accordingly. The user can even check reviews and ratings for the software before finalizing it.

Step 2) Pick the Software as per your budget

Users can buy a premium product if their business demands it. Otherwise, there are free and open-source scheduling solutions available in the market that can still add value to your organization. Also, check if the software gives flexibility on payment, and is there any pay-as-you-go option. 

Step 3) Decide on cloud-based or premise-based software

Cloud infrastructure has many advantages: one of the main reasons is that the cloud provider handles server maintenance and security. But, there are still companies that prefer on-premise software as it gives full control over the software.

Step 4) Communicate benefits to the team, take their feedback, and train them

Before finalizing on scheduling software, users must discuss the benefits with their team members.  Explain to remote employees how they can remain in sync through the software. It will help in the smooth adoption of software within the company. Organizations should answer all the questions about the new software be sensitive to employees’ concerns and show readiness to resolve their problems.  They should also give them proper training for the software as per the protocol.

Step 5) Follow the necessary procedures and documentation

Complete all the required paperwork and procedures for enrolling software into the system. 

What types of business can benefit from scheduling software?

The various business that benefits from scheduling app are;

  • Construction Industry
  • IT Industry
  • Retail Industry  
  • Manufacturing / Production Industry
  • Aviation Industry
  • Natural Resource and Mining industry
  • Logistics
  • Petroleum and Energy sector
  • Health Organizations
  • Food Industry
  • Scientific Organizations
  • Event Industry

What are the key aspects to consider before investing in a Scheduling Software?

Buying a scheduling tool gives the owner an advantage to capitalize on its workforce, but sometimes complex features may do more harm than good.  There are a few things to consider before investing in Scheduling Software.

1. Adding value for money

There is the expensive software that has advanced features and the best support service. But not necessarily one may use all those features; some might not even apply to the user’s business. Such software may add liabilities to the organization. So it is always advisable to see whether the tool offers value for money.  

2. Scalability

Over the period, the organization may expand in operations, and it may require handling more employees and tasks. If the software is not scalable, then after a few years or months, the organization has to switch to the other software, which adds extra implementation and training costs to the company.

3. Avoid extra assistance

Some software requires continuous assistance right through from its implementation to fixing bugs during its usage. When a company boards a complex model to schedule their employee’s work, it consumes a considerable amount of time to get used to; besides that, due to its complex structure, it demands frequent assistance from the expert. This may project a negative effect on its adoption, and the software solution that is meant to solve the problem may soon become the problem. To avoid such a situation, the ideal thing to do is to perform rigorous research on their features and services. The time invested in early research could save a lot of time and expense for the company/user later on.

4. Support and services

Support and services for the scheduling system are key to the seamless adoption of software in an organization.  Even if one has no choice other than picking up a complex scheduling software, strong support and services could take a lot of his pain by actively responding to the issues. The support and services could be very productive, especially when the organization has a small IT team and more employees. Make sure to check what kind of support do they offer? - phone support, email, or ticketing system. 

5. Security

Security is a sensitive issue when it comes to buying software and integrating it with your confidential data. It is highly recommended that users check the security compliance and regulation drafted by the vendor. Also, users may consider checking compliance regulations like HIPAA, PCI, Section 508, GDPR, and WCAG. Some companies even prefer to hire a compliance officer or lawyer to review the security documents.

6. Alerts on updates

It is essential that the company use the latest version of the software to avoid technical glitches. Check the software vendor has the system to automatically send alerts on software updates or any other alternatives to communicate on the updates.

7. Customization

Some companies need customizable software systems to fit their business needs. Check if the customization option is available. Prices may increase as users may look for more customized options.

What is the approximate cost of scheduling software?

The scheduling software is loaded with features such as real-time scheduling, appointment scheduling, resource scheduling, automated meeting scheduling, but besides that, they also come with additional features like tracking resources, creating & distributing work, gathering customer information, etc.  

The cost of the software varies based on the features. It is difficult to figure out the exact price of scheduling software. However, the approximate cost of scheduling tools would be as low as $1/month per user and may shoot up to around $200/ per month. 

A small-scale business that has a minimum budget can settle with tools like Ximbleshiftboard, AppointmentQuest, etc. At the same time, medium-scale businesses can choose mid-range tools like Skeda, Omnify, and x.ai. The enterprise-level companies have to deal with a large number of employees and may need advanced features to track employees’ work; they can choose tools like Timetrade, Bookers for Salon, Bitrix24

The application of the scheduling software is vast, and for users who want to explore more on the tools, there are still alternatives in the form of free and open-source scheduling software.

The organization that is specifically looking for employees scheduling software can research a broad list of tools from here.

Why refer to GoodFirms’ list of top scheduling software?

GoodFirms is an independent platform that publishes reviews and ratings for IT solutions and relevant products based on in-depth research and analysis. It has structured the product outline with valuable information and essential metrics for users to funnel out the best solutions from the list. It has empowered consumers to take a holistic view of the software with genuine reviews.  

The team behind GoodFirms foresee the market influence, identifies the efficient solution, and has been including them periodically in the growing software list. Scheduling software has emerged as a popular category for user tracking and scheduling business activities. The category showcases the scheduling software used for various purposes and price range that suits all types of business.

Frequently Asked Questions

Which is the Best Free Scheduling Software?

Most scheduling software vendors provide basic versions of the schedule maker software for free either with limited functionalities, or with full-functionalities, but cap on the number of users. For instance, with the best free scheduling software, users can get features for scheduling meetings, bookings, basic integrations, limited storage, automated workflows, etc. However, advanced functions such as white label branding, customization, 24/7 premium support, complex integrations, and full compliance may require users to upgrade the free scheduling software plan to a paid one. GoodFirms has listed the best free scheduling software on this page's product section, such as SuperSaaS, Skedda, ScheduleOnce, Appointy, Acuity Scheduling, and more. 

How Does Scheduling Software Help My Business?

Scheduling software provides more flexibility and power to your customers with self-schedule functionality. Your customers don’t have to waste time contacting anyone to schedule a task. With instant booking features, easy cancellations, time-based cancellation charges, easy refunds, rescheduling, and more, customers are happy. An improved customer experience often results in better business outcomes.  Businesses can save time and money with an efficient scheduling system.

Can you Customize Scheduling Software to Match your Brand?

Users can create their own scheduling page that matches their brand’s theme, color, and design. Even the fonts, buttons, background layout, and more can be customized to suit your brand’s appearance. You can also create white labels by removing the name and domain of the scheduling application and applying your brand’s name and customized domain. The emails, notifications, and alerts that you send to your customers as reminders for upcoming scheduled events can carry your brand’s logo, theme, and styling.

Do You Need a Website to Use the Online Scheduling Software?

No, you don’t need a website for using the online scheduling software. The online scheduling apps provide a customized online page (that acts as a website) where you can schedule, advertise, and promote your services. However, if you already have a website, the best scheduling tools can integrate with it easily using plugins.

What Type of Security Compliance is Provided by Scheduling App Vendors?

Scheduling software solutions come with robust security features and industry-specific compliance. Some of the security features of the top scheduling software include:

  • User-defined access control and permissions
  • Two-factor Password password protection
  • SAML 2.0 based single sign-on
  • HIPAA compliance
  • FERPA, ADA, WCAG 2.0, and FINRA compliance
  • Data privacy and usage compliance such as GDPR, PCI level 1, SOC2 
  • Real-time backup and recovery
Can You Schedule on Mobile?

Most scheduling software vendors provide a native mobile application to their users. The mobile application has all the features available with the website version. You and your team can schedule from anywhere and anytime with internet-enabled mobile devices.

How Much Does a Scheduling Software Cost?

Scheduling software can cost anything between $1 to $200 a month per user depending upon the features, usage, and quality of the service. You can also avail of free versions with limited functions of software such as Bitrix 24, Doodle, Smart Scheduling, Timify, neatCal, Vyte, etc. You can also select free and open source scheduling software such as Rallly, Dkron, Schedulix, etc.

What Are the Native Integrations with Scheduling Software?

Most of the industry-leading scheduling applications integrate with Google Meet, Zoom, Microsoft Teams, Skype, Gsuite, Office 365, Zapier, Outlook, Google Calendar, PayPal, Chrome Extensions, Microsoft Edge Extensions, CRM software, Marketing Automation software, Appointment scheduling software, live chat software, and more.

Resources for Scheduling Software

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