Best HR Software
Searching for the best HR software for your workplace? Here, GoodFirms has come up with extensive research to identify and summarize a list of best HR management software that can bring significant transformation in your human resource functions. This simple, intuitive, and frequently updated list of top HR systems can empower your HR department to optimize all HR tasks through one platform. To choose the best human resource management system, you can browse through the list, utilize filters, and analyze their features, reviews, pricing, and even compare them.
List of The Best Human Resource Management System (HRMS) (151 Software)
- Empowerment Platform
Accomplish is a modern, unified human capital management (HCM) platform that assists HR leaders and global businesses in building a better workplace. Our easy-to-use HCM platform offers HR, payroll, time tracking, benefits, and compliance capabilities under a single application. It simplifies the complexity of HR and administrative processes faced by companies. Accomplish blends cutting-edge techn... learn more about Accomplish EP"The easiest ben-admin solution ever used "Jaime Enoch OrtegaVISIT WEBSITEFree Trial15 daysEntry Level PriceContact Vendor
- HR Software for companies where people matter.
PeopleHR delivers an HR software administration solution for ambitious HR professionals working in small and mid-sized companies. Unlike manual or older systems that are frustrating to work with, the PeopleHR solution constructs insightful graphic reports, offers expert “follow me” guidance, and engages people on missions through high-impact tasks. You don't need to fill your day tracking sic... learn more about PeopleHR"Time saver and most intuitive tool"Axis Web Art Pvt LtdVISIT WEBSITEFree Trial15 daysEntry Level Price$4.00 per Month
- HR Software for Small & Medium Businesses
BizyHR is a cloud-based HR system that is easy-to-use and cost-efficient for Small and Medium businesses to manage essential employee information in a centralized software.... learn more about BizyHR"Best suited for small teams"Princy BenedictVISIT WEBSITEFree Trial14 daysEntry Level Price$1 per Month
- Best Human Resource Management Software
Human Resources Software, HRMS, HRIS, HCM is an advanced solution that integrates the human resource management (HRM) of an organization with its information technology. It is a versatile mixture of certain vibrant apps and contemporary techniques that assist decrease the moment, energy and price of multiple company operations, in particular those linked to the HR department.... learn more about NLET HRVISIT WEBSITEFree Trial7 daysEntry Level PriceContact Vendor
- Create amazing work-life experiences for your people
Sage HR improves how you engage, retain and get the very best out of your people. Easily manage all HR processes in one place, from anywhere, with instant access to schedules, payslips and more.... learn more about Sage HRVISIT WEBSITEFree Trial14 daysEntry Level PriceContact Vendor
- Empowering people, driving business results.
Human Resources is much more than administration and compliance. It’s about helping your employees to be more successful, and ultimately growing your business. From recruitment to retirement, ADP Workforce Now can help you do just that. ... learn more about ADP Workforce Now"Workforce Now is Great!"Matthew Bernstein, Senior Account Executive at Intersection Co.
- BE READY FOR NEXT
Founded in 1997 and headquartered in Schaumburg, Ill., Paylocity has consistently been recognized nationally for its innovation, culture, and growth. Paylocity (NASDAQ: PCTY) is a leading provider of cloud-based payroll and human capital management (HCM) software solutions. Paylocity’s comprehensive product suite delivers a unified platform for professionals to make strategic decisions in the ar... learn more about Paylocity
- An HCM system that adapts to what comes next.
Workday was founded on a disruptive idea: to put people at the center of enterprise software. Now, over a decade later, we still deliver on that idea every day. Our core values give us a framework for leadership and daily decisions, and help us enjoy our time at work. Sounds so simple, but too often companies get caught up in politics, ivory-tower attitudes, and market mania instead of focusing on... learn more about Workday HCM"I find it easy and best to use as HR Software tool"Anonymous
- Online Payroll and HR Software Solution
Paycom provides user-friendly HR and payroll technology to enhance the entire employee life cycle, all in a single software. Our comprehensive software is unique because it’s truly everything you need — from hire to retire — in one system to empower your entire organization. Through our self-service app, employees can easily request time off, clock in and out, access their paystubs and more,... learn more about Paycom"Moderate"Shadab Khan, Digital Marketing Expert at SynergyTop, LLC
- HR software with heart.
BambooHR is a cloud-based system that is an intuitive, affordable way for growing companies to manage essential employee information in a personalized Human Resources Information System (HRIS). Its software sets HR free to do great work and be more strategic, which helps the entire organization do the same. Our HR software collects and organizes all the information you gather throughout the emplo... learn more about BambooHR"Good"RaulVISIT WEBSITEFree TrialAvailableEntry Level PriceContact Vendor
- It’s time to tame the chaos of payroll, benefits, and HR.
Gusto’s mission is to create a world where work empowers a better life. By making complicated, impersonal business tasks simple and personal, Gusto is reimagining HR management, payroll system, and benefits for over 60,000 companies nationwide. Gusto is a modern, online people platform that helps small businesses take care of their teams. Our products and services help you onboard, pay, insure, ... learn more about Gusto"The best"Kim Beck, Senior Account Manager at SpokenHereVISIT WEBSITEFree Trial30 daysEntry Level Price$45 per Month
- Let's Build a Better Workplace.
Namely is the HR software, Payroll software, and Benefits platform your employees will love. Finally, there’s human resource management software that employees actually use—built to fit your company culture. Manage all of your HR management data in one place, with personalized service to help your company get better, faster. We get it. Running HR for a mid-sized business isn't for the faint o... learn more about Namely"Namely - Great for HR, Payroll, and Employees"Shailesh Chaudhary, Digital Marketing Executive at Taction Software LLC
- Human capital management made better.
Dayforce HCM is a cloud-based platform for workforce management, payroll and tax, analytics, benefits, document management, talent management, and HR management. It is a single app that provides companies complete access to real-time data across all aspects of human capital management (HCM). Dayforce is a global HCM software platform that transforms the employee experience. It unifies data from a... learn more about Dayforce HCM
- Let us help you make a difference.
Paycor is known for delivering modern, intuitive recruiting, HR management and online payroll solutions, but what makes us legendary is our singular focus on helping business leaders, entrepreneurs and HR professionals make a real difference in their organizations. Paycor’s personalized support and user-friendly, scalable technology streamlines every aspect of people management, giving our clien... learn more about Paycor"Good not great"David Pustinger
- A complete on-premise human resource management system solution.
Sage HRMS helps in improving HR policies and make smart decisions with today’s most comprehensive, customizable HR software solutions for small and medium-sized businesses. Sage HRMS provides you with a complete solution for managing the entire employee life cycle. choose Sage HRMS. as your business grows and your needs evolve, select these HR software solutions to tackle your specific HR manage... learn more about Sage HRMS"Overall Experience: Good as HR and Payroll Software"Robert Stoubos, Founder and CEO at Odyssey New Media
- Human Capital Management
Oracle offers a complete HCM cloud solution for workforce planning, recruiting, global HR, talent management, learning, work/life solutions, time tracking, and payroll. Everything is provided within common business processes, with a single underlying data model and a single system of record. This ensures that your information is both current and accurate. ... learn more about Oracle Cloud HCM
- A UNIQUE HR SOLUTION
Finally, a solution to help modernize HR management is available in the form of People Book HR. A softwaredesigned to fulfill the needs of both the administration and their employees. This app offers a multitude of features and customizable options such as:. -System Administration and User Roles -Bio-metric and Non Biometric Time Attendance -Performance Evaluations -Employee Profiles -Asset Manage... learn more about PeopleBookHRVISIT WEBSITEFree Trial1 daysEntry Level PriceContact Vendor
- Global cloud HR and People system
Sage Business Cloud People enables mid-size, multinational companies to manage their workforce through its global, cloud HR and people system, transforming how organizations acquire, engage, manage and develop their employees. Sage People is a cloud HR and People system that empowers multinational, mid-size organisations to effectively respond to changing priorities. Use powerful automation, comp... learn more about Sage People
- Keep up by starting a #HumanRevolution – with HR at its core.
We've tailored the SuccessFactors HR software bundle specifically for the talent management needs of businesses or divisions with fewer than 500 employees. With SuccessFactors HCM, you can automate your people processes, improve visibility and efficiency, and transform your business turning strategy into execution every day. Since the software deploys in the cloud, its easy to set up and offers bu... learn more about SAP SuccessFactors
- Transform the way you manage your most important asset — your people
iSolved HCM is a nationally recognized provider of SaaS-based Human Capital Management technology solutions. iSolved is a comprehensive solution for HR, Payroll, Time and Attendance and Benefits Enrollment. With more than 3 million employees committed to the technology, iSolved is leading the transformational HCM movement for businesses of all sizes. isolved is an employee experience leader, provi... learn more about iSolved HCM
- All-in-one HR management for modern companies
Odoo HR allows you to centralize all your information and successfully manage your employees, recruitment, evaluations, vacations, and attendances from the same place. Recruit top talent, create weekly/monthly timesheets with optional attendance tracking and oversee all important information for each department at a glance. ... learn more about Odoo HRVISIT WEBSITEFree Trial15 daysEntry Level Price$12.00 per Month
- Run Your Business With Confidence
Payroll system, benefits, HR management, and compliance — all in one place. Justworks simplifies your business back office complexities, so you can work fearlessly. Simple software + expert support for payroll, benefits, HR, and compliance. We're here to help you navigate these challenging times. Justworks takes the business out of growing a business and alleviates the unknown. We’ve combined ... learn more about JustworksVISIT WEBSITEFree TrialN/AEntry Level Price$44 per Month
- The missing piece to your HR puzzle.
Connect your people, tools, and data on a uniquely customizable HCM platform – automating onboarding to off boarding and everything in between. We help people teams manage the complexity of distributed organizations, by focusing on making processes visible and automated, all while providing a great end user experience for your team. With nearly 1,000 team members, InVision uses Sapling globally ... learn more about Sapling HR
- Small business payroll & HR.
OnPay is a simple, modern and affordable payroll, benefits and HR software solution for small businesses. Payroll software features include unlimited pay runs, direct deposit, tax payments and filings made for you - accuracy is guaranteed, integration with your favourite accounting products such as QuickBooks Online and Xero, as well as first-in-class client service by phone, e-mail or chat. ... learn more about OnPayVISIT WEBSITEFree Trial30 daysEntry Level Price$40 per Month
- Empowering people with innovative cloud-based human capital management solutions
Infor Human Resources is a powerful set of cloud-based human capital management (HCM) software solutions that empower your people to deliver streamlined processes with remarkable experiences. This solution replaces complex processes, workflows, and systems with sophisticated, yet intuitive technology. Give your HR professionals the ability to connect your business and talent objectives to create s... learn more about Infor HCM
- Your Workforce Is Our Business
With EPAY's comprehensive payroll processing and tax filing software, you don't have to worry about things like inaccurate payroll data, the ever-changing landscape of tax rules, or garnishment and levy compliance. Our system handles it all for you. Our customers also enjoy free 24/7 support! Our solutions are FedRAMP certified and are specifically designed for companies with 100-10,000 employees ... learn more about EPAY HCM
- Crafted to build a happier workforce.
We take care of your HR processes while you take care of your employees. From employee onboarding to attendance management and time tracking to appraisals, we&ve got it all covered. With useful integrations and easy-to-use interface, Zoho People will streamline your HR operations. Zoho People helps automate employee performance reviews by offering 360-degree feedback, goal setting and tracking, ... learn more about Zoho People"Software available at reasonable price"Joshua Maddux, CEO at 95VisualVISIT WEBSITEFree Trial15 daysEntry Level Price$1.00 per Month
- One unified platform for your entire workforce.
The Kronos Workforce Ready suite combines the power of workforce management and human capital management (HCM) in one unified cloud platform to help you manage your entire workforce from pre-hire to retire — whether they’re salaried, hourly, full time, or part-time.... learn more about Kronos Workforce"Workforce Ready"Keshav Jha, Senior Research Analyst at Delta Partners
- HR PLATFORM THAT WORKS YOUR WAY
Equip your organization with E-Learning courses (SCORM and AICC), video, documents, quizzes, and web links. Create central storage of all the learning materials, structured and fully searchable. Create quizzes and track employee certifications. Manage and track your compliance training. Plan training budget and report on learning activities and compliance. Lanteria LMS integrates with LinkedIn Lea... learn more about Lanteria HRVISIT WEBSITEFree Trial1 daysEntry Level PriceContact Vendor
- Less Paperwork. Better HR.
BerniePortal is an all-in-one HR software solution for small and mid-sized employers. With BerniePortal, administrators can save time, simplify HR and improve compliance for the full employee lifecycle. BerniePortal is the all-in-one HR software solution that makes building a business & managing its people easy. Put an end to the paper chase– BerniePortal allows HR to administer all things HR f... learn more about BerniePortal"Nice software and great support"Virginia Berry, Assistant Manager at Marketing Werks
- Integrated Online HR Software for End-to-End Human Resource Management.
SutiHR is a robust online HR Software solution that provides powerful tools for every part of the HR cycle from recruitment to separation. Advanced analytics and dashboards that are easy to use simplify decision-making at different stages of the HR management process. The benefits go beyond the HR department, allowing employees and managers to benefit from tools that help make their lives easier a... learn more about SutiHRVISIT WEBSITEFree TrialN/AEntry Level Price$4.00 per Month
- HR software that will transform your workplace
SentricHR empowers you with features to help you be strategic and simplify your HR processes. Transform your workplace by giving your employees control of their own data in a complete HR software that is designed for them. Paperless Onboarding, Documents and E-Signatures, Payroll, Benefits and more. Save time and give HR a seat at the C-suite table. ... learn more about SentricHRVISIT WEBSITEFree TrialN/AEntry Level Price$2 per Month
- Global HR management software simplified.
Cezanne’s configurable online HR software gives you everything you need to make human resources management system simpler and more effective, whatever the size of your organization. From core HR administration and absence management to employee development, performance management, online recruitment and more, you’ll benefit from the latest Cloud technologies and a host of smart features that w... learn more about Cezanne HR
- Recruit. Manage. Connect. Inspire.
Vibe HCM makes it easy for companies to not only automate HR transactions but also engage with all their employees through one unified platform. We partner with talent-driven businesses to elevate how they connect, manage, engage, and inspire. Vibe HCM platform delivers HR, Talent, Recruiting, Onboarding, Engagement, Analytics and Payroll. ... learn more about Vibe HCM
- Most advanced HR Software
Open HRMS is an open source HR software that envisions building a happier workforce. Open Human Resource Management Software takes care of all your HR processes while you take care of your employees. From onboarding and attendance management to time tracking and appraisals, Open HRMS has got it all covered. The most advanced Open Source HR Management software works well for both small and large s... learn more about Open HRMS
- Personalized HR Software That Brings Your Employees Together
OrangeHRM aims to be the world’s leading HRM solution for small and medium-sized enterprises (SMEs) by providing a flexible and easy to use HRM system affordable for any company worldwide. The project was started during fall 2005 and the first beta release was made in January 2006. Today OrangeHRM has users worldwide enjoying a free, stable, and highly usable HRM solution. ... learn more about OrangeHRM"Perfect Software for Managing different Task"Prafull Satasiya, Chief Executive Officer at SpecScale
- One HR Software.
An intelligent enterprise-ready HCM suite that automates HR processes, simplifies human interactions and delivers actionable insights to build better workplaces. We believe that we are India’s first HRMS company that has successfully developed an HR product that mimics the way humans work to get more done efficiently & faster. Inbox-for-HR is a tech-savvy and bold-new approach to human resource ... learn more about HR-One"One stop solution for all HR Needs + User Friendly like anything"Hina Shameem
- Magically Simplify Your HR & IT
Rippling lets you effortlessly manage your employees’ payroll, benefits, devices, apps, and more—in one place. One place to manage all your employee data and operations—onboarding, off boarding, and everything in between. By connecting every workforce system to a single source of truth for employee data, businesses can automate all of the manual work they normally need to do to make employee... learn more about RipplingVISIT WEBSITEFree TrialN/AEntry Level Price$7 per Month
- Sentrifugo is a FREE and powerful Human Resource Management System.
Sentrifugo is a FREE and powerful Human Resource Management System that can be easily configured to meet your organizational needs. It offers HR resource modules with exceptional features and an intuitive interface. It's easy to set up, configure, and use. It can be easily configured to meet your organizational needs.... learn more about Sentrifugo
- Looking for an integrated HR & payroll solution
ELMO offers a comprehensive suite of cloud HR, payroll and rostering / time & attendance software solutions that can be configured however your organisation requires, and these are available within a single dashboard and single user interface. We can help your organisation streamline your HR & payroll processes to increase productivity, efficiency and reduce costs.... learn more about ELMO
- An end to end People Management Platform
peopleHum is an end-to-end people management platform that helps organisations make intelligent people decisions. With new-age HR tech features such as Resume Parsing, Selection Probability Score, People Analytics, Performance Management Metrics, Leave Management, and more, peopleHum is the one-stop solution for all business needs.... learn more about peopleHum"Best HCM platform"moksha BajpaiVISIT WEBSITEFree Trial14 daysEntry Level PriceContact Vendor
- Transformative Digital HR
Adrenalin HCM is power packed with host of features and services to help your business maximize its people performance. Human Resource function is the quintessential force that enables an organization’s strongest asset to perform better and benefit themselves and the company as a whole. HR plays an important role in hiring the right talent, conducts onboarding and training, optimizes productivi... learn more about Adrenalin
- Streamline business operations.
Humanity is cloud-based workforce management software fueled by a commitment to innovation, iteration, and a customer-centric approach. It is the flexible workforce management platform that both you and your employees will love to use. ... learn more about Humanity"Humanity holds the future of employee scheduling software!"Robin Madelain, Copywriter at RankSoldier International Private Limited
- The easiest-to-use HRIS for your business
HR software that makes it easy to focus on the people, not the paperwork. Onboard a new employee, send & collect documents, or easily manage time off. Easy to start. Easy to use. Easy to love. Upgrade your benefits with modern, easy-to-use HR and benefits administration. GoCo is a single solution for enrolling and managing all your company benefit offerings, including: Health, Dental, and Vision; ... learn more about GoCo
- HR SOLUTIONS FOR THE PEOPLE WHO MATTER
TriNet provides small and medium size businesses (SMBs) with full-service HR solutions tailored by industry. To free SMBs from HR complexities, TriNet offers access to human capital expertise, benefits, risk mitigation and compliance, payroll and real-time technology. From Main Street to Wall Street, TriNet empowers SMBs to focus on what matters most—growing their business.... learn more about TriNet"TriNet Feedback"Barbara Keihm, Director, Talent Management & Operations at Premier Logic
- Exceptional Talent. Exceptional Results.
ClearCompany is an award-winning Talent Management Software provider and the only HR software provider that unifies Recruiting, Onboarding, Performance Management, and Goal Tracking. Their suite of software solutions includes Applicant Tracking System, Paperless Onboarding, Performance Management, and Talent Operating System. ... learn more about ClearCompany
- A single HR software solution to better manage your people.
A single HR software solution to better manage your people. All the people data essentials you need without the rip and replace cost, complexity, or risk. Visualize headcount, budget, performance, structure and more in real-time to model potential changes and adapt your workforce to meet strategic objectives. Cornerstone HR is designed to drive smarter workforce decisions. Manage people data acros... learn more about Cornerstone HR
- Employee experience platform that empowers organizations to manage and retain great talent!
Zimyo Human Resource Management System is an employee-centered solution to all your Human Resource problems, designed to meet your business standards. Zimyo uses cloud to store all the employee data at a centralized database. Zimyo is designed to suit all business types from Startups, to SMEs to enterprises.With services ranging from Payroll Management to Performance management, Zimyo is a complet... learn more about ZimyoVISIT WEBSITEFree Trial14 daysEntry Level Price$50 per Month
- Cloud Based All-in-One Social HR Software
WebHR is revolutionizing the way HR works. WebHR is a Social all-in-one Cloud based HR Software for Small & Medium Enterprises that handles everything from Hire to Retire, in the most innovate way. WebHR not only saves money to the companies, but also boosts productivity, saves space and make inter and intra-office communications fast, reliable and more efficient. WebHR assists in managing a compa... learn more about WebHRVISIT WEBSITEFree Trial7 daysEntry Level Price$2 per Month
- All your human capital management solutions – unified by the power of technology.
We don’t just sell software. We partner with you to configure and implement an end-to-end solution to meet your needs today and grow as your business evolves. OnePoint Human Capital Management differs from other HR software companies because we were founded by HR experts who understand how technology can streamline time-intensive processes and transform businesses by elevating efficiency, increa... learn more about OnePoint HCM
- Buyer’s Guide for HR Software
- Why Is HR Management Important?
- What Is HR System?
- What Are the Different Types of HR Software?
- Why Do You Need HR Software?
- What Are the Benefits of Using HR Software?
- What Are the Features to Look for Before Buying HR Software?
- How Does HR Management Software Benefit Different Industries?
- What Are the Essential Things to Keep in Mind Before Purchasing HR Management Software?
- How Much Does the HR Management Software Cost?
- Why Refer to GoodFirms' List of Top HR Management Software?
Buyer’s Guide for HR Software
This buyer’s guide for human resource management software intends to provide human resource managers, HR personnel, HR generalists, HR specialists, users, businesses, and software enthusiasts the essentials they must consider before setting their foot forward to buy HR software for their organization. It analyzes all the significant terms, focus areas, types, features, and pricing information that one must know before initiating a buy on HR solutions.
Why Is HR Management Important?
What makes a company an excellent workplace? In 2019, Hilton, Salesforce, and FedEx made it into Fortune Top 100 companies. Let’s see how!
Hilton is well-known for its employee-first policy. Salesforce has spent around $8.7 million to address statistical differences in pay and resolve gender and race-based pay gap issues and adjust salaries for 30,000 global employees. FedEx paid $200 million in employee compensation in 2019. These are some instances that display the affinity these companies have shown towards their human assets and how these companies’ human resource departments have played a remarkable role in achieving such milestones.
With time, there have been significant transformations in HR functions. According to Gartner research (2019), more than 80% of the CEOs are focused on leading the organizations through digital transformation. Addressing employee issues promptly, empowering employees with the inclusive work culture, and keeping the environment free of racial or gender-based discrimination are the current focus areas of HR for sustainable employee development. The HR department needs to deploy the best available technical tools and software to speed up their processes and align them with the company’s vision and mission.
What Is HR System?
Human resource (HR) software is a set of tools and applications to help the HR personnel manage their employee base and daily human resource tasks with enhanced efficiency. It assists HR to track approvals and organize workflow. HR can also monitor and gauge the employee satisfaction level based on various metrics that the software-based HR systems can calculate and report.
Software-based HR systems are also known as Human Resources Management Systems (HRMS), Human Resources Information Systems (HRIS), Human Capital Management (HCM), and Talent Management Systems (TMS). According to Statista, the global human resource management software or HCM applications market size was valued at USD 26 billion in 2018 and will grow to USD 29.5 billion by 2023.
With high-end standardization, streamlining, and automation of HR activities, technology companies such as SAP (Systems, Applications, Products), are reshaping HR management in organizations. Moving a step further, Artificial Intelligence (AI) and Machine Learning (ML) have now made it possible to leverage virtual HR assistants or HR bots for human resource management. The human resource software system can be a real game-changer in creating a balanced work environment for the workforce and providing employees ample opportunities to learn and grow.
What Are the Different Types of HR Software?
There are numerous types of HR tools available that serve different purposes. It is possible to get specific software tools for a particular HR function; for example, Oorwin is one of the best recruiting software. The comprehensive HR systems unify multiple tools to perform different HR functions into one platform to help businesses synchronize all human resource activities; for example, PeopleHR offers all HR generalist functions.
HR solutions are of numerous types, but we can broadly classify these based on technical differences, areas of specialization, and functional differences, as given below.
Based on Deployment Options
The cloud-based HR software is a SaaS (Software as a Service) based solution that allows users to access the software from anywhere using internet-enabled devices. The data lies on third-party cloud servers.
The on-premise human resource software gets installed on the internal servers of the organization. Organizations that do not wish to pay cloud rentals, or prefer in-house solutions to third-party platforms, opt for on-premise HR solutions.
When organizations need comprehensive customization of HR systems to accommodate specific features unavailable with any vendor, open-source HR applications can help access, view, and modify the software source code.
Based on Areas of Specialization
The recruitment-focused HR management software that tracks job applications and candidates throughout the interview process is called applicant tracking or recruitment software. These have features to view applications on a centralized dashboard, automate sorting, search for required keywords in resumes, match percentages, interview scheduling, etc.
HR payroll software takes care of payrolls (fixed and flexible), tax-calculations, time-off accruals, etc. It also focuses on managing the compensations and allowances or benefits given to employees, including overtime, gratuity, incentives, commissions, bonuses, etc.
The performance focussed human resources software offers a variety of features to improve your employee appraisal process. It assists in taking 360-degree feedback.
Training and Development
The training focused software comes with HR tools to manage employee onboarding, training, learning management, course building, etc.
Talent acquisition and management software integrate various HR tools and modules to manage human capital, including recruitment, performance management, training and development, and compensation and benefits.
Time and Attendance Management
This software helps the HR people monitor and record employees’ time logs, attendance, and leaves accurately. It can integrate with the biometric system and payroll software.
HR Investigation Management
The HR investigation software helps HR managers to investigate harassment and misconduct allegations in the organization. It has features to manage the legal documentation requirements and helps keep the investigation process on track.
Based on Functional Differences
Administrative HR software
The administrative human resource management software focuses on employee management, employee benefits, and maintenance of employee records. It also has features to manage payroll and document storage.
Workforce Management HR software
The workforce management HR system software manages elements such as employee attendance, absence records, holiday requests, hours at work, multiple shifts, and work structure. Some workforce management software features may overlap with the features of administrative HRM software.
Strategic HR software
Strategic HR management solutions revolve around the company's well-being, long-term business goals, and employee management. It focuses on enhancing employee satisfaction.
Why Do You Need HR Software?
As discussed, HR management software helps speed up HR work, reduce human errors, and simplify hiring processes. It provides your HR team with tools to gauge your organization’s overall progress, such as employee turnover rate, employee progress rate, attrition control, and recruitment analysis. It thus streamlines the overall human resource management process of an organization to improve employer and employee relationships and create a healthy work culture.
HR management systems assist in all HR operations to include:
- Staffing and recruitment
- Joining and relieving
- Training and development
- Payroll management
- Welfare activities
- Promotions and transfers
- Retirement and retrenchment
- Legal compliance and reporting
What Are the Benefits of Using HR Software?
With so many areas where the HR system can help streamline work, the HR manager is significantly relieved of work pressure and can focus more on strategic planning. The HR department serves as the point-of-contact for all departments of an organization to seek information about employees.
Here are the top benefits of using HR management software.
Automation of the routine HR tasks through HR or HRMS software reduces paperwork and eliminates human error. It helps save time and gain speed. Thus, it improves the overall efficiency of core HR processes.
Realtime access and updates
HR management software allows real-time access and updates of employee data. This makes it easy for the HR personnel to provide the required information to all departments as needed quickly, thus benefiting all departments.
Elimination of human error
Accuracy is the main requirement for HR departments as they handle the most sensitive data of the company. Software-based HR management solutions eliminate human error and improve overall accuracy in various HR data and processes.
Privacy and data security
Software-based HR systems reduce the need for staff to manage the company’s sensitive and confidential data. The software stores data securely, allowing access to a few authorized personnel only, thus ensuring greater privacy and data security.
HR personnel can automate routine, repetitive recruitment tasks such as screening, tracking, and sending emails to the candidates with human resources software. This enables the HR team to focus on core objectives.
In the long-term, an efficient HR system saves a significant amount of money for the organizations by reducing manual and paperwork, speeding up all the processes, reducing personnel requirements, and enhancing productivity.
Streamlined HR processes translate into healthy work culture, happier employees, and enhanced employee engagement ultimately resulting in better employee retention.
Earn employee trust
When employee requests, queries, and sanctions are through a digitally automated process, they are more likely to trust the organization to solve their issues. As everything is recorded and documented in real-time, employees feel more secure.
Work from home
Working from home is the new norm. The human resource software allows HR personnel to access, update, and share all the data on one platform. It is thus possible to work from home without hassles.
Ensure regulatory compliance
Regulatory authorities frequently seek various information from the companies to ensure compliance to all the statutory norms. With the HR system in place, the HR staff gets a systematic approach and a safe central platform to keep all data. Thus, it is easy to ensure compliance and instantly provide whatever data the compliance authorities need.
What Are the Features to Look for Before Buying HR Software?
All software-based HR systems offer different tools and features, but the right HR or HRMS software solution must have the core features listed below.
Core features of HR solutions
HR systems software enables storing all employee-related information in a centralized repository. It comes with search capabilities to see records of all current and former employees. The below types of records are available in the employee database:
- Role and designation of employees
- Date of joining
- Personal information, biodata, resume, etc.
- Employee history
- Job profile information
- Status of job - part-time, full-time, or contractual
- Employee documents, ID proofs
HR managers generate an overwhelming number of documents daily, and these need to be preserved for future references. The document manager feature helps HR personnel to:
- Upload documents
- Grant and control access to documents
- Organize the files
- Share files
Salary calculations and pay-checks are the most error-prone zones of HR work that require meticulous execution. The payroll feature of the human resource solutions comes power-packed with tools for:
- Salary calculations
- Bonus calculations
- Pay-check calculations
- Tax calculations
Time and Attendance
The time and attendance management function of the HR software application works in collaboration with a time tracker and biometrics device. It takes care of the time and attendance related elements such as:
- Time logs
- Absence information
- Late arrivals
- Paid time-off
- Holidays and vacations
- Leave count
HR can save a lot of valuable time due to the employee self-service feature. It helps employees access some parts of the HR portal through the employee login feature to view their documents, pay-slips, training modules, company policies, benefits, progress records, etc. It allows employees to:
- Access to the personal information database
- Download personal data
- Raise requests
- Payroll information
- Access to company announcements and digital notice board
- Raise requests such as time change, leave, and compensation
- Travel reimbursements
HR software’s performance review feature helps HR staff design and share customized self-appraisal forms, survey forms, and feedback forms with the employees and track their performance through a centralized dashboard. It offers:
- Inbuilt survey forms
- Self-appraisal mechanism
- 360-degree feedback
The HR system has features to track job applicants. It can filter data, screen applications, and sort candidates. It can automate the recruitment workflow. Other features in this category include:
- Job postings
- Job board Integrations
- Candidate database
- Background checks
- Interview management
- Onboarding (orientation program)
Organizations work hard to keep their employees up-to-date about new professional developments in their fields. Learning management feature helps HR manage training and development. HR can create and upload their tailored courses and track the employees’ progress in the enrolled courses. It allows:
- Certificate management
- eLearning modules
- Assessment tools
- Workshop integration
Analytics and Reporting
The HR analytics processes data to come up with reports about the crucial aspects of the HR mechanism. The reports provide statistics that help gain insights into the organization’s overall human resource management. HR can understand the below metrics:
- Employee turnover rate (Employees who left/Average number of employeesx100)
- Hiring vs. attrition trends
- Employee tasks completion rate
- Filters to find employee information reports
The HR system facilitates employee benefits processes. For instance, it keeps a record of group insurance and the medical policies of the employees. It allows employees to enroll in various schemes for their welfare, such as:
- Welfare activities
- Medical check-ups
It assists the HR people to keep accurate records of the assets and other items allocated to the employees, such as:
- Assets given to employees (Car, phone, Computers)
- Loans given to employees
- Advances given to employees
Employees raise a lot of individual questions and requests from time to time. The case management feature of human resource software lets the employees register their requests and questions on the portal. The feature allows:
- Employee questions
- Conflict resolution
- Status of requests
- Reply to queries
GPS and Mobile Tracking
Many jobs require companies to track their employees’ location; for example, people in field jobs, sales, and marketing are tracked for various reasons. This feature helps HR in doing so.
Apart from the software features listed above, you need to ensure that the software vendor provides customer support during and post-installation.
How Does HR Management Software Benefit Different Industries?
Every company needs human resource management, and thus, HR management software too. The benefits of HR management software in various industries are as below:
HR Software for Large and Medium-Sized Companies
Large corporations with several hundred employees need to have standard practices and streamlined processes to manage data volumes. HR management software has features that cater to all their needs, employee benefits in particular. HR solutions can automate and simplify payroll, time and attendance, and training issues for such organizations with too many employees.
HR Software for Small Businesses
The core business workflow of small businesses can be somewhat similar to their larger counterparts. But the needs and complexity of their business are very different from large organizations. Initially, a software that automates HR tasks, stores information securely, integrates payrolls, and helps in compliance management would suffice for them. Small businesses need to deploy HR systems software that supports scalability.
HR Software for Startups
Startups are more prone to the scrutiny of law as they lack experience and do not have proper HR management systems in place. Startups should deploy human resource software to make themselves fully compliant with all legal formalities. Also, startups are more likely to perform well if they have proper technology at the place and every document ready in the vault of human resource management software.
HR Software for Service Industries Such as IT, Hospitality, Banks, Education Sector, and Hospitals
The crucial HR issues are staff scheduling in the hospitality industry, employee discontent in banks, attrition in the IT industry, and recruitment of qualified staff in the education sector. Software-based HR solutions help address all such issues.
HR Software for Government Agencies and Nonprofit Organizations
The government agencies must ensure proper documentation of every HR process. As the attrition is low in this sector, the employees need to be kept up-to-date through regular training programs. HR management software can help maintain perfect documentation and train the newly recruited and existing staff.
HR Software for Retail Businesses
Employees create or mar the company’s reputation and business in the retail industry. Secondly, retail businesses often see a sudden surge in demand and customer footfalls seasonally. The HR application can help mitigate the above issues by predicting employees’ seasonal demand based on past data and hiring the right people for the job.
HR Software for the Manufacturing Industry
Manufacturing is dependent on labor productivity, and the most significant issue in manufacturing is employee strikes. Software-based HR applications can help manage the labor issues by quick disbursals of employee benefits, tracking shifts and labor hours, and managing payrolls accurately.
What Are the Essential Things to Keep in Mind Before Purchasing HR Management Software?
A software-based HR system is an investment for organizations that can reap huge benefits in the long run if chosen rightly. Before you decide to buy HR management software for your company, you must ensure that it is feasible and meets your company’s needs. The software should be scalable to support the growing employee base. It must also fit within your budget and prove profitable. The checklist below can help you make the right decision.
- Analyze what type of HR system your company requires and whether you need the basic plan or higher (professional or enterprise-level) plans.
- Compare the product and vendors based on the features and services they are providing.
- Confirm that the vendor has previously deployed the software for one or more companies of the same industry as yours.
- Check the vendor background and feedback from other customers and find out how long the vendor has been in the market?
- Carefully analyze various costs involved to include the implementation costs, training costs, maintenance costs, hardware costs, etc. The thumb rule is that the Return on Investment (ROI) should be greater than the software’s overall expenditure.
- Shortlist a few software solutions that satisfy all the requirements discussed above. Make sure that the shortlisted ones fit within your budget.
- Schedule a demo or use the free trial version (if available) first to understand what exactly you will get and whether it will suffice your needs or not. Involve your employees too in the demo or free trial sessions. Make sure they are comfortable using the software.
- After analyzing your employees’ comfort level with the software, discuss their capabilities and limitations with the vendor, and ask the vendor what kind of user training they offer.
- Discuss with the vendor the customizations (if any) that you would need in the software. Also, ask them about the costs of customization.
How Much Does the HR Management Software Cost?
The costs of HR solutions depend on a large number of factors. The parameters that significantly alter the pricing of the software are as below.
Features it offers
Software vendors offer only the basic features in their starter plans. If your company needs advanced features, you need to check the higher-priced plans.
Comprehensive solution or function-specific modules
Another critical factor that decides the costing of HR applications is whether it is a comprehensive solution that covers all essential HR functions or just a function-specific module. Comprehensive solutions include all modules in one platform and cost higher.
Cloud-based or on-premise
On-premise HR solutions typically follow a perpetual licensing model, and cloud-based HR management software offers a subscription-based monthly-payment pricing model.
Number of employees
HR management software vendors offer pricing plans based on cost-per-employee per month. Thus, companies with fewer employees will incur lower costs.
Quality of customer support offered
Customer support availability also decides the cost of HR solutions. Vendors offer different packages with varying customer service hours and charge accordingly.
Costs of customization, implementation, user training
There can be additional costs for customized features, implementation, integrations needed with your existing system, and user training.
We have analyzed the costs of the top HR software listed on GoodFirms. The average cost for buying an HR management software with enterprise version benefits is around $10 per employee per month. Apart from this, some vendors may charge for installation and training. For example, the basic plan of Zoho People, a popular HR solution, will cost around $1 (per month per employee) and Zenefits Growth plan will cost you $14 (per month per employee). A full-fledged installation of Gen Desktop Payroll Software will cost you around $215 a year.
Why Refer to GoodFirms' List of Top HR Management Software?
On searching for HR or HRMS software on the internet, you may find many software vendors that claim to provide HR management solutions, but these may not always be authentic. We at GoodFirms have a whopping database of above 60k services and software companies listed with more than 30K unbiased reviews of verified users.
GoodFirms has researched, categorized, and summarized the top HR systems based on their features and merits. All software that made it to the final list had to go through a series of checks that prove their worthiness. You can leverage this list and apply filters based on pricing models, devices supported, deployment criteria, available support, etc., and find the best HR solution for your company.