Work in Harmony. Coordinating Chaos with Heycollab - Your All-in-One Project Management Solution.

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HeyCollab: The Ultimate Collaboration Tool for Teams

Join the party! HeyCollab is a project management tool designed for small and medium businesses, but anyone can benefit from its powerful features. We understand the challenges of getting things done efficiently, so we've eliminated the complexities and time-consuming tasks to create a tailored experience just for you.

With HeyCollab, you and your team can effortlessly manage projects, collaborate effectively, and provide clients with real-time visibility. Say goodbye to stress and hello to increased productivity and happier team members!

Working with multiple people, across different companies, locations, and time zones can be challenging. But with HeyCollab's Visual Task Board, image-based collaboration, messaging, and more, you'll have all the tools you need to overcome these challenges and streamline your workflows.

Experience the must-have collaboration tool for teams. Try HeyCollab free for 14 days, no credit card required!
United States
13 Industries
1 Language
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  • Email
  • Chat
  • Phone
  • Everyday


  • Webinar
  • In-person
  • Documentation

heycollab Core Features

Project Management

  • Alerts/Notifications
  • Collaboration
  • Document Management
  • Dashboard
  • Idea Management
  • Project Tracking
  • Project Planning
  • Reporting and Forecasting
  • Resource Management
  • Task Management
  • Timesheets
  • Workflow Management


  • Agile & Scrum
  • Audio/Video Chats
  • Brainstorming
  • Calendar Management
  • Content Collaboration
  • Document Management
  • Project Management
  • Synchronous Editing
  • Task Management
  • Workflow Management

heycollab Executive Interview

Vasile Tiplea
Vasile Tiplea
CEO and Sr. Director of UX and Design, heycollab
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Kindly share your feedback on how GoodFirms has been doing so far in increasing your visibility among potential clients.

As a newly launched company, we have recently started our journey in the market. While we appreciate the platform GoodFirms provides for B2B reviews and ratings, we have not yet seen significant traction or visibility among potential clients through your platform. However, we understand that building visibility and establishing a strong presence takes time and effort.  We believe that GoodFirms has the potential to be a valuable resource for connecting businesses with trusted service providers. To enhance our visibility, we would appreciate any guidance or recommendations on how we can better optimize our presence on your platform and engage with potential clients effectively.

Please introduce your product and give a brief about your role within the organization.

Heycollab is an all-in-one project management platform designed to enhance team collaboration and productivity. Our software enables teams of all sizes, from small businesses to large enterprises, to streamline their workflows, effectively manage tasks and projects, and improve overall efficiency.  

As the CEO of Heycollab, Vasile Tiplea plays a crucial role in driving the strategic direction of our organization. With his extensive experience and expertise in user experience (UX) and design, Vasile ensures that our product is intuitive, user-friendly, and visually appealing. His leadership and vision guide our team in delivering a seamless and impactful user experience.  

Vasile's role encompasses overseeing the development and implementation of innovative features, ensuring that Heycollab remains at the forefront of project management solutions. He is dedicated to continuously improving our product to meet the evolving needs of our customers, empowering them to work more efficiently and achieve their goals.

What was the objective behind coming up with this software?

The primary objective behind the development of Heycollab was to address the challenges faced by teams and individuals in managing multiple tools for different aspects of their work. We recognized that teams often struggle with communication, task management, time tracking, and document creation, which can lead to inefficiencies and reduced productivity.  

With Heycollab, our aim was to create an all-in-one solution that consolidates these essential features into a single platform. By integrating calls, messages, tasks, time tracking, and document creation, Heycollab simplifies the workflow and enhances collaboration within teams. The software provides a centralized hub where teams can seamlessly communicate, manage tasks, track time, and create and share documents, eliminating the need for juggling multiple tools and platforms.  

Our objective is to empower teams to work more efficiently and effectively by providing them with a comprehensive project management solution. Heycollab streamlines workflows, improves communication, and enhances productivity, ultimately helping teams achieve their goals more effectively.

How is your software beneficial from a value addition perspective to the clients compared to other software alternatives available in the market?

When it comes to value-addition for our clients, Heycollab stands out from other software alternatives in the market by offering a comprehensive and all-in-one solution that brings significant benefits to teams and organizations.  

One of the key value-additions of Heycollab is its ability to save time and improve efficiency. Unlike other software alternatives that require teams to hop from tool to tool, Heycollab consolidates essential features such as calls, messages, tasks, time tracking, and document creation in a single platform. This streamlines workflows and eliminates the need for teams to switch between multiple applications, ultimately saving them valuable time and effort.  

Another significant value-addition is the cost-effectiveness of Heycollab. With other software alternatives, teams often have to subscribe to multiple tools and pay separate fees for each. In contrast, Heycollab offers a unified solution with a single subscription, resulting in cost savings of over 80%. This affordability makes Heycollab an attractive choice for teams and organizations of all sizes, allowing them to maximize their resources and invest in other areas of their business.  

Additionally, Heycollab is designed with user experience and collaboration in mind. Our software provides an intuitive interface that is easy to navigate, ensuring a seamless user experience for both individuals and teams. The collaborative features within Heycollab facilitate effective communication, task management, and document sharing, enabling teams to work together efficiently and enhance productivity.  

Overall, Heycollab's unique value proposition lies in its ability to save time and money for our clients while providing a comprehensive and user-friendly project management solution. We are committed to continuously enhancing our software to meet the evolving needs of our clients and provide them with a valuable tool to drive their success.

What industries do you generally cater to? Which industries in general are highly benefiting by using your software?

At Heycollab, we cater to a wide range of industries, offering our software as a valuable solution for various sectors. While our software is designed to be versatile and adaptable to different industries, we have observed that certain sectors highly benefit from using our project management software.  

Creative industries, such as design agencies, marketing firms, and content creation teams, find Heycollab particularly beneficial. Our software provides a centralized platform for project collaboration, task management, and file sharing, allowing creative professionals to streamline their workflows and enhance their creative output.  

Small businesses and startups also benefit greatly from using Heycollab. These organizations often have limited resources and require efficient project management solutions to maximize their productivity. Heycollab helps them optimize their workflows, improve team communication, and ensure effective task management, ultimately contributing to their growth and success.  

In the education sector, Heycollab supports educational institutions, universities, and research teams in managing complex projects and collaborating with ease. Our software facilitates seamless communication, task assignment, and document sharing, enabling educators and researchers to work together efficiently and enhance their outcomes.  

Additionally, non-profit organizations can leverage Heycollab to effectively manage their projects, coordinate volunteers, and collaborate with stakeholders. The features offered by Heycollab enable non-profits to streamline their operations, track progress, and optimize resource utilization, ultimately helping them make a greater impact in their respective causes.  

While these industries are among the ones highly benefiting from using Heycollab, our software is designed to be adaptable to various sectors and organizations of different sizes. We continue to enhance and evolve our product to meet the diverse needs of our clients and provide them with a valuable tool for effective project management.

What are the key features of your software that makes it stand apart from your competitor products in the market?

Heycollab stands apart from our competitors in the market due to its key features that are designed to enhance collaboration and streamline project management for our clients. 

Here are some of the key features that make Heycollab unique:  

  1. Real-time messaging: Heycollab offers a robust messaging system that enables teams to communicate seamlessly and collaborate effectively. With instant messaging, teams can discuss tasks, share updates, and resolve issues in real-time, promoting efficient and transparent communication. 
  2. Task management: Our software provides comprehensive task management capabilities, allowing teams to create, assign, and track tasks effortlessly. With features like task assignments, due dates, task priorities, and progress tracking, Heycollab empowers teams to stay organized and ensure accountability. 
  3. Video calling: Heycollab includes a built-in video calling feature that enables teams to have face-to-face conversations and conduct virtual meetings. Whether it's team meetings, client discussions, or remote collaboration, the video calling feature enhances communication and fosters a more connected working environment. 
  4. Time tracking: Heycollab offers time tracking functionality, allowing teams to monitor the time spent on tasks and projects. This feature helps in tracking productivity, managing resources efficiently, and generating accurate reports for billing or performance analysis. 
  5. Files and folder management: With Heycollab, teams can easily store, share, and organize files and folders within the platform. The intuitive file management system ensures easy access to project documents, enables collaborative editing, and promotes version control, eliminating the need for external file-sharing tools. 

These key features set Heycollab apart from our competitors by providing a comprehensive and integrated solution for project management and team collaboration. We continuously strive to enhance and optimize these features based on feedback from our clients, ensuring that Heycollab remains a cutting-edge software solution for our users.

What is the customer satisfaction rate according to you? What steps do you take to cater to your customer’s needs and requirements?

At Heycollab, customer satisfaction is our top priority. We believe in building strong relationships with our customers and ensuring their needs and requirements are met. 

We take several steps to cater to our customer's needs:  

  1. Collecting customer feedback: We actively collect feedback from our customers through surveys, user interviews, and support channels. This allows us to understand their pain points, preferences, and suggestions for improvement. 
  2. Regular updates and improvements: We take customer feedback seriously and use it to drive our product development. Our team works diligently to implement enhancements, fix issues, and introduce new features based on customer needs. We push updates to the platform weekly, ensuring our customers benefit from ongoing improvements and stay at the forefront of project management technology. 
  3. Responsive customer support: We have a dedicated customer support team that is readily available to assist our customers with any queries or concerns they may have. Our team strives to provide prompt and helpful responses, ensuring that our customers feel supported throughout their journey with Heycollab. 
  4. Customer-centric approach: We consider our customers as part of our team and actively involve them in the product development process. We seek their input and collaborate closely with them to understand their unique requirements, workflows, and challenges. This customer-centric approach helps us tailor our solutions to meet their specific needs and deliver a superior user experience. 

Through these measures, we aim to maintain a high level of customer satisfaction. We value the trust our customers place in us and continuously work to exceed their expectations.

Are your customers repetitive? If yes, what is the percentage of repeat customers that you have?

Absolutely, we have a high rate of repeat business, which we believe is a testament to the quality of our products, our customer-centric approach, and the overall experience we provide. At Heycollab.com, we value the concept of customer loyalty and take immense pride in our ability to build and maintain long-term relationships with our clients.  

As per our latest statistics, approximately 52% of our customers are repeat clients. This figure, in our opinion, is a significant indicator of the trust and satisfaction clients have in our solutions and service delivery.  

The bulk of these repeat customers, around 40%, originate from creative agencies. We've noticed that these organizations particularly value our collaborative platform due to its potential to streamline workflows, improve communication, and enhance overall productivity. The ability to integrate various tools and services seamlessly into a unified workspace is highly appreciated in the dynamic and demanding environments of these agencies.  

Next to that, small businesses and startups constitute a significant portion of our repeat client base. These organizations often face unique challenges related to growth, agility, and resource optimization. Our platform has been designed keeping these needs in mind. Therefore, our solutions resonate deeply with these clients, leading to high customer retention.  

However, it's important to note that while we greatly value our repeat clients, we are constantly seeking to attract new businesses of all sizes and from all sectors. We believe in our product's potential to revolutionize collaborative work across a wide array of industries and organizational structures.

Does your software product provide any resource or knowledge section for its users? If yes, what kind of material is provided to your users to help them get acquainted with your product?

Yes, our software product, Heycollab, provides a comprehensive resource and knowledge section to assist our users in getting acquainted with our platform and maximizing its potential. We understand the importance of providing the necessary materials and guidance to ensure a seamless user experience.  

Firstly, within the Heycollab platform itself, we offer a dedicated walkthrough that guides users through the various features and functionalities. This walkthrough serves as a step-by-step tutorial, helping users familiarize themselves with the key aspects of the software and how to effectively navigate and utilize its capabilities.  

Additionally, we have established a robust Help Center that serves as a centralized repository of information. Our Help Center contains a wealth of articles, guides, and FAQs that cover a wide range of topics related to Heycollab. Users can access this resource to find answers to their questions, troubleshoot issues, and learn more about advanced features and tips for optimizing their workflow.  

To further support our users, we have created a series of informative videos available on our official YouTube channel. These videos cover various aspects of Heycollab's functionality, providing visual demonstrations and insights into how to make the most out of our software. Users can easily access these videos at their convenience, enhancing their understanding of Heycollab's capabilities and discovering valuable tips and tricks.  

At Heycollab, we are committed to empowering our users and ensuring they have the resources they need to succeed. We understand that a well-informed user is a confident and efficient user. Therefore, we continuously update and expand our resource and knowledge section to cater to the evolving needs and requirements of our user base.

What kind of support system do you offer to your clients for catering to their queries and issues?

At Heycollab.com, we firmly believe in the importance of a robust, accessible, and effective support system. Our goal is to ensure that our clients have a seamless experience using our platform and that any issues or queries that may arise are resolved as quickly and efficiently as possible.

Our support system is multi-tiered and omnichannel, providing numerous avenues through which customers can reach out to us for help.

  1. Direct Phone Support: Customers can directly call our support team. This method provides immediate, real-time assistance to our customers. Our support team is trained to provide comprehensive solutions, whether it be a complex technical issue or a simple platform usage query.
  2. Messaging Platform: We have integrated a user-friendly and responsive messaging platform on Heycollab.com. This allows users to send their questions or report any issues directly within the application interface. Our support team monitors this platform closely, ensuring prompt responses and resolution.
  3. Email Support: For non-urgent queries or detailed technical issues, clients can reach us via email. Our customer support representatives diligently track these emails, and typically respond within one business day. This method is ideal for situations where a detailed explanation is required, or where the client prefers to have a written record of the communication.
  4. Knowledge Base and Self-help Resources: In addition to these direct communication channels, we also maintain a comprehensive online knowledge base. This includes guides, FAQs, and tutorials that empower our customers to self-solve common questions or minor issues. This allows users to get answers at their own pace, and helps to reduce the dependency on direct support for simpler issues.

We continuously strive to refine and improve our support channels based on customer feedback and needs. It's our mission to ensure that all users of our platform feel supported and confident in their ability to use our tools to their full potential.

What has been the revenue for your product for 2022?

As a privately held company, we at Heycollab.com have a policy of not publicly disclosing specific financial details, such as our annual revenue. This decision is in line with our commitment to the privacy and security of our business operations.

That being said, we can share that 2022 was a year of significant growth and development for us. Without getting into specifics, our user base expanded considerably and we experienced a substantial increase in the adoption of our platform across various industries. This progress is a testament to the hard work of our team, and the value our customers see in our collaborative platform.

We're excited about the momentum we've built and look forward to continuing this trajectory in the upcoming years. Our focus remains on providing superior collaborative solutions for our customers, and driving innovation in the realm of digital workspace technology. We believe that by staying true to this mission, financial success will naturally follow.

Where do you see your product in the next 10 years?

As we look ahead, our vision for Heycollab.com in the next 10 years is to build a platform that is not just reactive, but proactive in assisting teams to work more efficiently and effectively. We intend to push the boundaries of what's possible in collaboration software by integrating advanced technologies such as Artificial Intelligence (AI) and Machine Learning (ML) in ways that meaningfully enhance the productivity of our users.

With AI and ML, we anticipate being able to create a predictive system that adapts and responds to the unique behaviors and needs of different teams. These technologies have the potential to analyze large amounts of data to identify patterns, learn from them, and suggest actions that could save time, reduce errors, and streamline workflows.

For instance, we envision a system that could anticipate project bottlenecks based on past data, suggesting process adjustments or resource reallocations before issues even arise. It could also automate routine tasks, learning from team members' habits and preferences to save valuable time and allow them to focus more on creative and strategic tasks.

In addition, we see AI playing a key role in facilitating better communication and collaboration within teams. It could help decipher meeting notes and action items, auto-schedule meetings based on participant availability, or even recommend the best method of communication for a particular message.

However, while we're excited about these technologies, we're also mindful of the challenges that come with them, particularly around data privacy and security. As we integrate more AI and ML into our product, we will ensure that we do so in a manner that is transparent, secure, and respects the privacy of our users.

Ultimately, our goal for the next 10 years is to continue to innovate and evolve in a way that keeps our customers' needs at the forefront. We're driven by the desire to create a platform that truly empowers teams to do their best work, and we believe that AI and ML will play a key role in achieving that vision.

heycollab Pricing

Pricing Type

  • Flat Rate

Preferred Currency

  • USD ($)

Free Version

  • Yes

Payment Frequency

  • Monthly Payment
  • Annual Subscription
  • Quote Based

Pricing Description

Unlimited Storage
Unlimited Tasks
5 Users
Kanban Boards
Real-time Chat
Export Boards
Apps for Ios, Android,
Mac & Windows
24/7 Support

Everything in FREE and
Video Calling
Unlimited Integrations
Guests with Permissions
My Tasks Dashboard
Workload Management
Task views: List, Calendar, Timeline & Board
Board Backgrounds
Time Tracking & Reporting
Custom Labels
Custom Fields
Workspace Folders
File Folders & Subsections and MORE!

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