130 Softwares
Task Management Software

Best Task Management Software

The power of digital processing has been increasing exponentially over these years, and this has paved the way for many surprises, especially when it comes to managing all work, and related interactions in a consolidated pattern. A well-designed task management system can relieve the team members from the challenge of managing the tasks they own. 

What is Task Management Software?

Task management software allows users to get their tasks done quickly and productively. It facilitates a unified view of all your tasks under one frame. Right from prioritizing urgent tasks, progressing effectively in collaboration with other team members, reducing time on searching documents, until, planning and managing tasks anywhere, becomes much easier with task management apps.

How to Choose the Right Task Management Tool?

Choosing the right task management software can be a bit tricky. There are specific features that will help in perfecting the task of a particular organization. To ease the process for you, GoodFirms have come up with the following list of best task tracking software along with its features, costs, and reviews from its users. 

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List of Best Task Management System | Best Task Management Tools

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List of Best Task Management System | Best Task Management Tools

Discover a better way to track time and manage tasks.

Intervals is simple, yet powerful time tracking and task management software with intelligent reporting. It provides collaboration, tracking, and reporting tools teams use to turn successful projects into a successful business. It is fully featured with the right features small teams need. Budget tracking, document sharing, email integration, productivity reports, and other project management feat... read more

30 Days

2. TaskQue

Productivity is at the Heart Of Every Organization

TaskQue is a smart cloud-based productivity enhancement software that helps you optimize your resource utilization in a way that maximizes productivity with its innovative task assignment process. In a connected world, where interdependencies exist in almost every sphere of life, you’re bound to interact with someone. They can be your team members, your clients, vendors, and other stakeholder... read more

Free version
Our goal is simple...

Dibcase is a premier cloud based software application for attorneys and claims practitioners needing a robust case management solution. With a special emphasis on the Social Security practice area, Dibcase will support additional practice areas and custom fields. Our custom practice areas and custom fields functionality allows you to tailor Dibcase to fit the needs of your practice.

Free version
TaskBlast is a Project Management online tool for software development teams

Project Management Software built for Software Development Teams. TaskBlast is a fully functional project management system that allows you to track bugs/issues/tasks from inception to completion. A unique feature of TaskBlast is the ability to blast text or images directly from any application to our web-app with one click. That solves a big problem many companies have where ideas, tasks and issu... read more

14 Days
Manage All Your Tasks From One Place

TaskOnBot manages team tasks in a systematic way such that no loophole is ever created in your workplace. If you have TaskOnbot then you don’t need to leave Slack or any external app to manage your employees’ task & fulfill your project requirements. >> Real-Time Task Allocation >> Creates Positive Work Culture >> Notifies To Keep Updated >> Auto-Assign Recurring Tasks

Free version

6. Asana

Spend less time on guesswork. And do more great work.

Asana helps you coordinate all the work your team does together. So everyone knows what needs to get done, who’s responsible for doing it, and when it’s due.

Free version

7. Flow

Teamwork redefined.

Flow’s flexible team project management software is designed for any project or workflow. Plan ahead, set priorities and track projects from start to finish. From simple checklists to kanban boards, we’ve got you covered.

30 Days

8. Hitask

Task Management Made Delightfully Simple

Hitask is a unique project and task manager for teams. It helps to focus on team collaboration, getting tasks done and manage an entire project.

Free version
Simplify the way your team works.

Monday.com is the new name of a product previously known as dapulse, namely one of the market’s leading collaboration and communication apps for teams. It syncs all information in a single, accessible hub, and empowers agents and team members to make important decisions together. Thanks to its compactness

Ryan O'Donoghue
Ryan O'Donoghue, Co-Founder and Head web developer at Rycob Media
14 Days

10. Trello

Trello lets you work more collaboratively and get more done.

Trello is a visual collaboration tool that creates a shared perspective on any project. Trello’s boards, lists, and cards enable you to organize and prioritize your personal and work life in a fun, flexible and rewarding way.

allan trambouze
allan trambouze, Consultant senior en technologie de l'information at Cofomo Québec
Free version
Powerful online Project Management tools to help you get work done.

ProjectManager.com’s cloud-based project management software lets you manage your work anywhere and on any platform. You can easily create new projects, plan out and schedule tasks, allocate resources and assets and monitor the progress of all your projects from a single dashboard. Every task is managed and tracked down to the last detail and updates are reflected instantaneously.

30 Days

12. Wrike

Cloud-based Collaboration and Project Management Software

Online project management software to set priorities and align your team to work faster and smarter across your organization. The flexibility provided by Wrike enables multifunctional groups to collaborate and get things done effectively from a single location. The service allows you to schedule, prioritize, discuss, and keep track of both work and progress in real time — all with just a few cli... read more

Gail Gardner
Gail Gardner, Small Business Marketing Strategist at GrowMap
15 Days
Less Talk, More Action.

Smartsheet is intuitive online project management, collaboration & Gantt chart tool. It has a familiar spreadsheet-like interface, coupled with file sharing & workflow. Smartsheet enables teams to get work done fast and efficiently. We are a leading cloud-based platform for work execution, enabling organizations to plan, capture, track, automate, and report on work at scale, resulting in more effi... read more

Amit Tiwari
Amit Tiwari, Digital Marketing Expert at OTS Solutions
30 Days

14. Mavenlink

Elevates your operational and financial business performance.

Mavenlink is a modern project management software platform for professional and marketing services organizations. It is the only solution that helps services firms establish an operational system of record that facilitates their business lifecycle, including key capabilities like resource management, project management, collaboration, project accounting, and BI. 

10 Days
Contact Vendor

15. nTask

Free Online Task & Project Management Software for Teams

nTask is a free online project management tool used by teams and professionals. With nTask, making checklists, managing projects, collaborating with project teams, scheduling meetings and more becomes easier than ever. What makes nTask stand out is that it brings together all the tools needed for small and large teams to collaborate on different projects. Built for Agile teams, nTask lets yo... read more

30 Days
SaaS and Open Source Project Management Tool

Orangescrum is an all in one online collaborative work management software for teams of all sizes. Organize your projects, bring your teams and stay on top of your business! Orangescrum has cloud, cloud self-hosted & Open Source Enterprise editions with multiple features like Agile Scrum Project Management, Gantt chart, Time log, Kanban View, Daily Catch-Up, Recurring Tasks, Project& Task templa... read more

14 Days

Bitrix24 - is an initiative of Bitrix, Inc., a privately-owned company owned and managed by its founders. The Bitrix24 service is the final evolutionary stage of Bitrix Intranet and Extranet solutions (Bitrix, Inc. products) and was launched as a beta cloud-based service in April 2012. Bitrix takes pride in serving customers ranging from Fortune 500 companies to small organizations, including well... read more

Hisham Balatiah
Hisham Balatiah, Founder at EIC - Engineers International Community
The most intuitive project and task management tool on the web.

MeisterTask is the most intuitive collaboration and task management tool on the web. It is built to give project administrators complete command and control over all stages and details of their projects. 

Free version
Zoho Projects
Project management, as effective as it gets.

Plan, track, and collaborate using the preferred online project management software of more than a million businesses. It is a free project management system that aids you in making your business projects more productive and finishing them within your timetable. Zoho Projects is loaded with functions that improve team collaboration, making project monitoring easy, and enhancing your productivity a... read more

10 Days
Comindware Tracker
Change the way you manage your business today.

Non-coding workflow software for business process modelling and management, workflow automation and productivity boost. Minimize dependency on IT and empower non-technical users to design, run and modify Workflows with drag-and-drop simplicity.

30 Days
Contact Vendor

21. Basecamp

Get it together and manage projects the right way.

Basecamp combines all the tools teams need in a single, straightforward package that makes work feel like less work. It's a one-stop-shop for all the things teams do together. Basecamp Personal is our 100% free Basecamp plan that's tailor-made for freelancers, students, families, and personal projects. What you get: Three projects, 20 users, and 1GB of storage space.

Peter Wilfahrt
Peter Wilfahrt, Employeer at Versandgigant
30 Days

22. Airtable

Organize anything, with anyone, from anywhere.

Airtable is a database management solution designed for teams, organizations, and businesses of all sizes. Equipped with organization and collaboration functionalities and capabilities, Airtable serves as a very flexible and mobile-friendly database management solution.

Robin Jennings
Robin Jennings, Director at We Push Buttons
Free version
Agile CRM

Agile CRM is a robust cloud-based customer relationship management software that integrates core functionalities of sales, marketing, service, and web engagement platforms into a single unified solution. Trusted by thousands of small to medium businesses across multiple industries, Agile CRM offers a massive set of features including project management, contact management, scheduling, sales and ma... read more

Michael DeLon
Michael DeLon, President, Paperback Expert | Positioning Experts for Business Growth at Paperback Expert
Free version

24. Notion

All-in-one workspace

A new tool that blends your everyday work apps into one. It's the all-in-one workspace for you and your team. Write, plan, collaborate, and get organized. Notion is all you need — in one tool.

Gintaras Steponkus
Gintaras Steponkus, Marketing Manager at Solid Guides
Free version

25. Wekan

Implementing kanban method

Wekan is an open-source kanban board which allows a card-based task and to-do management. Wekan allows creating Boards, on which Cards can be moved around between a number of Columns. Wekan has Import from Trello, Swimlanes, Custom Fields, Templates, Rules similar to Trello Butler, etc.

Free version

26. EngageBay

All in one CRM software.

EngageBay is a simple, affordable, all-in-one marketing automation software built for small businesses and startups to acquire, engage, nurture web visitors and convert them to happy customers. Acquire leads through lead generation forms and popups, engage web visitors through beautiful landing pages, nurture them through engaging emails and automate your marketing funnel through marketing automat... read more

Free version

27. Samepage

Get more done when it's all in one.

Samepage transforms the way business teams work together.Imagine all your team’s files, tasks, conversations and shared content in one place. Create a page in minutes, then connect and collaborate instantly. No exaggeration.Easy to create. Easy to use. Easy to succeed.Samepage makes it easy to get more done – efficiently and effectively. Built-in file sharing and sync mean your content travels... read more

Werner Jorgensen
Werner Jorgensen, Marketing & Sales Manager at Heatxperts
Free version

28. Hubstaff

Time Tracking Software for Growing Businesses

Hubstaff time tracking software is used by over 10,000 teams across the world that want to achieve more. Track work hours, pay team members, invoice clients, see in-depth reporting, and more through our web dashboard, desktop, and mobile apps. Hubstaff’s employee time tracking software allows your team to track work hours spent on every single project and task. Anyone can easily start and stop t... read more

Kenny Trinh
Kenny Trinh, CEO at Netbooknews
60 Days

29. Paymo

Work happy. Work better.

Paymo is a modern project management app, that allows small and medium project-based businesses to manage their projects from start to finish. Having the required functionality in just one app eliminates the need and struggle to work with and learn to use several apps, ensuring a seamless workflow throughout the entire life cycle of a project.

Tessa (Carroll) Wuertz
Tessa (Carroll) Wuertz, Director of Marketing & Agency Partnerships at efelle creative
Free version

30. MBoard

Do what really matters

MBoard is a personal task management tool that helps achieve goals and motivates moves towards these goals every day.

Free version

31. TaskFreak

Open source project management web application.

TaskFreak! is a simple but efficient web based task manager written in PHP. It's an open source application, free to download. Its main goal is to make project management efficient while kept easy.

Free version
Manage your tasks and improve your productivity.

TaskUnifier is a task management application which enables you to create and organize your tasks. It is an application which you can install on Windows, Mac, and Linux.

Free version

33. Fluxday

Opensource task and productivity management.

Fluxday was developed by Foradian starting in 2014 and was a critical part of Foradian’s hyper-growth and success as a B2B software startup in EdTech space. With a CAGR (compound annual growth rate) of 323 percent, Foradian was listed in Deloitte Tech Fast50 India consecutively for two years.

Free version

34. Centrallo

Organize Life’s Details.

Centrallo is an elegantly simple organization tool that will always keep you on track. Add anything throughout your day, then view and organize everything at night.

Free version

35. Pintask

Make yourself a perfect task tracker.

With Pintask you can write your own extensions using Javascript + Meteor API. MongoDB access in browser included. You can save time with quick actions for cards and lists.

Free version
Keep your life in sync.

Wunderlist is the easiest way to get stuff done. Whether you’re planning a holiday, sharing a shopping list with a partner or managing multiple work projects, Wunderlist is here to help you tick off all your personal and professional to-dos.

Free version

37. Cflow

Cloud BPM & Workflow Automation Software.

With Cflow, users can create workflows either from scratch or using pre-built workflow templates. When a template is selected from the process library, the workflow is imported and automatically published. The graphical user interface allows users with no coding experience to create custom workflows without assistance. Forms can be created and fields organized into sections through the drag-... read more

Jeyachandran Manickam
Jeyachandran Manickam, Senior Software Developer at Cavintek Software Pvt Ltd
14 Days
Contact Vendor

38. Redbooth

Project Management Solutions to help you take control of tasks & deadlines.

Redbooth's project management interface is so simple, your team can start using it today. Flexible Gantt charts update automatically so you can track your team's progress in real-time across the board to meet all of your online project management needs. Redbooth is an easy-to-use online project management software for high performing teams. Get started for free with collaboration tools and task ma... read more

14 Days

39. TimenTask

Leverage Your Productivity With TNT

Productivity and Efficiency Tool, is a cloud-based time tracking, location tracking, task management and chatting app that allows employees to check in and out time inside the office during the meetings, outside the office or job site with their phones or tablets. Track time for meetings through the mobile phone or tablets where ever employees go. Update real-time status of your work with image... read more

15 Days
Contact Vendor

40. Ayoa

The World’s Leading Innovation Tool

Ayoa is an all-in-one tool for idea generation & collaboration that goes beyond traditional task management. Doing great work is not just about getting things done, but getting the right things done! Capture your best thoughts, Mind Map ideas and collaborate with your team. Log in anywhere, on any device.

7 Days

41. Teamwave

Integrated CRM, Project Management & HR platform.

Our visual sales pipeline prompts you to take action, remain organized and stay in control of the complex sales process.Easily customize your sales pipeline, filters, contacts and deals to suit any type of sales process.Keep track of hours worked, improve your team's productivity and your bottom line.

7 Days

42. OfficeAmp

Internal help desk to manage employee requests

OfficeAmp makes it easy for office managers and admins to run an efficient workplace by giving employees a one-stop-shop for all of their requests and questions. Simple and robust ITSM system that lives entirely inside Slack and gives you a Kanban dashboard to track, assign and resolve tickets, Need a snack in the pantry? Want to book a flight? Order some lunch? No more emails, texts ... read more

14 Days
Natural Insight
Leaders in Retail Execution Technology

Natural Insight started delivering cloud solutions to consumer brands, retailers and merchandising and marketing agencies to improve field execution across the retail ecosystem. To date, Natural Insight has collected in-store execution information on behalf of hundreds of brands and managed over 51 million assignments in more than 180,000 stores across the world.

Contact Vendor

44. Goals

Manage your Projects from Idea to Result

KeepSolid Goals empowers businesses to move faster and achieve its objectives by planning and performing tasks with a single global goal in mind. Set strategic Goals with Mind Maps. Break down your Goals into Tasks. Visualize Goals and Tasks with Roadmaps. Track Task completion in Kanban

Free version

45. Metatask

A Simple Tool for Complex Workflows

Metatask is an award-winning business process management system. Take your department's productivity to the next level - automate all your operations. Metatask is used to manage any process in any department. Create custom workflows with sophisticated forms, approvals, review cycles, tables, parallel tasks, conditions and many more advanced features. Metatask agile features let you reopen tasks an... read more

14 Days
Get the right products to market, faster.

productboard is the leading product management system, helping product teams get the right products to market faster. Over 1,900 modern, customer-driven companies – like Zendesk, UiPath, Avast, and Envoy – use productboard to understand what users need, prioritize what to build next, and rally everyone around their roadmap.

15 Days

47. Quire


Quire is a collaborative project management tool that allows users to easily plan and organize tasks easily in a tree-like structure, where goals are achieved by breaking ideas down into doable tasks that are nested in a hierarchical list.

1 Days
Contact Vendor
Talk on Task
Easy way of handling teams, projects, tasks & clients

A Cost effective Project Management Software that aims to make life easier. Talk on Task's innovative features like Time tracking, Interactive chatting, Task based chatting, Project reporting etc makes it standout amongst other competitors in the market. It has a unique chat system where you can chat about specific tasks, with individual users or on specific projects as per your requirements.

Contact Vendor

49. Backlog

Project & code management, together at last

Backlog is the all-in-one online project management tool for task management, version control, and bug tracking. Bringing together the organizational benefits of project management with the power and convenience of code management, Backlog enhances team collaboration across organizations large and small. Plan work, track progress, and release code updates right in Backlog. Core features include su... read more

30 Days
Free project management tools

Taskcloset the free project management tools, Collaborate your team and clients in a single place. Organise your team, increase your company's growth. Taskcloset, is very simple and lifetime free task management software. Taskcloset is the first preference of many organisations to manage multiple projects in an organised and simplified manner. You can easily plan your project, divide the whole wor... read more

Free version
Buyer’s Guide
Introduction to Task Management Buyer's Guide

The buyer’s guide to task management software is intended to provide profound understanding and knowledge to the users regarding managing, sharing, and tracking project tasks. Businesses today have the facility to automate processes that are concerned with making, allocating, prioritizing, and monitoring the tasks and functions of the project with an efficient task management tool. This process helps in enhancing the efficiency of the team and allows the members of the company to complete the projects on time.     

In this buyer's guide on the task management system, you will get accustomed to the features and importance of task management software. The guide helps you in focusing on the critical points that should be considered before buying the task management software for your business. 

What is task management?

Task Management is the practice that helps in managing the entire lifecycle of the task, which includes the process of task creation, planning, tracking, assignment, reporting, and execution. The team leader tracks the job throughout its life cycle and, based on the progress, makes the decisions. The management can analyze the overall efficiency of an individual, department, and organization with the help of the reports. The task management process makes use of software tools to carry out its process efficiently and smoothly.

What are the different approaches to task management?

The task management system is approached in various ways by different types of companies. The different kinds of approaches to task management are created to help different types of teams like marketing, software development, or business development. You can make use of the below-mentioned approaches to task management to meet the requirements of your organization:

  • Agile – It serves as an iterative approach that allows teams to ship faster and more often. The customer gets the value sooner through quick deployments. In less time, the teams can complete more tasks. The tasks are always up-to-date in this type of approach, so there is less wastage of resources.
  • Waterfall – It is also known as a phased approach and is apt for smaller organizations that have well-defined projects. This type of approach breaks down the project into distinct and sequential phases. At the enterprise level, you can evaluate the strategies with this type of plan as it believes in providing the solid foundation of project-level data. 
  • Scrum- This approach is based on the agile framework that helps in preventing delays in the product launch. It focuses on team collaboration and saves a lot of time and money for the company. The scrum master facilitates the scrum sessions (sprints), and these sessions occur within the time frame of 1-3 weeks.   
  • Kanban- Kanban approach organizes tasks and keeps track of it. This approach serves as a useful tool that helps in identifying bottlenecks. It delivers quicker results and believes in offering a transparent view of the status of the task. 
  • Lean – This type of approach focuses on the theme of efficiency. Lean addresses the three (3Ms) dysfunctions that create waste- Muda, which is about eradicating trash, Mura, that eliminates variations, and Muri that removes overload. It is a helpful approach at the time of reviewing the project delivery process.

“The task of management is to make people capable of joint performance, to make their strengths effective and their weaknesses irrelevant.”

By Peter Drucker

Why is the task management system critical?

The Task Management system is a system that enables an organization to complete its task on time with less wastage and a better outcome. Have a look at the following reasons:

  • Task management solutions allow you to organize, allocate, and prioritize tasks. 
  • You can set up objectives and milestones collectively to deal with deadlines by employing a task management system.
  • Task management allows you to split up the problematic tasks into small deliverables, which you can administer with minor difficulty. 
  • The owners or managers can identify who among their teams are performing the best with the help of the task management solution. 
  • Every member of the team gets the complete picture of the operations or the project of the company. Concerning the company’s goals and objectives, the team gets a better understanding of everyone’s work.
What is task management software?

Task management software is a tool that allows team members and team leaders to track the task all through its lifecycle. This process facilitates team members to make decisions based on progress. The task management tool makes use of many functions like task creation, task planning, task assignment, task tracking, and task reporting to organize and manage tasks effectively. 

What are the essential features of task management software?

The task management app should have the following features, which, in turn, help in enhancing the efficiency and improving the productivity of the organization:

  • Task Planning – The online task management software allows you to plan your tasks so that there can be a smooth execution of the functions. Through a structured approach, you can break down the work into stages based on the budget, resources, scope, and timeline. The best task management software allows you to break down your work into simpler tasks that can be managed effortlessly. As per the requirement, you can organize and prioritize your tasks.
  • Task Assignment- After planning the tasks, the online task management tools delegate the tasks to different team members. Anyone can divide a project or assign the task from their home screen, and there is no need to wait for the admin to set up the tasks for the team. In your system, all users should be able to assign tasks to one another by using a personal task management app.
  • Task prioritization- The task tracking software should be able to rank tasks in terms of importance. Prioritizing tasks can help with procrastination. There are ample things on the to-do list, so the functionality of task prioritization helps in deciding what tasks are required to be done at the earliest. It allows managers to determine their priorities.
  • Centrally-controlled security permission- The administrator can centrally control the security permission with the help of the best task management tool. The company can keep the client information guardedly due to the feature of security permissions. At a team or project level, the administrator can avoid the conflict of interest.
  • Track Status – The task tracker feature in the task management software allows you to keep track of the status of each task, which in turn helps in identifying the bottlenecks. There are many tasks on the board, and without the feature of track status, it’s tough to manage all the tasks efficiently.
  • Notifications- The task planning software should be able to notify you whenever there is a need for your action. The information can be sent on the mobile app as they are handy, and you can easily access it from any location. In some free task management software, there is the facility of ready-made email templates that notifies for important information. 
  • Reporting and Analyzing- The team task management application should be able to report about the task progress to avoid deadlines and make the task management more efficient and well –organized. The task management software should be able to analyze the performance of each employee from the gathered data, which ultimately results in recuperating the overall efficiency of the team.  
  • Integrations- The task management app should be able to work with other integrations so that your organization can be more productive. You cannot make use of task management solutions to its full potential without the support of other services. You can choose the best task management software that fits your team’s needs appropriately.

The other essential features that should be considered in the online task management software are:

  • Task editing and updating- Based on the resources, the task can be edited and updated. 
  • Task tagging - The labels and tags are created for tasks and sub-tasks to organize and categorize. You can add context and can collect assignment-related information. 
  • Time tracking- Based on the assigned tasks, the task management tool can track collective time spent by all the stakeholders.
  • Make sub-tasks- At a micro level, you can split tasks into smaller, actionable sub-tasks to carry out and manage tasks. 
  • Recurring task management- The businesses can be prevented from rescheduling redundant work by this functionality. 
  • Task Progress tracking- Throughout the lifecycle, the task progress is tracked. It monitors the key performance indicators.
  • Chat Systems- The inbuilt chat systems in the online task management tools allow users to communicate with other members of the team. 
  • File Management- The files and documents can be managed quickly and assigned to the required tasks with the task management app. 
  • Calendar- The task tracking software can easily sync your calendar with important dates and deadlines for the project.
  • Collaboration – The task planning software should be able to handle team collaboration. It should be able to share the vital document in time and with ease.
Why do businesses need task management solutions?

The task management app provides valuable benefits that help in completing all the phases of your projects. The businesses need task management software due to the following reasons:

  • Improves teamwork – The team task management system centralizes activity and information in one place. The team members get encouraged with the input of the colleagues on specific tasks, which in turn helps in increasing productivity. Throughout the team, it allows increasing the level of collaboration as shared ideas can be accessed at any time. 

  • Improve Productivity and increase efficiency – The online task management tools take care of the daily tasks so the team members can get more time to accomplish the other types of crucial business-related work, which helps in improving productivity. Due to productivity improvement, there will be increased efficiency. You can have time to focus on increasing sales or can even attract new clients.

  • Centralize Activity- The task tracking software allows the team members to monitor all client activity throughout the team. It eliminates the tedious requirement for multiple passwords and accounts and integrates all events in one place. The task tracker enhances the efficiency of the work, which is carried out daily by removing the risk of information being deleted or lost.

  • Track time requirements- The task tracking software records and monitors the time that each employee spends on a task. It checks the efficiency of the team members working in the team and tracks the time-specific tasks that are dealt with in the client’s project. The team is more likely to adopt the built-in time tracking feature as they don’t have to download any other apps. This feature also helps in sharing the workload of the team members.

  • Assists remote working – The task planning software allows teams to become more flexible by providing the remote working facility. This application provides indispensable abilities like collaboration, communication, budget tracking, time tracking, delegation, and file sharing to the teams that work remotely. 

  • Reliable and Secure – The team task management application provides restricted access to the projects. All the information is shared with the authorized person, so this system helps in preventing the crime of data hacking and criminal offense. The businesses can rely on the task management app as all the information on the project is shared with the persons working on it along with the manager. 

  • Team Collaboration – The online task management software allows multiple users to share everything from updates to timelines and documents while working on the project. The employees need to collaborate on the projects so that tasks get completed on time and without any errors. The task management system brings collaboration among team members.

  • Share Calendar and event Scheduling- The best task management software includes the feature of a shared calendar. The team calendar helps the team and its members to schedule meetings and other collective events with their customers and business partners. It enables booking resources along with automated meeting schedules.

  • Reporting and real-time outline of the team’s work- The task management tool helps in creating task reports with the help of reporting tools. It helps in collecting the previously inserted work data. You can have an idea about the completed work along with the performance of the team members from these reports. KPI (Key Performance Indicator) dashboard displays the essential metrics and graphs that help in viewing the progress of the teamwork.

Other benefits of task management software:

  • Enhances customer satisfaction
  • Optimizes decision making
  • Facilitates better communication between the team and with the clients
  • Document Sharing
  • Monitoring
  • Internal and external communication
  • Budget Management
  • Collaborate on Projects
  • Make task delegation easy
  • Distribute Workload
  • Notify team members about overdue tasks
  • Automate recurring tasks creation
  • Provide visible HITs (High Impact Tasks)
  • Add subtasks to more significant tasks
  • Creates separate workspace for each group
How to organize and prioritize your tasks using task management software?

You can organize and prioritize your task with the help of task management tool in the following ways:

  • List the tasks- Create a list of the tasks which you need to perform. You can make a list based on the priorities. Pull together the things which you think should be done in a day, or this week or fortnight.
  • Classify the task based on importance and urgency- You can identify the assignment based on significance and need. Scan your list of tasks to know if there are any tasks that require immediate attention. If there is any task that involves urgency, then you have to complete ASAP so that you don’t have to face any severe adverse consequences in the future.
  • Meet the criteria of the tasks- You can qualify the tasks which highly depend on your organization. If the task impacts a huge number of people, then it should be taken as a high priority. 
  • Order tasks by estimated effort- You should evaluate the task based on the duration that it takes to complete. Some tasks require minutes to be completed; others require hours or maybe days. Make sure the tasks that take a longer time to complete should be considered first. 
  • Cut the unnecessary chore – Whatever task you have prioritized in the list, make sure you complete it, and the remaining job, which is not essential, you can cut it, or you can add it into your task backlog. The crucial tasks are needed to be focused on a priority basis. You can get back to your task backlog as per your convenience.

If you have plenty of tasks list, then you can prioritize the tasks so that you can manage your tasks without any chaos. The two main types of priorities based on which you can prioritize your task are:

  • Time-based priorities- This type includes the functions which have to be completed before the set end date. It can fall under the category of the past due date, today, tomorrow, this week, this month, this year or later.

  • Urgency-based priorities- This type covers the category of urgent (critical), high, medium (normal), or low. These types of priorities help you in reaching a goal.
How to use online task management software to increase employee productivity?

The task management software can boost employee productivity, which in turn helps in creating a more productive work environment. The ways to increase employee productivity:

  • Keep the team answerable and well-versed – The task management solutions assign tasks to individuals and set deadlines. Everyone can make out what exactly to be done and be held responsible for getting it done. 

  • Delegate work effectively – The task tracking software can effortlessly delegate the work to multiple team members on one project and can even assign different due dates. The team’s performance can be high if its work is well-managed. 

  • Track growth and avoid obstruction- The task tracker allows you to observe how your team is productive. In one place, you can track the progress of individual team members along with the projects. To have maximum productivity, you can assign tasks by having a good overview of everyone’s workload along with the project timelines with the help of task management software.

  • Schedule and assign tasks in the calendar- You can schedule and plan out projects and events along with actionable tasks assigned in the calendar with the help of task management tool. In this way, all the employees know their roles and can see their deadlines in the project. 

  • Easy employee onboarding- The integration of the task management system into the company’s onboarding allows managers to create or upload training courses and materials at a low cost. These training courses are then distributed to the employees’ smartphones and are used to test for job readiness. The executives that make use of task management applications can set their employees up for success.

  • Effortless employee communication – Online task management tools make staff communication smoother, which ultimately improves staff productivity. The managers can easily share the information with the entire team. The staff members can collaborate effectively, which in turn can soar employee productivity.

The best task manager provides useful tools that help the employees gain success through communication, onboarding, feedback, and monitoring.  

What are the latest trends in task management software?

The latest trends in task management system are:

  • Artificial Intelligence (AI) and Automation- In task management solutions, there is an impact of AI and automation to perform daily tasks. Simple tasks can be automated and can obtain performance insights.

  • Widespread Agile Project management- It increases efficiency, improves marketability, and reduces risks by allowing more flexible and consumer-driven control of projects. You will find that this system is becoming more and more frequently used and integrated into other methodologies.

  • Increasing Business Value of “Soft Skills”- Soft skills are essential in a team task management system. The family of social skills includes the traits of emotional intelligence and expertise in coordination, teaching, and negotiating, which are becoming essential in many fields of work.

  • Cybersecurity- You can secure your task management methodologies and strategies from an online threat with cybersecurity functionality. The cybersecurity can acquire data by serving as a highly protected firewall.

  • IoT (Internet of Things)- From data collection to team collaboration, the IoT bisects with task management strategy. The manual intervention can be reduced with the involvement of IoT in a task management system as all the tasks can be managed automatically.

  • Remote teams- The task manager is proceeding ahead with the investment of a remote team system that helps in promoting effective communication over the full range of platforms. If the remote teams are managed effectively with the proper set of management tools, then it turns out to be more productive.

  • Data and Analytics- In the nearing future, the task management analytic tools are going to be more of a cloud-based structure. It will help in collecting real-time data and can reflect the results more precisely.  

  • Project Managers in demand- The task managers are becoming famous due to increasing pressure to innovate, adapt to change, and achieve strategic growth, which in turn helps in driving change, delivering innovation, and implementing strategic initiatives.

The other emerging styles which can be observed in task management system are:

  • Open-ended results can deliver better benefits
  • Hybrid Approach
  • PMO (Project Management Office)
  • Kanban Boards
  • Lifelong learning
  • Targeted Innovation
  • Data-driven Presentation 
  • Enterprise Integration and Coordination
  • Risk Analytics
  • Enhanced Reporting and Data
  • Cross-Company Collaboration 
  • Flexible Workflows
  • More collaborative workspaces
  • Advances in Timekeeping and resource management
  • Real-Time Data
  • Predictions and Simulations
  • Upskilling and certification
How to choose the right task management software?

In an organization, every team and project are different, so there are no fix criteria to pick the right task management software for your business. You can follow the below-mentioned following points to make the appropriate decision:

  • Ease of use – The simple task management app can be operated efficiently due to its simpler features and interfaces. Task management team can work efficiently with a simple interface that combines with powerful features. The task management tool that can be customized as per the requirements.

  • Find out your must-have features – Make sure that your task tracking software has the essential elements of the project management system along with other software integrations. You can survey your team leads to find out which task management system would be valuable to your business needs.

  • Available Budget and Cost –Be clear about the requirements along with the available budget, which you can spend in buying a task tracker system. It is crucial to consider the cost of the task management software and think whether you are getting the value for your money. 

  • Data Security- Prefer the well-developed and highly secure task management system so that you can keep your project works safe from hackers. Make sure that your task management software, along with task data security, is handled with proper care by a vendor.

  • Collaboration – The online task management software should be able to provide an environment for the employees where they can collaborate better. With collaboration, teamwork can be encouraged and motivates the team to complete the task timely.

  • Cloud-based – The majority of businesses are using a cloud-based task management system so that team members get the central workspace, which can be accessed anytime and anywhere. You can have reliable access and low maintenance technology with a cloud-based system. It is a cost-efficient way that will help you in saving your precious money.

  • Integration with other tools- You should evaluate different types of devices that integrate well with your task management system. Decide why, how, what level (tight or loose) of integration you are expecting with your task management tool.

  • Dashboards- The clients can remain updated on project status with the help of a team dashboard. The stakeholders and sponsors can have details from the graphs, charts, visual metrics, and key performance indicators (KPI) displayed on the dashboard.

  • Scheduling and Planning –. With a list of tasks on a spreadsheet, you can manage small projects. In large projects, you can visualize your timeline and know how the various deadlines and dependencies can impact each other in the project with the help of Gantt chart functionality. It helps you in visualizing the task list and project schedule.

  • Check out the software reviews- You can compare the online task management software reviews to know about the best task management software. With the help of reliable reports, you can compare the functionalities of different types of task management tools available in the market. If you are into small business and have low budget cost, then the reviews can help you in finding out the best free task management software for your business. 
What is the average cost of task management software?

Two main factors decide the cost of task management software- first is the business size, and the other is the need for its operations. The cost of the task management software for small business is more reasonably priced as the core functionalities that a team would require mostly come in the basic plan of every task management system. On the other hand, large organizations prefer advanced strategies so that they can carry out their task management activities with more powerful features. 

The cost of the online task management tools can start as low as $2.99/year (for example nTask) and can reach as high as $995/year approximately (for example JungleBell for SharePoint). If you are associated with small and start-up business, then you can try open-source and free task management software.  

Why refer to GoodFirms’ list of top task management software?

GoodFirms carries out scrupulous research based on the latest market trends. This platform is growing steadily in terms of listing a broad range of categories along with the authentic user reviews. Explore GoodFirms’ coverage to have an idea regarding the list of best task management software that serves your small business efficiently.  

The list of best task management software will provide you with  profound insights of the top-notch task management software available in the market. Before finalizing the best task management software for your business, do have a look at the list of top task management software.