Best Appointment Scheduling Software

Looking for appointment scheduling software for your appointments? GoodFirms research team has a list of the best appointment scheduling software that offers advanced scheduling service solutions. With a top online appointment scheduler, you can schedule all types of appointments and meetings, including client meetings, and save time. Here is the frequently updated list of best appointment scheduling systems with their verified user reviews and ratings. Easily compare products, features, and pricing to choose the best appointment booking system for your business.

Appointment Scheduling Software
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List of the Best Appointment Scheduling Software (Free & Paid)

  • 1. SuperSaaS

    Best Appointment scheduling software & reservation system
    Visit website

    Flexible, affordable solutions to manage your schedule the way you want. With SuperSaaS by your side, don't waste time with back-and-forth emails. Stay available to your clients 24/7, send automatic SMS/email reminders, create waiting lists, custom forms, accept online payments and credits, sync calendars, customize layout style to match your brand, integrate your website, design your own promotio... learn more about SuperSaaS

    "Video Review for SuperSaaS"
    Matt Pickard, Assistant Professor of Accounting Data and Analytics at Northern Illinois University
    Entry Level Price
    $0 Per Month
    Free Trial
    Available
    50%

    Category Focus

    Appointment Scheduling Software
  • 2. Calendly

    Easy scheduling ahead
    Visit website

    Calendly is a simple, easy-to-use, yet powerful scheduling software, which aims to save time, accelerate sales and improve service quality. It eliminates the old-school way of using email and phone tags for scheduling appointments, calls, interviews, demos, and more. It allows hot prospects to connect right away and ensures staff doesn’t lose them to phone and email tags. ... learn more about Calendly

    "Calendly has offered the perfect solution with its intuitive and easy-to-use interface"
    Stephen Light, CEO at Nolah Mattress
    Entry Level Price
    $10.00 Per Year
    Free Trial
    Available
    50%

    Category Focus

    Appointment Scheduling Software
  • 3. Acuity Scheduling

    Your online assistant, working 24/7 to fill your schedule.
    Visit website

    Meet the personal scheduling assistant that works 24/7 behind the scenes to fill your calendar & take busy work off your plate. From the moment clients book with you, Acuity is there to automatically send branded & customized booking confirmations to you and your clients, deliver text reminders, let clients reschedule on their own, and process payments or accept donations. With Acuity, your day-to... learn more about Acuity Scheduling

    "Acuity is very simple to use and saves a lot of our time "
    Steve Anderson, CEO at Junk-Yard-Near-Me
    Entry Level Price
    $15 Per Month
    Free Trial
    7 Days
    50%

    Category Focus

    Appointment Scheduling Software
  • 4. Bookafy

    The Perfect Scheduling Software for Your Business.
    Visit website

    Bookafy is the perfect scheduling software for your business. Real-time appointment booking with automated calendar syncing, text reminders, and more. When an appointment is booked in Bookafy, you can automatically fetch a unique URL for your Zoom or GotoMeeting, or include your room link for many of the other online video meeting tools. Bookafy Enable Online Booking - Book Appointments – Fetch ... learn more about Bookafy

    "Bookafy has all the functions you need and can significantly reduce your operational costs. "
    James Chapman, Founder at Bella Bathrooms
    Entry Level Price
    $9 Per Month
    Free Trial
    7 Days
    30%

    Category Focus

    Appointment Scheduling Software
  • 5. Doodle

    Meetings made simple
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    The online scheduling software helps you to book and organize events with friends, colleagues, and family. Divesting yourself of complicated email threads and scribbled-upon pieces of paper, with this free scheduling software you can easily create event polls whereby each invitee fills in the times that they are available to meet up. ... learn more about Doodle

    "Doodle is a convenient project planning software to track and organize meetings and appointment."
    Michael Conley, Legal Expert and Principal at Michael Conley Lawyers
    Entry Level Price
    $6.95 Per Month
    Free Trial
    14 Days
    50%

    Category Focus

    Appointment Scheduling Software
  • 6. Square Appointments

    Scheduling that puts time in your hands.
    Visit website

    Square Appointments is an all-in-one point of sale for booking, payments, and more. We handle the admin while you do more of what you love. Square Appointments scheduling that puts time in your hands. Running a business is hard enough, especially if you're juggling multiple tools to do different things. Square Appointments is an integrated POS that comes with online scheduling and payment processi... learn more about Square Appointments

    "One of the best appointment scheduling software! "
    Romelo Lukaku, Editor at Ranksoldier Pvt. Ltd.
    Entry Level Price
    $29 Per Month
    Free Trial
    N/A
    60%

    Category Focus

    Appointment Scheduling Software
  • 7. vCita

    Build a business you're proud of.
    Visit website

    vCita makes running your business a breeze: Easily keep track of your interactions with customers by keeping notes & viewing clients' payment history from a friendly dashboard. Manage your billing in no time by sending branded estimates, invoices & receipts. Send automated payment reminders to avoid late payments. Look like the big boys: create sleek email & SMS campaigns. Empower clients to sched... learn more about vCita

    "vCita is an all-in-one CRM solution and a large business management platform suitable for various types of businesses."
    Anonyms User
    Entry Level Price
    $29 Per Month
    Free Trial
    14 Days
    20%

    Category Focus

    Appointment Scheduling Software
  • 8. Set a Time

    Powerful online appointment scheduling software for businesses.
    Visit website

    Set a Time is an online appointment scheduling software that allows businesses to accept appointments and reservations online. Set a Time is a scheduling app that simplifies scheduling for every type of business. With Set a Time, customers and clients can book appointments and reservations for specific dates, times, services, and more. Companies can easily customize their settings to suit their ne... learn more about Set a Time

    "Love using Set a Time"
    Shane Maxwell
    Entry Level Price
    Free version
    Free Trial
    Available
    100%

    Category Focus

    Appointment Scheduling Software
  • 9. Thryv

    The end-to-end client experience software for growing small businesses.
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    Thryv gives small businesses a chance to increase their return on investment from the software they use to get found, bring in new customers, and earn repeat business. It manages time, communicates with clients, and gets paid, so they can take control of their business and be more successful. Thryvs CRM gives you in-depth insights into customer data and detailed customer profiles that include cont... learn more about Thryv

    "I am extremely impressed with this software it is helpful for digital marketers to manage customers anytime, anywhere and on any device."
    Ned Bowen
    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    15%

    Category Focus

    Appointment Scheduling Software
  • 10. HoneyBook

    Everything your business needs to get it done.
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    HoneyBook helps creative entrepreneurs and freelancers book more clients, manage projects and get paid all in one place. With our business management software, you can automate your busy work and stay on top of all your to-dos, saving time and money so you can grow your business. Its like your own personal assistant. Small business owners and freelancers have tripled their bookings and saved multi... learn more about HoneyBook

    "Honeybook allows us to keep everything in one place and stay organized"
    Korene Korologos, Founder at Brand by Design
    Entry Level Price
    $9.00 Per Month
    Free Trial
    7 Days
    16%

    Category Focus

    Appointment Scheduling Software
  • 11. ScheduleOnce

    Smart scheduling that connects leads and prospects with the right people in your team
    Visit website

    Smart scheduling that connects leads and prospects with the right people in your team. Add smart scheduling to your website. Add booking pages to your website in minutes. Let prospects and clients schedule meetings in seconds. Let prospects and clients choose when to meet with your team. Share your team's availability to reduce scheduling delays. Connect with your G Suite, Office 365, Exchange, Ou... learn more about ScheduleOnce

    "Makes it easy for clients "
    Bruce Harpham, SaaS Marketing Consultant at BruceHarpham
    Entry Level Price
    $12 Per Month
    Free Trial
    14 Days
    50%

    Category Focus

    Appointment Scheduling Software
  • 12. Appointlet

    Schedule your next meeting without the email ping pong
    Visit website

    Appointlet makes life easier and more successful for businesses by allowing them to offer simple and modern scheduling to their customers and prospects. They're building best-in-class tools to help make your meetings easier to schedule and run. From helping you find a time to meet, to automatically setting up conference rooms, they're always finding ways to help you save time and make your meeting... learn more about Appointlet

    "Ease of use and easy integration with other calendars."
    Aqsa Tabassam, Marketing Manager at Nomiuns
    Entry Level Price
    $10.00 Per Month
    Free Trial
    Available
    50%

    Category Focus

    Appointment Scheduling Software
  • 13. Arrangr

    The leader in integrated scheduling
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    Arrangr is an easy-to-use tool that helps busy people find time slots for meetings, get-togethers, and places to meet. Arrangr plugs right into all popular calendars (Apple, Microsoft, Google) using safe and secure industry-standard protocols. Arrangr can reserve tentative meeting times, release them when rejected, and schedule the complete meeting from beginning to end. Arrangr can not only sched... learn more about Arrangr

    "AI-powered automated scheduling software for every business."
    Mara Quigley
    Entry Level Price
    $3.99 Per Month
    Free Trial
    Available
    50%

    Category Focus

    Appointment Scheduling Software
  • 14. Appointy

    Simple, functional, powerful: no compromises!
    Visit website

    Appointy is an online scheduling and business management tool that helps business owners save time, grow, and manage their businesses. With stellar reviews, Appointy has helped 180,000+ business owners across the globe with their scheduling needs. It is an easy-to-use, affordable tool that eliminates phone/paper scheduling hassles by allowing businesses to accept appointments online. Appointy help... learn more about Appointy

    "Use Appointy as your project planning software if your business relies on a web page or on social media bookings."
    Jason White, CEO and Managing Editor at All About Gardening
    Entry Level Price
    $29.99 Per Month
    Free Trial
    14 Days
    33%

    Category Focus

    Appointment Scheduling Software
  • 15. Setmore

    Deliver your magic.
    Visit website

    Setmore offers a free, online scheduling platform for you to connect with your customers. Manage all your appointments through one simple, sleek calendar system and give your business the freedom to grow. Bring on more customers and sharpen your brand image, while taking charge of your working hours. By listing your availability online, your customers can self-book their desired services. Focus on... learn more about Setmore

    "Overall it's a good appointment scheduling software."
    Dan Bailey, President at WikiLawn Lawn Care
    Entry Level Price
    $5 Per Month
    Free Trial
    N/A
    40%

    Category Focus

    Appointment Scheduling Software
  • 16. Harmonizely

    Schedule meetings without exchanging unnecessary emails!
    Visit website

    Harmonizely is a scheduling tool which provides a reliable, very simple to use and fast solution to schedule meetings with your customers. Scheduling meetings shouldn't be restricted only to the common calendars because there are many good calendar solutions such as Zimbra, Zoho, FastMail, Nextcloud which are working on an open protocol and are used by numerous companies and individuals all over t... learn more about Harmonizely

    "Harmonizely is conducive and beneficial to your team and overall workflow."
    Jake Smith, Managing Director at Absolute Reg
    Entry Level Price
    Free version
    Free Trial
    Available
    100%

    Category Focus

    Appointment Scheduling Software
  • 17. Taskeo

    Move your business into the cloud
    Visit website

    Taskeo strives to become a go-to tool for all those companies that grew tired of using several apps to manage their activities. Businesses of all kinds can easily adopt it, making Taskeo fully usable outside the mainly targeted industry which is law firms and agencies. Taskeo aims to provide comprehensive software for businesses, law firms, and agencies that need assistance in their business and p... learn more about Taskeo

    "One of the best cloud-based scheduling software!"
    James , Crypto Technical Writer at Crypto Head
    Entry Level Price
    $5 Per Month
    Free Trial
    N/A
    14%

    Category Focus

    Appointment Scheduling Software
  • 18. Appointfix

    The modern appointment book
    Visit website

    Appointfix is the modern appointment book that syncs across all of your mobile devices. Appointfix lets you effortlessly schedule appointments and reduce no-shows using automated text reminders, making your life just a little bit easier. With Appointfix, appointment scheduling is easy; replace your paper appointment book today and let the app send appointment reminders, so your clients never miss ... learn more about Appointfix

    "Appointfix is easily customizable and allows you to customize the frequency of reminders."
    Adam Garcia, CEO at The Stock Dork
    Entry Level Price
    Free version
    Free Trial
    Available
    50%

    Category Focus

    Appointment Scheduling Software
  • 19. AppointmentCare

    24/7 ONLINE APPOINTMENT BOOKING SOFTWARE FOR YOUR BUSINESS
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    AppointmentCare is an online scheduling and appointment management platform that enables appointment-based businesses to grow, retain and delight customers. Our powerful, user-friendly communication and scheduling tools take the hassles out of appointment management so our customers can focus on serving their customers. AppointmentCare online appointment scheduling software platform leverages tech... learn more about AppointmentCare

    "Must try AppointmentCare to increase productivity!"
    John Marsano, CEO at Inheritance Advanced
    Entry Level Price
    $14.95 Per Month
    Free Trial
    30 Days
    100%

    Category Focus

    Appointment Scheduling Software
  • 20. Omnify

    All-in-One Software for Booking & Scheduling
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    With Omnify, you can streamline all aspects of business and operations. Create your branded website, add multiple schedules for classes, appointments, class packs, memberships, and events, go online with Zoom, and much more. Omnify's extensive suite of functions is designed to not only ease administrative operations but also to enhance customer experience and engagement. Join over 5000 services in... learn more about Omnify

    Entry Level Price
    $39.00 Per Month
    Free Trial
    7 Days
    40%

    Category Focus

    Appointment Scheduling Software
  • 21. Waitwhile

    Make waiting in line feel like not waiting at all.
    Visit website

    Waitwhile is a smart waitlist and scheduling platform that helps 10000+ organizations bust their lines and create awesome wait experiences. Waitwhile works in the background while you run the show. Our booking tool automatically updates your calendar, messages customers, and keeps you up-to-date. Use Waitwhile as your appointment booking app and save both your customer's and your employee's time a... learn more about Waitwhile

    Entry Level Price
    $49 Per Month
    Free Trial
    More than 30 days
    50%

    Category Focus

    Appointment Scheduling Software
  • 22. TimeTap

    Streamline your business scheduling with a tool that tackles custom scheduling needs.
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    TimeTap automates appointment scheduling and related tasks to meet your most complex scheduling requirements. We offer more than standard features, such as custom SMS text and email appointment confirmations and reminders. With TimeTap, you get a HIPAA & GDPR compliant tool that can collect and store client information, integrate multiple staff calendars into a single booking page, avoid double bo... learn more about TimeTap

    Entry Level Price
    Contact Vendor
    Free Trial
    14 Days
    25%

    Category Focus

    Appointment Scheduling Software
  • 23. SimplyBook.me

    Online scheduling solution.
    Visit website

    Simplybook.me provides an online booking solution allowing service companies to accept bookings through any online device 24/7. Accept bookings through your website, via Facebook or your SimplyBook.me mobile responsive booking site. Simply define your services and providers, display their availability, and you will have clients both old and new making bookings 24/7. ... learn more about SimplyBook.me

    Entry Level Price
    Free version
    Free Trial
    Available
    25%

    Category Focus

    Appointment Scheduling Software
  • 24. Reservio

    Schedule bookings, improve your services, promote your business, online booking, client reminders.
    Visit website

    Reservio is a smart and user-friendly appointment scheduling software that aims to simplify the way you manage your schedules and your clients. It aims to replace phones and scheduling book by delivering an easy-to-use, highly accessible cloud-based scheduling platform that caters to all user types and sizes. ... learn more about Reservio

    Entry Level Price
    Free version
    Free Trial
    Available
    60%

    Category Focus

    Appointment Scheduling Software
  • 25. Cogsworth

    Appointment scheduling that converts visitors to customers.
    Visit website

    Conversational. Beautiful. Easy. Conversion-focused booking experience for your customers. Create custom email and SMS notifications and reminders to reduce no-shows. Add as many staff and resources to your business as you want then set their working hours, breaks and shifts. Two way sync between your Google, Apple or Outlook calendars. This means you can never be double booked when you are busy. ... learn more about Cogsworth

    Entry Level Price
    $9 Per Month
    Free Trial
    N/A
    100%

    Category Focus

    Appointment Scheduling Software
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Frequently Asked Questions

How to Know if Your Business Needs Appointment Scheduling Software?

There are signs you should watch out for that clearly indicates that your business is in need of efficient appointment scheduling software. You need an appointment scheduler: 

  • When you want to provide 24/7 booking convenience to your customers, but you don't want to extend your staff's working hours.
  • When you need to fill canceled appointments with waiting lists, but you don't have time to do it manually.
  • When you want to establish and implement automated appointment scheduling rules and conditions
  • You need real-time backup, appointment data, and insights for your business bookings.
  • You want to offer discounts, promotional gifts, etc., to your customers with every appointment based on their ticket history and previous transactions with you.
What is the Best Online Appointment Scheduling System?

The best appointment scheduling software provides fully automated scheduling, self-service options, low-cost structure, infallible data security, unparalleled service uptime, robust integrations, unlimited appointments, and no cap on data storage and reporting capabilities. The top appointment scheduling system can serve a large number of business verticals and provide 360-degree appointment booking solutions. Some of the best appointment scheduling software is Bitrix24, SuperSaas, ScheduleOnce, TimeTap, Appointy, Acuity Scheduling.

What Types of Appointments Can be Scheduled Using the Appointment Scheduling Software?

Appointment scheduling software can be used to schedule the following types of appointments:

  1. Individual appointments: Used by therapists, medical practitioners, tax consultants, opticians, business coaches, personal trainers, yoga teachers, salespersons, lawyers, architects, tattoo artists, etc. 
  2. Group Appointments: Scheduling appointments for Business meetings, Gyms, Zumba Classes, Tours and travels, schools, webinars, seminars, conferences, workshops, group activities, dance classes, etc. 
  3. Rentals and Reservations: Booking for halls, cab rentals, hotels, venues for weddings, camps, equipment rentals, boat rentals, sports courts, auditoriums, etc. 
  4. Service Appointments: Bookings for electrical fittings, plumbers, furniture repairs, pet care services, daycare services, salons, personality grooming services, laboratory tests, government agencies, and more.
How Much Does an Appointment Scheduling Software Cost?

You will have to shell somewhere between $15-$25 per month for deploying a full-featured appointment scheduling solution. You can go with a free and open-source appointment scheduling software such as Easy! Appointment. If you have budget constraints and are looking for free appointment booking system, then check out the free versions of SuperSaaS, TimeTap, Appointy, SimplyBook.me, Setmore, and many more on the GoodFirms’ product category on this page. Other full-featured premium appointment scheduling apps for small, medium and large businesses that you can consider are Bookeo, ScheduleOnce, Reservio, Vagaro, CogsWorth, etc.

What Integrations Should I look for in an Appointment Scheduling System?

Integrations such as MailChimp, Content management systems, Google  Analytics, Paypal, Google calendar, customer relationship management software, etc., are beneficial to increase the overall functionality and effectiveness of your appointment system. Integrations as above go a long way to set up automated emails, alerts, reminders, promotional messages, and so on, based on customer profiles.  

How to Persuade Your Customers to Booking Appointments Online?

Until and unless you encourage your customers to schedule online, your appointment booking system is useless. For persuading clients to schedule appointments online, you should:

  1. Strategically place the ‘Schedule now’ or ‘Book Now' button on booking pages where it will be the most visible. 
  2. Provide discounts, offers, time flexibility, cancellation charge waivers, free cancellations, etc. if your clients book online rather than in person
  3. Add booking buttons to all your promotional pages online, social media pages, and mobile app.
  4. Put photos, images, videos, and client testimonials on the booking page to promote your brand and persuade customers to book instantly.
How to Optimize Appointment Scheduling for Your Business?

Optimizing appointment scheduling requires a well-structured policy that works on all fronts. It requires users to take care of the following elements:

  • No shows in the business: Cancellations and last-minute no-shows can create chaos, mismanagement, and unnecessary loss of revenue. Setting up a system to reduce no-shows and creating a mechanism to manage the no-show situation is essential for optimizing appointment scheduling for your business.
  • Frame a cancellation policy: Adding links to the cancellation policy to find the reasons for cancellations, requesting customers to book again, and informing them of what they will lose after cancellations help your business to manage cancellations with minimum loss.
  • Deploy Appointment Scheduling System: Implementing a robust booking system can help you leverage the technology to create an optimal scheduling process for your business.
Is AI the Future of Appointment Scheduling?

AI-powered appointment booking systems allow users to schedule appointments and access relevant information with self-service options. A dose of artificial intelligence can boost the appointment scheduling process by enhancing the customer experience with a robust conversational interface. The AI-based appointment booking chatbots provide a human agent-like service experience. No doubt, AI is the Future of Appointment Scheduling.

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