Collaboration Software
Planning to invest in the best collaboration software to provide unfailing real-time online collaboration with all the stakeholders? Then, just navigate through GoodFirms’ extensively researched list of 200+ top collaboration tools to embrace unified communication and collaboration facilities. This simple, authentic, and user-friendly listing will assist you in selecting the most suitable collaboration system to increase visibility across teams without any communication silos. Easily compare the top online collaboration tools, check their features, pricing, and client reviews, and select the best collaboration software tool for your business.
List of the Best Collaboration Software Tools
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Backlog is an all-in-one project management and collaboration tool for teams to increase productivity and visibility in the market. Small businesses and startups can effectively navigate projects with the free version of the software. This online project collaboration tool is integrated with workflow management to swiftly manage everything from identifying, organizing, and coordinating operation s ... read more about Backlog
Entry Level PriceFree versionFree TrialAvailableCategory Focus15% in Collaboration Software -
Narrato Workspace is a complete content collaboration, workflow & project management platform that brings all your content processes and people in one place, and helps to automate content workflow. ... read more about Narrato Workspace
Entry Level PriceFree versionFree TrialAvailableCategory Focus33% in Collaboration Software -
ProofHub is a SaaS-based project management software that comes with integrated Group chat, quick Discussions on projects, Workflow and boards, Project reports, and many more powerful features. It enables teams to collaborate and communicate over projects in an easy and flexible manner from one place. ... read more about ProofHub
Entry Level Price$45 Per MonthFree Trial14 DaysCategory Focus10% in Collaboration Software -
RationalPlan is a powerful project management software designed to help both teams and project managers to create consistent project plans, allocate resources and analyze workload, track work progress, estimate project costs and manage budgets. It offers an embedded project guide that follows Project Management Body of Knowledge (PMBOK) guidelines and takes users through each step of the project p ... read more about RationalPlan
Entry Level PriceContact vendorFree Trial30 DaysCategory Focus10% in Collaboration Software -
TeamGantt is a top-rated project management software for small, medium, and large enterprises. This free Gantt chart maker tool makes it easy to plan, schedule, and manage complex projects. With easy-to-drag-and-drop features, users can quickly update project tasks, create dependencies, and track schedules. This project scheduling software lets users get better clarity on the project progress thro ... read more about TeamGantt
Entry Level Price$19 Per MonthFree TrialN/ACategory Focus20% in Collaboration Software -
Zenkit is an online project management system that is simple, user-friendly, and clutter-free. It is designed to simplify the way project managers handle all aspects of their projects, from task management, scheduling, resource allocation, budgeting, and reporting to name some. Zenkit is built to streamline all tasks, facilitate communication and collaboration between individuals and teams, and en ... read more about Zenkit
Entry Level PriceFree versionFree TrialAvailableCategory Focus25% in Collaboration Software -
With Chanty, you can get more work done together. It's a powerful team communication tool with a simple and intuitive interface. Because of its seamless experience for its users, Chanty also promises to improve the productivity for anyone and everyone that uses it. The collaboration app strikes the ideal combination of features and usability. Chats are conveniently structured within the app into p ... read more about Chanty
Entry Level PriceFree versionFree TrialAvailableCategory Focus40% in Collaboration Software -
A collaborative task management app for innovative teams. Quire is a collaborative project management tool that allows users to easily plan and organize tasks easily in a tree-like structure, where goals are achieved by breaking ideas down into doable tasks that are nested in a hierarchical list. ... read more about Quire
Entry Level PriceFree versionFree TrialAvailableCategory Focus33% in Collaboration Software -
todo.vu combines task and project management with time tracking and billing to provide a flexible, all-in-one productivity tool for freelancers, consultants and teams. Managing any number of client or in-house tasks is made simple. Users can capture tasks quickly, organize their workload visually, delegate, collaborate, and track any time spent on tasks – at any hourly rate. todo.vu integrates t ... read more about todo.vu
Entry Level PriceFree versionFree TrialAvailableCategory Focus12% in Collaboration Software -
GanttPRO is online Gantt chart software that helps to create, schedule, and manage projects of any complexity. GanttPro is a professional project management software. It lays out a simple, attractive, and intuitive interface for keeping a track of tasks, resources, and dependencies. It lets you plan, arrange, and manage tasks and projects. Being online, you can access and operate it remotely. You ... read more about GanttPRO
Entry Level Price$7.99 Per MonthFree TrialAvailableCategory Focus18% in Collaboration Software -
Making information accessible to your organization is important now more than ever. Confluence can serve as your company's primary Knowledge Management Software tool. Use it to capture, preserve, and organize your most valuable assets. Whether it be company updates, project plans, or other important intel, keep it accessible and trackable with Confluence. ... read more about Confluence
Entry Level Price$5.50 Per MonthFree Trial7 DaysCategory Focus11% in Collaboration Software -
Workfront is the leader in collaborative work management. Workfront provides full visibility across portfolios, programs, and projects so organizations can prioritize the right work, quickly identify bottlenecks, mitigate risks, and deliver the right outcomes. Project portfolio management in Workfront gives program managers the tools they need to plan with precision and maximize results. ... read more about Adobe Workfront
Entry Level PriceContact vendorFree TrialN/ACategory Focus20% in Collaboration Software -
Why easiest? We’ve built Visily’s design experience from the ground up for people without design skills or experience with design software. We’ve put a strong emphasis on helping people not design anything from scratch by adding lots of components, templates, screenshot-2-design, theme generation… Finally, ease of customization through no-fuss UI, design assistant, icon integration, and ma ... read more about Visily
Entry Level PriceFree versionFree TrialAvailableCategory Focus40% in Collaboration Software -
Simplify task management with Flock! Email less and get more work done. From instant messaging to creating channels to integrating with your favorite external apps like Google, MailChimp, Dropbox, Jira, Trello, and more - organize all your work streams with Flock. Flock is a powerful work tool that comes loaded with built-in features like Shared To-Dos, Reminders, Notes, Polls, and more! ... read more about Flock
Entry Level PriceFree versionFree TrialAvailableCategory Focus14% in Collaboration Software -
Start collaborating with your team and get more things done with Samepage, an award-winning team collaboration software. With Sampage, teams of all shapes and sizes can take advantage of a wide range of online collaborative tools including team chat, video conferencing, task management, file sharing, real-time document collaboration, and more. Its integration with leading business apps also helps ... read more about Samepage
Entry Level PriceContact vendorFree TrialN/ACategory Focus12% in Collaboration Software -
The Mavenlink Industry Cloud for Professional Services™ is a powerful collection of operational management, resource optimization, business intelligence, integration, and workflow automation functionality that optimizes resources and elevates operational performance. A resource-first architecture, enables services businesses to field the best team, every time and see up-to-the-minute progress ag ... read more about Mavenlink
Entry Level PriceContact vendorFree TrialN/ACategory Focus11% in Collaboration Software -
OpenProject GmbH is a leading provider of open source project management, collaboration and issue tracking software for teams. OpenProject supports classic, agile as well as hybrid project management along the entire project life-cycle. Besides providing a comprehensive project management tool, OpenProject is highly committed to data privacy and information security. They take care of the privacy, ... read more about OpenProject
Entry Level Price$7.25 Per MonthFree Trial14 DaysCategory Focus11% in Collaboration Software -
TITAN is a digital workplace and collaboration platform that connects every unit in the organization within Teams. It centralizes knowledge and communication and provides users with tools to enable them to cooperate seamlessly. Employees are also given a dashboard for them to keep track of their tasks, notifications, meetings, and more within Teams. There is also no need to share documents and fi ... read more about Titan Workspace
Entry Level PriceContact vendorFree TrialN/ACategory Focus20% in Collaboration Software -
Talk to visitors and customers in one place, regardless of how they connect with you. Rocket.Chat provides one team inbox for all client communication, enabling companies to support customers on their favorite channels: Email, Messenger, Twitter, Whatsapp, SMS & LiveChat. Combine all messages across channels on Rocket.Chat. We use communication platforms on a daily basis to collaborate with colle ... read more about Rocket.Chat
Entry Level Price$3 Per MonthFree Trial30 DaysCategory Focus20% in Collaboration Software -
Using multiple apps plus email to communicate with your team is difficult, complex, and expensive.Ryver™ makes managing your team’s collaboration easy, simple, and affordable by organizing it all in one app.Anytime a predetermined event occurs, follow-up instructions and task assignments are automatically delivered to everyone who needs to know within seconds. ... read more about Ryver
Entry Level Price$49.00 Per MonthFree Trial14 DaysCategory Focus33% in Collaboration Software -
ExxpertApps is an all-in-one Next Generation Business Application in the cloud. It improves your business performance in the areas of development, sales, marketing, procurement, training, project management, and invoicing. With a single integrated application, you can manage, contacts, companies, customers, providers, projects, opportunities, internal resources, email campaigns, landing pages, sur ... read more about ExxpertApps
Entry Level Price$50.00 Per MonthFree TrialN/ACategory Focus33% in Collaboration Software -
Kanbanchi for G Suite is the only online project management / task management / collaboration software with Kanban Board, Gantt Chart and Time Tracker. Build a transparent workflow and collaborate on tasks in real time. See how tasks relate in time and visually adjust the sсhedules. Track the time spent on tasks and gauge your team’s productivity. See how you cope with tasks and learn what may ... read more about Kanbanchi
Entry Level Price$13.97 Per MonthFree TrialAvailableCategory Focus20% in Collaboration Software -
Taskworld is one of the world's leading project management software. Taskworld project management software has been in the market for over a decade. The major features include project planning and management, task management, analytics, team communication, security, file management, time tracking, performance reporting, team messaging, and project timelines. ... read more about Taskworld
Entry Level PriceFree versionFree TrialAvailableCategory Focus20% in Collaboration Software -
elapseit resource planning, time tracking and project management, from project kickstart to invoice. elapseit integrates and connects all the tools provided, from planner to timesheets, work to invoicing, vacations and bank holidays to availability. Apart from that, elapseit delivers the full default functionalities as: granular project planning in phases and activities to time tracking per proje ... read more about elapseit
Entry Level Price$12.60 Per MonthFree TrialAvailableCategory Focus14% in Collaboration Software -
SmartTask is the best online collaboration software to track your team's progress and be more productive. It keeps all your team related information together. Gone are the days when the information used to remain in isolated silos. Everyone in a team has a clear overview of the team's progress and who's responsible for every task. ... read more about SmartTask
Entry Level PriceFree versionFree TrialAvailableCategory Focus25% in Collaboration Software -
KeepSolid Goals empowers businesses to move faster and achieve its objectives by planning and performing tasks with a single global goal in mind. Set strategic Goals with Mind Maps. Break down your Goals into Tasks. Visualize Goals and Tasks with Roadmaps. Track Task completion in Kanban. Boost your team collaboration with KeepSolid Goals. ... read more about Goals
Entry Level Price$9.99 Per MonthFree Trial14 DaysCategory Focus25% in Collaboration Software -
The OnBoard board intelligence platform transforms complicated processes so boards can focus on what matters: Realizing their vision for the organization. Experience a board portal that makes decision-making easier with a system of record for directors, executives, and administrators and intuitive data and analytics on any device, in any place, at any time. ... read more about OnBoard
Entry Level PriceContact vendorFree Trial30 DaysCategory Focus25% in Collaboration Software -
Easynote is a 100% free task manager / project management tool created with simplicity in mind. It offers tons of great features such as unlimited projects, unlimited task, file attachments, task dependecy, deadlines, team collaboration, notications, file manager, calendar, activity and much much more. Easynote will help you stay more organized and focus on your primary work! Our users love Easyno ... read more about Easynote
Entry Level Price$15 Per MonthFree Trial7 DaysCategory Focus20% in Collaboration Software
Buyer’s Guide
Introduction to Buyer’s Guide for Collaboration Software
The buyer’s guide for collaboration software aims to provide the users with in-depth knowledge about the importance of collaboration tools to improve overall business performance. Businesses can leverage efficient collaboration tools to ensure streamlined workflow and steady growth through enhanced communication, coordination, teamwork, workflow efficiency, and productivity.
In this buyer's guide, you will learn about the features, importance, and benefits of collaboration management systems. The guide also offers insight into the critical points that one should consider before buying the best collaboration software for your business.
What Are the Most Common Collaboration Challenges for Businesses?
With growing work and teams, numerous communication, coordination, and tracking issues crop up that affect workflow efficiency, team productivity, and performance. With time, these issues cause irreparable damages to the business. The most common collaboration challenges that companies encounter include:
- Task and workflow tracking and management
- Communication gap or miscommunication resulting in demotivation, affecting productivity and performance
- Sharing necessary documents and information with team members
- Assigning work to team members and ensuring optimal work allocation
- Time management issues include time wasted in searching for information and trying to communicate with multiple team members in the absence of a common platform
- Teams working across different time-zones on the same projects and team members finding it difficult to overlap and coordinate at odd hours
- Issues with file sharing, working together on same docs, and synchronous editing
- Difficulties in managing and monitoring the remote workforce
- Poor team building, compromised work, missed deadlines, and frustrated employees
What Is Online Collaboration Software?
Collaboration software is a set of automation tools on a unified platform designed to enable people to collaborate or work together and accomplish a common goal. The software helps resolve the collaboration-related challenges discussed above and manage group processes more effectively and efficiently to enhance overall performance.
Perfect collaboration requires flawless communication and coordination. Collaboration software offers audio/video calls, real-time chat, calendar management, contact management, project management, task management, document management, and other necessary features for transparent communication, hassle-free coordination, seamless collaboration, and improved workflow management. It offers the freedom of working from anywhere, anytime. Leveraging the best collaboration apps aid steadier business growth.
With so many benefits of leveraging top collaboration tools, reports suggest that the global collaboration software market size will grow at an annual growth rate (CAGR 2021-2025) of 7.2%, and the revenue will reach USD 17.5 billion by 2025.
How Does Collaboration Software Enhance Remote Working?
Due to the COVID-19 pandemic, remote working is the new norm worldwide today. It is the need of the hour. Remote working suffers from numerous challenges in the absence of reliable collaboration tools, including:
- Time tracking and management is a severe challenge in remote working for both the company and the employees.
- Team communication becomes difficult with team members working from different locations and varied time zones.
- Remote working without perfect collaboration creates a feeling of social isolation.
- Lack of communication reduces trust and work satisfaction.
- Misunderstandings due to lack of communication give rise to conflicts between employees.
- Deploying separate tools to serve different collaboration needs in remote working increases costs.
- Employees cannot resolve technical errors and issues related to PC, network, server, etc., and remotely working employees find it challenging to seek technical assistance without efficient collaboration tools.
COVID-19 outbreak has made businesses realize the importance and benefits of remote working, and top collaboration tools make remote working hassle-free by eliminating the above limitations. With collaborative management software, remote working becomes easy, productive, profitable, and flexible. It results in improved work-life balance and work satisfaction, thus boosting remote employees’ morale and performance.
What Are the Benefits of Collaboration Software?
Collaboration tools help businesses control, streamline, and improve operational processes through enhanced communication and coordination. Below are the advantages of leveraging collaboration systems for your business.
Centralized collaboration
Software-based collaboration systems provide a unified view of the workflow tasks and team members and help manage these on a single platform. It enables collaborative work management, multitasking, communication, and coordination.
Quick information access and updates
Collaboration software provides a common platform for knowledge management, sharing process documents, and data. It offers powerful search tools to reduce search time and enable quicker information access. Online collaboration tools allow real-time information access, updates, and collaboration.
Improved task management
Collaboration tools help automate and streamline task management functions, including task scheduling, task assignment, workload monitoring, team tracking, and more. Business owners can ensure seamless workflow task management with collaboration tools.
Enhanced communication and coordination
Communication and coordination are the roots of team success. The collaboration software enables collaborative working, messaging, calling, file sharing, whiteboards, screen-sharing, screen recording, synchronous editing, and more. These systems typically include all the necessary tools to help team members interact without hassles, thus reducing the communication gap and improving coordination.
Increased process efficiency and team productivity
Businesses can ensure better time management by leveraging collaboration systems. The software brings all information and stakeholders in one place, automates repetitive routine tasks, reduces process time, saves communication/coordination time, and enhances process efficiency. The team members can thus better utilize their time and be more productive.
Cost-saving and profitability
With collaborative software, businesses get a comprehensive collection of numerous collaborative working tools in one platform at nominal costs. Besides, they do not need to spend on multiple collaboration tools separately to streamline varied functions/processes, thus reducing overall costs and enhancing profits.
Better decision-making
Collaboration tools enable businesses to measure the performance and productivity of their team members with ease. It offers Artificial Intelligence (AI) and Machine Learning (ML) based business insights through analytics and reporting for better decision-making and business growth.
Enhanced work satisfaction
Collaboration software allows flexible working by reducing process, individual, and team dependencies through improved collaboration. The team members can thus work at their convenience, update work status on the platform, share documents, resolve queries, and monitor tasks. The software helps boost employee morale and work satisfaction resulting in happy employees.
Ease of remote working
Top collaboration tools eliminate the challenges associated with remote working, including communication, coordination, task monitoring, productivity tracking, performance evaluation, knowledge sharing, mentoring, data security, and more. The software thus supports remote working, flexible working hours, and work-life balance for employees. With the increase in the remote workforce or work-from-home employees, businesses can increase employee strength without additional office space and infrastructure costs.
What Are the Essential Features of Collaboration Software?
A reliable collaboration system typically has everything you need for perfect collaboration, including one-to-one and team communication, coordination, project/task management, workflow management, and security features. Here are the prominent must-have features to look for in collaboration systems.
Instant messaging
Instant messaging is one of the most crucial collaboration tools for businesses. Whether within the team or with clients, real-time chat/messaging helps solve queries and build trust among the users, thereby ensuring uninterrupted work. Better and quicker communication through instant messaging enhances productivity and performance.
Audio/video calls
Audio and video calls enable transparent communication instantly between individuals and groups. Audio and video conferencing allow virtual group meetings where multiple people can interact as conveniently as in a real meeting room. This feature supports better teamwork by preventing miscommunication and work interruption. Managers can utilize this feature to keep updated about their team members and their work status from anywhere, anytime.
Presentation features
Collaboration is enhanced with presentation tools like screen-sharing, whiteboards, annotation tools, virtual notepads, offline viewing, etc., that help team members share their ideas and work together towards a common goal with ease.
Calendar management
The calendar management feature of collaboration software allows sending meeting requests, booking meeting slots/rooms, and scheduling events. It automatically sends notifications and reminders for task status updates, deadlines, meetings, etc., thus ensuring better work coordination and tracking.
Performance and productivity tracking features
An ideal collaboration system allows monitoring team members’ performance and productivity through features like attendance, login/logout time records, idle time, productive hours, database creation, timesheets, task hours, sites visited, and more. This feature enables work schedule flexibility. These tools collectively help track efficiency, ensure integrity/accountability, and enhance individual and team productivity.
Remote work management features
Remote work management is gaining success and popularity and has now become the new norm for businesses. Collaboration software eases remote working through numerous remote work software features, including employee monitoring, file sharing, live chat, remote access, screen sharing, audio/video calls, meetings management, and security.
Project and task management features
Collaboration systems typically provide comprehensive project management tools, including portfolio management, idea management, project tracking, project budgeting, project planning, project scheduling, resource management, task progress tracking, reporting, forecasting, timesheet, and more, to control and streamline various tasks in the project.
Workflow management features
Collaboration systems provide a wide range of automation tools to streamline workflow management for businesses, including business process automation, workflow configuration, access controls, forms management, notifications/reminders, etc.
Document management features
Collaboration is incomplete without document management. Thus, collaboration software offers versatile document management features, including file sharing, synchronous editing, storage, version control, customized access, search, etc.
Contact management repository
Collaboration systems act as a central repository of all relevant contact information of people involved in a business to ensure seamless communication, including employees, customers, clients, vendors, and other business stakeholders.
Security features
A perfect collaboration tool typically offers security features to include encryption, multi-factor authentication, automatic backups, role-based access, and more.
Other features
Collaboration software offers other useful features, including activity/news feed, dashboard, forms management, Agile/Scrum, and more. Modern collaboration tools include comprehensive analytics and reporting features for team/process monitoring and performance appraisals.
What Are the Key Factors to Consider Before Buying Collaboration Software?
As every business has different collaboration needs and challenges, choosing the best collaboration tools for your company is not easy. Here are some important parameters you can consider for selecting the best collaboration system solutions for your business.
Feasibility for your business
The software must be feasible for your business; it must cost well within your budget, and the Return on Investment or profits (ROI) from its deployment should outweigh its cost. Before buying the software, analyze whether free collaboration tools would suffice or you require comprehensive paid tools (or even advanced higher-priced plans). Also, confirm that the particular collaboration solution is suitable for your specific industry/business. Check the reviews, ratings, and feedback of the software from other users of the same industry.
Features
All collaboration applications offer different features, so it is crucial to ensure that the product you opt for covers all the necessary collaboration tools to satisfy your business needs.
Deployment type
Analyze whether your business needs an on-premise solution or a SaaS-based collaboration system. On-premise solutions have one-time costs, while the SaaS-based software (hosted on third-party servers) vendors typically charge on a per-month basis.
Integrations
The business collaboration software must allow easy integrations with your existing or third-party systems as required; for example, it may require integration with your HR software for employee performance tracking.
Scalability and customization
Choose a software vendor that provides customization in the software solution to match your needs. The solution must also support scalability, which is vital for business growth.
User training and customer support
Collaboration tools are generally easy-to-use, but the software vendor must provide user training if needed. Also, confirm that the software provider offers prompt need-based customer support.
Additional costs
Analyze and discuss other possible costs involved with collaboration software implementation with the software vendor to include installation, training, maintenance, integrations, customer support, hardware costs, etc.
Take a demo
Before finalizing the collaboration system, leverage the free trial version if available to ensure that the solution offers all you need and is user-friendly. Else, request the collaboration software vendor to conduct a demo session for your relevant staff or target users.
What Is the Average Cost of Collaboration Systems?
The cost of collaboration solutions depends on numerous parameters. Factors that predominantly affect the pricing of the collaboration tools include:
- Features it offers
- Number of users
- Number of projects
- Storage space
- Deployment type
Numerous free collaboration software options are available for businesses who need simple collaboration tools without affecting their business budget. Some software vendors also offer free versions or freemiums of collaboration systems; for example, Brosix offers a free version that allows up to 3 free users and Wrike up to 5 users. Other popular top collaboration tools that offer free versions include Asana, Trello, Beesbusy, MyChat, and OpenProject. These software solutions provide multiple feature-rich packages and higher storage space in the paid plans. Please refer to GoodFirms’ blog on free and open-source collaboration systems for more free collaboration system options.
It is possible to avail paid packages of reliable collaboration software for as low as $3 per month; for example, G Suite. You can get numerous top collaboration system packages within $12 per month. Brosix costs $4 per user per month, Taiga $5 per user per month (allows unlimited users and projects), Wrike $9.8 per user per month, Trello $9.99 per user per month, Asana $10.99 per user per month, and Beesbusy costs $11.99 per month for one license.
Some popular and reliable collaboration systems that cost a bit higher include Backlog at $35 per month (for up to 30 users, 5 projects, 1 GB storage) and Basecamp which costs $99 per month for unlimited users and projects.
Top collaboration tool vendors are generally transparent about the pricing of their collaboration systems. Still, before you plan to buy one, you must confirm with the vendor about hidden costs (if any) related to installation, maintenance, system upgrades, integrations with other systems, data migration, customer support, etc. Additionally, vendors typically offer customization at extra costs based on the complexity of your requirements. All these can significantly influence the pricing of collaboration tools.
Why Refer to GoodFirms’ List of Top Collaboration Software?
GoodFirms stands as the most reliable source for the list of the best software in numerous categories, with over 30,000 unbiased reviews from verified customers and a listing of over 60,000 services and software. GoodFirms’ insights are based on information gained from industry leaders worldwide and verified user reviews. We perform extensive research and rigorous analysis to handpick the list of best collaboration software for you.
Because every business has different requirements, GoodFirms offers multiple filters to sort and shortlist the top collaboration tools based on prominent features, business size, pricing models, deployment type, devices supported, and more. Leverage this list of the best collaboration system software summarized by GoodFirms and select the right collaboration tool to streamline and up-surge your business.
Comparison of Collaboration Software: Google Workspace, Microsoft Teams, Asana, Trello, and monday.com
Feature | Google Workspace | Microsoft Teams | Asana | Trello | monday.com |
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Company Background | Developed by Google, Google Workspace (formerly G Suite) is a cloud-based productivity and collaboration suite that includes Gmail, Google Drive, Google Calendar, Google Meet, Google Chat, Google Docs, Google Sheets, Google Slides, and more, designed for individuals, businesses, and teams to communicate, collaborate, and work together effectively. | Developed by Microsoft, Microsoft Teams is a unified communication and collaboration platform that integrates with Microsoft 365 (formerly Office 365) and offers features such as chat, video conferencing, file sharing, task management, and integration with Microsoft's productivity tools and services. | Asana is a web-based project management and collaboration platform that helps teams organize tasks, track work progress, manage projects, and collaborate in real time, offering features such as task lists, boards, calendars, timelines, dashboards, and integrations with popular productivity tools. | Trello is a web-based project management tool that uses boards, lists, and cards to help teams organize and prioritize tasks, track project progress, and collaborate effectively, offering features such as customizable boards, task cards, checklists, attachments, due dates, labels, and integrations with other apps and services. | monday.com is a cloud-based work operating system (Work OS) that enables teams to manage projects, workflows, and processes in one centralized platform, offering features such as customizable workflows, boards, timelines, dashboards, automation, integrations, and collaboration tools for planning, tracking, and executing projects. |
Target Audience | Businesses of all sizes | Businesses of all sizes, particularly Microsoft users | Teams of all sizes | Teams of all sizes | Teams of all sizes |
Pricing | Freemium, paid plans start at $6/month per user | Freemium, paid plans start at $4/month per user | Freemium, paid plans start at $10.99/month per user | Freemium, paid plans start at $5/month per user | Freemium, paid plans start at $8/month per user |
Focus | Integrated suite of productivity tools (Gmail, Docs, Drive, Calendar, etc.) | Communication and collaboration hub | Project management, task management | Agile project management, Kanban boards | Work operating system, customizable workflows |
Strengths | Familiar suite for many users, real-time collaboration, cloud-based | Integrates seamlessly with Microsoft products, good for communication and meetings | Powerful task management features, clear project timelines | Simple, visual Kanban boards, easy to learn and use | Highly customizable, flexible workflows, automation capabilities |
Weaknesses | Limited free storage, some advanced features require paid plans | Less intuitive for non-Microsoft users, it can be overwhelming with features | It can be complex for simple projects, with limited file storage in a free plan | Lacks some advanced features of Asana or monday.com | A steeper learning curve compared to Trello can be expensive for large teams |
Best for | Businesses seeking a familiar and integrated suite of productivity tools | Businesses already using Microsoft products, prioritizing communication and collaboration | Teams needing robust task management and project planning features | Teams prefer a visual Kanban board approach to project management | Businesses seeking a highly customizable work operating system with automation |