Best Employee Scheduling Software

Employee Scheduling Software

If you are seeking to invest in a smart and highly configurable Employee scheduling software that will help you with employee retention, controlling labor costs, optimizing the workforce, and transforming your business, then you are at the right place. Whether it is a workforce of 10 or 1000 employees, designing an optimal work schedule for all of them using the employee scheduling tool is very easy. The employee scheduling app comes power-packed with features such as employee schedule management, absence management, work shift management, time management, and payroll integration. Explore the following list of staff scheduling software, specially curated by GoodFirms that make creating, distributing, and implementing work schedules effortless.

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List of Best Employee Scheduling App | Best Staff Scheduling Software

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List of Best Employee Scheduling App | Best Staff Scheduling Software

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  • TSheets

    Time Tracking Software That Simplifies Your Business

    Easily track time on any device to streamline payroll, send accurate invoices, and save thousands each year. Unlock valuable business insight with TSheets online time tracker software. Employees and admins use the TSheets mobile time tracking app to capture, submit, and approve time from their smartphones. TSheets Time Clock Kiosk is a simple way for employees to clock in from one device.... learn more about TSheets

    "A Must-Have for business"
    David W. Whisel
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    Free Trial
    Available
    Entry Level Price
    Free version
  • Connecteam

    Manage your employees from one place

    Connecteam is the employee management app that connects everything a business needs from field to office, all in one place. In the click of a button, you can connect your staff, manage day-to-day operations, improve employee experience and engagement, and drive your business forward. ... learn more about Connecteam

    "An effective app!"
    Kristine Staana
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    Free Trial
    Available
    Entry Level Price
    Free version
  • Humanity

    Streamline business operations.

    Humanity is cloud-based workforce management software fueled by a commitment to innovation, iteration, and a customer-centric approach. It is the flexible workforce management platform that both you and your employees will love to use.  ... learn more about Humanity

    "Humanity holds the future of employee scheduling software!"
    Robin Madelain, Copywriter at RankSoldier International Private Limited
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    Free Trial
    30 days
    Entry Level Price
    Contact Vendor
  • When I Work

    Build the Work Schedule in Minutes.

    When I Work was built to serve the employee scheduling and communication needs of workplaces across a wide range of industries. We make scheduling staff easy for coffee shops, restaurants, customer service departments, retail shops, colleges, healthcare organizations, nonprofits, and many, many other types of workplaces. If you have hourly employees, we can help make scheduling, communication, and... learn more about When I Work

    "The software is very intuitive"
    Oliver Bravo, founder and CEO of at Best Lawsuit Loans LLC
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    Free Trial
    14 days
    Entry Level Price
    $2 per Month
  • Toggl Plan

    Workload and project planning for everyone.

    Toggl Plan lets you keep important information all in one place, always accessible to stakeholders. Whether you're planning for next week or your next big project, you'll have a clear visual overview of what needs to be done when. Add checklists and memos, upload files, set milestones, and assign tasks to multiple people to make collaboration quick and easy.... learn more about Toggl Plan

    "Amazing tracking performance Software"
    Nerijus Grenda, CEO at Goodluckmate
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    Free Trial
    14 days
    Entry Level Price
    $8 per Month
  • WorkSchedule.Net

    Employee Scheduling Software. Simplified.

    The Leader in Online Employee Scheduling Software since 2000! Optimized Automatic Employee Scheduling, Availability, Time Tracking, Attendance & more! With our easy-to-use but powerful employee scheduling software, you can schedule all of your employees in the cloud with ease. Our best-in-class automation features can schedule around employee availability, within maximum hours, and much more. Emp... learn more about WorkSchedule.Net

    "A lot of advanced features"
    Harry Anapliotis, Marketing Director & Full Stack Dev at Rental Center Crete
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    Free Trial
    30 days
    Entry Level Price
    $27 per Month
  • Kronos Workforce

    One unified platform for your entire workforce.

    The Kronos Workforce Ready suite combines the power of workforce management and human capital management (HCM) in one unified cloud platform to help you manage your entire workforce from pre-hire to retire — whether they’re salaried, hourly, full time, or part-time.... learn more about Kronos Workforce

    "Workforce Ready"
    Keshav Jha, Senior Research Analyst at Delta Partners
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    Free Trial
    N/A
    Entry Level Price
    Contact Vendor
  • Tanda

    Grow your business and engage your teams

    Tanda is an all-in-one online workforce success platform that helps businesses manage rostering, timesheets, payroll, and employee onboarding. ... learn more about Tanda

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    Free Trial
    14 days
    Entry Level Price
    Contact Vendor
  • Shiftboard

    Take the Complexity out of Employee Scheduling.

    Shiftboard is a very comprehensive online scheduling platform for small and medium-sized businesses. With Shiftboard, managers can create, distribute, and implement work schedules in minutes while employees can access the system, view their schedules or indicate their availability. As it is a web-based application, there is no need to download or install anything on your system. ... learn more about Shiftboard

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    Free Trial
    N/A
    Entry Level Price
    $3 per Month
  • Homebase

    Industry-leading scheduling and labor management.

    Homebase helps the busiest businesses manage employee scheduling, time clocks, communication, and more. It makes managing hourly work easier for over 100,000 local businesses. With free employee scheduling, time tracking, team communication, and hiring, managers and employees can spend less time on paperwork and more time on growing their business. ... learn more about Homebase

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    Free Trial
    Available
    Entry Level Price
    Free version
  • OpenSimSim

    Everything you need to manage your hourly workers.

    OpenSimSim is uniquely designed for establishments in the retail, restaurant and hospitality industries, this product aims to help employers manage their workers by having access to employee schedules, know employee availability, assign shifts, approve day-off requests and other various features that will help employers in the management of their staff. ... learn more about OpenSimSim

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    Free Trial
    Available
    Entry Level Price
    Free version
  • Mitrefinch

    Time and Attendance Tracking.

    Time Clock Software Solutions best suited for companies with 100-10 000+ employees. Mitrefinch Inc. delivers the latest easy-to-use cutting-edge technology. This Intuitive and Powerful System is packed with Innovative features for your Time and Attendance, HR, Employee Self Service, Mobile Workforce, Automatic Scheduling and Clocking requirements. Real-Time analysis is enhanced with clever busines... learn more about Mitrefinch

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    Free Trial
    N/A
    Entry Level Price
    Contact Vendor
  • Time Clock Wizard

    Your Best Choice For Employee Time Tracking Software.

    Time Clock Wizard is a world-class, free online employee time tracking software, intuitive scheduling, free online time clock app, and payroll solution. A simple design helps you create regular individual work schedules for your employees. Empowering them to respond with their specific requests. Stay organized with smart color-coding for individual employee profiles, send schedules by SMS / email,... learn more about Time Clock Wizard

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    Free Trial
    Available
    Entry Level Price
    Free version
  • TimeTrex

    Makes it easy with workforce automation.

    TimeTrex Workforce Management is a comprehensive workforce management software solution that provides even small organizations with the benefit of automation, that previously only large companies could afford. The extremely flexible rule engine can automate some of the most complex government regulations and business policies, in both Canada and US. Its mobile app can transform tablets and phones ... learn more about TimeTrex

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    Free Trial
    Available
    Entry Level Price
    Free version
  • ZoomShift

    Free time clock software and app designed for hourly employees.

    Your employees are your most important resource, and many times your most expensive resource. Stop relying on clunky spreadsheet software to manage your workforce. Upgrade to ZoomShift to simplify your schedule and track employee time.... learn more about ZoomShift

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    Free Trial
    Available
    Entry Level Price
    Free version
  • Nowsta

    The easiest way to manage your hourly staff

    Nowsta is a venture-backed technology company that sits at the intersection of financial wellness and workforce management. We’re building a platform that leverages advancements in machine learning and payments technology to reimagine the way companies communicate with, and pay their hourly wage employees.... learn more about Nowsta

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    Free Trial
    N/A
    Entry Level Price
    $2.50 per Month
  • Worksuite

    A CRM, HR and Project Management Solution

    Worksuite creates a space for every team, department, or major project to share knowledge, information and keep work organised. Keep a track of all your projects in most simple way. Attendance module allows employees to clock-in and clock-out right from their dashboard. Reports section to analyse what's working and what's not for your business. Automate billing and revenue recognition to streamlin... learn more about Worksuite

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    Free Trial
    N/A
    Entry Level Price
    $45 per One-time
  • Workzoom

    Workzoom by Nortek is the All-You-Need People Management Platform

    Workzoom helps medium-sized enterprises connect and inspire their teams to do the right things at the right time while also providing learning opportunities and insight for strategic decision making. Workzoom's highly configurable technology creates a tailored enterprise solution that is cost effective, quicker to implement than custom development and can evolve over time. With end-to-end function... learn more about Workzoom

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    Free Trial
    N/A
    Entry Level Price
    Contact Vendor
  • WhenToWork

    Eliminate Scheduling Headaches Forever

    Assign employee schedules with a single click and get the best possible outcome due to our proprietary shift scheduler algorithm software. This eliminates scheduling conflicts and prevents human error.Securely access When To Work online from anywhere via computer or mobile device. No need to install any software. The simple interface and streamlined communication features save you time and let you... learn more about WhenToWork

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    Free Trial
    30 days
    Entry Level Price
    Contact Vendor
  • 7Shifts

    Employee Scheduling for Restaurants

    Employee scheduling for restaurants is simple with our drag-and-drop tool that factors in overtime, availability, and regional labor laws. Once the employee schedule is built, it can be published directly to your staff’s email or mobile device so they always know when they’re working.Employee scheduling for restaurants is simple with our drag-and-drop tool that factors in overtime, availabilit... learn more about 7Shifts

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    Free Trial
    Available
    Entry Level Price
    Free version
  • ShiftNote

    Build Schedules in Minutes. With Employee Scheduling Online, You Can Schedule Anywhere!

    ShiftNote is a web based manager's logbook and employee scheduling tool for all industries. ShiftNote replaces paper logbooks and files with an easy-to-use online tool to help you better manage your workforce and grow your business.Improve communication using ShiftNote to keep your team on track and accountable. Make log entries, assign tasks and schedule meetings for multiple locations at once. Y... learn more about ShiftNote

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    Free Trial
    30 days
    Entry Level Price
    $34.95 per Month
  • Orbital Shift

    Easy-to-Use Employee Scheduling & Time Clock Software

    Our online workforce management software makes managers'​ and employees'​ lives easier by saving them time and stress. Staff work schedules are generated and posted quickly with our online employee scheduling software and are accessible anywhere with an internet connection. No software to install or hardware to purchase because your online scheduling software is in the cloud.Our online Time Cl... learn more about Orbital Shift

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    Free Trial
    14 days
    Entry Level Price
    $2.00 per Month
  • Schedule Base

    Employee Scheduling Software Made Easy

    Just add your people to ScheduleBase and invite them by entering their names and email addresses. You can designate people as staff, schedulers or administrators.Enter schedule information in any format you'd like. Enter shifts, notes, jobs or any information that you need you to communicate to your staff. When scheduling, you'll see a person’s regular availability and any requests. All of the ... learn more about Schedule Base

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    Free Trial
    N/A
    Entry Level Price
    $10.00 per Month
  • Schedulefly

    Schedulefly is like a bottle opener for staff scheduling.

    Like many restaurants we serve, we offer a simple product with just enough ingredients, incredible hospitality, and investment back into the community we serve. Amazing establishments like the ones below love Schedulefly. We'd be honored to serve you as well.We interview and record intimate conversations with our customers. These are amazing hospitality entrepreneurs that are the best at what they... learn more about Schedulefly

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    Free Trial
    30 days
    Entry Level Price
    $30.00 per Month
  • Planday

    ADVANCED EMPLOYEE SCHEDULING SOFTWARE MADE SIMPLE

    Planday helps you build an employee schedule faster by taking into account staff vacation, availability, payroll costs, and more. Sign up for a free 30 day trial below.Planday fundamentally restructures the workplace by creating a real-time platform where businesses and employees can collaborate using transparent shift planning, easy communication, streamlined HR processes, and online & mobile tim... learn more about Planday

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    Free Trial
    30 days
    Entry Level Price
    $2.00 per Month
  • Findmyshift

    Employee scheduling software made simple.

    Create employee schedules, manage shift requests, track your labor costs and communicate with your employees.With 15 years of feedback from thousands of managers, we're constantly refining our software to meet the needs of real businesses. With over a decade of development, Findmyshift is a stable, reliable and scalable scheduling service for all types of organizations, no matter how large or smal... learn more about Findmyshift

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    Free Trial
    Available
    Entry Level Price
    Free version
  • Buddy Punch

    Create a schedule in minutes.

    Buddy Punch offers businesses peace of mind with an online time clock that focuses on ease of use. Employees can punch in online or use our smartphone apps. Employers can view who's punched in, view their GPS position or even limit where they can punch in/out. When it's time to run payroll, reports are automatically ready for you to use.We integrate with QuickBooks and several payroll providers... learn more about Buddy Punch

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    Free Trial
    30 days
    Entry Level Price
    Contact Vendor
  • Schedule Head

    Scheduling and Time Tracking for Catering Companies

    Contact workers for work, automate scheduling, track worker performance, reduce costs, and increase payroll accuracy.Schedulehead is a perfect match for food and beverage catering.Schedulehead is the only scheduling and time tracking platform made by and for caterers. Special events have been part of our recipe since the very beginning. ... learn more about Schedule Head

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    Free Trial
    14 days
    Entry Level Price
    $1.75 per Month
  • Agendrix

    Smooth Scheduling, Awesome Workplace

    Our passion for technology translates into exceptional software that eliminates day-to-day management problems. Every day, we show countless managers the power of better balancing their business needs with their employees’. This is how, little by little, we work toward our raison d’être: to inspire a more humane workplace management philosophy. ... learn more about Agendrix

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    Free Trial
    14 days
    Entry Level Price
    $1.5 per Month
  • SubItUp

    Spend Time managing staff,not schedules

    As an industry leader in cloud-based workforce management, SubItUp simplifies scheduling for managers everywhere. SubItUp is a robust, intelligent, and customizable online employee scheduling solution that streamlines and improves the scheduling process while eliminating scheduling conflicts across your enterprise. With real-time visibility, managers have access to their staff schedules, no matte... learn more about SubItUp

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    Free Trial
    N/A
    Entry Level Price
    Contact Vendor
  • StaffSmart

    Intelligent staff allocation learns your preferences and presets

    The StaffSmart solution provides event staffing companies with an enterprise system that handles many of the challenges in the industry.The StaffSmart solution provides your company with an enterprise system ready to handle all of your staff management needs.Intelligent staff allocation learns your preferences and presets.Single interface supports scheduling for multiple locations and events ... learn more about StaffSmart

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    Free Trial
    N/A
    Entry Level Price
    $49.00 per Month
  • StaffConnect

    Transforming employee engagement

    Transforming Employee Engagement - Reaching and engaging your entire workforce.StaffConnect delivers a powerful mobile employee engagement platform that transforms the employee experience by enabling large enterprises to connect, communicate and engage their entire workforce, especially remote, non-desk employees.The customer-branded mobile app gives employees ‘a voice’, with access to company... learn more about StaffConnect

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    Free Trial
    N/A
    Entry Level Price
    Contact Vendor
  • GoAssign

    Easy to use online scheduling software.

    Put an end to painfully drawing up schedules in Excel. Put the headaches of sharing and maintaining these documents behind you.GoAssign enables you to easily create your schedules online, wherever you are, and with lots of features to help you get them done quickly.GoAssign allows your people to quickly and easily provide their unavailability.Coupled with the ability to also see conflicts, you'll ... learn more about GoAssign

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    Free Trial
    30 days
    Entry Level Price
    $9.00 per Year
  • RazorTime

    Clock in/out service

    Keeping track of your staff has never been this easy. RazorTime provides you with the most accurate in/out board ever created. This simplifies your employee scheduling, time tracking and payroll reporting.RazorTime is a world class clock in/out service and an intuitive scheduling employee tracking solution. Our solution enables you to create individual schedules for your employees, record hours at... learn more about RazorTime

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    Free Trial
    N/A
    Entry Level Price
    Contact Vendor
  • eTotalplan

    Time Made Easy

    eTOTALplan (etotalplan.com) is a web-based suite of tools that integrates predictive scheduling, time and attendance, and budget forecasting into one convenient tool for businesses and organizations managing an hourly workforce or volunteers. eTOTALplan’s leading technology makes it possible to track time and attendance from anywhere at anytime, from a single location to several or even hundreds... learn more about eTotalplan

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    Free Trial
    N/A
    Entry Level Price
    $1.00 per Month
  • EZShift

    Online Employee Scheduling Software

    EZShift offers an employee scheduling software for all sized businesses. Our schedule software automatically generates the complete weekly/monthly shift schedule for your team. EZShift scheduling software does it all for you! EZShift is a smart, easy to use and reliable employee scheduling solution for any business work schedule.We at EZShift believe that any staff scheduling solution, as automati... learn more about EZShift

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    Free Trial
    30 days
    Entry Level Price
    Contact Vendor
  • VAIRKKO Suite

    Brings employers of all sizes software solutions to make work easier

    VAIRKKO offers the most complete set of fully integrated cloud based systems available for your industry We deliver Software as a Service solutions designed specifically to reduce your workforce and operational costs by dramatically improving your organizations productivity and efficiency. Created using client input, we offer the single greatest collection of nearly 100+ simple to use features for... learn more about VAIRKKO Suite

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    Free Trial
    30 days
    Entry Level Price
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  • DeveLoop

    Drive Performance for the Future of Work

    DeveLoop, by Sproutlogix, creates an Adaptive Learning Experience to align their IDP to the overall business objectives. Prescribed Learning journeys with kinesthetic activities, audio-visual learning resources, recommendation engine, Email & calendar reminders, and 360-degree feedback allow your employees to have a more Personalized Learning Experience. The platform's AI Superbot Cavis acts as a ... learn more about DeveLoop

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    Free Trial
    N/A
    Entry Level Price
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  • Time Card

    Employee Attendance Tracking App

    Time Card is an Employee Time Clock App. It is utilized for employee time monitoring and tracking by different organizations. The application works like an employee time tracking software and employee attendance tracker system. When used, the attendance tracker app would ask and facilitate an employee to take a picture at the Clock-in time. The app would then take a step further to enable the exac... learn more about Time Card

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    Free Trial
    60 days
    Entry Level Price
    $1 per Month
  • Bioknox

    A Complete HRM Solution

    Bioknox is a comprehensive Time Attendance with HR & payroll Management Software for medium and large businesses. It is built with all basic features required by organizations and it will be customized to suit specific organizational needs. Our in-house software development team supports clients with installation, integration, customization and new feature development. Bioknox is available as Stan... learn more about Bioknox

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    Free Trial
    Available
    Entry Level Price
    Free version
  • TrackerPal

    Automate your Field Tracking & Reporting

    We focus on simplicity and therefore, our solutions reflect an ease to work and applicability to complex problems in a simplified manner. With our rich experience of over 6 years in innovative product delivery, and Applications & services, Newtel is serving as the new age digital partner to clients worldwide, helping companies to manage their operations efficiently in real time at optimal costs wi... learn more about TrackerPal

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    Free Trial
    14 days
    Entry Level Price
    $4.99 per Month
  • Celayix

    Remotely Manage Your Workforce

    Celayix Software delivers a powerful suite of workforce management tools, including employee scheduling software, time & attendance and employee communication for customers from various industries. Our solutions are designed to meet the needs of small and medium businesses while addressing the complexity of enterprise organizations.... learn more about Celayix

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    Free Trial
    1 days
    Entry Level Price
    Contact Vendor
  • TimeWellScheduled

    Managing Employees Has Never Been Easier

    TimeWellScheduled has been designed to meet your industry needs. With TimeWellScheduled, we can help to make attendance and staff scheduling easy for various types of workplaces. Do you have a large number of employees or workspaces? No problem, TimeWellScheduled can help!... learn more about TimeWellScheduled

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    Free Trial
    Available
    Entry Level Price
    Free version
  • Ubeya

    The New Way to Manage Staff

    Ubeya is the all-in-one employee management and scheduling software. The platform is both web-based and a mobile designed separately for employees and managers. Ubeya helps businesses streamline staffing operations from start to finish: hiring, scheduling, tracking, communicating, managing and paying hourly employees. Ubeya key features: Fully mobile employee management solution Schedul... learn more about Ubeya

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    Free Trial
    14 days
    Entry Level Price
    Contact Vendor
  • HelmBot

    Software for Appointments & Business Management.

    HelmBot is an all-in-one software for service based, brick and mortar businesses – especially in the wellness industries. They handle appointment scheduling, point-of-sale, staff management, email & SMS marketing, project management, and a whole lot more. Although they've been around since 2013, you've likely never heard of HelmBot unless you're in the very niche field of floatation therapy. He... learn more about HelmBot

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    Free Trial
    60 days
    Entry Level Price
    $95 per Month
  • Staffjoy

    Create and publish shifts for your team online.

    Staffjoy provides the first workforce tool that builds schedules entirely automatically while respecting worker preferences and not requiring human scheduler. The web app collects worker availability and business demand and then schedules workers according to their preferences, as well as the business’s rules. Businesses save money by regaining time spent scheduling, as they utilize more efficie... learn more about Staffjoy

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    Free Trial
    Available
    Entry Level Price
    Free version
  • OptaPlanner

    AI constraint solver

    OptaPlanner is an AI constraint solver. It optimizes planning and scheduling problems, such as the Vehicle Routing Problem, Employee Rostering, Maintenance Scheduling, Task Assignment, School Timetabling, Cloud Optimization, Conference Scheduling, Job Shop Scheduling, Bin Packing and many more. Every organization faces such challenges: assign a limited set of constrained resources (employees, asse... learn more about OptaPlanner

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    Free Trial
    Available
    Entry Level Price
    Free version
  • Aplano

    Employee scheduling online & easy

    Aplano is an online scheduling software which works on all devices and in real time. Managers schedule shifts easily by involving employees into the planning processes. The software covers absence- and availability-management and allows employees to track their working hours via Smartphone or Tablet. Additionally past shifts can be evaluated in list views. Employees can swap shifts between each... learn more about Aplano

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    Free Trial
    Available
    Entry Level Price
    Free version
  • COAST

    Good things happen when teams talk in a single place

    COAST is a simple messaging workspace with tools for managers and staff on the go. Coast is the all-in-one workspace for teams that want a better to manage team communications, tasks, checklists, scheduling, and workflows. From your phone to your desktop, Coast is easily accessible from anywhere at any time. Thousands of teams and businesses use Coast to replace emails, texting, spreadsheets, and ... learn more about COAST

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    Free Trial
    14 days
    Entry Level Price
    $5 per Month
  • MiSentinel

    Workforce Management Software Solutions

    Misentinel offers free cloud-based workforce management software (WFM) that manages Employee Scheduling, Reporting, Tracking and Lone Worker. MiSentinel is aimed at Security and Facilities Management Industries. Utilising our extensive experience and artificial intelligence tools, we have resolved the majority of possible operational challenges. Contact us for more information. ... learn more about MiSentinel

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    Free Trial
    Available
    Entry Level Price
    Free version
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Buyer’s Guide

Introduction to Buyer’s Guide For Employee Scheduling Software

Inefficiently used employee times can lead to a loss, both for the business and for the employee. Any gap in scheduling employees’ work can affect the business and reputation.  Effective scheduling on the other hand, guarantees increased productivity, synergy, and a balance.

The legacy system for employee scheduling can be applicable for an organization having few employees but is not effective when the employee’s number increases.  The system is also rigid in a way that it does not allow employees to take control over their shift timing, and generally, it is time-consuming. The legacy system for employee scheduling is prone to errors and lacks transparency.  The system proves to be not useful especially in the asynchronous work schedule during the remote working or work-from-home conditions.

In addition to that, continuously changing government compliances pose another challenge for the firms operating in various geographic locations.  To mitigate all these issues and manage employee scheduling efficiently, employee scheduling software can be an ideal solution. It makes the employee scheduling efficient and takes care of the necessary compliance that the organization should take into consideration.  However, selecting the right employee scheduling software could be a tricky job and requires thorough research to align software with the business requirements. 

This buyer guide on employee scheduling software is intended to help business owners to understand various aspects of the software such as future trends, benefits, cost, features, etc.  These insights could be helpful for customers in making the decision on selecting the best employee scheduling software.

Why Is Employee Schedule Management Critical For Any Organization?

Employees are valuable assets for an organization, and to accomplish any project or work; it is necessary they work as a unit.  It is only possible if an organization has implemented a robust employee management system.  The basic objective of an employee schedule management system is to increase worker motivation, performance, and productivity. With an employee schedule management system, organizations can gain complete visibility to employees availability, shift assignments, tasks, roles and takes away all the pressure and stress of managing them.

What Are the Challenges of a Manual Employee Scheduling System?

  • Costly, inaccurate and time-consuming: In a manual employee scheduling system organization generally uses a paper sheet or punching card to track employee attendance and shifts. But this system is arbitrary and time-consuming.  If any change has to be made in the employee schedule, it could become difficult to record.  The administrator has to go through all the sheets and need to make the necessary changes. Also, when the administrator has to process the payroll, they have to manually record the employee’s attendance data into the payroll sheet. It is inaccurate and time-consuming.
  • Non-compliance risks:  It is difficult to enforce compliance in a manual scheduling system. Organizations failing to meet compliance rules have to bear the financial loss in the form of penalties and fees.
  • High error rates: Manual system for employee scheduling does not give full visibility on employee’s shift timing. Employees often rely on verbal communication about their change in shift timing; any communication error can disturb the entire work order. 
  • Reduce productivity:  Organization can achieve higher productivity by placing the right person in the job at the right time.  For instance, if the employee is allocated two shifts continuously, he cannot perform the tasks at the same energy and affect his overall productivity.

What Is Employee Scheduling Software?

Employee scheduling software is a tool that helps business organizations to efficiently manage employee schedules based on work priorities and business needs. It streamlines the work orders and ensures that the allocated work gets accomplished at a given time. It also helps employees to make changes to their shift timing and swap their shift with other workers. Besides that, business owners or managers can track employees’ work hours, which helps them to identify the uneven distribution of work if any, and organize them to reduce the workload on employees.

Employee scheduling software can be used by a wide range of industries, including retail, manufacturing, service sector, health industry, restaurants, I.T industry, etc.

Why Should Businesses Invest In Employee Scheduling Software?

New generation technology is quite effective in making businesses more accountable to their investors. But besides financial benefits, it has made complex business processes simple and lean. Workforce management which is a critical component of any organization usually consumes more time and resources. Technology such as employee scheduling software can aid in overcoming these challenges and delivering employee satisfaction. Employee scheduling software can fast pace the business operations by quickly scheduling employee’s work and adjusting it to business requirements.  

Besides that, the centralized data storage system saves all previously scheduled tasks, which can be used as a template for organizing future tasks.  It takes away all the hassle of notifying employees personally about their work schedule and allows employees to see their schedule timing in real-time. The employee scheduling software gives employees a sense of control over their shift timing and encourages them to contribute more to their work. 

For managing remote workers, a business enterprise can also use online employee scheduling software. Employees can access online scheduling software through mobiles or tablets and inform managers about the progress and challenges they are facing on the field.  The biggest advantage of online scheduling software is that employees can access and view their schedules at any time and from anywhere.

The best staff scheduling software also enhances the organization’s overall efficiency by working with other departments or processes. For instance, managers can sync their employees’ work hours data with payroll systems to automatically process their wages. It reduces the error rate and time in processing the employees’ wages.

Modern workforce management demands technological innovation, and employee scheduling software can play a significant role in fine-tuning workforce management.  To know how it can be done, the business enterprises have to delve into the employee scheduling software benefits.

What Are the Benefits of Employee Scheduling Software?

  • Tracking labor costs: Employee task scheduling software assists in organizing the workforce and forecasting the demand for the current or future projects. Forecasting the workforce demand in advance helps to plan employee’s shifts and control unplanned overtime costs. It can track and calculate the labor costs against the allocated budget.
  • Increase efficiency:  The best staff scheduling software eliminates the paperwork from the process and automates the employee scheduling process faster.  It takes away all the time-consuming process of calling employees and asking about their shift timing or their availability.       
  • Data-driven decisions: An organization can have better visibility on the employee’s work with the right data in hand. For instance, they can collect the data about the payroll and labor costs based on which they can make decisions on their current or future expenses.
  • Reduce conflicts: Clarity on employee’s schedules facilitate smooth communication between the employees. They can coordinate better with each other and can give consideration to their needs. Not only between employees, but it can also enhance the relationship between employees and management.   
  • Auto-assign shift: Assigning shifts can take an ample amount of time. The best employee scheduling software solutions are capable of assigning shifts automatically.  It matches the employees’ role, and based on their expertise, the work shift can be allocated. It speeds up the process of assigning shifts as well as finding the right match for the job.
  • Data analytics:  Best staff scheduling software equips business owners with all the data that could be vital for optimizing employee productivity and enhancing the organization’s performance.  It gives insight on labor costs, time clock, financial reports, schedules, etc.  Data analytics and reports provide a clear picture of resource usage and allow an organization to make an essential decision on resource scheduling.
  • Easy access to documents:  Some employee task scheduling software provides employees easy access to company information, training material, policies, and knowledge base. Employees can enhance their job-specific knowledge through a task scheduling software interface.

There are endless benefits of employee scheduling software, and to leverage them all, it is essential to explore its important features.

Time-Saving Features of Employee Scheduling Software

  • Time and attendance
  • Payroll exports
  • Geolocation clock-in and Clock-out
  • API access
  • HCM integration
  • Technical support
  • Compliance
  • Mobile support
  • Notifications and alerts
  • Data analytics and reporting
  • Demand-based scheduling
  • Technical support
  • Third-party tool integrations

What Are the Factors to Consider In Employee Scheduling Software?

  • Pricing: Pricing is an important factor for any software buyer. There are employee scheduling software solutions that are expensive because of their long list of powerful features.  These tools can be a good choice but not necessary that all organizations require these features.  It is essential that business owners analyze their business needs and then choose the employee scheduling software.  Other than that, software users should verify if there are any hidden costs for the software, such as customization, training, security, and implementation costs.
  • Third-party tool integration: The best employee scheduling software supports third-party tool integration.  However, some employee scheduling software only supports the core functions and requires a third-party tool to leverage extra features. A comprehensive employee scheduling software should allow integration of external software such as accounting, payroll, reporting, etc.
  • User-friendly interface: Employee scheduling software involves making frequent changes and updates in the employee schedule. If the employee scheduling software for business is not user-friendly, then scheduling employee shifts could become challenging and confusing.  Such a system could add an additional cost to organization and minimize the software ROI. The best way to check the software interface is to enrol for a free trial version, or they can also opt for free employee scheduling software with basic features.
  • Flexibility: Employee scheduling tools that adapt according to the business requirements can help the organization to avoid the costs of boarding new software and training the staff. It is always an ideal approach to choose employee scheduling software that is easily scalable and aligns with the growing needs of an organization.
  • Technical support: Employee scheduling software with excellent technical support could be an advantage as there are few features such as auto-assign shift and third-party tool integration that need expert guidance. It can enhance the software usability and adoption rate.
  • Check SLA (Service Level Agreement):  Before purchasing the employee work scheduling software or signing a contract with software vendors, it is always recommended that customers check the SLA (Service Level Agreement). SLA clearly defines the services that vendors will provide and the risks it covers.

How Effective Is Employee Scheduling Software For Small Businesses?

Employee scheduling software for small businesses are equally effective and helpful as it is for large organizations.

Employee work scheduling software can bring a gamut of benefits to small businesses, and it largely depends on the business’s priorities. Generally, large-scale enterprises need to handle more employees, and their software choice could be different from small-scale businesses. Small scale businesses usually prefer a low-budget tool with limited features; as such, they don’t have to deal with a large number of employees.  It means they can take all the advantages of employee task scheduling software but to leverage the benefits of exclusive features such as live customer support, advanced reporting tools, free third-party tool integration, etc.,they need to go for a high-end employee scheduling software.

To get the maximum benefit of employee scheduling software, it is recommended that users perform thorough research on employee scheduling software. There are many employee scheduling software that offers a range of features at a minimum price, which can be an ideal solution for small businesses.

Future Trends In Employee Scheduling

  • AI driven employee scheduling: AI technology is crafting the next-generation workplace and fuels the business processes to perform better. One of the processes that AI has bolstered is employee scheduling.  It is facilitating organizations to schedule employees more efficiently and reduce the time in managing them. There is more anticipation about AI in the field of employee scheduling, and in collaboration with other technology such as predictive analytics, employee scheduling can become more autonomous and intelligent in decision-making.  In the future, most of the employee scheduling software would be laced with advanced AI capabilities.
  • Self-servicing employee scheduling app: Self-servicing scheduling app can give employees more power in scheduling their shift, especially for employees working on an hourly basis.  Instead of bothering the management for shift adjustment, the employee can use the self-servicing scheduling app to view the empty slot and adjust shifts by themselves.  The use of self-servicing employee scheduling apps can enhance employee experience and help the organization retain their employees. It can even send alerts to employees if there are any shifts available to their preferences. In the coming days, the self-servicing employee scheduling app can take charge of the employee’s scheduling process and give employees more freedom to select their shifts.  
  • Chatbots: Chatbots are no more limited to mere customer service.  Their role has become more diverse and promises to provide a more personalized experience.  Chatbots application in employee scheduling can perform multiple activities such as filling open shifts, answering employee FAQs, processing leave requests, etc.  Some organizations have already implemented chatbots for workforce management, and there are more who are keen to incorporate chatbots in enhancing the employees' experience.  

What Is the Average Cost of Employee Scheduling Software?

The costs of employee scheduling software vary from business to business and the size of the business. Small scale businesses do not need advanced scheduling software features, whereas large-scale businesses need employee scheduling tools loaded with features. The number of software users and features can significantly affect the pricing of employee scheduling tools. However, the average cost of employee scheduling software could be anywhere from $1 to $95/month or more.  The software can be billed either on a monthly basis or annually.  Some software vendors also allow upfront one-time payment.  Employee scheduling software can be either deployed on-premise or as a SaaS solution.

  • Employee scheduling software for startups and small businesses:  For startups and small businesses, their main challenge is to conduct their business with limited resources and budget. However, software such as employee scheduling software is inevitable for the organization’s performance and increasing employee productivity. Startups and small businesses can use low-budget employee scheduling software to overcome their budget constraint. eTotalplan at a price of $1/month is the best employee scheduling software for small businesses and startups.  It has a simple user interface with all necessary features such as work schedule planning, HR management, predictive scheduling, time and attendance, etc. Another software that reduces the financial load on the organization and stands out as the best employee scheduling software for small business is Agendrix at a starting price of $1.5/month. It also offers basic employee scheduling features; on top of that, they provide free training and robust customer support to its clients. Both these tools offer a free trial.  There are a few more tools that users can consider as the best employee scheduling software for small business and startups; it includes TrackerPal, COAST, Staffjoy, When I Work, etc.
  • Employee scheduling software for mid-size and large-scale businesses: Business organizations with a huge employee force can opt for employee scheduling software with high-end features. Connectteam at a starting price of $47/month is an outstanding employee scheduling software for mid-size and large-scale businesses.  Besides regular employee scheduling software features, some notifying features of the software are GPS geolocation stamps, push notifications, claim open shifts, etc. The other employee scheduling tool that can be a good alternative to connectteam is Time Clock Wizard at a price of $19.95/month. The software is well-versed in security features such as multi-server backup and high-grade encryption.  The software also provides a free trial and a free basic version of employee scheduling software. The other software solutions that fall in the same slab include Homebase, Schedulefly, and 7Shifts. Organizations that operate on multiple locations and handle various types of businesses require holistic employee scheduling software that also covers other areas such as customer management, project management, inventory management, marketing automation, etc.  A high-end employee work scheduling software such as Helmbot at a price of $95/month provides all these features. The software offers a free trial. The other premium employee scheduling software that users can count on includes Tanda and Kronos Workforce.    
  • Free and open source employee scheduling softwareFree and open source employee scheduling software gives the flexibility to modify and distribute software for free or at a low price. This makes free and open source employee scheduling software an ideal solution for startups and small businesses. They can take advantage of new features, yet they don’t incur any costs of software development or software license.

Why Refer to Goodfirms' List of Employee Scheduling Software?

GoodFirms is the top review and rating platform for IT solutions.  It has been listing software for various industries and sectors. GoodFirms' expert team has been following a transparent process to ensure that customers get the best and the most reliable product for their business.  Customers can select the best employee scheduling software tool by comparing them on various parameters like;  features, service, pricing, deployment options, and so on.

Conclusion

An employee scheduling system enables the optimization of workflow and increases the employee’s productivity. It also reduces the time and error rates while scheduling the employees’ tasks. If your organization is unable to manage the employee scheduling process, then it is time to switch to the best employee scheduling software. Do not fail to check the list of best employee scheduling software prepared by the GoodFirms expert team.