Collaboration Software

Collaboration Software

Discover the best Collaboration Software for your business, handpicked exclusively by GoodFirms.

It becomes challenging for businesses with an increasing workforce, multi-location offices, and remote teams to work on shared activities and projects, making it imperative to have a perfect online collaboration on a centralized platform. By leveraging the best collaboration software, the company can keep all the teams on the same page, working towards a common goal.

What Is Collaboration Software?

Collaboration software is a comprehensive set of tools that facilitate effective online collaboration with all the stakeholders of a business. It allows better communication, coordination, document sharing/editing, work delegation/assignment, one-to-one/group meetings, monitoring workflow, improved team building, and more. It acts as a perfect communication system to help team members collaborate/communicate flexibly from anywhere, even remotely, without any hassles and location constraints.

How Does Collaboration Software Benefit Businesses?

Collaboration systems offer numerous advantages to businesses. The prominent functions and benefits of top collaboration tools include:

  • Centralized platform for all the stakeholders
  • Better communication
  • Ease of multitasking
  • Document sharing and synchronous editing
  • Transparency
  • Time-saving
  • Improved engagement
  • Boost in productivity
  • Flexible working
  • Cost reduction
  • Enhanced security through role-based access controls

How to Choose the Best Collaboration Software for Your Business?

The right collaboration software for your business offers all the necessary features to improve your business workflow, is easy to use, has earned positive feedback from other users, and fits in your budget.

GoodFirms has analyzed various aspects of collaboration management, performed extensive research, and utilized its expertise to identify and curate the list of top collaboration software with their prominent features, verified reviews, and pricing information. To help you search better, we provide filters for business size, features, pricing model, deployment type, and more. Enhance team collaboration and productivity to upsurge your business profits by leveraging the best collaboration software from the carefully formulated list below.

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List of The Best Collaboration Tools

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List of The Best Collaboration Tools

  • Nuclino


    Your's team collective brain

    Nuclino is the easiest way to organize and share knowledge in your team. The way we work together is fundamentally changing to become more collaborative, team-based, interdisciplinary, and distributed. Most importantly, it's becoming more knowledge-intensive. The way we capture, organize, and share knowledge is critical to the success of any team. ... read more about Nuclino

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    14 Days
  • OpenProject


    #1 Open Source Project Management Software.

    OpenProject GmbH is a leading provider of open source project management, collaboration and issue tracking software for teams. OpenProject supports classic, agile as well as hybrid project management along the entire project life-cycle. Besides providing a comprehensive project management tool, OpenProject is highly committed to data privacy and information security. They take care of the privacy,... read more about OpenProject

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    Free version

    See what you can achieve! is a productivity suite delivering a unique blend of CRM, task management, time tracking and billing functionality. is ideal for freelancers, consultants and teams of any size who strive to achieve improved efficiency, quality and transparency. is the right tool for you whether you’re a consultant, contractor or freelancer, or small agency needing to track work across mul... read more about

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    14 Days
  • Eyeson


    Quick & Easy Video Meetings for Your Home Office

    The Austrian company eyeson developed a unique group video call & multi-speaker webinar tool which is based on its patented Single Stream technology. HD video & audio is always guaranteed, as the bandwidth and CPU remain constantly low. ... read more about Eyeson

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    14 Days
  • Titan Intranet

    Titan Intranet

    We simplify Office365

    TITAN is a digital workplace and collaboration platform that connects every unit in the organization within Teams. It centralizes knowledge and communication and provides users with tools to enable them to cooperate seamlessly. Employees are also given a dashboard for them to keep track of their tasks, notifications, meetings, and more within Teams. There is also no need to share documents and fi... read more about Titan Intranet

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    21 Days
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  • eXo


    Connect, engage and reward your workforce through social and collaborative features

    eXo Platform is an open-source digital workplace for growing teams and enterprises. Flexible and feature-rich, eXo Platform covers a wide variety of features from knowledge, document and content management to social engagement and project/task collaboration integrated within one holistic solution. With eXo Platform, companies can connect, engage and reward their employees, customers, and partner... read more about eXo

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  • Rocket.Chat


    Open Source Team Communication

    Rocket.Chat is a fast-growing enterprise communication and collaboration platform that is now installed on over 180k servers and counts over 10m users worldwide as well as having an active, passionate community of over 800 developer-contributors who help Rocket.Chat’s core team of developers to constantly improve the product.... read more about Rocket.Chat

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    Free version
  • Ryver


    The Best Way to Collaborate

    Using multiple apps plus email to communicate with your team is difficult, complex, and expensive.Ryver™ makes managing your team’s collaboration easy, simple, and affordable by organizing it all in one app.Anytime a predetermined event occurs, follow-up instructions and task assignments are automatically delivered to everyone who needs to know within seconds. ... read more about Ryver

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    14 Days
  • Fleep


    Get ready to work smarter, better, faster

    Combining messaging with file sharing and tasks, Fleep has everything you need to coordinate your team’s work from idea to execution.Highlight any decisions or plans on the conversation's Pinboard and create tasks to coordinate execution. ... read more about Fleep

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    Free version
  • Nuvro


    Easy Project Management. Like working in the same office.

    Nuvro delivers peace of mind by helping you get more done in less time. Nuvro is refreshingly simple and goes far beyond just projects, tasks and collaboration. With Nuvro, you'll also have a clear overview of everything important in your company including the past, current and future workload of every team member. Nuvro gives you visual progress monitoring, individual performance reports, collabo... read more about Nuvro

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    30 Days
  • Taskworld


    Work smarter together.

    Taskworld is one of the world's leading project management software. Taskworld project management software has been in the market for over a decade. The major features include project planning and management, task management, analytics, team communication, security, file management, time tracking, performance reporting, team messaging, and project timelines.... read more about Taskworld

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    15 Days
  • Collabtive


    Web-based project management software.

    Collabtive is Project Management the way you like it: Collaborative - Open Source - Free.Collabtive enables virtual teams to work in close collaboration. The tool represents projects by tasks, milestones, related files and messages. Time worked can be tracked on a task-by-task basis. ... read more about Collabtive

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  • SmartTask


    All Your Work In One Place.crm

    SmartTask is the best online collaboration software to track your team's progress and be more productive. It keeps all your team related information together. Gone are the days when the information used to remain in isolated silos. Everyone in a team has a clear overview of the team's progress and who's responsible for every task.... read more about SmartTask

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    Free version
  • COR


    Designed for creative and professional teams.

    COR is a profitability and project management tool with artificial intelligence that predicts delivery delays and money loss without interfering with your team’s daily work. Learn how you can increase your earnings and grow without having to upload information manually. AI management software for ad agencies that drives profitability by measuring and predicting earnings, utilization and producti... read more about COR

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  • Beeye


    Do you know who's doing what in your business?

    Beeye is a B2B SaaS management solution aiming to improve project profitability for services companies while ensuring the well-being of their employees through a smart time management assistant.With clients in Canada and France, Beeye addresses the complex challenges faced by organizations in managing and optimizing planning, capacity, accountability and performance. ... read more about Beeye

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    14 Days
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  • Office 365

    Office 365

    Your place to create, communicate, collaborate, and get great work done.

    It's the tools you need. Be more creative and achieve what matters with Outlook, OneDrive, Word, Excel, PowerPoint, OneNote, SharePoint, Microsoft Teams, Yammer, and more. With an Office 365 subscription, you get the latest Office apps—both the desktop and the online versions—and updates when they happen. OneDrive makes the work you do available to you from anywhere—and to others when you co... read more about Office 365

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    30 Days
  • digiOffice


    Work on the fly Anywhere Anytime.

    digiOffice, your digital assistant to manage every activity. Single collaboration platform for employees to collaborate and work together. Now your office is at your finger tips, access all services any time, any where. digiOffice, an office collaboration software which ties departments using mobiles as a platform to accomplish mundane yet important tasks such as: Attendance Leave management St... read more about digiOffice

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  • QuickReviewer


    Faster Creative Approvals

    QuickReviewer is a cloud-based collaborative review tool for designs and creatives. A number of customers in a wide range of industries use QuickReviewer to streamline their review and approval process. Who is it for? Ad Agencies and Marketing Teams Media and Publishing Corporate and Government Get your design approved in quick time. Start your journey with QuickReviewer.... read more about QuickReviewer

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    Free version
  • GoProof


    The Future of Creative Collaboration

    GoProof brings all creative media collaboration into one central place so you don't have to use a ton of different systems and workflows just to get approval! Its game-changing integration with Adobe Creative Cloud allows designers to send proofs and receive back comments, edits and file uploads directly from inside their Adobe app. Amazing collaboration tools inspire stunning document and video c... read more about GoProof

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    14 Days
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  • OnBoard


    Intelligent Board Management & Meeting Software

    OnBoard is a board intelligence platform that simplifies board meeting management and empowers more informed decision-making, more secure remote meetings, and real-time accessibility from any device. Now more than ever, you need board & leadership meeting management that's comprehensive, secure, agile, and simple to use. Streamline meeting preparation & provide your leaders with accurate time... read more about OnBoard

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    30 Days
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  • Wimi


    Simple, efficient and fulfilling teamwork!

    Wimi is a project management tool that helps you stay organized and make teamwork more efficient. Wimi goes beyond typical PM software by enabling teams to track everything they're working on. With messaging channels, files & drive, tasks, calendars and video conferencing, Wimi lets your entire team collaborate effortlessly and work smarter on projects. Thanks to Wimi refined access-right manageme... read more about Wimi

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    14 Days
  • Productboard


    Get the right products to market, faster.

    productboard is the leading product management system, helping product teams get the right products to market faster. Over 1,900 modern, customer-driven companies – like Zendesk, UiPath, Avast, and Envoy – use productboard to understand what users need, prioritize what to build next, and rally everyone around their roadmap.... read more about Productboard

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    15 Days
  • Quire



    Quire is a collaborative project management tool that allows users to easily plan and organize tasks easily in a tree-like structure, where goals are achieved by breaking ideas down into doable tasks that are nested in a hierarchical list.... read more about Quire

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    1 Days
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  • ClientFlow


    Clientflow is a tool to keep all client communication in one place.

    Clientflow is an all-in-one client and project management software that helps teams collaborate and increase productivity. With Shared inbox, Task management, Time tracking, Invoicing and Checklists, teams can manage all their internal and client service work from a single platform and work more efficiently.... read more about ClientFlow

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    7 Days


    Hassle Free Solution BOOST YOUR BUSINESS WITH US

    Organize everything under one location, no need to use 4-5 apps to manage your workflow. Just signup with us, We provide you Project Management, Contacts Management, Online Files and Documents Storage, Unlimited Members, Live (Real-Time) Chat, Member Reporting with their activities, Time-Tracking, Sticky Notes & Reminders, and Many more..!! We solve your real life Business problems & Get the help ... read more about CAMSNEL

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    14 Days
  • Swit


    One Work Suite to replace them all

    Swit is a complete team collaboration suite, which seamlessly combines team CHAT and TASK management. With Swit, you don't have to go back and forth between the two platforms any longer. Finally, you can move to different workflows without losing context in your familiar ways and in a revolutionary new way. Swit can give your team more freedom from integrations through chat, post, file sharing, ka... read more about Swit

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    Free version
  • ImagineTime


    Your Practice Made Perfect

    ImagineTime empowers teams to manage work, share tasks, track time & due dates, and generate insightful reports. ImagineTime is a fully integrated Practice Management software suite for Accounting Professionals and other professional service providers. Our client portal makes delivering a seamless client experience a breeze so you can focus on top-notch services.... read more about ImagineTime

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  • Deskree


    New Approach to Online Collaboration

    Ideas, Tasks, and Issues in one place - Deskree is a platform that takes no time to learn and is fun to use. Never miss a deadline with Timeline feature, allowing to check due dates across all of your teams and projects. Users can convert Ideas and Issues into Tasks, chat with team and clients, store, create, and share files without ever leaving the platform. It's all in a day's work. Deskree offe... read more about Deskree

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    Free version
  • Mongrov


    Build your brand through engagement

    Mongrov is a platform that has engagement at the core and uses Artificial Intelligence to personalize the user experience. Seamless engagement includes collaboration, work, voice, video & geo-location to connect the user with back office systems. It creates a cohesive & close-knit feeling to help your team connect and work together to make sure everyone’s on the same page when it comes to tasks,... read more about Mongrov

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    14 Days
  • Document Management

    Document Management

    Supercharge your productivity with powerful automations

    DynaDo is a complete suite of tools needed to communicate and manage your business. It includes Email, Project Management, Customer Support, File Storage, Discussion Forums, Calendar, Chat, CRM. It replaces software like GMail, Dropbox, Zendesk, Salesforce and Basecamp. DynaDo brings all business data and employees in one place, and connects everything around projects and customers, so that i... read more about Document Management

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    Free version


    The easiest way to collaborate on projects and ideas

    The easiest way to collaborate on projects and ideas. MOOVIA is an enjoyable and secure social environment to host your team`s projects, tasks, meetings, ideas, messages and documents. It's a social collaboration platform designed for teamwork that improves communication, productivity and engagement. MOOVIA brings the power of social networking to your company. Easy to use as applications like Fa... read more about MOOVIA

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    Free version
  • FeatureMap


    Forget lists, build a map instead.

    FeatureMap is a new kind of IT product & consulting company, as we help our clients to optimize their Return on Innovation for software products with a set of services (Product Management, Quality management, Process Optimization & Agile/Lean Transformation) supported by a set of unique accelerators from our R&D team.Multilingual web collaboration tool that allows teams to map out their project re... read more about FeatureMap

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    Free version
  • ProjectWise


    Lead Your Firm Into the Era of Digital Project Delivery

    ProjectWise is used by the worlds top infrastructure owners and 70% of Engineering News Records top 250 design firms in the design and engineering of capital projects. Leveraging the scalability, reliability, and security of Microsoft Azure and the collaboration capabilities of Microsoft 365, ProjectWise assures access to project information; automates BIM workflows for work sharing, design review... read more about ProjectWise

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  • Tervene


    Best Platform to Gain Control Over Your Daily Operations

    All-in-One connected platform laying the foundations to a successful digital transition promoting better knowledge management, more robust process inspection & operation control, as well as accelerated communication & problem-solving. In addition to offering unparalleled visibility on all human operations, Tervene enables structured communications and enhanced operational management.... read more about Tervene

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  • Hibox


    Teamwork reimagined.

    Hibox is an out-of-the-box solution to handle the three most critical pain points in collaborating with your team: 1) faster communication (team messaging), 2) keep track of your projects (task management) and 3) live discussions for remote work or separate offices (video calls). Hibox takes task management a step further through Artificial Intelligence that applies Machine Learning to recognize ... read more about Hibox

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    14 Days
  • Zoho Sprints

    Zoho Sprints

    A planning and tracking tool for agile teams.

    Zoho Sprints is a clutter-free agile tool that lets you stay ready for change and deliver great products on time. Zoho Sprints is a free online agile project management tool built for Scrum teams to plan, track and iterate their work in Sprints. Be ready to embrace the changing customer requirements and ship the right products on time. Add user stories to your backlog, estimate and prioritize work... read more about Zoho Sprints

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    15 Days
  • MeetFox


    Where Meetings Happen.

    MeetFox is a SaaS solution that creates a seamless experience for consultants to manage their client meetings from start to finish with appointment scheduling, video conferencing, and secure payments with invoicing. We make your life simpler by automating daily tasks. Focus on what matters most. Schedule appointments, have online meetings, get paid, send invoices, and more. MeetFox has you covered... read more about MeetFox

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    15 Days
  • Foxo


    Health industry's most powerful secure messaging platform

    Foxo is the Health industry's most powerful secure messaging platform. Seamlessly connect your doctors, staff, teams, and organizations in realtime over an easy to use desktop and mobile platform. Powerful workflows and integration with leading software solutions enable real-time communication and collaboration between healthcare teams through single and group messaging, referrals, secure clinical... read more about Foxo

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    Free version
  • Softros LAN Messenger

    Softros LAN Messenger

    Send messages and files over LAN

    Softros LAN Messenger is an application for instant messaging, chats, file transfers and remote assistance over the office network. Protect your employees from wasting time on various Internet messengers and prevent your business network from online attacks. The LAN messenger doesn’t require a dedicated server or the Internet connection and works as P2P-solutions, making the entire process of c... read more about Softros LAN Messenger

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    30 Days
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  • LeanKit



    LeanKit supports the implementation of Lean principles, practices, and work methodologies across all business functions, to help organizations create an environment of continuous improvement and innovation to deliver customer value, faster. By visualizing your work as it flows through your process, LeanKit provides a big-picture understanding of the work that helps teams work together more effecti... read more about LeanKit

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    30 Days
  • Rallly


    Collaborative Scheduling Done Right

    Rallly lets you and your friends vote on a date to host an event. It makes collaborating with friends quickly and easy.... read more about Rallly

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    Free version
  • FileFlex


    First secure remote data access and collaboration platform for Hybrid IT

    FileFlex Enterprise is the world’s first remote data access, sharing and collaboration solution designed from the ground up to be zero trust compliant. FileFlex Enterprise provides unified access across on-premises and multi-cloud storage solutions for a secure hybrid-IT data access, sharing and collaboration solution. It is an on-premise service that provides cloud storage functionality, applie... read more about FileFlex

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    30 Days
  • Workplace From Facebook

    Workplace From Facebook

    Connect everyone in your organization

    Workplace connects everyone in an organization using familiar Facebook features like chat, video calling, posts and groups. It works alongside the business tools you already use, providing a simple and secure way for people to share knowledge, work together and build connected communities.... read more about Workplace From Facebook

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    Free version
  • MeetingSphere


    Effective Online Meetings

    MeetingSphere saves you from having to put key people on trains or planes or risk them all in the same room - just to have an effective meeting. MeetingSphere is collaborative meeting software which gets people involved. Participants share what they really think, prioritize what matters and work together to get results. Documentation in Word is automatic. With MeetingSphere, unproductive, inconseq... read more about MeetingSphere

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    14 Days
  • Demodesk


    Cloud-based screen sharing platform

    Demodesk is the first entirely cloud-based communication platform that lets you share your screen through a dedicated virtual desktop. We redefine screen sharing for Sales and Success teams, make conferencing painless and automate scheduling & preparation to help you sell more and increase customer retention.... read more about Demodesk

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    7 Days
  • Arkadin Anywhere

    Arkadin Anywhere

    Arkadin Anywhere Web conferencing made easy

    Arkadin Anywhere is our cost-effective, fully integrated web and audio solution for everyday use. Easily share the computer screen, documents, and applications online in real-time so you can start working with remote participants in seconds. Increases productivity of phone and web conferencing, with quick, simple and professional tools. Arkadin audio and web conferencing solutions provide business... read more about Arkadin Anywhere

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    14 Days
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  • idiligo


    Structured & repeatable online meetings with your customers

    With Idiligo you create and successfully hold results-oriented online meetings. Use exactly those features you need for your perfect advice and sales meeting. Using Idiligo, they easily achieve predicable results, using a predefined meeting process. Predefined scripts guide the advisor and customer through a results-oriented online meeting, step by step. The structure and content of the meeting ar... read more about idiligo

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    Free version
  • LiveConf


    Video Cloud Services

    LiveConf is much more than the traditional video conference with participants share content. It is a multitude of other video applications. Without complex infrastructure, automation and audiovisual integration becomes possible with LiveConf. LiveConf brings both simplicity of integration usability, interoperability without barriers. LiveConf is the integration of video conferencing platform the ... read more about LiveConf

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  • pimentaCHAT


    Secure and limitless communication for your company

    pimentaCHAT is a unified collaboration and communication (UCC) tool for companies, universities, associations and churches. Get a solution that completely organizes your communication and that of your team. Make a video or audio call to more than 50 people at the same time! pimentaCHAT connects conventional phone calls, with audio or video calls via the internet on your smartphone or on your web b... read more about pimentaCHAT

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    Free version
  • Samba Live

    Samba Live

    Easy video conferencing right from your browser

    Samba Live is built on html5 and webrtc and entirely browser-based and cross-platform and allows users to meet, present, train and demonstrate to small or large groups with unrivalled voice-over-IP and live video quality. Share files, PowerPoint presentations, websites, streaming video, & more all within a single, easy-to-use environment. Samba Live is distributed and supported by a global network... read more about Samba Live

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    14 Days
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Buyer’s Guide

Introduction to Buyer’s Guide for Collaboration Software

The buyer’s guide for collaboration software aims to provide the users with in-depth knowledge about the importance of collaboration tools to improve overall business performance. Businesses can leverage efficient collaboration tools to ensure streamlined workflow and steady growth through enhanced communication, coordination, teamwork, workflow efficiency, and productivity.

In this buyer's guide, you will learn about the features, importance, and benefits of collaboration management systems. The guide also offers insight into the critical points that one should consider before buying the best collaboration software for your business.

What Are the Most Common Collaboration Challenges for Businesses?

With growing work and teams, numerous communication, coordination, and tracking issues crop up that affect workflow efficiency, team productivity, and performance. With time, these issues cause irreparable damages to the business. The most common collaboration challenges that companies encounter include:

  • Task and workflow tracking and management
  • Communication gap or miscommunication resulting in demotivation, affecting productivity and performance
  • Sharing necessary documents and information with team members
  • Assigning work to team members and ensuring optimal work allocation
  • Time management issues including time wasted in searching for information and trying to communicate with multiple team members in the absence of a common platform
  • Teams working across different time-zones on the same projects and team members finding it difficult to overlap and coordinate at odd hours
  • Issues with file sharing, working together on same docs, and synchronous editing
  • Difficulties in managing and monitoring the remote workforce
  • Poor team building, compromised work, missed deadlines, and frustrated employees

What Is Online Collaboration Software?

Collaboration software is a set of automation tools on a unified platform designed to enable people to collaborate or work together and accomplish a common goal. The software helps resolve the collaboration-related challenges discussed above and manage group processes more effectively and efficiently to enhance overall performance.

Perfect collaboration requires flawless communication and coordination. Collaboration software offers audio/video calls, real-time chat, calendar management, contact management, project management, task management, document management, and other necessary features for transparent communication, hassle-free coordination, seamless collaboration, and improved workflow management. It offers the freedom of working from anywhere, anytime. Leveraging the best collaboration apps aid steadier business growth.

With so many benefits of leveraging top collaboration tools, reports suggest that the global collaboration software market size will grow at an annual growth rate (CAGR 2021-2025) of 7.2%, and the revenue will reach USD 17.5 billion by 2025.

How Does Collaboration Software Enhance Remote Working?

Due to the COVID-19 pandemic, remote working is the new norm worldwide today. It is the need of the hour. Remote working suffers from numerous challenges in the absence of reliable collaboration tools, including:

  • Time tracking and management is a severe challenge in remote working for both the company and the employees.
  • Team communication becomes difficult with team members working from different locations and varied time-zones.
  • Remote working without perfect collaboration creates a feeling of social isolation.
  • Lack of communication reduces trust and work satisfaction.
  • Misunderstandings due to lack of communication give rise to conflicts between employees.
  • Deploying separate tools to serve different collaboration needs in remote working increases costs.
  • Employees cannot resolve technical errors and issues related to PC, network, server, etc., and remotely working employees find it challenging to seek technical assistance without efficient collaboration tools.

COVID-19 outbreak has made businesses realize the importance and benefits of remote working, and top collaboration tools make remote working hassle-free by eliminating the above limitations. With collaborative management software, remote working becomes easy, productive, profitable, and flexible. It results in improved work-life balance and work satisfaction, thus boosting remote employees’ morale and performance.

What Are the Benefits of Collaboration Software?

Collaboration tools help businesses control, streamline, and improve the operational processes through enhanced communication and coordination. Below are the advantages of leveraging collaboration systems for your business.

Centralized collaboration

Software-based collaboration systems provide a unified view of the workflow tasks and team members and help manage these on a single platform. It enables collaborative work management, multitasking, communication, and coordination.

Quick information access and updates

Collaboration software provides a common platform for knowledge management, sharing process documents, and data. It offers powerful search tools to reduce search time and enable quicker information access. Online collaboration tools allow real-time information access, updates, and collaboration.

Improved task management

Collaboration tools help automate and streamline task management functions, including task scheduling, task assignment, workload monitoring, team tracking, and more. Business owners can ensure seamless workflow task management with collaboration tools.

Enhanced communication and coordination

Communication and coordination is the root to team success. The collaboration software enables collaborative working, messaging, calling, file sharing, whiteboards, screen-sharing, screen recording, synchronous editing, and more. These systems typically include all the necessary tools to help team members interact without hassles, thus reducing the communication gap and improving coordination.

Increased process efficiency and team productivity

Businesses can ensure better time management by leveraging collaboration systems. The software brings all information and stakeholders in one place, automates repetitive routine tasks, reduces process time, saves communication/coordination time, and enhances process efficiency. The team members can thus better utilize their time and be more productive.

Cost-saving and profitability

With collaborative software, businesses get a comprehensive collection of numerous collaborative working tools in one platform at nominal costs. Besides, they do not need to spend on multiple collaboration tools separately to streamline varied functions/processes, thus reducing overall costs and enhancing profits.

Better decision-making

Collaboration tools enable businesses to measure the performance and productivity of their team members with ease. It offers Artificial Intelligence (AI) and Machine Learning (ML) based business insights through analytics and reporting for better decision-making and business growth.

Enhanced work satisfaction

Collaboration software allows flexible working by reducing process, individual, and team dependencies through improved collaboration. The team members can thus work at their convenience, update work status on the platform, share documents, resolve queries, and monitor tasks. The software helps boost employee morale and work satisfaction resulting in happy employees.

Ease of remote working

Top collaboration tools eliminate the challenges associated with remote working, including communication, coordination, task monitoring, productivity tracking, performance evaluation, knowledge sharing, mentoring, data security, and more. The software thus supports remote working, flexible working hours, and work-life balance for employees. With the increase in the remote workforce or work-from-home employees, businesses can increase employee strength without additional office-space and infrastructure costs.

What Are the Essential Features of Collaboration Software?

A reliable collaboration system typically has everything you need for perfect collaboration, including one-to-one and team communication, coordination, project/task management, workflow management, and security features. Here are the prominent must-have features to look for in collaboration systems.

Instant messaging

Instant messaging is one of the most crucial collaboration tools for businesses. Whether within the team or with clients, real-time chat/messaging helps solve queries and build trust among the users, thereby ensuring uninterrupted work. Better and quicker communication through instant messaging enhances productivity and performance.

Audio/video calls

Audio and video calls enable transparent communication instantly between individuals and groups. Audio and video conferencing allow virtual group meetings where multiple people can interact as conveniently as in a real meeting room. This feature supports better teamwork by preventing miscommunication and work interruption. Managers can utilize this feature to keep updated about their team members and their work status from anywhere, anytime.

Presentation features

Collaboration is enhanced with presentation tools like screen-sharing, whiteboards, annotation tools, virtual notepads, offline viewing, etc., that help team members share their ideas and work together towards a common goal with ease.

Calendar management

The calendar management feature of collaboration software allows sending meeting requests, book meeting slots/rooms, and schedule events. It automatically sends notifications and reminders for task status updates, deadlines, meetings, etc., thus ensuring better work coordination and tracking.

Performance and productivity tracking features

An ideal collaboration system allows monitoring team members’ performance and productivity through features like attendance, login/logout time records, idle time, productive hours, database creation, timesheets, task hours, sites visited, and more. This feature enables work schedule flexibility. These tools collectively help track efficiency, ensure integrity/accountability, and enhance individual and team productivity.

Remote work management features

Remote work management is gaining success and popularity and has now become the new norm for businesses. Collaboration software eases remote working through numerous remote work software features, including employee monitoring, file sharing, live chat, remote access, screen sharing, audio/video calls, meetings management, and security.

Project and task management features

Collaboration systems typically provide comprehensive project management tools, including portfolio management, idea management, project tracking, project budgeting, project planning, project scheduling, resource management, task progress tracking, reporting, forecasting, timesheet, and more, to control and streamline various tasks in the project.

Workflow management features

Collaboration systems provide a wide range of automation tools to streamline workflow management for businesses, including business process automation, workflow configuration, access controls, forms management, notifications/reminders, etc.

Document management features

Collaboration is incomplete without document management. Thus, collaboration software offers versatile document management features, including file sharing, synchronous editing, storage, version control, customized access, search, etc.

Contact management repository

Collaboration systems act as a central repository of all relevant contact information of people involved in a business to ensure seamless communication, including employees, customers, clients, vendors, and other business stakeholders.

Security features

A perfect collaboration tool typically offers security features to include encryption, multi-factor authentication, automatic backups, role-based access, and more.

Other features

Collaboration software offers other useful features, including activity/news feed, dashboard, forms management, Agile/Scrum, and more. Modern collaboration tools include comprehensive analytics and reporting features for team/process monitoring and performance appraisals.

What Are the Key Factors to Consider Before Buying Collaboration Software?

As every business has different collaboration needs and challenges, choosing the best collaboration tools for your company is not easy. Here are some important parameters you can consider for selecting the best collaboration system solutions for your business.

Feasibility for your business

The software must be feasible for your business; it must cost well within your budget, and the Return on Investment or profits (ROI) from its deployment should outweigh its cost. Before buying the software, analyze whether free collaboration tools would suffice or you require comprehensive paid tools (or even advanced higher-priced plans). Also, confirm that the particular collaboration solution is suitable for your specific industry/business. Check the reviews, ratings, and feedback of the software from other users of the same industry.


All collaboration applications offer different features, so it is crucial to ensure that the product you opt for covers all the necessary collaboration tools to satisfy your business needs.

Deployment type

Analyze whether your business needs an on-premise solution or a SaaS-based collaboration system. On-premise solutions have one-time costs, while the SaaS-based software (hosted on third-party servers) vendors typically charge on a per-month basis.


The business collaboration software must allow easy integrations with your existing or third-party systems as required; for example, it may require integration with your HR software for employee performance tracking.

Scalability and customization

Choose a software vendor that provides customization in the software solution to match your needs. The solution must also support scalability, which is vital for business growth.

User training and customer support

Collaboration tools are generally easy-to-use, but the software vendor must provide user training if needed. Also, confirm that the software provider offers prompt need-based customer support.

Additional costs

Analyze and discuss other possible costs involved with collaboration software implementation with the software vendor to include installation, training, maintenance, integrations, customer support, hardware costs, etc. 

Take a demo

Before finalizing the collaboration system, leverage the free trial version if available to ensure that the solution offers all you need and is user-friendly. Else, request the collaboration software vendor to conduct a demo session for your relevant staff or target users.

What Is the Average Cost of Collaboration Systems?

The cost of collaboration solutions depends on numerous parameters. Factors that predominantly affect the pricing of the collaboration tools include:

  • Features it offers
  • Number of users
  • Number of projects
  • Storage space
  • Deployment type

Numerous free collaboration software options are available for businesses who need simple collaboration tools without affecting their business budget. Some software vendors also offer free versions or freemiums of collaboration systems; for example, Brosix offers a free version that allows up to 3 free users and Wrike up to 5 users. Other popular top collaboration tools that offer free versions include Asana, Trello, Beesbusy, MyChat, and OpenProject. These software solutions provide multiple feature-rich packages and higher storage space in the paid plans. Please refer to GoodFirms’ blog on free and open source collaboration systems for more free collaboration system options.

It is possible to avail paid packages of reliable collaboration software for as low as $3 per month; for example, G Suite. You can get numerous top collaboration system packages within $12 per month. Brosix costs $4 per user per month, Taiga $5 per user per month (allows unlimited users and projects), Wrike $9.8 per user per month, Trello $9.99 per user per month, Asana $10.99 per user per month, and Beesbusy costs $11.99 per month for one license.

Some popular and reliable collaboration systems that cost a bit higher include Backlog at $35 per month (for up to 30 users, 5 projects, 1 GB storage) and Basecamp that costs $99 per month for unlimited users and projects.

Top collaboration tool vendors are generally transparent about the pricing of their collaboration systems. Still, before you plan to buy one, you must confirm with the vendor about hidden costs (if any) related to installation, maintenance, system upgrades, integrations with other systems, data migration, customer support, etc. Additionally, vendors typically offer customization at extra costs based on the complexity of your requirements. All these can significantly influence the pricing of collaboration tools.

Why Refer to GoodFirms’ List of Top Collaboration Software?

GoodFirms stands as the most reliable source for the list of the best software in numerous categories, with over 30,000 unbiased reviews from verified customers and a listing of over 60,000 services and software. GoodFirms’ insights are based on information gained from industry leaders worldwide and verified user reviews. We perform extensive research and rigorous analysis to handpick the list of best collaboration software for you.

Because every business has different requirements, GoodFirms offers multiple filters to sort and shortlist the top collaboration tools based on prominent features, business size, pricing models, deployment type, devices supported, and more. Leverage this list of the best collaboration system software summarized by GoodFirms and select the right collaboration tool to streamline and up-surge your business.

Frequently Asked Questions

  • Why Is Collaboration Software Important for Your Business?

    In the absence of appropriate collaboration tools, businesses commonly face collaboration challenges like communication gaps, lack of transparency, difficulties with knowledge sharing, handling shared files/documents, task delegation, monitoring workflow, remote working, tracking team members’ performance, and more.

    By deploying reliable collaboration software, businesses can eliminate these issues. The software offers centralized control, improved communication with team/clients, automation of repetitive tasks, ease of file-sharing, synchronous editing, time-saving, better monitoring of the workflow, improved efficiency, and enhanced productivity. Online collaboration software offers all these benefits in real-time. The collaboration management software thus assures a streamlined workflow and team management at a nominal cost. For details, please check the GoodFirms’ Buyer’s Guide for Collaboration Software.

  • What Is the Best Collaboration Software for Businesses?

    No single solution is the best for all. The best collaboration system software for your business is the one that satisfies your specific business needs and has positive feedback from other similar companies of the same industry as yours. You can refer to GoodFirms’ list of top collaboration software with the features, pricing, and reviews of the most popular solutions and select the one that matches your requirements and fits your budget. Also, for better shortlisting and selection, leverage the filters provided for business size, popular features, deployment type, pricing model, and more.

  • How Do Collaboration Tools Support Remote Working?

    Collaboration software tools enable seamless remote working by offering a unified platform for workflow activities, team communication, meetings, audio/video conferencing, file sharing, synchronous editing, whiteboards for synchronous working, instant messaging, etc.

    Remote teams typically need a unified group collaboration software or online collaboration platform. Online collaboration systems allow audio/video calls, meetings, and screen-sharing features that help the team members work together as comfortably and efficiently as they would in the office setting. Top collaboration tools support flexible remote working that improves work-life balance, employee satisfaction, and productivity.

  • What Are the Necessary Features of Collaboration Management Software?

    The prominent or must-have features that collaboration software typically offers include:

    • Project and task management
    • Instant messaging/chat
    • Audio/video calls and conferencing
    • Synchronous document management
    • Informative calendar
    • Interactive dashboard
    • Powerful search
    • Centralized repository
    • Whiteboard
    • Role-based access controls
    • Analytics and reporting
  • What Are the Factors That Influence the Pricing of Collaboration Tools?

    The cost of collaboration software depends on numerous factors, including the core factors that significantly affect the pricing and the secondary factors that may pose additional/hidden costs. These include:

    Core factors:

    • Features
    • Number of users
    • Number of projects
    • Deployment type
    • Storage

    Other factors:

    • Installation
    • Integrations (with existing systems and third-party)
    • Customization
    • System upgrades and maintenance
    • User training
    • Customer support
  • How Much Does Collaboration Software Cost?

    Collaboration system vendors typically provide multiple plans or packages to suit businesses of different sizes and varied needs. Some collaboration solutions allow a free version or freemium apart from multiple paid plans; for example, Podio, Asana, Backlog, and Confluence.

    Among paid solutions, it is possible to get reliable collaboration software for less than $10 per month; for example, Confluence costs $5 per user per month, G Suite $3, and Trello $9.99 per month. The advanced or higher-priced collaboration software packages allow more users and projects and offer higher storage. For example, Backlog costs $35 per month for the starter plan covering 30 users, 5 projects, and 1 GB of storage. Backlog’s premium plan costs $175 per month and allows unlimited users, unlimited projects, and 100 GB of space. Please check the Buyer’s Guide for Collaboration Software for details on pricing.

  • Are There Any Free Collaboration Tools Available?

    Yes, there are multiple free collaboration software options available in the market. Small businesses with budget constraints can avoid costly collaboration solutions, save costs, and enhance profits by leveraging these tools to streamline their business processes. For details, please refer to our blog on Best Free and Open Source Collaboration Systems.

  • Are Collaboration Systems Secure?

    Yes, the top collaboration management software solutions available in the market typically provide robust, multi-layer security features to ensure security. You must still inquire with the software vendor about security features related to:

    • Data backup and storage
    • Data integrity
    • Data sharing
    • Encryption
    • Access controls
    • Vulnerability scanning

    As security is a significant concern for a business, it is also worth considering and comparing the customer reviews, ratings, and feedback for multiple collaboration systems before finalizing one. You can refer to the list of best collaboration system solutions compiled by GoodFirms and get the relevant information.

Resources for Collaboration Software