Project Tracking Software

Gain better control over your projects and enhance efficiency with the best Project Tracking Software.
Project tracking has become an inevitable function in an organization’s functioning.  With an explosive increase in projects handled by a company, it becomes imperative to track every single of them. Businesses that invest in the best project tracking software witness a rapid improvement in process efficiency and an upsurge in profits. Besides projects, project tracking tools also can record budgets, fix bugs, assign resources, and identify issues.

What Is Project Tracking Software?

The project tracking system is a set of administration tools that help keep records of the status/progress of projects assigned to different entities within the company. These tools enable keeping all projects aligned for timely completion and prevent delays while adhering to project guidelines within the stipulated budget. Project tracking tools maintain ledgers of both current and the completed projects.

Why Is Project Tracking Software Important for Your Business?

With a reliable project tracking system in place, businesses can eliminate human errors, improve accuracy, centralize control, automate repetitive tasks, save time, conserve resources, improve coordination/collaboration, monitor the project operations better, prevent delays, and enhance productivity. Additionally, online project tracking software provides business insights, analytics, and reporting for informed decision-making. Project tracking tools thus offer an upsurge in business profits at a nominal cost.

How Can You Choose the Best Project Tracking Software?

The right project tracker software for your business depends on the feature set needed, the scale of implementation, and your budget. After comprehensive research and analysis, GoodFirms has identified and summarized the list of top project tracking systems. Handpick the best-fit project tracking system for your business by browsing through GoodFirms’ curated list that covers all the relevant information needed for choosing the best project tracking tools and more.

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List of Project Tracking Tools | Best Project Tracking System

  • Backlog

    All-in-one online project management tool
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    Backlog is a project management and collaboration tool for teams that want higher productivity, greater visibility, and simple project tracking. Development teams can work together with Design, Marketing, IT, and more to release high-quality projects, faster. Core features include Projects, Gantt Charts, Burndown Charts, Issues, Subtasking, Watchlist, Comment threads, Version control, File sharing... learn more about Backlog

    Entry Level Price
    $35 per Month
    Free Trial
    30 days
    16%

    Category Focus

    Project Tracking Software
  • Celoxis

    The All-in-One Project Management Software.
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    Celoxis is a popular project management software that is easy to use and affordable. It is an integrated project management platform solution you can use to manage your project portfolios, workflows, expenses, time sheets, and resources, and improve client and team collaboration. Celoxis comes with all the necessary features so your team can focus on being productive rather than switching between ... learn more about Celoxis

    "Highly recommended dashboard with different views"
    Shiv Gupta, CEO at Incrementors SEO
    Entry Level Price
    $25.00 per Month
    Free Trial
    30 days
    20%

    Category Focus

    Project Tracking Software
  • Trello

    Trello lets you work more collaboratively and get more done.
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    From sales and marketing to HR and operations, teams can design and customize Trello to fit their unique needs and work styles. And with over 100+ integrations with other key tools like Google Drive, Slack, Jira, and more, Trello is a living, breathing project hub of cross-team collaboration no matter where your work needs to happen. Trello brings joy to teamwork by making it transparent and easil... learn more about Trello

    "Very creative software"
    Mary Ann Markowitz, As a MindSet/Life Coach/Executive Recruiter I help you breakthough mental barriers at Mary Ann Markowitz Coaching
    Entry Level Price
    $5 per Month
    Free Trial
    14 days
    11%

    Category Focus

    Project Tracking Software
  • Zoho Projects

    The best project management software for any business.
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    Zoho Projects, our cloud-based project management software, helps you plan your projects, track work efficiently, and collaborate with your team, wherever they are. Zoho Projects is loaded with functions that improve team collaboration, making project monitoring easy, and enhancing your productivity and output. Plan your project activities, assign work, manage resources and collaborate with your t... learn more about Zoho Projects

    "Versatile, online alternative to Microsoft Project, with tons of customizations and workflow automations"
    Jaideep Tibrewala, Head of Product at Glide Invest
    Entry Level Price
    Free version
    Free Trial
    Available
    12%

    Category Focus

    Project Tracking Software
  • Smartsheet

    The only platform that can scale from a single project to end-to-end work management.
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    Smartsheet is intuitive online project management, collaboration & Gantt chart tool. It has a familiar spreadsheet-like interface, coupled with file sharing & workflow. Smartsheet enables teams to get work done fast and efficiently. We are a leading cloud-based platform for work execution, enabling organizations to plan, capture, track, automate, and report on work at scale, resulting in more effi... learn more about Smartsheet

    "Fantastic Product"
    Amit Tiwari, Digital Marketing Expert at OTS Solutions
    Entry Level Price
    $14.00 per Month
    Free Trial
    30 days
    7%

    Category Focus

    Project Tracking Software
  • Confluence

    Accomplish more together.
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    Making information accessible to your organization is important now more than ever. Confluence can serve as your company's primary Knowledge Management Software tool. Use it to capture, preserve, and organize your most valuable assets. Whether it be company updates, project plans, or other important intel, keep it accessible and trackable with Confluence. ... learn more about Confluence

    "All experiences are good with this software, highly recommends to everyone"
    Suleman Ahmad
    Entry Level Price
    $5.50 per Month
    Free Trial
    7 days
    11%

    Category Focus

    Project Tracking Software
  • Goals

    Manage your Projects from Idea to Result.
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    KeepSolid Goals empowers businesses to move faster and achieve its objectives by planning and performing tasks with a single global goal in mind. Set strategic Goals with Mind Maps. Break down your Goals into Tasks. Visualize Goals and Tasks with Roadmaps. Track Task completion in Kanban. Boost your team collaboration with KeepSolid Goals.... learn more about Goals

    "Very useful for a team "
    Arine Michaels
    Entry Level Price
    $7.97 per Month
    Free Trial
    14 days
    25%

    Category Focus

    Project Tracking Software
  • GoodDay

    Productive Work and Inspiring Management.
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    GoodDay is a modern work management platform that brings together the best tools for high-level planning, project and product management, task organization, and productivity growth based on transparency, agility, and motivation. We built easy-to-use software based on the key principles of modern management science and positive psychology. With GoodDay, effective management happens naturally. GoodD... learn more about GoodDay

    "The interface is clean and easy to use"
    Michael Rewers, Sales & Marketing Director at Blogerio
    Entry Level Price
    $4 per Month
    Free Trial
    N/A
    11%

    Category Focus

    Project Tracking Software
  • Lumeer

    Organize anything, your way.
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    Easy and fast to plan, organize, and track all your projects. Lumeer gives you super-easy visual project management. Everyone knows what to do next, why it is important, and how to do it. Remove unnecessary synchronization meetings, endless email threads, and confusing spreadsheets. Extreme flexibility gives anyone the freedom to create the perfect workflow, manage and track your progress. Flexibi... learn more about Lumeer

    "Flexible Project Management"
    Martin Večeřa
    Entry Level Price
    $7.89 per Month
    Free Trial
    Available
    20%

    Category Focus

    Project Tracking Software
  • todo.vu

    See what you can achieve!
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    todo.vu is a productivity suite delivering a unique blend of CRM, task management, time tracking, and billing functionality. todo.vu is ideal for freelancers, consultants, and teams of any size who strive to achieve improved efficiency, quality, and transparency. todo. vu is the right tool for you whether you’re a consultant, contractor or freelancer, or small agency needing to track work across... learn more about todo.vu

    "Full-fledged control panel"
    Caroline Lee, Co-Founder at CocoSign
    Entry Level Price
    $9 per Month
    Free Trial
    14 days
    11%

    Category Focus

    Project Tracking Software
  • Paymo

    Work happy. Work better.
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    Paymo is a modern and intuitive work and project management solution for small businesses and remote teams that bundles advanced task management, planning, scheduling, time tracking, collaboration, and invoicing. This means that you can keep track of the entire lifetime of a project - from creation until getting paid - without having to use and pay for several apps. ... learn more about Paymo

    "Easy for our team to track their hours which is the goal!"
    Tessa (Carroll) Wuertz, Director of Marketing & Agency Partnerships at efelle creative
    Entry Level Price
    $11.95 per Month
    Free Trial
    15 days
    14%

    Category Focus

    Project Tracking Software
  • Kissflow Project

    Track less, work more. Manage your projects your way!
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    Take full control of workflows, no matter how unpredictable. Embrace the power of an agile case management solution loaded with just the right features. Project management software shouldn’t be hard. Kissflow Project isn’t. Plan your team’s work, know who’s working on what, and deliver results intuitively with minimal tracking. With multiple views, gain key insights across all your project... learn more about Kissflow Project

    "Kids Education"
    Simon Pag
    Entry Level Price
    $7 per Month
    Free Trial
    14 days
    33%

    Category Focus

    Project Tracking Software
  • Binfire

    The easiest way to plan, create, track, and collaborate.
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    Binfire brings the most comprehensive project management and collaboration software in the world today to its customers. It supports traditional (WBS), Agile and Hybrid project management methodologies. Both traditional and virtual teams benefit from its fantastic features like complete task management, interactive Gantt chart, Message board, real-time chat, interactive whiteboard and document man... learn more about Binfire

    Entry Level Price
    $6.50 per Month
    Free Trial
    N/A
    33%

    Category Focus

    Project Tracking Software
  • AceProject

    Organize. Track. Collaborate.
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    AceProject is a web-based project management toolbox designed to track projects, tasks, time sheets, and schedules. A web-based app to manage your tasks, timesheets, documents and expenses. It is creating a project from a template, Gantt charts to view project progress visually, entering time within timesheets, or generating reports, AceProject provides a convenient and intuitive interface providi... learn more about AceProject

    Entry Level Price
    Free version
    Free Trial
    Available
    14%

    Category Focus

    Project Tracking Software
  • Inspire Planner

    Intuitive Project Management in Salesforce.
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    Inspire Planner is an intuitive project management app for Salesforce. For years we have searched for an effective Salesforce-native project management application with little success. Our search on the Salesforce AppExchange led us to apps that were either too expensive, had too many features that we didn't need, or were selling a new way of doing things. We chose to put our talents to work and d... learn more about Inspire Planner

    Entry Level Price
    $29.00 per Month
    Free Trial
    30 days
    14%

    Category Focus

    Project Tracking Software
  • iTaskX

    iTaskX 3 delivers projects successfully.
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    iTaskX gives you all the tools to sharpen the big picture or provide rich details about your project, without heavy overload or complexity.Effortlessly capture dates and costs, assign, import, or evaluate resources, vary calendars, anticipate slack time or personalize its look, feel, and functionality. ... learn more about iTaskX

    Entry Level Price
    Free version
    Free Trial
    Available
    33%

    Category Focus

    Project Tracking Software
  • Slenke

    Manage Projects with Ease.
    Visit website

    Slenke is the easiest way for companies to securely communicate, share files, manage projects, organize tasks, track time and more. Through intuitive and easy to use features it allows businesses to manage project portfolios, individual projects, tasks, internal communication, time tracking, invoicing and file sharing. Connect your team, view updates and keep track of what's happening at the workp... learn more about Slenke

    Entry Level Price
    $15 per Month
    Free Trial
    N/A
    25%

    Category Focus

    Project Tracking Software
  • Ruum

    The Teamwork Rocket Fuel.
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    Ruum is a powerful, intuitive, lightweight project management and collaboration tool. It's the only productivity software fully integrated with the SAP C4 suite. Use Ruum to manage teams, projects, and keep track of your and your team's progress. With Ada, Ruum's AI-powered virtual assistant, losing track of milestones and tasks is a thing of the past.... learn more about Ruum

    Entry Level Price
    Free version
    Free Trial
    Available
    16%

    Category Focus

    Project Tracking Software
  • Coreworx

    Project Information Management for Engineering & Construction.
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    Coreworx is a software and services company who provides integrated project information management solutions for the world’s engineering and construction projects. Coreworx software solutions are proven enterprise applications that enable EPCs and owner/operators to automate best practices, mitigate business risks, and improve performance to budget throughout the entire project lifecycle. ... learn more about Coreworx

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    33%

    Category Focus

    Project Tracking Software
  • 1time

    Hassle-free Project Time Tracking
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    1time is a web-based application created to help users monitor both employee and project time as well as real project costs. Designed for small business and freelancing professionals, 1time significantly reduces costs by eliminating non-billable time within the organization and increasing productivity. Aside from keeping track of employee and project time and cost, 1time is also an effective tool ... learn more about 1time

    Entry Level Price
    Free version
    Free Trial
    Available
    33%

    Category Focus

    Project Tracking Software
  • Nifty

    All your project work in one place.
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    Nifty is one app to manage projects, tasks, goals, docs, calendars, and chats in one place. Maintain organizational oversight and stay on top of your team, projects, clients, and workloads with our automated progress reporting. Nifty lets you manage everything from development sprints and product launches to delivering client projects and executing your marketing campaigns -- all from one collabor... learn more about Nifty

    Entry Level Price
    $49 per Month
    Free Trial
    14 days
    14%

    Category Focus

    Project Tracking Software
  • Talk on Task

    Easy way of handling teams, projects, tasks & clients.
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    A Cost effective Project Management Software that aims to make life easier. Talk on Task's innovative features like Time tracking, Interactive chatting, Task based chatting, Project reporting etc makes it standout amongst other competitors in the market. It has a unique chat system where you can chat about specific tasks, with individual users or on specific projects as per your requirements.... learn more about Talk on Task

    Entry Level Price
    $13.5 per Month
    Free Trial
    N/A
    25%

    Category Focus

    Project Tracking Software
  • Dozillo

    Plan, schedule, track & manage work in one place!
    Visit website

    Dozillo is a project management and time tracking platform that makes it easy for teams to log time and stay focused on daily tasks so that projects hit deadlines and stay within budget. Key features include, resource planning, time tracking, task allocation, project budgeting, project monitoring, Todo lists, sub tasks, reports, team scheduling, workload management and team holiday/vacation manage... learn more about Dozillo

    Entry Level Price
    Free version
    Free Trial
    Available
    20%

    Category Focus

    Project Tracking Software
  • ClientFlow

    Clientflow is a tool to keep all client communication in one place.
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    Clientflow is an all-in-one client and project management software that helps teams collaborate and increase productivity. With Shared inbox, Task management, Time tracking, Invoicing and Checklists, teams can manage all their internal and client service work from a single platform and work more efficiently.... learn more about ClientFlow

    Entry Level Price
    $19 per Month
    Free Trial
    7 days
    20%

    Category Focus

    Project Tracking Software
  • zistemo

    Your Painless Business Management Software
    Visit website

    The smartest management tool for small businesses is here! Auto-synced team & time management tools. One-tap live project tracking from any device. Painless & professional invoicing, CRM & reporting. ... learn more about zistemo

    Entry Level Price
    $17.39 per Month
    Free Trial
    30 days
    25%

    Category Focus

    Project Tracking Software
  • Planio

    Engineer Project Success.
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    Planio is the #1 choice in Project Management Software for more than 1,500 companies worldwide. Award-winning and consistently rated 5 stars for its ease of use and customer support, Planio will help your team ship projects consistently on time and on budget. Super-charge your productivity and keep everyone in the loop with Planio!... learn more about Planio

    Entry Level Price
    $21 per Month
    Free Trial
    30 days
    50%

    Category Focus

    Project Tracking Software
  • Planyway

    Team calendar and timeline for Trello
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    Planyway is a team calendar and timeline inside Trello to visually manage schedule, workload and due dates across Trello boards. Planyway lets you coordinate your project plans, share schedules with your team, and have an overview of who's doing what and when. Planyway offers weekly, monthly, Gantt chart, timeline views, showing multiple boards in one place and Google Calendar 2-way synchronisatio... learn more about Planyway

    Entry Level Price
    Free version
    Free Trial
    Available
    100%

    Category Focus

    Project Tracking Software
  • Companion by Minitab

    OPERATIONAL EXCELLENCE, CONTINUOUS IMPROVEMENT MANAGEMENT
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    Achieve. The only solution specifically designed to help you start, track, manage and share improvement initiatives to achieve business excellence. Even the best projects can be kept in the shadows when leaders don't see their potential. Companion is the only solution to pair customizable continuous improvement tools with centralized data retention and key performance metrics in a real-time online... learn more about Companion by Minitab

    Entry Level Price
    Contact Vendor
    Free Trial
    30 days
    33%

    Category Focus

    Project Tracking Software
  • Whizible

    Every Project is Successful, If You Are Using Whizible.
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    Whizible is organized in nine integrated modules to facilitate an uninterrupted flow of project data that helps present a “Single Version of the Truth” for effective project decision making! Whizible software has a modular architecture helps faster customization and integrated modules ensure smooth data flow across all processes. Whizible is an integrated Project Portfolio Management software ... learn more about Whizible

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    20%

    Category Focus

    Project Tracking Software
  • Nozbe Personal

    Simply Get Everything Done.
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    Nozbe has been helping hundreds of thousands of busy professionals and organizations large and small get more done for the last 10 years. Thanks to our intuitive apps you’ll easily become a productivity ninja. You’ll learn how to deal with your incoming tasks, prioritize them, manage them within projects and get them done quickly and effectively. Nozbe Personal is an enhanced to-do app for eve... learn more about Nozbe Personal

    Entry Level Price
    $8 per Month
    Free Trial
    30 days
    25%

    Category Focus

    Project Tracking Software
  • Atlon Pmanager

    Manage your projects in a pragmatic, efficient and simple way.
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    Atlon Pmanager organize all the activities of your company in a better way through the app. Managing your teams has never been so easy. Planning your teams has never been so fun. Forget your Excel files and discover the pleasure of working with a modern and interactive tool. Task management allows a company to better organize its activity and to know at all times who is doing what in the company a... learn more about Atlon Pmanager

    Entry Level Price
    $110 per Month
    Free Trial
    30 days
    25%

    Category Focus

    Project Tracking Software
  • BigPicture for Jira

    MULTI-TOOL LIVE SYNC WITH COMPREHENSIVE REPORTS
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    The world of project management is complex and intricate. Even the most experienced PMs can feel overwhelmed by the tangled network of interdependent tasks they need to deal with. But it doesn’t have to be like this. BigPicture will boost your efficiency and ensure first-rate implementations across your organization whether you’re using Agile, Waterfall, or a blend of PM methodologies. Large o... learn more about BigPicture for Jira

    Entry Level Price
    $10 per Year
    Free Trial
    Available
    50%

    Category Focus

    Project Tracking Software
  • briq.works

    The Project Communication Platform for Architects and Their Clients
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    Increase your productivity, delight your clients and enable good project outcomes. Statistics tell us that around 50% of architects work comes from referrals or repeat business. With that in mind it could not be more important to present your practice in the most professional way. briq.works can help. We know that consumers expectations are high. They want you to interpret their dreams and require... learn more about briq.works

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    25%

    Category Focus

    Project Tracking Software
  • Experiments by GrowthHackers

    Growth Hacking Management Platform
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    Run tests and experiments across the entire customer journey in a systemized way, connect growth KPIs with company strategy and never lose track of an opportunity again. Growth teams must have the flexibility to act all over the Growth Hacking Funnel. With so many tests to be run, and such a large stack to execute them, teams need a tool to keep track of how their efforts fit in the big picture. G... learn more about Experiments by GrowthHackers

    Entry Level Price
    Contact Vendor
    Free Trial
    Available
    100%

    Category Focus

    Project Tracking Software
  • ValueWorks

    Collaborate | Control | Comply
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    ValueWorks is a cloud-based collaboration software that allows multiple contractors and merchants to work on a single platform. Property Directors benefit from a true collaboration platform, allowing them to work with multiple contractors on a common contract, in a consolidated manner. Finance Directors benefit from an always-on, single source, near real-time audit capability. Both benefit from ou... learn more about ValueWorks

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    100%

    Category Focus

    Project Tracking Software
  • Total Workflow Solution

    Automated Workflow for Your Entire Product Lifecycle
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    The Total Workflow Solution is a cloud-based solution that assists Enterprise teams - from Creative Services to Package Production - get products to market faster. We deliver an automated workflow for the entire lifecycle - from project request, team communication, electronic routing approval, and file release, through archival and asset reuse. We can even help with storing key product related inf... learn more about Total Workflow Solution

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    50%

    Category Focus

    Project Tracking Software
  • SuiteProG

    Your turnkey PPM software to manage your projects in real time!
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    SuitePro-G is doing well by offering innovative features adapted to the maturity of your organization. SuiteProG is the software created by and for Project managers, managers, executives who wish to develop their maturity in project management through a simple, ergonomic and intuitive tool and an integrated method of project portfolio management. SuiteProG is the PPM tool which offers all the func... learn more about SuiteProG

    Entry Level Price
    Contact Vendor
    Free Trial
    30 days
    25%

    Category Focus

    Project Tracking Software
  • proRM Fast Start

    PROJECT MANAGEMENT FROM A TO Z
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    proRM Fast Start is a project and resource management app for Microsoft Dynamics 365. Access the data that is already in your Dynamics 365 system to quickly make your project management more efficient. Bridge the gap between sales and project management by integrating the app with Dynamics 365. proRM Fast Start in Microsoft Dynamics 365 helps you to easily professionalize project management in you... learn more about proRM Fast Start

    Entry Level Price
    Contact Vendor
    Free Trial
    Available
    100%

    Category Focus

    Project Tracking Software
  • PlanToBuild

    THE HOLISTIC PROJECT MANAGEMENT SOFTWARE FOR CONSTRUCTION
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    There are many project management solutions. But PlanToBuild is a specialist. With our software we have found the answers to the specific requirements in construction. PlanToBuild was developed out of the operational business in order to prevent unnecessary errors in the construction. Less mistakes, lower costs. Faster end, more profit. There is a simple idea behind PlanToBuild: digitalization mak... learn more about PlanToBuild

    Entry Level Price
    Contact Vendor
    Free Trial
    30 days
    33%

    Category Focus

    Project Tracking Software
  • ICT Tracker

    Solutions For Real-Time Constructions
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    ICT Tracker is an easy-to-use mobile construction installation and productivity tracking software utilizing Augmented Reality or 3D Model View for data capture with your existing project models. ICT Tracker enables construction teams to benchmark field installation status and productivity rates with real-time data. ICT Tracker delivers innovative and empowering solutions to streamline work process... learn more about ICT Tracker

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    100%

    Category Focus

    Project Tracking Software
  • INDUS.AI

    Construction Intelligence: Build with Confidence
    Visit website

    Indus.ai, Inc. develops and licenses its artificial intelligence construction analytics platform that counts trucks, material arrivals, and measures equipment productivity. It provides advanced real-time project controls for reconciling over-billed charges and correcting schedules. Clients have used the platform to reduce delays, increase billing accuracy, and optimize resources. The platform use... learn more about INDUS.AI

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    100%

    Category Focus

    Project Tracking Software
  • Ravetree

    All-In-One Project Management Software.
    Visit website

    Ravetree is an award-winning work management software platform that empowers teams to deliver work faster, be more informed, and spend less time searching for information. Companies use Ravetree to manage their projects, resources, and creative workflows—all in one place. Ravetree eliminates the pain of moving between different applications to find important information, relying on cumbersome sp... learn more about Ravetree

    Entry Level Price
    $29 per Month
    Free Trial
    7 days
    10%

    Category Focus

    Project Tracking Software
  • 7pace

    If engineering was a guessing game, anyone could do it.
    Visit website

    7pace is delivering solutions to track, manage, report, and plan efforts spent in the application lifecycle. 7pace changes the way how software engineering teams manage time. With 7pace Timetracker, the premier extension to Microsoft Visual Studio, teams are enabled to improve productivity with informed decisions. Made by engineers for engineers and seamlessly integrated into the workbench for sof... learn more about 7pace

    Entry Level Price
    $5 per Month
    Free Trial
    28 days
    33%

    Category Focus

    Project Tracking Software
  • Juntrax

    Simple, intelligent and efficient way to run your business
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    Juntrax is an integrated global office management cloud solution that helps bring efficiency in your business operations. Our robust modules help you manage your employees, assets, attendance, leaves, timesheets, project billings, expenses, POs, and invoices. Juntrax is a perfect fit for the professional services industry or any industry that needs to manage project billings, invoicing and employ... learn more about Juntrax

    Entry Level Price
    Contact Vendor
    Free Trial
    30 days
    12%

    Category Focus

    Project Tracking Software
  • InPhase

    Better business management, governance and assurance.
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    Automate the process of assuring that what needs to get done, does, and let teams love you for it. InPhase is the all-in-one, self-service enterprise performance management platform. Taking care of your performance management, business intelligence, analytics and dashboarding needs. Better, faster decision making from board to individual. The visual toolkit incredibly delivers to all your end user... learn more about InPhase

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    12%

    Category Focus

    Project Tracking Software
  • Birdview PSA

    Projects, Resources, Finances: A Single Source of Truth for Service Delivery Teams
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    Birdview PSA provides professional services organizations with a single source of truth. The result is better visibility at all stages of the service delivery lifecycle, enabling data-driven decisions, collaboration and increased synchronization at crucial handoff points. Birdview PSA offers deep project management functionality along with resource optimization, project accounting and a powerful s... learn more about Birdview PSA

    Entry Level Price
    Contact Vendor
    Free Trial
    14 days
    33%

    Category Focus

    Project Tracking Software
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Buyer’s Guide

Introduction to Buyer’s Guide for Project Tracking Software

The buyer’s guide for project tracking software aims to provide the users with in-depth knowledge about the significance of project tracking tools in project management for enhancing overall business performance. Businesses can leverage efficient project tracking tools to ensure streamlined project management through improved project progress and status tracking, communication, coordination, workflow efficiency, and productivity.

In this buyer's guide, you will learn about the features, importance, and benefits of project tracking systems. The guide also offers insight into the critical parameters that you must know and consider to shortlist the best project tracking software for your business.

What Is Project Tracking Software?

A project tracking system is a set of software tools designed to track and control project activities, deadlines, and resources. The software helps schedule project tasks and measure project metrics and costs through comprehensive project tracking features, including time and expense tracking, cost-to-completion tracking, Gantt charts, Kanban boards, milestone tracking, percent-completion, and more.

Project tracker software helps project managers keep deadlines and resources under check and reduce the project’s overall costs, leading to profitability in the long run. The software also offers collaboration tools for seamless communication and coordination for better project management and business intelligence tools (analytics and reporting) for informed decision-making.

All major industries leverage project tracking tools, including construction, manufacturing, healthcare, engineering, IT, and more. Studies suggest that 73% of construction businesses look for project tracking functionality in Construction (project) Management Software, much more than any other functionality. Thus, many top project tracking systems offer construction-industry-specific tools, for example, PlanToBuild.

Why Do Businesses Need Project Tracking Software?

Project tracking is a crucial element in project management. It involves monitoring deadlines, optimization of resources, and budget planning. Flawless project tracking is inevitable for business profitability and growth, and so project tracker software is a must for businesses.

Project management systems typically include project tracking tools. Still, many businesses leverage project tracking systems because these provide extensive project tracking capabilities through a wide range of project tracking features. Studies indicate that 71% of respondents quoted project tracking as the most-used feature in project management software.

Challenges due to poor project tracking

Businesses face numerous challenges in the absence of reliable project tracking tools, including:

  • Missed project deadlines
  • Delays due to data access and update issues
  • Losses due to human errors
  • Collaboration issues resulting in reduced team productivity
  • Lack of communication and coordination
  • Resource deprivation and wastage
  • Absence of contingency plans
  • Lack of accountability among stakeholders
  • Poor risk assessment
  • Client/customer dissatisfaction due to lack of transparency
  • Increased costs and decreased profitability

With perfect project tracking software in place, project managers can resolve the above challenges and witness seamless team, resource, and task management.

What Are the Benefits of Project Tracking Systems?

Project tracking systems help businesses streamline their project operations’ tracking all through the project lifecycle. Below are the advantages of using project tracking software for your business.

Centralized project tracking

A software-based project tracking system provides a unified view of the project lifecycle by controlling and tracking numerous processes on a single platform. It provides ease of data access, updates, and sharing across various project stakeholders and departments for improved project management.

Real-time information access and updates

Online project tracking software allows real-time access, updates, and monitoring of project status. It enables quicker updates from anywhere, better data management, easy progress tracking, enhanced team monitoring, improved coordination, time-saving, and preventing delays at various stages.

Enhanced accuracy

Automation of project tracking functions through a software application helps eliminate manual work and human error. It results in improved accuracy and reduces losses due to such errors.

Seamless project tracking

With real-time updates and quicker access to information, the project tracking tools offer enhanced visibility/transparency for easy tracking of project timelines and budgets. All relevant departments and project stakeholders can share project status data through the common software platform and perform better.

Time and cost-saving

Project tracker software offers various tools to automate tracking in all project stages, thus saving time and efforts for people at different organizational levels. With time, it thus results in significant cost-saving and an upsurge in business profits.

Increased efficiency and productivity

Project progress and team productivity tracking become hassle-free with online project tracking tools that eliminate location and time constraints. The software allows better project management with the convenience of monitoring and managing projects from anywhere, anytime. In the long run, it improves overall process efficiency and team productivity, aiding in business growth.

Privacy and data security

The best project tracking software tools typically provide data encryption and access control features to assign and limit data access to specific and relevant authorized personnel. It ensures that the business data and customer information are in safe hands, and nobody can modify these without permission.

Forecasting for budget management

Modern online project tracking software offers Machine Learning (ML) and Artificial Intelligence (AI) based business intelligence tools that enable budget planning and forecasting by leveraging prior project data, timelines, and cost estimation. It thus helps in better budget management and project cost control with informed decision-making.

Customer and client retention

With reliable project tracking software in place, businesses get greater visibility over project status and progress updates. It results in improved communication with the customers and clients, leading to enhanced client/customer retention.

What Are the Essential Features of Project Tracking Systems?

Project tracking software offers numerous tools to aid in perfect project tracking for your business. The must-have features of project tracking systems include:

Collaboration tools

Project tracking systems must include collaboration tools, including document management tools, coordination tools, and communication tools. These enable better project status, project progress, workflow, and team tracking.

Cost-to-completion tracking

Cost-to-completion tracking is a crucial project budget tracking feature. It provides an estimate of pending work, time, and budget needed to complete the project.

File sharing

Project tracking software typically offers file-sharing features to enable multiple team members to view and work together on the same document. This functionality helps in quicker project status and progress monitoring.

Gantt charts

Gantt charts are popular tools included in project tracking software for better illustration of project schedule. These are bar charts displaying various activities or events of a project against time (duration, start, and end) for each and overlap between these activities. This feature allows teams and all involved project stakeholders to visualize, track, understand, and display the project progress in a structured manner.

Kanban board

Kanban boards are very beneficial for project status and progress tracking. These project tracking software tools enable in-depth project workflow visualization, including the illustration of work at various project stages. Kanban boards help implement the just-in-time methodology in project management, optimize resources, prevent wastage, offer better visibility & transparency into the project, set work-in-progress (WIP) limits, and maximize overall project efficiency.

Milestone tracking

The milestone tracking feature of project tracking systems helps project managers focus on and track projects based on predefined key deliverables or milestones. It enables better assessment of delays at various intermediate stages of the project. Thus, it facilitates taking appropriate and timely measures to adjust the timelines of other tasks/activities accordingly, preventing further delays.

Percent-complete tracking

Project tracker software typically offers the percent-complete project status tracking feature to assess the progress of any project activity/task in terms of percentage completion. It provides a better picture of how far a specific task (or overall project) is from completion; this helps project managers streamline the workflow and ensure timely completion.

Prioritization

The prioritization tool for project tracking helps prioritize tasks and activities to streamline the project workflow by providing in-depth analysis and insights on the tasks requiring urgent attention (on priority) to prevent overall project delay.

Time and expense tracking

Time and expense tracking is another significant feature of online project tracking systems. It enables real-time updates for project duration and expenses. Project managers can take prompt action based on this data and prevent avoidable expenditures. This feature thus helps enhance profitability.

Notifications and alerts

Project tracking software enables automated alerts and notifications for task allocation, deadlines, resource needs, progress, pending activities, modifications in schedules, and more, ensuring prompt action and timely execution of tasks in the project.

Analytics and reporting

Project tracking systems provide business intelligence tools, including analytics and reporting. Analytics provide insights into possible outcomes based on past data, and reporting tools help generate insightful reports on issues and shortcomings requiring immediate attention. These tools enable project managers to make informed decisions and save time, costs, and resources.

Other features

Project tracking systems commonly offer project management, workflow management, bug tracking, and task management tools, including calendar management, workflow configuration, bug reports, track & resolve, access controls, version control, document management, resource management, etc.

How to Choose the Best Project Tracking System?

Project tracking software can work wonders for your business, provided you choose the right project tracking system. Selecting and implementing the best project tracking system is a complicated and time-consuming task that becomes easy if you plan for the costs, time, and other resources in advance. Here is a checklist that can help you select the best project tracking software for your business.

Feasibility for your business

The project tracking system you choose must be feasible for your business. Its costs should fit well within your budget, and the expected Return on Investment (ROI) or profitability from its deployment must outweigh its cost.

Features

Project tracking systems offer a variety of features and the feature-set varies from one software to another. Thus, it is crucial to ensure that the project tracker software you choose provides all the necessary tools to cover your business’s project tracking needs.

Suitability for your industry

The best project tracking software for a business depends on its industry too. Check reviews, ratings, and feedback of the project tracking system from other customers/users of the same sector to confirm that the software you choose meets the specific requirements of your industry.

Deployment type

Project tracking tools are available as both on-premise solutions with one-time costs and SaaS-based software hosted on third-party servers where the software vendors typically charge on a per-month basis. While purchasing the software, analyze and choose the deployment type that works best for your business.

Integrations

The software must facilitate easy integration with your other existing systems and third-party systems as required; for example, project tracking systems commonly need integrations with accounting software and CRM systems.

Customizability and scalability

For the long-term success of your business, the project tracking software you deploy must allow scalability for business growth. The software vendor should also provide customization to match your requirements.

User training and customer support

Project tracking tools are typically easy-to-use and may not require dedicated user training, but the software vendor must arrange training if such a need arises. Moreover, the software provider must assure diligent customer support as needed. Confirm this directly with the vendor and additionally through online reviews and feedback.

Security

While selecting the best project tracking software for your business, you must confirm that the software provides all the necessary security features to keep your business data secure, including data storage, data sharing, access controls, encryption, multi-factor authentication, vulnerability scanning, etc.

Additional costs

Plan in advance for other possible costs that may incur in implementing project tracker software, including maintenance/upgrade costs, hardware costs, training costs, etc.

Select the right software vendor

Choosing the right software provider is as important as selecting the best project tracking software for your business. One must confirm the vendor’s expertise through feedback from other users (other companies) of the same industry as yours. Also, compare the services offered by different vendors and their experience in the software market.

Request a Demo

Ask the project tracking software vendor to arrange a demo of the software for your staff (target users) or leverage the free trial version (if available) to understand better the software’s offerings and suitability for your business.

What Is the Average Cost of Project Tracking Software?

The pricing of project tracking systems depends on numerous factors. The parameters that significantly affect the pricing of project tracking tools include:

  • Set of features
  • Deployment type
  • Number of users
  • Number of projects
  • Storage

Detailed pricing analysis - Project Tracker Software

Project tracking software vendors provide multiple software packages or plans for businesses to choose from; they typically offer free or low-priced versions with limited functionality for companies with budget constraints that need only basic project tracking tools. Advanced or feature-rich versions/packages designed for large businesses cost higher.

Analyzing the pricing of the top project tracking systems, it is possible to get many project tracking solutions for less than $10 per month; for example, GoodDay offers a free version for up to 15 users with paid plans starting from $4 per user per month, Samepage provides a 30-day free trial with paid plans starting from $7.5 per license, Goals allows a 14-day free trial with paid plans that start from $7.98 per user per month, and Todo.vu costs $9 per user per month. Zoho Projects allows a 10-day free trial for all paid plans. It offers a free version for up to 3 users and 2 projects, and its paid packages start from $4.7 per user per month for up to 50 users.

A bit higher priced solutions include Backlog that provides a free version allowing 10 users, 1 project, and 100 MB storage; its Starter plan costs $35 per month for 30 users, 5 projects, 1 GB storage; Premium plan of Backlog costs $175 per month for unlimited users, unlimited projects, and 100 GB storage. ProWorkflow costs $20 per user per month for the Professional version, with core features allowing unlimited projects. The feature-rich Advanced plan of ProWorkflow costs $30 per user per month (for unlimited projects). AceProject offers a free version for 3 active users with paid plans starting from $24 per month. Confluence provides a free version for up to 10 users, and its paid packages start from $50 per month.

Celoxis, another popular project tracker software, facilitates both on-premise and cloud-based project tracking software packages. It charges a one-time cost of $450 for on-premise software and costs $22.5 per user per month for a cloud-based system. It offers a 30-day free trial.

Hidden costs

Top project tracking software vendors are generally transparent about the pricing of their tools. Still, before you plan to buy one, you must confirm with the software vendor/provider about possible hidden costs related to installation, maintenance, system upgrades, integrations with other systems, data migration, customer support, etc. Besides, software vendors typically provide user training and customization at extra costs based on the complexity of your requirements. All these factors can also significantly influence the pricing of project tracking tools.

Why Refer to GoodFirms’ List of Top Project Tracking Software?

With years of experience and expertise, over 30k+ verified/unbiased reviews from authenticated customers, and a listing of over 60k+ services and software companies (with their detailed information), GoodFirms stands as the most reliable and genuine source for the top software list in various categories. GoodFirms’ insights are based on data from industry leaders worldwide, extensive analysis, and shared reviews of the users and thus very beneficial.

GoodFirms formulates the list of best project tracking software after carefully analyzing their features, pricing, reviews, and more. We understand your needs and provide you with relevant filters to sort and shortlist project tracking systems for your business based on prominent features, pricing models, deployment type, business size, devices supported, and more. Mount your business beyond your imagination by leveraging the perfect software from this list of the top project tracking tools compiled by GoodFirms.

Frequently Asked Questions

  • What Is the Best Project Tracking Software Available in the Market?

    No single project tracking system is the best for all businesses. The best project tracking software for your business is the one that offers all the tools needed to satisfy your business’s project tracking needs, fits in your budget, has positive feedback from other companies of the same industry as yours, and proves profitable with time. You can refer to GoodFirms’ list of top project tracking software with the features, pricing information, and reviews of many popular solutions available in the market to choose the software that perfectly meets all your requirements. For a better selection, leverage the filters provided for business size, popular features, deployment type, pricing model, and more.

  • What Is the Difference Between Project Management Software Tools and Project Tracking Systems?

    Project tracking is a crucial function and a subset of project management. Project management software typically offers all project tracking features, while project tracking software is less complex and offers majorly tracking-function-specific tools for project management. Advanced project tracking systems typically provide additional project management tools apart from the core tracking features to benefit businesses; still, these solutions do not aim to cover every aspect of the project management lifecycle.

  • Who Uses Project Tracking Software?

    Businesses, small or large, across various industries (construction, manufacturing, IT, and more) leverage project tracking systems to manage their projects better, automate processes, and improve efficiency. The software helps businesses enhance their profits at a nominal cost by controlling project timelines, budgets, and resources, all in real-time. Moreover, small businesses that do not need and cannot afford comprehensive project management systems can leverage project tracking software to streamline their operations at reduced costs.

  • How Much Does Project Tracking Software Cost?

    The pricing of project tracking tools predominantly depends on the features offered, the number of users, deployment type, and storage space. Project tracking software vendors provide multiple packages (or plans) for businesses of different sizes and budgets, with low-priced starter packages that offer limited functionalities to high-priced feature-rich plans.

    It is possible to get many top project tracking software options costing less than $20 per month, for example, Samepage, Goals, Todo.vu, and ProWorkflow. Please check the Buyer’s Guide for Project Tracking Systems for detailed pricing analysis and hidden costs to look for while buying project tracking tools.

  • Are There Any Free Project Tracking Software Tools Available?

    Yes, there are many free project tracking systems available in the market. Some project tracking software vendors offer free versions or freemiums of their product in addition to the paid plans with limited functionalities; for example, Backlog provides a free version for up to 10 users, 1 project, and 100 MB storage; and Zoho Projects is free for up to 3 users and 2 projects. Another top project tracking system, GoodDay, allows a free version for up to 15 users. Small businesses with budget limitations can avoid costly project tracking tools and leverage these solutions to streamline their business processes and enhance profits. Please refer to the GoodFirms’ Buyer’s Guide for Project Tracking Software for more options on free project tracking tools.

  • Are Project Tracking Systems Secure?

    The best project tracking systems typically ensure robust multilayer security measures to protect your business’s confidential data. Nevertheless, before choosing the project tracking software for your business, you must confirm the software’s security features with the vendor, including data storage, data sharing, access controls, encryption, multi-factor authentication, vulnerability scanning, updates (for changes in security standards/regulations), and other security concerns/requirements that you may have. You must also check reviews and ratings of different software solutions from GoodFirms’ list of top project tracking software.

Resources for Project Tracking Software