Time and Expense Software

Check out the best time and expense software to efficiently track employee timesheet and expenditure 

Managing reimbursement expenses and billable hours, smaller or larger, are slightly complicated.  Entering data manually into the employee timesheet every week or month to track time is time-consuming. The same issue props up with a traditional spreadsheet where managers have to enter expenditure and hours spent on a project to bill the clients accurately. Enter time and expense software, a centralized online platform that efficiently captures project time and spending from any device, anytime to streamline workflow. 

What is Time and Expense Software?

Time and Expense Tracking Software is an advanced solution that automatically and effectively records and tracks the employee timesheet, expense reports and monitors the project's status. The tool helps to record the working hours and control costs with every project. 

The time and expense software prove a boon for every business organization, regardless of size, as it escalates team collaboration and productivity. The tool allows various departments to deliver all projects within the stipulated deadline, estimate project costs appropriately, and avoid overspending. This helps the sales team to send accurate billing to the clients. 

Online time tracking and expense monitoring applications become more than a handy solution for remote work management. 

What are the Different Types of Time and Expense Software?

Time and Expense tools have been broadly classified into two distinct categories-

Simple or Stand-alone Tools- These applications provide simple functionality such as tracking the timeline and capturing the spendings. They usually have basic features and are used by individuals or smaller teams working on simplified projects. 

Integrated or Comprehensive Systems- This type of software is extensively used by various departments that include HR, accounting, project management, marketing and sales, and more. They offer a wide range of features, functions, and benefits. Also, these tools are synced with other systems to simplify the workflow of the company. 

How to Choose the Best Time and Expense Software?

Choosing an optimum time and billing software from so many variable options can be a time-consuming and tiring job. Refer to the comprehensive list of the best time and expense tracking software prepared by the experts at GoodFirms. This list of top time and expense management tools will help you get familiar with the features, pricing models, and authentic reviews. Picking the best tool to manage billable hours and reimbursement expenses is going to be easy with the right choice.

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List of The Time and Expense Tracking Software

  • 1. Timesheets.com

    Simple Employee Time Tracking for Small and Medium Sized Businesses
    Visit website

    Timesheets.com can help businesses reduce payroll, manage time-off, and maximize the hours they bill. We do this by tracking and organizing accurate time worked so you can run the reports and exports you need. Timesheets.com can also track employee expenses, HR performance documents, and schedules – all under one roof.... learn more about Timesheets.com

    Entry Level Price
    Free version
    Free Trial
    Available
    50%

    Category Focus

    Time and Expense Software
  • 2. Harvest

    Time tracking software for those who value insight.
    Visit website

    Harvest is a web-based time tracking and invoicing application relied on by over 40,000 creative businesses all across the globe. Harvest makes time tracking easy, keeping you on top of project budgets without the hassle of spreadsheets. Harvest time tracking can unlock key information about your business, but remembering to do it can be a challenge. Harvest makes it easy to track time and expens... learn more about Harvest

    "Be it your CRM or your accounting software"
    Nicole Sidoti, Founder and Creative Director at Popdot
    Entry Level Price
    Free version
    Free Trial
    Available
    50%

    Category Focus

    Time and Expense Software
  • 3. FreshBooks

    Small Business Accounting Software That Makes Billing Painless.
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    FreshBooks is one of the best accounting tools that help you run your small business easy, fast, and secure. Spend less time on accounting and more time doing the work you love using this cloud-based accounting system. It is an accounting software that allows you to automate the tasks relating to finance & client relationships so that you can focus on your core business. ... learn more about FreshBooks

    "Wonderful Experience with Fresh books Software, Really Gorgeous, Amazing Product"
    Lottery Sambad
    Entry Level Price
    $6.00 Per Month
    Free Trial
    30 Days
    16%

    Category Focus

    Time and Expense Software
  • 4. Zoho Invoice

    Free GST invoicing software for small businesses.
    Visit website

    Zoho Invoice is a 100% free cloud-based invoicing solution designed to help small businesses with invoicing, tracking expenses, and accepting online payments. Key features include project billing, time tracking, reporting, customizable templates, and a client portaI. Teams using Zoho Invoice can track estimates, convert them to invoices, and send reminders to clients to complete their outstanding ... learn more about Zoho Invoice

    "Best project tracking software"
    Carol Tompkins, Business Development Consultant at Accounts Portal
    Entry Level Price
    Free version
    Free Trial
    Available
    50%

    Category Focus

    Time and Expense Software
  • 5. TimeCamp

    Time tracking software that your team will actually use.
    Visit website

    TimeCamp is an advanced time tracking app which also offers a variety of reporting, billing, and invoicing features. It is the perfect time clock software tool for many small, medium, and large businesses around the world which struggle with cumbersome time tracking programs, inaccurate client bills, and lost and inaccurate reports. Available almost anywhere in the world, TimeCamp tackles and solv... learn more about TimeCamp

    "The software uses a fully automated tracking system helping us focus elsewhere. "
    Ryan Yount, Founder at LuckLuckGo
    Entry Level Price
    Contact Vendor
    Free Trial
    14 Days
    10%

    Category Focus

    Time and Expense Software
  • 6. ActiveCollab

    Powerful, yet simple project management tool.
    Visit website

    ActiveCollab is the project management software that gives you complete control over your work. It is a flexible project management tool for managing your projects with plenty of neat add-ons. It runs in the cloud like most browser apps today, but you can also install it on your own server.... learn more about ActiveCollab

    "Well-equipped tool for Project Management that solves major tasks in a few clicks. "
    Willow Bailey
    Entry Level Price
    Free version
    Free Trial
    Available
    12%

    Category Focus

    Time and Expense Software
  • 7. Time Tracker

    Easy To Use Time Tracking Software
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    Time Tracker software helps companies like yours track time and expenses from anywhere in the world, then easily sync with popular business apps like QuickBooks, Xero, Concur and Gusto. You can also add invoicing and simple online payments with Time Tracker +Billing, or add legal features like ABA codes, LEDES invoicing and check for conflicts with Time Tracker +Legal. Your time is important to us... learn more about Time Tracker

    Entry Level Price
    $6 Per Month
    Free Trial
    14 Days
    50%

    Category Focus

    Time and Expense Software
  • 8. Hubstaff

    The all-in-one work time tracker for managing field or remote teams.
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    Hubstaff time tracking software is used by over 10,000 teams across the world that want to achieve more. Track work hours, pay team members, invoice clients, see in-depth reporting, and more through our web dashboard, desktop, and mobile apps. Hubstaff’s employee time tracking software allows your team to track work hours spent on every single project and task. Anyone can easily start and stop t... learn more about Hubstaff

    "This software solution has various tools and elements to simplify the management of documents and efficiently for your workforce."
    Shiv Gupta, CEO at Incrementors Inbound Marketing
    Entry Level Price
    Contact Vendor
    Free Trial
    14 Days
    25%

    Category Focus

    Time and Expense Software
  • 9. BigTime

    Turn time into profit.​
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    BigTime provides Gantt charting, inter-project reporting, and instant access to your team’s progress against due dates and deliverables. Build better processes starting with project creation and budgets through to time, expenses, and billing. Make end of month invoicing the best part of your job by quickly sending custom invoices. ... learn more about BigTime

    " BigTime is a user-friendly, simple, and practically most efficient Project Management Tool"
    Robin Lane
    Entry Level Price
    $10 Per Month
    Free Trial
    N/A
    20%

    Category Focus

    Time and Expense Software
  • 10. Clicktime

    Time tracking that drives performance
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    ClickTime provides businesses and professional individual with a robust and award-winning web-based time tracking platform that simplifies the way you manage your time, expenses, and other resources. Straightforward and easy to use, Clicktime comes with a plethora of practical features that make it a viable time tracking option for all sorts of users and can be accessed via all platforms and web b... learn more about Clicktime

    Entry Level Price
    $9 Per Month
    Free Trial
    14 Days
    50%

    Category Focus

    Time and Expense Software
  • 11. Replicon

    Comprehensive Suite to Manage Time, Projects, People & Profits.
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    Replicon unified platform helps manage time and costs across your enterprise for enhanced performance and profitability. Notifications, approval workflows, GPS tracking, & more supercharge productivity while freeing HR to focus on more strategic initiatives. Configurable timesheets with advanced mobile capabilities enable time tracking for employees & projects anytime, anywhere. Stay on top of res... learn more about Replicon

    "The software is fully equipped with features of tracking and management of expenses"
    Kevin Miles, Editor at LoanAdvisor
    Entry Level Price
    Contact Vendor
    Free Trial
    14 Days
    33%

    Category Focus

    Time and Expense Software
  • 13. QuickBooks Time

    Easily track time on the go
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    QuickBooks Time is proudly part of the QuickBooks family. Thousands of businesses use QuickBooks Time to track and manage employee time for payroll, invoicing, and scheduling. Millions of employees use QuickBooks Time for accurate timesheets and project tracking each day. QuickBooks Time is the best automated time tracking software for construction companies, landscaping businesses, small business... learn more about QuickBooks Time

    "QuickBooks Time simplifies payroll and invoicing since all three systems are available from a single platform, eliminating the need to acquire a separate payroll processing or accounting system."
    Shiv Gupta, CEO at Incrementors Web Solutions
    Entry Level Price
    $10 Per Month
    Free Trial
    30 Days
    20%

    Category Focus

    Time and Expense Software
  • 14. Everhour

    Powerful time tracking software with hassle-free integrations.
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    Everhour is one of the best time tracking tools for teams. Accurate time tracker for budgeting, client invoicing and painless payroll. Keep track of all your project budgets, schedule threshold alerts, use forward resource planning. Build any kind of reports and send professional-looking invoices. Create tasks, organize them in sections, add time estimates to keep everyone in the loop and on track... learn more about Everhour

    Entry Level Price
    $8.50 Per Month
    Free Trial
    14 Days
    50%

    Category Focus

    Time and Expense Software
  • 15. SpringAhead

    Online time tracking and billing.
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    SpringAhead is an online time tracking, billing and expense reporting solution that is fast, easy and fully integrated with your accounting system. ... learn more about SpringAhead

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    100%

    Category Focus

    Time and Expense Software
  • 16. BQE Core

    Make Informed Decisions All The Time!
    Visit website

    BQE Core is an all-in-one accounting and invoicing software that manages everything from one platform. Stop switching between systems and start working. BQE CORE makes it easy to manage your projects. Maximize productivity and profitability. ... learn more about BQE Core

    "BQE Core is an all-in-one Powerful accounting software management solution with a full range of time and expense tracking, billing, and accounting."
    Brian Eland
    Entry Level Price
    Contact Vendor
    Free Trial
    15 Days
    14%

    Category Focus

    Time and Expense Software
  • 17. Bill4Time

    Affordable, efficient, and easy to use legal practice management.
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    Bill4Time is a cloud-based time tracking and billing software designed for lawyers, consultants, entrepreneurs, and freelancing professionals. We’re here to make sure your billable time is tracked, organized, invoiced, and accessed securely from any computer or mobile device. Time is money and it’s important to keep track of both. We are dedicated to streamlining your billing system with indus... learn more about Bill4Time

    Entry Level Price
    $27 Per Month
    Free Trial
    14 Days
    33%

    Category Focus

    Time and Expense Software
  • 18. Paymo

    Work happy. Work better.
    Visit website

    Paymo is a modern and intuitive work and project management solution for small businesses and remote teams that bundles advanced task management, planning, scheduling, time tracking, collaboration, and invoicing. This means that you can keep track of the entire lifetime of a project - from creation until getting paid - without having to use and pay for several apps. ... learn more about Paymo

    "Easy for our team to track their hours which is the goal!"
    Tessa (Carroll) Wuertz, Director of Marketing & Agency Partnerships at efelle creative
    Entry Level Price
    $11.95 Per Month
    Free Trial
    15 Days
    12%

    Category Focus

    Time and Expense Software
  • 19. Avaza

    Beautiful all-in-one software to run your business.
    Visit website

    Avaza is the leading all-in-one software for running client focused businesses. Avaza allows businesses of all sizes to more easily and effectively manage team projects, time tracking, expense reporting, quoting & invoicing. It can be accessed simply via a web browser from anywhere in the world on any device. Avaza is the seamless, productive platform teams use to collaborate on projects, schedule... learn more about Avaza

    Entry Level Price
    $11.95 Per Month
    Free Trial
    14 Days
    14%

    Category Focus

    Time and Expense Software
  • 20. DATABASICS

    BEST-IN-CLASS TIME AND EXPENSE MANAGEMENT SOLUTION.
    Visit website

    DATABASICS is all-in-one time and expense tracking software solution gives you the features and flexibility you need so you can get down to business. Cloud-based timesheet management software for today’s mobile, global workforce. Simplify and automate online expense reporting and management without sacrificing control. ... learn more about DATABASICS

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    33%

    Category Focus

    Time and Expense Software
  • 21. MindSalt

    MindSalt is Time & Expense Tracking software.
    Visit website

    MindSalt is simple-to-use time and expense tracking software for timesheet tracking, project management, and expense reporting. Employees can log time from anywhere with web access on their desktop, laptop, or mobile device. Track mileage, upload digital photos of receipts, and record expenses the minute they're incurred with online expense tracking software. Easily monitor your costs, track your ... learn more about MindSalt

    Entry Level Price
    $6 Per Month
    Free Trial
    N/A
    25%

    Category Focus

    Time and Expense Software
  • 22. OfficeTimer

    Employee Time Tracking as simple and as effective as it can get.
    Visit website

    OfficeTimer is an online office management software and is used by hundreds of companies worldwide. OfficeTimer's features include Timesheet, Leave management, Expense management, Client billing, Project and Task management.These features of OfficeTimer are immensely helping the companies in generating employee payroll and client billing. ... learn more about OfficeTimer

    Entry Level Price
    Free version
    Free Trial
    Available
    25%

    Category Focus

    Time and Expense Software
  • 23. eHour

    Web based time tracking tool.
    Visit website

    eHour is an open source time tracking software for companies and organizations who need accurate information on how much time is spent on projects by their people. eHour time tracking tool makes the time your people spend on projects visible and available as simple and user-friendly as possible. ... learn more about eHour

    Entry Level Price
    $3.50 Per Month
    Free Trial
    14 Days
    33%

    Category Focus

    Time and Expense Software
  • 24. Dovico

    Manage employee timesheets and project costs from anywhere.
    Visit website

    Dovico TimeSheet for Small Business is a fully scalable project time and expense tracking solution. Get a grip! With Employee Workload, understand the capacity of your employees in real-time and then balance the workload for those who may be overloaded. Need some help? Free unlimited chat, email and phone support await you as we become a helpful extension of your profit-building team. Get away fro... learn more about Dovico

    Entry Level Price
    Free version
    Free Trial
    Available
    33%

    Category Focus

    Time and Expense Software
  • 25. Timebeans

    Online Time and Expense Tracking Software.
    Visit website

    Timebeans offers one of the best internet-based timesheet and expense management solution. The easy to use system offers flexibility, reliability and focus on what is important to you by providing a wealth of information that can help you manage your projects and teams more intelligently. We collate this raw timesheet data into a summary of where your team’s time is going. Unlike other timesheet... learn more about Timebeans

    Entry Level Price
    Free version
    Free Trial
    Available
    16%

    Category Focus

    Time and Expense Software
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Frequently Asked Questions

Is Investing in the Time and Expense Management Software a Worthy Decision?

The premium time and expense tracking software has been specifically designed to cater to your business goals. The tool can effectively track the employee working hours even if they are working from remote locations. It is known for providing flexibility in work schedules and helps you to monitor and control project expenditure. Hence, investing in the time and expense software is indeed a worthwhile decision.

Who Can Use the Time and Expense Software?

The tool is handy irrespective of the business size. There are various departments of an organization that can use the time and expense tracking app to capture working hours and costs to bill the client. For instance, the HR manager can use the software to monitor the employee presence or absence in the workplace; similarly, the project managers can use it to track project time. The sales and accounting department can send the invoice to the client after tracking the expense.

What are the Typical Features of Time and Expense Software?

The various features that strengthen the time and expense tracking tool include-

  • Real-time monitoring of the login and logout times of the employees.
  • Tracking the idle and active hours while working on a project. 
  • The time and expense software calculate the productive and unproductive hours.
  • The system allows managers to approve timesheets with one click.
  • Sends reminders to the team regarding the project deadlines and if the timesheet isn't adequately filled. 
  • The financial tracking system tracks the expenses, material costs, hours worked on a project, and even the general expenditures. 
  • The financial tracking software also helps to estimate the project's cost and carry out improved resource planning. 
  • The management has better control over certain documents or specific reports as the software restricts access to a few groups of people. 
  • The software is seamlessly integrated with mobile devices enabling you to monitor time and expense from anywhere, anytime.

What are the Advantages of Time and Expense Software?
The core advantages of time and billing software are-
  • Time billing software lowers various costs such as overhead expenditure, employee time tracking, creating invoices, and payroll. 
  • The tool allows a real-time project tracking facility along with improved reporting and operational efficiency. 
  • Streamlining the management process with more control over project and performance. 
  • The expenses tracking app helps to improve project planning based on specific requirements. 
  • The time and expense tracking software simplifies the organization's workflow as it does not have to rely on manual spreadsheets. 
  • Time and Expense software has been developed in compliance with employment laws and governing regulations with user-features and various deployment options.
What About Data Security? Can I Rely on the Time and Expense Software?

Yes, you can fully trust the tool. The best time and expense tracking software strictly comply with data security and privacy. The tool is fully encrypted and password-protected, providing a secured connection and database archiving.

What Type of Data Does Time and Expense Software Gather and Store?

The unique aspect of time and expense software is that it only tracks, collects, and stores vital data crucial for work-related purposes and relevant to the company. You can view different data such as the login and logout time, name of the devices they are working on, total hours spent on a project, idle and active time, attendance, and other information. The software even allows you to customize the reports.

How Time and Expense Software Improve Productivity?

One of the key benefits of the time and expense tool is that it improves employee productivity. The time and expense tracking system allows you to capture both productive and unproductive tasks, reducing unimportant work and time theft. Also, the time logging features makes the employees more engaged and dedicated to their task. 

The project manager can even categorize the project into different tasks, set deadlines, allocate budget, and assign the work. The software enables employees to plan their work accordingly and decide how much time needs to be spent on a particular task. All hours spent working on a project goes into client billing. 

The software further plays a pivotal role in improving time management and budget estimation. All these factors boost the overall productivity of employees, helping to drive more revenue.

What Factors Are Crucial Before Investing in Time and Billing Software?

While selecting the best time and expense software, you need to decide on various parameters.

  • Firstly, whether the features are vital in tracking time and expenditure for your type of organization. 
  • Secondly, you need to consider the deployment model - cloud-hosted, on-premise, or Open API. 
  • Next comes the cost. You can choose the free version or opt for a free trial period to test the financial tracking service app. 
  • You need to check out the data security performance before making a selection. You can do so by reading genuine reviews. 
  • Check whether the software vendor offers additional support in case there is an issue with the tool.

What is the Cost of Time and Expense Software?

Like any other useful tool, this software provides the option of choosing the best free and open source time and expense software such as Bitrix24, eHour, TimeCamp, and Zoho Invoice. 

If you are looking for affordable financial tracking software, you have various choices, including WebWork Time Tracker, starting at only $3 per month, with a 7-day free trial period. The other options in this category are Hourglass, which starts at $10 and comes with a 30-day free trial, FreshBooks costing around $15, and Zoho Projects starting at $20. 

The best part is that most software tools listed by GoodFirms as the top time and expense software are reasonably priced and allow users to try out the application before subscribing to it. 

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