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Best Collaboration Software & Top Online Platforms for 2025

Planning to invest in the best collaboration software to provide unfailing real-time online collaboration with all the stakeholders? Then, just navigate through GoodFirms’ extensively researched list of 200+ top collaboration tools to embrace unified communication and collaboration facilities. This simple, authentic, and user-friendly listing will assist you in selecting the most suitable collaboration system to increase visibility across teams without any communication silos. Easily compare the top online collaboration tools, check their features, pricing, and client reviews, and select the best collaboration software tool for your business.

Rankings updated: Jul 7, 2025
262 Software

List of the Best Collaboration Software Tools

  • Backlog

    5.0 4 Reviews Verified

    Backlog is an all-in-one project management and collaboration tool for teams to increase productivity and visibility in the market. Small businesses and startups can effectively navigate projects with the free version of ... read more about Backlog

    Backlog Reviews

    Backlog is a prioritized task list in a project management solution that a project team has yet to complete. reviewed by: Anonymous User
    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    15% in Collaboration Software

    Features
    • Agile & Scrum
    • Brainstorming
    • Calendar Management
    • Content Collaboration
    • Document Management
    • Task Management
    • Version Control
    • Workflow Management

    Key Details
    Industries
    • Construction
    • Education-management
    • Human-resources
    • Nonprofit-organization-management
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    Support
    • Chat
    • Phone
    • 24x7 Support
    Knowledge Base
    • Help Guides
    • Video
    • Blog
    • Webinars
    • Case Studies

    Reviews
    What User‘s Say
    Backlog is an all-in-one project management software designed for agile, traditional, and hybrid projects.
    Russ Nunez
    A project tracking and collaborating software for high productivity at the workplace.
    Anonyms User
    Great User Interface which makes it extremely appealing and user-friendly.
    Nick buttler , CEO
    Review Summary
    This one is the best tool for planning. I love the design and simplicity the software gives me for my work. I can easily keep track of my project and much much more through this solution. The integration with the planner is so helpful. I really like the flow and sync ability of this tool.
    Russ Nunez
    Russ Nunez

    Packages
    Pricing Type
    • Free
    Preferred Currency
    • USD ($)
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    Vendor pricing page
    Visit website

  • ProofHub

    4.8 4 Reviews Verified

    ProofHub is a SaaS-based project management software that comes with integrated Group chat, quick Discussions on projects, Workflow and boards, Project reports, and many more powerful features. It enables teams to collaborate ... read more about ProofHub

    ProofHub Reviews

    It is a comprehensive Project Management tool with features that can be used in any corporate setting. reviewed by: Anonymous User
    Entry Level Price
    $45 Per Month
    Free Trial
    14 Days
    Pricing Type
    Flat Rate
    10% in Collaboration Software

    Features
    • Agile & Scrum
    • Brainstorming
    • Calendar Management
    • Contact Management
    • Content Collaboration
    • Document Management
    • Project Management
    • Task Management
    • Version Control
    • Workflow Management

    Key Details
    Industries
    • Construction
    • Human-resources
    • Marketing-advertising
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    • Linux
    Support
    • Email
    • Chat
    • 24x7 Support
    Knowledge Base
    • Help Guides
    • Video
    • On-Site Training

    Reviews
    What User‘s Say
    ProofHub is a cloud-based project and task management solution that allows you to control projects, remote teams and clients.
    Ross Crawford
    One of the most impressive, professionally focused, and intuitive tools for efficient management of the Projects.
    Anonyms User
    Every feature in Proof Hub in detail so that you can make the most of them.
    Isla Sibanda, Owner at Privacyaustralia
    Review Summary
    This is excellent task management software. I tried almost every similar solution. but so far, this one works best for me, in terms of knowing what I need to do and in staying organized. it really helped me in my tasks.
    Ross Crawford
    Ross Crawford

    Packages
    Pricing Type
    • Flat Rate
    Preferred Currency
    • USD ($)
    Free Version
    • No
    Free Trial
    • 14 Days Trial
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    Vendor pricing page Try Software Demo Get Free Trial
    Available Packages
    Standard
    $45 Per Month

    Integration
    Integrated With
    • Slack
    • Box
    • Dropbox
    • OneDrive
    • Google Drive
    • QuickBooks Online Advanced
    • FreshBooks
    Visit website

  • RationalPlan

    4.8 4 Reviews Verified

    RationalPlan is a powerful project management software designed to help both teams and project managers to create consistent project plans, allocate resources and analyze workload, track work progress, estimate project costs and ... read more about RationalPlan

    RationalPlan Reviews

    RationalPlan is a project management software designed to help businesses to plan and track their projects. reviewed by: Amy Margolis
    Entry Level Price
    Contact vendor
    Free Trial
    30 Days
    Pricing Type
    Contact Vendor
    10% in Collaboration Software

    Features
    • Agile & Scrum
    • Calendar Management
    • Contact Management
    • Document Management
    • Project Management
    • Task Management
    • Version Control
    • Workflow Management

    Key Details
    Industries
    • Airlines-aviation
    • Architecture-planning
    • Automotive
    • Aviation-aerospace
    • Banking
    • Biotechnology
    • Building-materials
    • Business-supplies-equipment
    • Civil-engineering
    • Computer-software
    • Defense-space
    • Food-production
    • Hospital-health-care
    • Industrial-automation
    • Management-consulting
    • Oil-energy
    • Pharmaceuticals
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • On Premises
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    • Linux
    Support
    • Email
    • Chat
    • Phone
    • 24x7 Support
    Knowledge Base
    • Help Guides
    • Video
    • Blog
    • Whitepapers
    • On-Site Training

    Reviews
    What User‘s Say
    The point-and-click nature of the system makes it exceptionally user-friendly
    Jeremy Yamaguchi, CEO at Lawn Love
    Keep track of the project's progress in terms of completion, timeliness, and expenditures.
    Anonyms User
    A better alternative to Microsoft Project and excellent for managing several projects.
    Theresa Harper, Marketing Expert
    Review Summary

    My company Lawn Love currently uses RationalPlan as its project management software. This software has been designed to give detailed planning of projects and offers reasonable flexibility with planning tasks, creating checklists, and tracking workloads. There are also specific cons that may dampen user experience - it requires a subscription fee which can become costly in the long run. Its scope is not expansive enough for more complex projects that involve high collaboration. In order to ensure success within my organization, I'm considering other options for project management software that better cater to our particular workflow needs.

    Jeremy Yamaguchi
    Jeremy Yamaguchi, CEO at Lawn Love

    Packages
    Pricing Type
    • Contact Vendor
    Preferred Currency
    • USD ($)
    Free Version
    • Yes
    Free Trial
    • 30 Days Trial
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    • One-Time Payment
    Vendor pricing page
    Visit website

  • Microsoft SharePoint

    4.8 4 Reviews Verified

    Share and manage content, knowledge, and applications to empower teamwork, quickly find information, and seamlessly collaborate across the organization. SharePoint empowers teamwork with dynamic and productive team sites for every project team, ... read more about Microsoft SharePoint

    Microsoft SharePoint Reviews

    A technology with great potential but it almost there.. reviewed by: Giovanni Duarte
    Entry Level Price
    $5 Per Month
    Free Trial
    Available
    Pricing Type
    Flat Rate
    50% in Collaboration Software

    Features
    • Audio/Video Chats
    • Brainstorming
    • Calendar Management
    • Contact Management
    • Content Collaboration
    • Document Management
    • Synchronous Editing
    • Task Management
    • Version Control

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Webinars

    Reviews
    What User‘s Say
    SharePoint is the Platform experience that makes Microsoft's Client Applications show their strength as a family
    Chris Carpenter
    Collaboration, backup and automation
    Andrea Lemo
    SharePoint - the swiss army knife of portals
    Francois Crous
    Review Summary
    Over the last 15 years, SharePoint has emerged as a platform for which Microsoft has created a foundation for both innovation in its own client applications, as well as integration with other 3rd party apps. In the latest move to Office 365, SharePoint has demonstrated its foundational strength in 2 ways. Let's dig in! If you are familiar with SharePoint at all, you know there are foundational elements of content management, permissions structuring, lists and libraries that have changed the folder paradigm to rich metadata experiences that are also approachable, and a presentation layer that is mostly citizen in the citizen-developer realm. Anyone can figure out how to operate smoothly in SharePoint with a little practice. Those basic foundational elements allow Microsoft Office programs to flex their common DNA and create a more holistic approach to collaboration than simple co-located storage. What does that mean? SharePoint has moved us collectively to a more mature collaboration model. We had file shares, then common servers, then websites, then those sites (when SharePoint-based) started to allow the content to tell us something about itself rather than just being buried in folders. From there, it started telling us something about the processes that the content was involved in as a true collaboration hub. At the point where we are able to use the environment itself, with rich metadata, to help the content tell a story and be useful - to drive process - we have matured our collaboration models quite a bit. But there's more! Enter Microsoft Teams. While you may or may not be totally familiar with Teams, the underlying foundation is still SharePoint. SharePoint has allowed platforms like Teams to create a newer front-end experience with the same principled approach of SharePoint. That said, we know how to collaborate in a SharePoint site and we can now turn that experience into a more active collaboration environment via Teams. That takes the collaboration maturity up another step - from passive collaboration to active collaboration. So where should I focus my efforts with all of this? SharePoint is still the most accessible part of Microsoft's overall ecosystem for collaboration. Some of the new tools in the Office 365 kit are more developer on the citizen-developer scale. SharePoint remains accessible to the masses as the foundational element to the mix. If you will, it is the closest you will get to understanding the heart of how Office 365 / Microsoft thinks. If you understand SharePoint, the rest of the Microsoft Office 365 environment, while sometimes looking a bit different on the surface, will most always have a foundational underpinning in SharePoint. That said - if I had to teach my admins, executive assistants, power users, developers, team leads, interns, and executives one platform to connect them all - it would hands-down be SharePoint. It's an easy win that creates the competitive advantage of matured collaboration models for a long time thereafter.
    Chris Carpenter
    Chris Carpenter

    Packages
    Pricing Type
    • Flat Rate
    Free Version
    • No
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    Vendor pricing page
    Available Packages
    Standard
    $5 Per Month
    Visit website

  • TeamGantt

    5.0 3 Reviews Verified

    TeamGantt is a top-rated project management software for small, medium, and large enterprises. This free Gantt chart maker tool makes it easy to plan, schedule, and manage complex projects. With easy-to-drag-and-drop features, ... read more about TeamGantt

    TeamGantt Reviews

    Best in Show reviewed by: Desiree Cesarini, Director at Development & Events Post Carbon Institute
    Entry Level Price
    $19 Per Month
    Free Trial
    N/A
    Pricing Type
    Flat Rate
    20% in Collaboration Software

    Features
    • Brainstorming
    • Calendar Management
    • Content Collaboration
    • Document Management
    • Project Management
    • Task Management
    • Workflow Management

    Key Details
    Industries
    • Construction
    • Marketing-advertising
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    Support
    • Phone
    • 24x7 Support
    Knowledge Base
    • Help Guides
    • Video
    • Blogs

    Reviews
    What User‘s Say
    TeamGantt is a cloud-based project management software integrated with Gantt chart for all scales of companies.
    Alan Branson
    Easy to use and great for visual thinkers
    Frank Piacitelli, Senior Creative Strategist at Windstream Enterprise
    Review Summary
    I am very satisfied and happy with this solution. TeamGantt is a great and innovative project management tool for beginners. With a spectacular and easy-to-use interface, this software allows you to work more efficiently. This platform has all nice and advanced features to plan and create beautiful projects, and also to view and edit any running project. This tool enables us to store information in the Gantt chart. The price and monetary value of this tool are really exceptional.
    Alan Branson
    Alan Branson

    Packages
    Pricing Type
    • Flat Rate
    Preferred Currency
    • USD ($)
    Free Version
    • No
    Payment Frequency
    • Monthly Payment
    Vendor pricing page
    Available Packages
    Standard
    $19 Per Month
    Visit website

  • Zenkit

    5.0 3 Reviews Verified

    Zenkit is an online project management system that is simple, user-friendly, and clutter-free. It is designed to simplify the way project managers handle all aspects of their projects, from task management, scheduling, ... read more about Zenkit

    Zenkit Reviews

    Zenkit provides managers with a quick overview of all ongoing and scheduled activities reviewed by: Sahil Kakkar, CEO at Rank Watch
    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    25% in Collaboration Software

    Features
    • Agile & Scrum
    • Brainstorming
    • Content Collaboration
    • Project Management
    • Task Management
    • Version Control
    • Workflow Management

    Key Details
    Industries
    • Construction
    • Human-resources
    • Marketing-advertising
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    • Linux
    Support
    • Chat
    • Phone
    • 24x7 Support
    Knowledge Base
    • Help Guides
    • Video
    • Blogs

    Reviews
    What User‘s Say
    Zenkit is super-simple task management that is designed for all sizes of businesses to increase productivity.
    Matt Walton
    Zenkit is a powerful project management solution that offers lots of options to manage workflow.
    Ramhans Singh
    Review Summary
    Simply the perfect solution for me. I couldn’t be so productive and functional without this software. I use it for everything, it is developed well in such a way that is so smart that increase the productivity of individual and team in both professional and personal life.
    Matt Walton
    Matt Walton

    Packages
    Pricing Type
    • Free
    Payment Frequency
    • Monthly Payment
    Vendor pricing page
    Visit website

  • Chanty

    5.0 3 Reviews Verified

    With Chanty, you can get more work done together. It's a powerful team communication tool with a simple and intuitive interface. Because of its seamless experience for its users, Chanty also promises ... read more about Chanty

    Chanty Reviews

    Chanty enables us to perform other tasks beyond those related to communication. reviewed by: Hannah Dworkin, Leader and Recruiter at USScrapYard
    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    40% in Collaboration Software

    Features
    • Agile & Scrum
    • Audio/Video Chats
    • Calendar Management
    • Contact Management
    • Task Management
    • Version Control
    • Workflow Management

    Key Details
    Industries
    • Education-management
    • Information-technology-services
    • Logistics-supply-chain
    • Marketing-advertising
    • Real-estate
    • Restaurants
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • On Premises
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    • Linux
    Support
    • Email
    • Chat
    • Phone
    • 24x7 Support
    Training
    • Webinar
    • In-person
    • Documentation
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • On-Site Training

    Reviews
    What User‘s Say
    Users have the ability to transform any message into an assignment
    Hannah Dworkin, Leader and Recruiter at USScrapYard
    Chanty is super easy to use for our team.
    Alexandr Nedostupov, Senior Software Engineer Technical Lead at COSTS
    Review Summary

    We USScrapYard use Chanty. The successful work management system that Chanty creates is based on a chat-first concept, which makes Chanty a platform for team communication. In addition, moving to a Kanban board can help you enhance your productivity because it gives you an easy way to organize all of your chores in a single spot while giving you a bird's eye view of the whole thing.

    Hannah Dworkin
    Hannah Dworkin, Leader and Recruiter at USScrapYard

    Packages
    Pricing Type
    • Free
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    Vendor pricing page
    Visit website

  • Quire

    5.0 3 Reviews Verified

    A collaborative task management app for innovative teams. Quire is a collaborative project management tool that allows users to easily plan and organize tasks easily in a tree-like structure, where goals are ... read more about Quire

    Quire Reviews

    A new-generation task management software solution designed to help small and medium-sized businesses for managing their to-do list, tasks, and more. reviewed by: Linette Hoyles
    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    33% in Collaboration Software

    Features
    • Agile & Scrum
    • Brainstorming
    • Contact Management
    • Content Collaboration
    • Project Management
    • Task Management
    • Workflow Management

    Key Details
    Industries
    • Construction
    • Human-resources
    • Marketing-advertising
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    Support
    • Email
    • Phone
    • 24x7 Support
    Knowledge Base
    • Help Guides
    • Video
    • Blog

    Reviews
    What User‘s Say
    Quire is a new generation project management software solution that is designed to help small businesses and remote teams plan to get things done.
    Dudley Keller
    Tool is pretty much intuitive and easy to use after getting familiar with it.
    Jack Newmen , Business Analyst
    Review Summary
    It is truly a cool solution for increasing productivity. It has everything one needs for project management. Here, I can easily duplicate the project or task to use as a template. You can use it the way that works for you. It automatically migrates you to different kinds of productivity systems like Gantt chart, Kanban board, table view, and list and it even has a built-in calendar.
    Dudley Keller
    Dudley Keller

    Packages
    Pricing Type
    • Free
    Preferred Currency
    • USD ($)
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • todo.vu

    4.8 3 Reviews Verified

    todo.vu combines task and project management with time tracking and billing to provide a flexible, all-in-one productivity tool for freelancers, consultants and teams. Managing any number of client or in-house tasks is ... read more about todo.vu

    todo.vu Reviews

    todo.vu is a good software that combines task and project management with time tracking and billing features. reviewed by: Alf Lyons
    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    12% in Collaboration Software

    Features
    • Agile & Scrum
    • Contact Management
    • Project Management
    • Task Management
    • Workflow Management

    Key Details
    Industries
    • Accounting
    • Architecture-planning
    • Civil-engineering
    • Commercial-real-estate
    • Computer-software
    • Design
    • Education-management
    • E-learning
    • Events-services
    • Executive-office
    • Financial-services
    • Fundraising
    • Government-administration
    • Graphic-design
    • Health-wellness-fitness
    • Information-services
    • Information-technology-services
    • Law-practice
    • Legal-services
    • Leisure-travel
    • Management-consulting
    • Marketing-advertising
    • Mechanical-or-industrial-engineering
    • Media-production
    • Nonprofit-organization-management
    • Photography
    • Program-development
    • Public-relations
    • Real-estate
    • Writing-editing
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    • Linux
    Support
    • Email
    • Phone
    • 24x7 Support
    Training
    • Webinar
    • Documentation
    Knowledge Base
    • Help Guides
    • Video
    • Blog

    Reviews
    What User‘s Say
    todo.vu The best of its kind in terms of intuitiveness, looks and functionality and definitely great to use.
    Elmer Obrien
    Full-fledged control panel
    Caroline Lee, Co-Founder at CocoSign
    Review Summary
    Started using it after having used many To-dos software. Honestly, this one is a great software for keeping track of things we have to do. I like its ability to handle complex projects with ease. Here I can create and assign tasks to team members, track progress, and set deadlines. It is especially great for individuals and teams. One of the unique features of this tool that I personally love is its integrated billing system that allows us to create invoices. it's been getting better and better compared to other software.
    Elmer Obrien
    Elmer Obrien

    Packages
    Pricing Type
    • Free
    Preferred Currency
    • USD ($)
    Payment Frequency
    • Monthly Payment
    Vendor pricing page Get Free Trial

    Integration
    Integrated With
    • Zapier
    Visit website

  • GanttPRO

    4.7 3 Reviews Verified

    GanttPRO is online Gantt chart software that helps to create, schedule, and manage projects of any complexity. GanttPro is a professional project management software. It lays out a simple, attractive, and intuitive ... read more about GanttPRO

    GanttPRO Reviews

    GranttPRO is a great project management platform for both small businesses and large enterprises reviewed by: Nunzio Ross, Owner and Head Director at Majesty Coffee
    Entry Level Price
    $7.99 Per Month
    Free Trial
    Available
    Pricing Type
    Per User
    18% in Collaboration Software

    Features
    • Agile & Scrum
    • Brainstorming
    • Content Collaboration
    • Project Management
    • Task Management
    • Version Control
    • Workflow Management

    Key Details
    Industries
    • Construction
    • Education-management
    • Human-resources
    • Information-technology-services
    • Marketing-advertising
    • Nonprofit-organization-management
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    • Linux
    Support
    • Chat
    • 24x7 Support
    Knowledge Base
    • Help Guides
    • Video
    • Webinars
    • On-Site Training

    Reviews
    What User‘s Say
    GanttPRO is an indispensable tool for project managers and teams to create all kinds of Plans.
    Anonyms User
    Awesome tool
    Sagi Rodin
    Review Summary
    GanttPRO is an intuitive tool that enables you and your team to manage projects in very less time and efficiently is designed to plan and control your projects. The main features of this tool are helpful for your team to plan and implement projects more efficiently. Few important features like planning team management, teamwork, budget planning and risk management. In the planning and implementing phase of your project, you can save your time and expenses with the use of the Gantt chart.
    Anonyms User
    Anonyms User

    Packages
    Pricing Type
    • Per User
    Preferred Currency
    • USD ($)
    Free Version
    • No
    Free Trial
    • Available Trial
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    Vendor pricing page Try Software Demo
    Available Packages
    Basic
    $7.99 Per Month
    PRO
    $12.99 Per Month
    Business
    $19.99 Per Month
    Visit website

  • InVision

    4.7 3 Reviews Verified

    InVision is the Digital Product Design platform used to make the world’s best customer experiences. We provide design tools and educational resources for teams to navigate every stage of the product design ... read more about InVision

    InVision Reviews

    InVision is a go-to tool for designers and product teams and very functional. reviewed by: Anonymous
    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    33% in Collaboration Software

    Features
    • Agile & Scrum
    • Content Collaboration
    • Project Management
    • Synchronous Editing
    • Task Management
    • Workflow Management

    Key Details
    Industries
    • Construction
    • Design
    • Human-resources
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    Support
    • Email
    • 24x7 Support
    Training
    • Webinar
    Knowledge Base
    • Help Guides
    • Video
    • Blog

    Reviews
    What User‘s Say
    InVision is better than other simple platforms and it is really great software.
    Anonymous
    The interface is really intuitive and making work easy for everyone
    Samuel Devyver, CEO at EasyLlama
    Review Summary
    So far, I am so happy with the experience of this software as I am a regular user of this wonderful software. InVision app designing software is a great software that has amazing features and incredible results. It working is fine and it is really helpful software. and after they updated this software things are running smoother and working on it has become easier. The best thing about this software is that it seamlessly integrates with other design tools like Sketch and Adobe XD, making it part of a comprehensive design workflow.
    Anonymous
    Anonymous

    Packages
    Pricing Type
    • Free
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    • Quote Based
    Vendor pricing page
    Visit website

  • Confluence

    4.3 3 Reviews Verified

    Making information accessible to your organization is important now more than ever. Confluence can serve as your company's primary Knowledge Management Software tool. Use it to capture, preserve, and organize your most ... read more about Confluence

    Confluence Reviews

    Very good reviewed by: Victoria Naichuk, Digital MArekting Specialist at Romexsoft
    Entry Level Price
    $5.50 Per Month
    Free Trial
    7 Days
    Pricing Type
    Flat Rate
    15% in Collaboration Software

    Features
    • Agile & Scrum
    • Audio/Video Chats
    • Brainstorming
    • Calendar Management
    • Contact Management
    • Content Collaboration
    • Document Management
    • Project Management
    • Synchronous Editing
    • Task Management
    • Version Control
    • Workflow Management

    Key Details
    Industries
    • Construction
    • Health-wellness-fitness
    • Hospital-health-care
    • Marketing-advertising
    • Retail
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • On Premises
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    • Linux
    Support
    • Phone
    • 24x7 Support
    Knowledge Base
    • Help Guides
    • Video
    • Blog
    • Infographics
    • Case Studies
    • Whitepapers
    • On-Site Training

    Packages
    Pricing Type
    • Flat Rate
    Preferred Currency
    • USD ($)
    Free Version
    • Yes
    Free Trial
    • 7 Days Trial
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    • Quote Based
    Vendor pricing page
    Available Packages
    Standard
    $5.50 Per Month
    Visit website

  • Adobe Workfront

    4.0 3 Reviews Verified

    Workfront is the leader in collaborative work management. Workfront provides full visibility across portfolios, programs, and projects so organizations can prioritize the right work, quickly identify bottlenecks, mitigate risks, and deliver the ... read more about Adobe Workfront

    Adobe Workfront Reviews

    Workfront is a solid tool with many uses reviewed by: Brian Evans, Associate Director at CrossCountry Consulting
    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    20% in Collaboration Software

    Features
    • Agile & Scrum
    • Brainstorming
    • Calendar Management
    • Content Collaboration
    • Document Management
    • Project Management
    • Task Management
    • Version Control
    • Workflow Management

    Key Details
    Industries
    • Construction
    • Education-management
    • Human-resources
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    • Linux
    Support
    • Phone
    • 24x7 Support
    Training
    • Webinar
    Knowledge Base
    • Help Guides
    • Video
    • Blog
    • Webinars
    • Case Studies

    Packages
    Pricing Type
    • Contact Vendor
    Preferred Currency
    • USD ($)
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • Visily

    5.0 2 Reviews

    Why easiest? We’ve built Visily’s design experience from the ground up for people without design skills or experience with design software. We’ve put a strong emphasis on helping people not design anything ... read more about Visily

    Visily Reviews

    Visily is a Great design software, has lots of options, easy to navigate and use. reviewed by: Anonymous
    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    40% in Collaboration Software

    Features
    • Brainstorming
    • Project Management
    • Synchronous Editing

    Key Details
    Industries
    • Design
    Licensing & Deployment
    • Open Source
    • Cloud Hosted
    • Web-based
    Support
    • Email
    • Chat
    • Phone
    • 24x7 Support

    Packages
    Pricing Type
    • Free
    Vendor pricing page
    Visit website

  • Flock

    4.8 2 Reviews

    Simplify task management with Flock! Email less and get more work done. From instant messaging to creating channels to integrating with your favorite external apps like Google, MailChimp, Dropbox, Jira, Trello, and ... read more about Flock

    Flock Reviews

    It has some amazing features like polls, note sharing, and reminders reviewed by: Bradley Stevens, Founder and CEO at LLC Formations
    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    14% in Collaboration Software

    Features
    • Agile & Scrum
    • Audio/Video Chats
    • Brainstorming
    • Contact Management
    • Project Management
    • Synchronous Editing
    • Task Management
    • Version Control
    • Workflow Management

    Key Details
    Industries
    • Marketing-advertising
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    • Linux
    Support
    • Phone
    • 24x7 Support
    Knowledge Base
    • Help Guides
    • Video
    • Blog
    • Case Studies

    Packages
    Pricing Type
    • Free
    Preferred Currency
    • USD ($)
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    • Quote Based
    Vendor pricing page
    Visit website

  • Samepage

    4.5 2 Reviews

    Start collaborating with your team and get more things done with Samepage, an award-winning team collaboration software. With Sampage, teams of all shapes and sizes can take advantage of a wide range ... read more about Samepage

    Samepage Reviews

    Provides all the features that small business needs reviewed by: Werner Jorgensen, Marketing & Sales Manager at Heatxperts
    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    12% in Collaboration Software

    Features
    • Agile & Scrum
    • Audio/Video Chats
    • Brainstorming
    • Calendar Management
    • Contact Management
    • Content Collaboration
    • Document Management
    • Project Management
    • Synchronous Editing
    • Task Management
    • Version Control
    • Workflow Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    Support
    • Chat
    • Phone
    Knowledge Base
    • Help Guides
    • Blogs

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • Stackby

    3.0 2 Reviews

    Stackby is One tool that brings together flexibility of spreadsheets, power of databases and built-in integrations with your favorite business apps. Use it to automate workflows, build custom tools, collaborate with your ... read more about Stackby

    Stackby Reviews

    Great features and such a robust Project Management software . reviewed by: Gina Paul , CEO
    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    12% in Collaboration Software

    Features
    • Agile & Scrum
    • Calendar Management
    • Contact Management
    • Content Collaboration
    • Document Management
    • Project Management
    • Synchronous Editing
    • Task Management

    Key Details
    Industries
    • Human-resources
    • Marketing-advertising
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    Support
    • Chat
    • 24x7 Support
    Training
    • Webinar
    Knowledge Base
    • Help Guides
    • Video
    • Blog
    • Webinars
    • Infographics

    Packages
    Pricing Type
    • Free
    Preferred Currency
    • USD ($)
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    • Quote Based
    Vendor pricing page Try Software Demo

    Integration
    Integrated With
    • Zapier
    Visit website

  • OpenProject

    5.0 1 Review

    OpenProject GmbH is a leading provider of open source project management, collaboration and issue tracking software for teams. OpenProject supports classic, agile as well as hybrid project management along the entire project ... read more about OpenProject

    OpenProject Review

    OpenProject is a web-based project management software with a focus on finance and collaboration. reviewed by: Ryan Trivett
    Entry Level Price
    $7.25 Per Month
    Free Trial
    14 Days
    Pricing Type
    Flat Rate
    11% in Collaboration Software

    Features
    • Agile & Scrum
    • Calendar Management
    • Contact Management
    • Content Collaboration
    • Document Management
    • Project Management
    • Task Management
    • Version Control
    • Workflow Management

    Key Details
    Industries
    • Construction
    • Education-management
    • Human-resources
    • Nonprofit-organization-management
    Licensing & Deployment
    • Open Source
    • Cloud Hosted
    • On Premises
    • Web-based
    • Windows
    • Mac
    • Linux
    Support
    • Email
    • Phone
    • 24x7 Support
    Knowledge Base
    • Help Guides
    • Video
    • Blog
    • On-Site Training

    Packages
    Pricing Type
    • Flat Rate
    Preferred Currency
    • USD ($)
    Free Version
    • Yes
    Free Trial
    • 14 Days Trial
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    • Quote Based
    Vendor pricing page
    Available Packages
    Standard
    $7.25 Per Month
    Visit website

  • Titan Workspace

    5.0 1 Review

    TFW Labs Inc. is a Texas based Microsoft Modern Work ISV and has been a Microsoft solutions partner for over 12 years. Our flagship product Titan Workspace simplifies SharePoint and provides a ... read more about Titan Workspace

    Titan Workspace Review

    Titan Workspace, it’s pretty incredible and very useful for office work that gives us amazing support, and works as designed. reviewed by: Donald West
    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    20% in Collaboration Software

    Features
    • Brainstorming
    • Contact Management
    • Content Collaboration
    • Document Management
    • Project Management
    • Task Management
    • Version Control
    • Workflow Management

    Key Details
    Industries
    • Biotechnology
    • Hospital-health-care
    • Human-resources
    • Information-technology-services
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    Support
    • Email
    • Chat
    • Phone
    • 24x7 Support
    Training
    • Webinar
    • In-person
    Knowledge Base
    • Help Guides
    • Video
    • Blog
    • Webinar
    • Case Studies

    Packages
    Pricing Type
    • Contact Vendor
    Preferred Currency
    • USD ($)
    Free Version
    • Yes
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    • Quote Based
    Vendor pricing page Try Software Demo
    Visit website

  • Rocket.Chat

    5.0 1 Review

    Talk to visitors and customers in one place, regardless of how they connect with you. Rocket.Chat provides one team inbox for all client communication, enabling companies to support customers on their favorite ... read more about Rocket.Chat

    Rocket.Chat Review

    Rocket.Chat is a customizable modern team chat and collaboration platform that enables teams to collaborate seamlessly. reviewed by: Joan Young
    Entry Level Price
    $4 Per Month
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    20% in Collaboration Software

    Features
    • Agile & Scrum
    • Audio/Video Chats
    • Brainstorming
    • Calendar Management
    • Contact Management
    • Synchronous Editing
    • Version Control

    Key Details
    Industries
    • Entertainment
    • Information-technology-services
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • On Premises
    • Web-based
    • Windows
    Support
    • Chat
    • Phone
    • 24x7 Support
    Knowledge Base
    • Help Guides
    • Video
    • Blog
    • Case Studies

    Packages
    Pricing Type
    • Flat Rate
    Preferred Currency
    • USD ($)
    Free Version
    • Yes
    Free Trial
    • 30 Days Trial
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    • Quote Based
    Vendor pricing page
    Available Packages
    Standard
    $4 Per Month
    Visit website

  • Ryver

    5.0 1 Review

    Using multiple apps plus email to communicate with your team is difficult, complex, and expensive.Ryver™ makes managing your team’s collaboration easy, simple, and affordable by organizing it all in one app.Anytime a ... read more about Ryver

    Ryver Review

    Ryver promises to make it simple for your team to collaborate on projects and meet deadlines reviewed by: Marie Ysais, Founder at Ysais Digital Marketing
    Entry Level Price
    $49.00 Per Month
    Free Trial
    14 Days
    Pricing Type
    Flat Rate
    33% in Collaboration Software

    Features
    • Agile & Scrum
    • Audio/Video Chats
    • Brainstorming
    • Document Management
    • Synchronous Editing
    • Task Manager
    • Version Control

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    • Linux
    Support
    • Phone
    Knowledge Base
    • Help Guides
    • Blogs
    • Case Studies

    Packages
    Pricing Type
    • Flat Rate
    Free Version
    • No
    Free Trial
    • 14 Days Trial
    Payment Frequency
    • Monthly Payment
    Vendor pricing page
    Available Packages
    Standard
    $49.00 Per Month
    Visit website

  • ExxpertApps

    5.0 1 Review

    ExxpertApps is an all-in-one Next Generation Business Application in the cloud. It improves your business performance in the areas of development, sales, marketing, procurement, training, project management, and invoicing. With a single ... read more about ExxpertApps

    ExxpertApps Review

    ExxpertApps review reviewed by: Ognjen Obrenovic, Managing Director at Informeri d.o.o.
    Entry Level Price
    $50.00 Per Month
    Free Trial
    N/A
    Pricing Type
    Flat Rate
    33% in Collaboration Software

    Features
    • Agile & Scrum
    • Calendar Management
    • Contact Management
    • Document Management
    • Project Management
    • Task Management
    • Workflow Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • Windows
    Support
    • Phone
    Knowledge Base
    • Help Guides
    • Blogs
    • Case Studies

    Packages
    Pricing Type
    • Flat Rate
    Free Version
    • No
    Payment Frequency
    • Monthly Payment
    Vendor pricing page
    Available Packages
    Standard
    $50.00 Per Month
    Visit website

  • Kanbanchi

    5.0 1 Review

    Kanbanchi for G Suite is the only online project management / task management / collaboration software with Kanban Board, Gantt Chart and Time Tracker. Build a transparent workflow and collaborate on tasks ... read more about Kanbanchi

    Kanbanchi Review

    Kanbanchi is the only online task management software that is built on G-suite to help businesses manage tasks and track productivity. reviewed by: Anonymous User
    Entry Level Price
    $13.97 Per Month
    Free Trial
    Available
    Pricing Type
    Per User
    20% in Collaboration Software

    Features
    • Agile & Scrum
    • Brainstorming
    • Content Collaboration
    • Project Management
    • Task Management
    • Version Control
    • Workflow Management

    Key Details
    Industries
    • Construction
    • Education-management
    • Human-resources
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    • Windows
    Support
    • Phone
    • 24x7 Support
    Knowledge Base
    • Help Guides
    • Video
    • Blog
    • Case Studies

    Packages
    Pricing Type
    • Per User
    Preferred Currency
    • USD ($)
    Free Version
    • No
    Free Trial
    • Available Trial
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    Vendor pricing page
    Available Packages
    Standard
    $13.97 Per Month
    Visit website

  • Taskworld

    5.0 1 Review

    Taskworld is one of the world's leading project management software. Taskworld project management software has been in the market for over a decade. The major features include project planning and management, task ... read more about Taskworld

    Taskworld Review

    A visual task management and planning solution that focuses on outlining assignments for all members of the team within an organization. reviewed by: Davy Howard
    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    20% in Collaboration Software

    Features
    • Brainstorming
    • Contact Management
    • Content Collaboration
    • Project Management
    • Task Management
    • Workflow Management

    Key Details
    Industries
    • Construction
    • Human-resources
    • Marketing-advertising
    • Nonprofit-organization-management
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    Support
    • Email
    • Chat
    • 24x7 Support
    Knowledge Base
    • Help Guides
    • Video
    • Blog

    Packages
    Pricing Type
    • Free
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    Vendor pricing page Get Free Trial
    Visit website

  • elapseit

    5.0 1 Review

    elapseit resource planning, time tracking and project management, from project kickstart to invoice. elapseit integrates and connects all the tools provided, from planner to timesheets, work to invoicing, vacations and bank holidays ... read more about elapseit

    elapseit Review

    Very useful resource management solution reviewed by: Alexandru Blaga
    Entry Level Price
    $12.60 Per Month
    Free Trial
    Available
    Pricing Type
    Per User
    14% in Collaboration Software

    Features
    • Agile & Scrum
    • Brainstorming
    • Content Collaboration
    • Project Management
    • Task Management
    • Version Control
    • Workflow Management

    Key Details
    Industries
    • Construction
    • Human-resources
    • Nonprofit-organization-management
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    Support
    • Email
    • Chat
    • Phone
    • 24x7 Support
    Knowledge Base
    • Help Guides
    • Video
    • Blog
    • On-Site Training

    Packages
    Pricing Type
    • Per User
    Preferred Currency
    • USD ($)
    Free Version
    • No
    Free Trial
    • Available Trial
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    • Quote Based
    Vendor pricing page Get Free Trial
    Available Packages
    Standard
    $12.60 Per Month
    Visit website

  • SmartTask

    5.0 1 Review

    SmartTask is the best online collaboration software to track your team's progress and be more productive. It keeps all your team related information together. Gone are the days when the information used ... read more about SmartTask

    SmartTask Review

    SmartTask is a highly advanced solution for work management to improve productivity and progress in the organization. reviewed by: Melanie Gibbs
    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    25% in Collaboration Software

    Features
    • Agile & Scrum
    • Contact Management
    • Document Management
    • Task Management
    • Version Control
    • Workflow Management

    Key Details
    Industries
    • Construction
    • Human-resources
    • Marketing-advertising
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • On Premises
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    • Linux
    Support
    • Chat
    • 24x7 Support
    Knowledge Base
    • Help Guides
    • Video
    • Blog
    • On-Site Training

    Packages
    Pricing Type
    • Free
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    Vendor pricing page

    Integration
    Integrated With
    • Zapier
    • slack
    • Intuit Mailchimp
    • Dropbox
    • Google Drive
    Visit website

  • Goals

    5.0 1 Review

    KeepSolid Goals empowers businesses to move faster and achieve its objectives by planning and performing tasks with a single global goal in mind. Set strategic Goals with Mind Maps. Break down your ... read more about Goals

    Goals Review

    Very useful for a team reviewed by: Arine Michaels
    Entry Level Price
    $9.99 Per Month
    Free Trial
    14 Days
    Pricing Type
    Per User
    25% in Collaboration Software

    Features
    • Agile & Scrum
    • Brainstorming
    • Content Collaboration
    • Project Management
    • Task Management
    • Version Control
    • Workflow Management

    Key Details
    Industries
    • Construction
    • Education-management
    • Hospital-health-care
    • Human-resources
    • Nonprofit-organization-management
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    Support
    • Chat
    • 24x7 Support
    Knowledge Base
    • Help Guides
    • Video
    • Blog
    • Webinars
    • Infographics
    • Case Studies
    • Whitepapers

    Packages
    Pricing Type
    • Per User
    Preferred Currency
    • USD ($)
    Free Version
    • No
    Free Trial
    • 14 Days Trial
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    Vendor pricing page
    Available Packages
    Standard
    $9.99 Per Month
    Visit website

  • OnBoard

    5.0 1 Review

    The OnBoard board intelligence platform transforms complicated processes so boards can focus on what matters: Realizing their vision for the organization. Experience a board portal that makes decision-making easier with a system ... read more about OnBoard

    OnBoard Review

    OnBoard is a great tool for work!! and superb software in every way that creates a way to stay organized and collaborate with teammates. reviewed by: Franklin Benson
    Entry Level Price
    Contact vendor
    Free Trial
    30 Days
    Pricing Type
    Contact Vendor
    25% in Collaboration Software

    Features
    • Agile & Scrum
    • Audio/Video Chats
    • Brainstorming
    • Calendar Management
    • Contact Management
    • Content Collaboration
    • Document Management
    • Synchronous Editing
    • Task Management
    • Version Control
    • Workflow Management

    Key Details
    Industries
    • Accounting
    • Banking
    • Education-management
    • Financial-services
    • Hospital-health-care
    • Nonprofit-organization-management
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    • Linux
    Support
    • Email
    • Phone
    • 24x7 Support
    Knowledge Base
    • Help Guides
    • Video
    • Blog
    • Webinars
    • Infographics
    • Case Studies
    • Whitepapers
    • On-Site Training

    Packages
    Pricing Type
    • Contact Vendor
    Preferred Currency
    • USD ($)
    Free Version
    • No
    Free Trial
    • 30 Days Trial
    Payment Frequency
    • Quote Based
    Vendor pricing page Get Free Trial
    Visit website

  • Easynote

    5.0 1 Review

    Easynote is a 100% free task manager / project management tool created with simplicity in mind. It offers tons of great features such as unlimited projects, unlimited task, file attachments, task dependecy, ... read more about Easynote

    Easynote Review

    Easynote is an AI-powered task management software that lets you create and store text entries that help businesses of all sizes. reviewed by: Brooke Curtis
    Entry Level Price
    $15 Per Month
    Free Trial
    7 Days
    Pricing Type
    Per User
    20% in Collaboration Software

    Features
    • Agile & Scrum
    • Brainstorming
    • Contact Management
    • Content Collaboration
    • Document Management
    • Project Management
    • Task Management
    • Version Control
    • Workflow Management

    Key Details
    Industries
    • Banking
    • Construction
    • Education-management
    • Financial-services
    • Human-resources
    • Nonprofit-organization-management
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    Support
    • Email
    • Chat
    • Phone
    • 24x7 Support
    Training
    • Webinar
    Knowledge Base
    • Help Guides
    • Video
    • Blog
    • Webinar

    Packages
    Pricing Type
    • Per User
    Preferred Currency
    • USD ($)
    Free Version
    • No
    Free Trial
    • 7 Days Trial
    Payment Frequency
    • Monthly Payment
    Vendor pricing page Get Free Trial
    Available Packages
    Standard
    $15 Per Month
    Visit website

Buyer’s Guide

Introduction to Buyer’s Guide for Collaboration Software

The buyer’s guide for collaboration software aims to provide the users with in-depth knowledge about the importance of collaboration tools to improve overall business performance. Businesses can leverage efficient collaboration tools to ensure streamlined workflow and steady growth through enhanced communication, coordination, teamwork, workflow efficiency, and productivity.

In this buyer's guide, you will learn about the features, importance, and benefits of collaboration management systems. The guide also offers insight into the critical points that one should consider before buying the best collaboration software for your business.

What Are the Most Common Collaboration Challenges for Businesses?

With growing work and teams, numerous communication, coordination, and tracking issues crop up that affect workflow efficiency, team productivity, and performance. With time, these issues cause irreparable damages to the business. The most common collaboration challenges that companies encounter include:

  • Task and workflow tracking and management
  • Communication gap or miscommunication resulting in demotivation, affecting productivity and performance
  • Sharing necessary documents and information with team members
  • Assigning work to team members and ensuring optimal work allocation
  • Time management issues include time wasted in searching for information and trying to communicate with multiple team members in the absence of a common platform
  • Teams working across different time-zones on the same projects and team members finding it difficult to overlap and coordinate at odd hours
  • Issues with file sharing, working together on same docs, and synchronous editing
  • Difficulties in managing and monitoring the remote workforce
  • Poor team building, compromised work, missed deadlines, and frustrated employees

What Is Online Collaboration Software?

Collaboration software is a set of automation tools on a unified platform designed to enable people to collaborate or work together and accomplish a common goal. The software helps resolve the collaboration-related challenges discussed above and manage group processes more effectively and efficiently to enhance overall performance.

Perfect collaboration requires flawless communication and coordination. Collaboration software offers audio/video calls, real-time chat, calendar management, contact management, project management, task management, document management, and other necessary features for transparent communication, hassle-free coordination, seamless collaboration, and improved workflow management. It offers the freedom of working from anywhere, anytime. Leveraging the best collaboration apps aid steadier business growth.

With so many benefits of leveraging top collaboration tools, reports suggest that the global collaboration software market size will grow at an annual growth rate (CAGR 2021-2025) of 7.2%, and the revenue will reach USD 17.5 billion by 2025.

How Does Collaboration Software Enhance Remote Working?

Due to the COVID-19 pandemic, remote working is the new norm worldwide today. It is the need of the hour. Remote working suffers from numerous challenges in the absence of reliable collaboration tools, including:

  • Time tracking and management is a severe challenge in remote working for both the company and the employees.
  • Team communication becomes difficult with team members working from different locations and varied time zones.
  • Remote working without perfect collaboration creates a feeling of social isolation.
  • Lack of communication reduces trust and work satisfaction.
  • Misunderstandings due to lack of communication give rise to conflicts between employees.
  • Deploying separate tools to serve different collaboration needs in remote working increases costs.
  • Employees cannot resolve technical errors and issues related to PC, network, server, etc., and remotely working employees find it challenging to seek technical assistance without efficient collaboration tools.


COVID-19 outbreak has made businesses realize the importance and benefits of remote working, and top collaboration tools make remote working hassle-free by eliminating the above limitations. With collaborative management software, remote working becomes easy, productive, profitable, and flexible. It results in improved work-life balance and work satisfaction, thus boosting remote employees’ morale and performance.

What Are the Benefits of Collaboration Software?

Collaboration tools help businesses control, streamline, and improve operational processes through enhanced communication and coordination. Below are the advantages of leveraging collaboration systems for your business.

Centralized collaboration

Software-based collaboration systems provide a unified view of the workflow tasks and team members and help manage these on a single platform. It enables collaborative work management, multitasking, communication, and coordination.

Quick information access and updates

Collaboration software provides a common platform for knowledge management, sharing process documents, and data. It offers powerful search tools to reduce search time and enable quicker information access. Online collaboration tools allow real-time information access, updates, and collaboration.

Improved task management

Collaboration tools help automate and streamline task management functions, including task scheduling, task assignment, workload monitoring, team tracking, and more. Business owners can ensure seamless workflow task management with collaboration tools.

Enhanced communication and coordination

Communication and coordination are the roots of team success. The collaboration software enables collaborative working, messaging, calling, file sharing, whiteboards, screen-sharing, screen recording, synchronous editing, and more. These systems typically include all the necessary tools to help team members interact without hassles, thus reducing the communication gap and improving coordination.

Increased process efficiency and team productivity

Businesses can ensure better time management by leveraging collaboration systems. The software brings all information and stakeholders in one place, automates repetitive routine tasks, reduces process time, saves communication/coordination time, and enhances process efficiency. The team members can thus better utilize their time and be more productive.

Cost-saving and profitability

With collaborative software, businesses get a comprehensive collection of numerous collaborative working tools in one platform at nominal costs. Besides, they do not need to spend on multiple collaboration tools separately to streamline varied functions/processes, thus reducing overall costs and enhancing profits.

Better decision-making

Collaboration tools enable businesses to measure the performance and productivity of their team members with ease. It offers Artificial Intelligence (AI) and Machine Learning (ML) based business insights through analytics and reporting for better decision-making and business growth.

Enhanced work satisfaction

Collaboration software allows flexible working by reducing process, individual, and team dependencies through improved collaboration. The team members can thus work at their convenience, update work status on the platform, share documents, resolve queries, and monitor tasks. The software helps boost employee morale and work satisfaction resulting in happy employees.

Ease of remote working

Top collaboration tools eliminate the challenges associated with remote working, including communication, coordination, task monitoring, productivity tracking, performance evaluation, knowledge sharing, mentoring, data security, and more. The software thus supports remote working, flexible working hours, and work-life balance for employees. With the increase in the remote workforce or work-from-home employees, businesses can increase employee strength without additional office space and infrastructure costs.

What Are the Essential Features of Collaboration Software?

A reliable collaboration system typically has everything you need for perfect collaboration, including one-to-one and team communication, coordination, project/task management, workflow management, and security features. Here are the prominent must-have features to look for in collaboration systems.

Instant messaging

Instant messaging is one of the most crucial collaboration tools for businesses. Whether within the team or with clients, real-time chat/messaging helps solve queries and build trust among the users, thereby ensuring uninterrupted work. Better and quicker communication through instant messaging enhances productivity and performance.

Audio/video calls

Audio and video calls enable transparent communication instantly between individuals and groups. Audio and video conferencing allow virtual group meetings where multiple people can interact as conveniently as in a real meeting room. This feature supports better teamwork by preventing miscommunication and work interruption. Managers can utilize this feature to keep updated about their team members and their work status from anywhere, anytime.

Presentation features

Collaboration is enhanced with presentation tools like screen-sharing, whiteboards, annotation tools, virtual notepads, offline viewing, etc., that help team members share their ideas and work together towards a common goal with ease.

Calendar management

The calendar management feature of collaboration software allows sending meeting requests, booking meeting slots/rooms, and scheduling events. It automatically sends notifications and reminders for task status updates, deadlines, meetings, etc., thus ensuring better work coordination and tracking.

Performance and productivity tracking features

An ideal collaboration system allows monitoring team members’ performance and productivity through features like attendance, login/logout time records, idle time, productive hours, database creation, timesheets, task hours, sites visited, and more. This feature enables work schedule flexibility. These tools collectively help track efficiency, ensure integrity/accountability, and enhance individual and team productivity.

Remote work management features

Remote work management is gaining success and popularity and has now become the new norm for businesses. Collaboration software eases remote working through numerous remote work software features, including employee monitoring, file sharing, live chat, remote access, screen sharing, audio/video calls, meetings management, and security.

Project and task management features

Collaboration systems typically provide comprehensive project management tools, including portfolio management, idea management, project tracking, project budgeting, project planning, project scheduling, resource management, task progress tracking, reporting, forecasting, timesheet, and more, to control and streamline various tasks in the project.

Workflow management features

Collaboration systems provide a wide range of automation tools to streamline workflow management for businesses, including business process automation, workflow configuration, access controls, forms management, notifications/reminders, etc.

Document management features

Collaboration is incomplete without document management. Thus, collaboration software offers versatile document management features, including file sharing, synchronous editing, storage, version control, customized access, search, etc.

Contact management repository

Collaboration systems act as a central repository of all relevant contact information of people involved in a business to ensure seamless communication, including employees, customers, clients, vendors, and other business stakeholders.

Security features

A perfect collaboration tool typically offers security features to include encryption, multi-factor authentication, automatic backups, role-based access, and more.

Other features

Collaboration software offers other useful features, including activity/news feed, dashboard, forms management, Agile/Scrum, and more. Modern collaboration tools include comprehensive analytics and reporting features for team/process monitoring and performance appraisals.

What Are the Key Factors to Consider Before Buying Collaboration Software?

As every business has different collaboration needs and challenges, choosing the best collaboration tools for your company is not easy. Here are some important parameters you can consider for selecting the best collaboration system solutions for your business.

Feasibility for your business

The software must be feasible for your business; it must cost well within your budget, and the Return on Investment or profits (ROI) from its deployment should outweigh its cost. Before buying the software, analyze whether free collaboration tools would suffice or you require comprehensive paid tools (or even advanced higher-priced plans). Also, confirm that the particular collaboration solution is suitable for your specific industry/business. Check the reviews, ratings, and feedback of the software from other users of the same industry.

Features

All collaboration applications offer different features, so it is crucial to ensure that the product you opt for covers all the necessary collaboration tools to satisfy your business needs.

Deployment type

Analyze whether your business needs an on-premise solution or a SaaS-based collaboration system. On-premise solutions have one-time costs, while the SaaS-based software (hosted on third-party servers) vendors typically charge on a per-month basis.

Integrations

The business collaboration software must allow easy integrations with your existing or third-party systems as required; for example, it may require integration with your HR software for employee performance tracking.

Scalability and customization

Choose a software vendor that provides customization in the software solution to match your needs. The solution must also support scalability, which is vital for business growth.

User training and customer support

Collaboration tools are generally easy-to-use, but the software vendor must provide user training if needed. Also, confirm that the software provider offers prompt need-based customer support.

Additional costs

Analyze and discuss other possible costs involved with collaboration software implementation with the software vendor to include installation, training, maintenance, integrations, customer support, hardware costs, etc. 

Take a demo

Before finalizing the collaboration system, leverage the free trial version if available to ensure that the solution offers all you need and is user-friendly. Else, request the collaboration software vendor to conduct a demo session for your relevant staff or target users.

What Is the Average Cost of Collaboration Systems?

The cost of collaboration solutions depends on numerous parameters. Factors that predominantly affect the pricing of the collaboration tools include:

  • Features it offers
  • Number of users
  • Number of projects
  • Storage space
  • Deployment type

Numerous free collaboration software options are available for businesses who need simple collaboration tools without affecting their business budget. Some software vendors also offer free versions or freemiums of collaboration systems; for example, Brosix offers a free version that allows up to 3 free users and Wrike up to 5 users. Other popular top collaboration tools that offer free versions include Asana, Trello, Beesbusy, MyChat, and OpenProject. These software solutions provide multiple feature-rich packages and higher storage space in the paid plans. Please refer to GoodFirms’ blog on free and open-source collaboration systems for more free collaboration system options.

It is possible to avail paid packages of reliable collaboration software for as low as $3 per month; for example, G Suite. You can get numerous top collaboration system packages within $12 per month. Brosix costs $4 per user per month, Taiga $5 per user per month (allows unlimited users and projects), Wrike $9.8 per user per month, Trello $9.99 per user per month, Asana $10.99 per user per month, and Beesbusy costs $11.99 per month for one license.

Some popular and reliable collaboration systems that cost a bit higher include Backlog at $35 per month (for up to 30 users, 5 projects, 1 GB storage) and Basecamp which costs $99 per month for unlimited users and projects.

Top collaboration tool vendors are generally transparent about the pricing of their collaboration systems. Still, before you plan to buy one, you must confirm with the vendor about hidden costs (if any) related to installation, maintenance, system upgrades, integrations with other systems, data migration, customer support, etc. Additionally, vendors typically offer customization at extra costs based on the complexity of your requirements. All these can significantly influence the pricing of collaboration tools.

Why Refer to GoodFirms’ List of Top Collaboration Software?

GoodFirms stands as the most reliable source for the list of the best software in numerous categories, with over 30,000 unbiased reviews from verified customers and a listing of over 60,000 services and software. GoodFirms’ insights are based on information gained from industry leaders worldwide and verified user reviews. We perform extensive research and rigorous analysis to handpick the list of best collaboration software for you.

Because every business has different requirements, GoodFirms offers multiple filters to sort and shortlist the top collaboration tools based on prominent features, business size, pricing models, deployment type, devices supported, and more. Leverage this list of the best collaboration system software summarized by GoodFirms and select the right collaboration tool to streamline and up-surge your business.

Comparison of Collaboration Software: Google Workspace, Microsoft Teams, Asana, Trello, and monday.com

FeatureGoogle WorkspaceMicrosoft TeamsAsanaTrellomonday.com
Company BackgroundDeveloped by Google, Google Workspace (formerly G Suite) is a cloud-based productivity and collaboration suite that includes Gmail, Google Drive, Google Calendar, Google Meet, Google Chat, Google Docs, Google Sheets, Google Slides, and more, designed for individuals, businesses, and teams to communicate, collaborate, and work together effectively.Developed by Microsoft, Microsoft Teams is a unified communication and collaboration platform that integrates with Microsoft 365 (formerly Office 365) and offers features such as chat, video conferencing, file sharing, task management, and integration with Microsoft's productivity tools and services.Asana is a web-based project management and collaboration platform that helps teams organize tasks, track work progress, manage projects, and collaborate in real time, offering features such as task lists, boards, calendars, timelines, dashboards, and integrations with popular productivity tools.Trello is a web-based project management tool that uses boards, lists, and cards to help teams organize and prioritize tasks, track project progress, and collaborate effectively, offering features such as customizable boards, task cards, checklists, attachments, due dates, labels, and integrations with other apps and services.monday.com is a cloud-based work operating system (Work OS) that enables teams to manage projects, workflows, and processes in one centralized platform, offering features such as customizable workflows, boards, timelines, dashboards, automation, integrations, and collaboration tools for planning, tracking, and executing projects.
Target AudienceBusinesses of all sizesBusinesses of all sizes, particularly Microsoft usersTeams of all sizesTeams of all sizesTeams of all sizes
PricingFreemium, paid plans start at $6/month per userFreemium, paid plans start at $4/month per userFreemium, paid plans start at $10.99/month per userFreemium, paid plans start at $5/month per userFreemium, paid plans start at $8/month per user
FocusIntegrated suite of productivity tools (Gmail, Docs, Drive, Calendar, etc.)Communication and collaboration hubProject management, task managementAgile project management, Kanban boardsWork operating system, customizable workflows
StrengthsFamiliar suite for many users, real-time collaboration, cloud-basedIntegrates seamlessly with Microsoft products, good for communication and meetingsPowerful task management features, clear project timelinesSimple, visual Kanban boards, easy to learn and useHighly customizable, flexible workflows, automation capabilities
WeaknessesLimited free storage, some advanced features require paid plansLess intuitive for non-Microsoft users, it can be overwhelming with featuresIt can be complex for simple projects, with limited file storage in a free planLacks some advanced features of Asana or monday.comA steeper learning curve compared to Trello can be expensive for large teams
Best forBusinesses seeking a familiar and integrated suite of productivity toolsBusinesses already using Microsoft products, prioritizing communication and collaborationTeams needing robust task management and project planning featuresTeams prefer a visual Kanban board approach to project managementBusinesses seeking a highly customizable work operating system with automation

Frequently Asked Questions

Why Is Collaboration Software Important for Your Business?

In the absence of appropriate collaboration tools, businesses commonly face collaboration challenges like communication gaps, lack of transparency, difficulties with knowledge sharing, handling shared files/documents, task delegation, monitoring workflow, remote working, tracking team members’ performance, and more.

By deploying reliable collaboration software, businesses can eliminate these issues. The software offers centralized control, improved communication with team/clients, automation of repetitive tasks, ease of file-sharing, synchronous editing, time-saving, better monitoring of the workflow, improved efficiency, and enhanced productivity. Online collaboration software offers all these benefits in real-time. The collaboration management software thus assures a streamlined workflow and team management at a nominal cost. For details, please check the GoodFirms’ Buyer’s Guide for Collaboration Software.

What Is the Best Collaboration Software for Businesses?

No single solution is the best for all. The best collaboration system software for your business is the one that satisfies your specific business needs and has positive feedback from other similar companies of the same industry as yours. You can refer to GoodFirms’ list of top collaboration software with the features, pricing, and reviews of the most popular solutions and select the one that matches your requirements and fits your budget. Also, for better shortlisting and selection, leverage the filters provided for business size, popular features, deployment type, pricing model, and more.

How Do Collaboration Tools Support Remote Working?

Collaboration software tools enable seamless remote working by offering a unified platform for workflow activities, team communication, meetings, audio/video conferencing, file sharing, synchronous editing, whiteboards for synchronous working, instant messaging, etc.

Remote teams typically need a unified group collaboration software or online collaboration platform. Online collaboration systems allow audio/video calls, meetings, and screen-sharing features that help the team members work together as comfortably and efficiently as they would in the office setting. Top collaboration tools support flexible remote working that improves work-life balance, employee satisfaction, and productivity.

What Are the Necessary Features of Collaboration Management Software?

The prominent or must-have features that collaboration software typically offers include:

  • Project and task management
  • Instant messaging/chat
  • Audio/video calls and conferencing
  • Synchronous document management
  • Informative calendar
  • Interactive dashboard
  • Powerful search
  • Centralized repository
  • Whiteboard
  • Role-based access controls
  • Analytics and reporting

What Are the Factors That Influence the Pricing of Collaboration Tools?

The cost of collaboration software depends on numerous factors, including the core factors that significantly affect the pricing and the secondary factors that may pose additional/hidden costs. These include:

Core factors:

  • Features
  • Number of users
  • Number of projects
  • Deployment type
  • Storage

Other factors:

  • Installation
  • Integrations (with existing systems and third-party)
  • Customization
  • System upgrades and maintenance
  • User training
  • Customer support

How Much Does Collaboration Software Cost?

Collaboration system vendors typically provide multiple plans or packages to suit businesses of different sizes and varied needs. Some collaboration solutions allow a free version or freemium apart from multiple paid plans; for example, Podio, Asana, Backlog, and Confluence.

Among paid solutions, it is possible to get reliable collaboration software for less than $10 per month; for example, Confluence costs $5 per user per month, G Suite $3, and Trello $9.99 per month. The advanced or higher-priced collaboration software packages allow more users and projects and offer higher storage. For example, Backlog costs $35 per month for the starter plan covering 30 users, 5 projects, and 1 GB of storage. Backlog’s premium plan costs $175 per month and allows unlimited users, unlimited projects, and 100 GB of space. Please check the Buyer’s Guide for Collaboration Software for details on pricing.

Are There Any Free Collaboration Tools Available?

Yes, there are multiple free collaboration software options available in the market. Small businesses with budget constraints can avoid costly collaboration solutions, save costs, and enhance profits by leveraging these tools to streamline their business processes. For details, please refer to our blog on Best Free and Open Source Collaboration Systems.

Are Collaboration Systems Secure?

Yes, the top collaboration management software solutions available in the market typically provide robust, multi-layer security features to ensure security. You must still inquire with the software vendor about security features related to:

  • Data backup and storage
  • Data integrity
  • Data sharing
  • Encryption
  • Access controls
  • Vulnerability scanning


As security is a significant concern for a business, it is also worth considering and comparing the customer reviews, ratings, and feedback for multiple collaboration systems before finalizing one. You can refer to the list of best collaboration system solutions compiled by GoodFirms and get the relevant information.

Who is the best-rated collaboration software on GoodFirms?

We have listed 245+ collaboration software on our platform based on reviews & ratings. Here are the top collaboration platforms, include:

Who are the free collaboration tools on GoodFirms?

The free online collaboration tools on GoodFirms, based on verified client reviews and ratings, include:

Who is the open-source collaboration software on GoodFirms?

The open-source collaboration software on GoodFirms, based on verified client reviews and ratings, includes:

Who are the cloud-based collaboration tools on GoodFirms?

The cloud-based collaboration tools on GoodFirms, based on verified client reviews and ratings, include

Who are the project management collaboration tools on GoodFirms?

The project management collaboration tools on GoodFirms, based on verified client reviews and ratings, include

Who are the document collaboration tools on GoodFirms?

The document collaboration tools on GoodFirms, based on verified client reviews and ratings, include:

Who are the video collaboration tools on GoodFirms?

The video collaboration tools on GoodFirms, based on verified client reviews and ratings, include:

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