Project Tracking Software
Gain better control over your projects and enhance efficiency with the best Project Tracking Software.
Project tracking has become an inevitable function in an organization’s functioning. With an explosive increase in projects handled by a company, it becomes imperative to track every single of them. Businesses that invest in the best project tracking software witness a rapid improvement in process efficiency and an upsurge in profits. Besides projects, project tracking tools also can record budgets, fix bugs, assign resources, and identify issues.
What Is Project Tracking Software?
The project tracking system is a set of administration tools that help keep records of the status/progress of projects assigned to different entities within the company. These tools enable keeping all projects aligned for timely completion and prevent delays while adhering to project guidelines within the stipulated budget. Project tracking tools maintain ledgers of both current and completed projects.
Why Is Project Tracking Software Important for Your Business?
With a reliable project tracking system in place, businesses can eliminate human errors, improve accuracy, centralize control, automate repetitive tasks, save time, conserve resources, improve coordination/collaboration, monitor the project operations better, prevent delays, and enhance productivity. Additionally, online project tracking software provides business insights, analytics, and reporting for informed decision-making. Project tracking tools thus offer an upsurge in business profits at a nominal cost.
How Can You Choose the Best Project Tracking Software?
The right project tracker software for your business depends on the feature set needed, the scale of implementation, and your budget. After comprehensive research and analysis, GoodFirms has identified and summarized the list of top project tracking systems. Handpick the best-fit project tracking system for your business by browsing through GoodFirms’ curated list that covers all the relevant information needed for choosing the best project tracking tools and more.
List of the Best Project Tracking Software with Reviews
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There are many project management solutions. But PlanToBuild is a specialist. With our software we have found the answers to the specific requirements in construction. PlanToBuild was developed out of the operational business in order to prevent unnecessary errors in the construction. Less mistakes, lower costs. Faster end, more profit. There is a simple idea behind PlanToBuild: digitalization mak ... read more about PlanToBuild
Entry Level PriceContact vendorFree Trial30 DaysCategory Focus33% in Project Tracking Software -
ICT Tracker is an easy-to-use mobile construction installation and productivity tracking software utilizing Augmented Reality or 3D Model View for data capture with your existing project models. ICT Tracker enables construction teams to benchmark field installation status and productivity rates with real-time data. ICT Tracker delivers innovative and empowering solutions to streamline work process ... read more about ICT Tracker
Entry Level PriceContact vendorFree TrialN/ACategory Focus100% in Project Tracking Software -
Indus.ai, Inc. develops and licenses its artificial intelligence construction analytics platform that counts trucks, material arrivals, and measures equipment productivity. It provides advanced real-time project controls for reconciling over-billed charges and correcting schedules. Clients have used the platform to reduce delays, increase billing accuracy, and optimize resources. The platform use ... read more about INDUS.AI
Entry Level PriceContact vendorFree TrialN/ACategory Focus100% in Project Tracking Software -
7pace is delivering solutions to track, manage, report, and plan efforts spent in the application lifecycle. 7pace changes the way how software engineering teams manage time. With 7pace Timetracker, the premier extension to Microsoft Visual Studio, teams are enabled to improve productivity with informed decisions. Made by engineers for engineers and seamlessly integrated into the workbench for sof ... read more about 7pace
Entry Level Price$5 Per MonthFree TrialAvailableCategory Focus25% in Project Tracking Software -
SolutionCorp is a premier software development company delivering full featured project time and expense tracking system. Our eTime+Projects system features an easy to use flexible cloud timesheet with detailed project estimation bundled with a rich library of project costing reports. Your directors and project manages have complete visibility to customer and project information. Project manageme ... read more about SolutionCorp Timesheet
Entry Level PriceContact vendorFree TrialN/ACategory Focus33% in Project Tracking Software -
Automate the process of assuring that what needs to get done, does, and let teams love you for it. InPhase is the all-in-one, self-service enterprise performance management platform. Taking care of your performance management, business intelligence, analytics and dashboarding needs. Better, faster decision making from board to individual. The visual toolkit incredibly delivers to all your end user ... read more about InPhase
Entry Level PriceContact vendorFree TrialN/ACategory Focus15% in Project Tracking Software -
Dovico TimeSheet for Small Business is a fully scalable project time and expense tracking solution. Get a grip! With Employee Workload, understand the capacity of your employees in real-time and then balance the workload for those who may be overloaded. Need some help? Free unlimited chat, email and phone support await you as we become a helpful extension of your profit-building team. Get away fro ... read more about Dovico
Entry Level PriceFree versionFree TrialAvailableCategory Focus33% in Project Tracking Software -
A modern resource management, planning & visual scheduling software with timesheets and powerful reports to plan your resources. Stay in control and have an overview of your projects and resources in one place. Hub Planner's Scheduler, Timesheets and Extension features create a combination of tools that meet everyones planning requirements, no matter which industry you are. Customize your own Hub ... read more about Hub Planner
Entry Level Price$7 Per MonthFree TrialMore than 30 daysCategory Focus50% in Project Tracking Software -
At Height, we believe every team works in its own unique way. But existing software options are too rigid, and enforce their own way of thinking on teams. We started Height to build a tool that adapts to you, and your team, however you prefer to work. Height evolves with your company — as you grow your team, Height grows right alongside you so you can build a more interconnected company. ... read more about Height
Entry Level PriceFree versionFree TrialAvailableCategory Focus33% in Project Tracking Software -
Kantata takes professional services automation to a new level, giving people-powered businesses the clarity, control, and confidence they need to optimize resource planning and elevate performance. Kantata’s purpose-built cloud software is helping over 2,500 professional services organizations in more than 100 countries focus and optimize their most important asset: their people. By leveraging t ... read more about Kantata
Entry Level PriceContact vendorFree TrialN/ACategory Focus25% in Project Tracking Software
Buyer’s Guide
Introduction to Buyer’s Guide for Project Tracking Software
The buyer’s guide for project tracking software aims to provide the users with in-depth knowledge about the significance of project tracking tools in project management for enhancing overall business performance. Businesses can leverage efficient project tracking tools to ensure streamlined project management through improved project progress and status tracking, communication, coordination, workflow efficiency, and productivity.
In this buyer's guide, you will learn about the features, importance, and benefits of project tracking systems. The guide also offers insight into the critical parameters that you must know and consider to shortlist the best project tracking software for your business.
What Is Project Tracking Software?
A project tracking system is a set of software tools designed to track and control project activities, deadlines, and resources. The software helps schedule project tasks and measure project metrics and costs through comprehensive project tracking features, including time and expense tracking, cost-to-completion tracking, Gantt charts, Kanban boards, milestone tracking, percent completion, and more.
Project tracker software helps project managers keep deadlines and resources under check and reduce the project’s overall costs, leading to profitability in the long run. The software also offers collaboration tools for seamless communication and coordination for better project management and business intelligence tools (analytics and reporting) for informed decision-making.
All major industries leverage project tracking tools, including construction, manufacturing, healthcare, engineering, IT, and more. Studies suggest that 73% of construction businesses look for project tracking functionality in Construction (project) Management Software, much more than any other functionality. Thus, many top project tracking systems offer construction-industry-specific tools, for example, PlanToBuild.
Why Do Businesses Need Project Tracking Software?
Project tracking is a crucial element in project management. It involves monitoring deadlines, optimization of resources, and budget planning. Flawless project tracking is inevitable for business profitability and growth, so project tracker software is a must for businesses.
Project management systems typically include project tracking tools. Still, many businesses leverage project tracking systems because these provide extensive project tracking capabilities through a wide range of project tracking features. Studies indicate that 71% of respondents quoted project tracking as the most-used feature in project management software.
Challenges due to poor project tracking
Businesses face numerous challenges in the absence of reliable project tracking tools, including:
- Missed project deadlines
- Delays due to data access and update issues
- Losses due to human errors
- Collaboration issues resulting in reduced team productivity
- Lack of communication and coordination
- Resource deprivation and wastage
- Absence of contingency plans
- Lack of accountability among stakeholders
- Poor risk assessment
- Client/customer dissatisfaction due to lack of transparency
- Increased costs and decreased profitability
With perfect project tracking software in place, project managers can resolve the above challenges and witness seamless team, resource, and task management.
What Are the Benefits of Project Tracking Systems?
Project tracking systems help businesses streamline their project operations’ tracking all through the project lifecycle. Below are the advantages of using project tracking software for your business.
Centralized project tracking
A software-based project tracking system provides a unified view of the project lifecycle by controlling and tracking numerous processes on a single platform.It provides ease of data access, updates, and sharing across various project stakeholders and departments for improved project management.
Real-time information access and updates
Online project tracking software allows real-time access, updates, and monitoring of project status. It enables quicker updates from anywhere, better data management, easy progress tracking, enhanced team monitoring, improved coordination, time-saving, and preventing delays at various stages.
Enhanced accuracy
Automation of project tracking functions through a software application helps eliminate manual work and human error. It results in improved accuracy and reduces losses due to such errors.
Seamless project tracking
With real-time updates and quicker access to information, the project tracking tools offer enhanced visibility/transparency for easy tracking of project timelines and budgets. All relevant departments and project stakeholders can share project status data through the common software platform and perform better.
Time and cost-saving
Project tracker software offers various tools to automate tracking in all project stages, thus saving time and effort for people at different organizational levels. With time, it thus results in significant cost-saving and an upsurge in business profits.
Increased efficiency and productivity
Project progress and team productivity tracking become hassle-free with online project tracking tools that eliminate location and time constraints. The software allows better project management with the convenience of monitoring and managing projects from anywhere, anytime. In the long run, it improves overall process efficiency and team productivity, aiding in business growth.
Privacy and data security
The best project tracking software tools typically provide data encryption and access control features to assign and limit data access to specific and relevant authorized personnel. It ensures that the business data and customer information are in safe hands, and nobody can modify these without permission.
Forecasting for budget management
Modern online project tracking software offers Machine Learning (ML) and Artificial Intelligence (AI) based business intelligence tools that enable budget planning and forecasting by leveraging prior project data, timelines, and cost estimation. It thus helps in better budget management and project cost control with informed decision-making.
Customer and client retention
With reliable project tracking software in place, businesses get greater visibility over project status and progress updates. It results in improved communication with the customers and clients, leading to enhanced client/customer retention.
What Are the Essential Features of Project Tracking Systems?
Project tracking software offers numerous tools to aid in perfect project tracking for your business. The must-have features of project tracking systems include:
Collaboration tools
Project tracking systems must include collaboration tools, including document management tools, coordination tools, and communication tools. These enable better project status, project progress, workflow, and team tracking.
Cost-to-completion tracking
Cost-to-completion tracking is a crucial project budget tracking feature. It provides an estimate of pending work, time, and budget needed to complete the project.
File sharing
Project tracking software typically offers file-sharing features to enable multiple team members to view and work together on the same document. This functionality helps in quicker project status and progress monitoring.
Gantt charts
Gantt charts are popular tools included in project tracking software for better illustration of project schedules. These are bar charts displaying various activities or events of a project against time (duration, start, and end) for each and overlap between these activities. This feature allows teams and all involved project stakeholders to visualize, track, understand, and display the project progress in a structured manner.
Kanban board
Kanban boards are very beneficial for project status and progress tracking. These project tracking software tools enable in-depth project workflow visualization, including the illustration of work at various project stages. Kanban boards help implement the just-in-time methodology in project management, optimize resources, prevent wastage, offer better visibility & transparency into the project, set work-in-progress (WIP) limits, and maximize overall project efficiency.
Milestone tracking
The milestone tracking feature of project tracking systems helps project managers focus on and track projects based on predefined key deliverables or milestones. It enables a better assessment of delays at various intermediate stages of the project. Thus, it facilitates taking appropriate and timely measures to adjust the timelines of other tasks/activities accordingly, preventing further delays.
Percent-complete tracking
Project tracker software typically offers the percent-complete project status tracking feature to assess the progress of any project activity/task in terms of percentage completion. It provides a better picture of how far a specific task (or overall project) is from completion; this helps project managers streamline the workflow and ensure timely completion.
Prioritization
The prioritization tool for project tracking helps prioritize tasks and activities to streamline the project workflow by providing in-depth analysis and insights on the tasks requiring urgent attention (on priority) to prevent overall project delay.
Time and expense tracking
Time and expense tracking is another significant feature of online project tracking systems. It enables real-time updates for project duration and expenses. Project managers can take prompt action based on this data and prevent avoidable expenditures. This feature thus helps enhance profitability.
Notifications and alerts
Project tracking software enables automated alerts and notifications for task allocation, deadlines, resource needs, progress, pending activities, modifications in schedules, and more, ensuring prompt action and timely execution of tasks in the project.
Analytics and reporting
Project tracking systems provide business intelligence tools, including analytics and reporting. Analytics provide insights into possible outcomes based on past data, and reporting tools help generate insightful reports on issues and shortcomings requiring immediate attention. These tools enable project managers to make informed decisions and save time, costs, and resources.
Other features
Project tracking systems commonly offer project management, workflow management, bug tracking, and task management tools, including calendar management, workflow configuration, bug reports, track & resolve, access controls, version control, document management, resource management, etc.
How to Choose the Best Project Tracking System?
Project tracking software can work wonders for your business, provided you choose the right project tracking system. Selecting and implementing the best project tracking system is a complicated and time-consuming task that becomes easy if you plan for the costs, time, and other resources in advance. Here is a checklist that can help you select the best project tracking software for your business.
Feasibility for your business
The project tracking system you choose must be feasible for your business. Its costs should fit well within your budget, and the expected Return on Investment (ROI) or profitability from its deployment must outweigh its cost.
Features
Project tracking systems offer a variety of features and the feature-set varies from one software to another. Thus, it is crucial to ensure that the project tracker software you choose provides all the necessary tools to cover your business’s project tracking needs.
Suitability for your industry
The best project tracking software for a business depends on its industry too. Check reviews, ratings, and feedback of the project tracking system from other customers/users of the same sector to confirm that the software you choose meets the specific requirements of your industry.
Deployment type
Project tracking tools are available as both on-premise solutions with one-time costs and SaaS-based software hosted on third-party servers where the software vendors typically charge on a per-month basis. While purchasing the software, analyze and choose the deployment type that works best for your business.
Integrations
The software must facilitate easy integration with your other existing systems and third-party systems as required; for example, project tracking systems commonly need integrations with accounting software and CRM systems.
Customizability and scalability
For the long-term success of your business, the project tracking software you deploy must allow scalability for business growth. The software vendor should also provide customization to match your requirements.
User training and customer support
Project tracking tools are typically easy-to-use and may not require dedicated user training, but the software vendor must arrange training if such a need arises. Moreover, the software provider must assure diligent customer support as needed. Confirm this directly with the vendor and additionally through online reviews and feedback.
Security
While selecting the best project tracking software for your business, you must confirm that the software provides all the necessary security features to keep your business data secure, including data storage, data sharing, access controls, encryption, multi-factor authentication, vulnerability scanning, etc.
Additional costs
Plan in advance for other possible costs that may incur in implementing project tracker software, including maintenance/upgrade costs, hardware costs, training costs, etc.
Select the right software vendor
Choosing the right software provider is as important as selecting the best project tracking software for your business. One must confirm the vendor’s expertise through feedback from other users (other companies) of the same industry as yours. Also, compare the services offered by different vendors and their experience in the software market.
Request a Demo
Ask the project tracking software vendor to arrange a demo of the software for your staff (target users) or leverage the free trial version (if available) to understand better the software’s offerings and suitability for your business.
What Is the Average Cost of Project Tracking Software?
The pricing of project tracking systems depends on numerous factors. The parameters that significantly affect the pricing of project tracking tools include:
- Set of features
- Deployment type
- Number of users
- Number of projects
- Storage
Detailed pricing analysis - Project Tracker Software
Project tracking software vendors provide multiple software packages or plans for businesses to choose from; they typically offer free or low-priced versions with limited functionality for companies with budget constraints that need only basic project tracking tools. Advanced or feature-rich versions/packages designed for large businesses cost higher.
Analyzing the pricing of the top project tracking systems, it is possible to get many project tracking solutions for less than $10 per month; for example, GoodDay offers a free version for up to 15 users with paid plans starting from $4 per user per month, Samepage provides a 30-day free trial with paid plans starting from $7.5 per license, Goals allows a 14-day free trial with paid plans that start from $7.98 per user per month, and Todo.vu costs $9 per user per month. Zoho Projectsallows a 10-day free trial for all paid plans. It offers a free version for up to 3 users and 2 projects, and its paid packages start from $4.7 per user per month for up to 50 users.
A bit higher priced solutions include Backlog that provides a free version allowing 10 users, 1 project, and 100 MB storage; its Starter plan costs $35 per month for 30 users, 5 projects, 1 GB storage; Premium plan of Backlog costs $175 per month for unlimited users, unlimited projects, and 100 GB storage. ProWorkflow costs $20 per user per month for the Professional version, with core features allowing unlimited projects. The feature-rich Advanced plan of ProWorkflow costs $30 per user per month (for unlimited projects). AceProject offers a free version for 3 active users with paid plans starting from $24 per month. Confluence provides a free version for up to 10 users, and its paid packages start from $50 per month.
Celoxis, another popular project tracker software, facilitates both on-premise and cloud-based project tracking software packages. It charges a one-time cost of $450 for on-premise software and costs $22.5 per user per month for a cloud-based system. It offers a 30-day free trial.
Hidden costs
Top project tracking software vendors are generally transparent about the pricing of their tools. Still, before you plan to buy one, you must confirm with the software vendor/provider about possible hidden costs related to installation, maintenance, system upgrades, integrations with other systems, data migration, customer support, etc. Besides, software vendors typically provide user training and customization at extra costs based on the complexity of your requirements. All these factors can also significantly influence the pricing of project tracking tools.
Why Refer to GoodFirms’ List of Top Project Tracking Software?
With years of experience and expertise, over 30k+ verified/unbiased reviews from authenticated customers, and a listing of over 60k+ services and software companies (with their detailed information), GoodFirms stands as the most reliable and genuine source for the top software list in various categories. GoodFirms’ insights are based on data from industry leaders worldwide, extensive analysis, and shared reviews of the users and thus very beneficial.
GoodFirms formulates the list of best project tracking software after carefully analyzing their features, pricing, reviews, and more. We understand your needs and provide you with relevant filters to sort and shortlist project tracking systems for your business based on prominent features, pricing models, deployment type, business size, devices supported, and more. Mount your business beyond your imagination by leveraging the perfect software from this list of the top project tracking tools compiled by GoodFirms.