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Best Project Management Software

Are you looking for the best project management software to improve project management? We have a curated worldwide list of the best project management software that can help companies and individuals with project tracking & planning, task allocation, scheduling, team planning, and deliver projects on time. Many of the best project management systems are available in the market, but choosing one that is friendly, easy to use, and reliable is not easy. We based this list on their features, functionalities, benefits, and software pricing. Choose the right project management tool for your needs and budget from the list below.

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Rankings updated: Jan 29, 2026
508 Software

List of the Best Project Management Software & Tools

  • Collabworx

    In every construction project, multiple stakeholders, parallel timelines, and critical data are constantly in motion. Files are shared over emails, WhatsApp, etc., leading to duplicate versions and missed updates. With no defined ... read more about Collabworx

    Entry Level Price
    Contact vendor
    Free Trial
    30 Days
    Pricing Type
    Contact Vendor
    100% in Project Management Software

    Features
    • Dashboard
    • Expense Tracking
    • Project Planning
    • Timesheets

    Key Details
    Industries
    • Construction
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    Support
    • Email
    • Chat
    • 24x7 Support
    Training
    • Webinar
    • In-person

    Packages
    Pricing Type
    • Contact Vendor
    Preferred Currency
    • USD ($)
    Free Version
    • Yes
    Free Trial
    • 30 Days Trial
    Payment Frequency
    • Monthly Payment
    Vendor pricing page Try Software Demo
    Visit website

  • RealSoft ERP

    RealSoft ERP is one of the leading ERP software providers in the UAE, offering a powerful, fully integrated business management platform tailored for Trading, Contracting, Manufacturing, and Real Estate industries. Built to ... read more about RealSoft ERP

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    5% in Project Management Software

    Features
    • Alerts/Notifications
    • Document Management

    Key Details
    Industries
    • Automotive
    • Building-materials
    • Commercial-real-estate
    • Computer-software
    • Construction
    • Electrical-electronic-manufacturing
    • Facilities-services
    • Food-beverages
    • Furniture
    • Health-wellness-fitness
    • Hospitality
    • Import-export
    • Logistics-supply-chain
    • Mechanical-or-industrial-engineering
    • Oil-energy
    • Packaging-containers
    • Retail
    • Warehousing
    • Wholesale
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • On Premises
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    Support
    • Email
    • Chat
    • Phone
    • 24x7 Support
    Training
    • In-person
    • Documentation

    Packages
    Pricing Type
    • Contact Vendor
    Preferred Currency
    • USD ($)
    Free Version
    • Yes
    Payment Frequency
    • Quote Based
    Vendor pricing page Try Software Demo
    Visit website

  • StageSwift

    - See all the information you need in one central location - Ask the app for a list of people trained for your production - Ask the app for information on a ... read more about StageSwift

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Usage Based
    40% in Project Management Software

    Features
    • Document Management
    • Dashboard
    • Portfolio Management
    • Project Tracking
    • Project Planning
    • Reporting and Forecasting
    • Resource Management
    • Task Management
    • AI Features

    Key Details
    Industries
    • Events-services
    • Motion-pictures-film
    • Performing-arts
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    Support
    • Email
    • Chat
    • Phone
    • Weekdays
    Training
    • Webinar
    • Documentation

    Packages
    Pricing Type
    • Usage Based
    Preferred Currency
    • GBP (£)
    Free Version
    • No
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    Vendor pricing page

    Integration
    Integrated With
    • Xero
    • QuickBooks Online
    Visit website

  • Manufacturing Software

    Project Management helps you divide work into tasks, assign responsibilities, set deadlines, and monitor progress in real time. Whether it’s product development, production improvements, or client-based tasks, everything stays organized. It ensures ... read more about Manufacturing Software

    Entry Level Price
    Contact vendor
    Free Trial
    30 Days
    Pricing Type
    Contact Vendor
    10% in Project Management Software

    Features
    • Alerts/Notifications
    • Collaboration
    • Document Management
    • Dashboard
    • Expense Tracking
    • Idea Management
    • Portfolio Management
    • Project Tracking
    • Project Planning
    • Reporting and Forecasting
    • Resource Management
    • Task Management
    • Timesheets
    • Workflow Management
    • AI Features

    Key Details
    Industries
    • Electrical-electronic-manufacturing
    • Facilities-services
    • Logistics-supply-chain
    • Railroad-manufacture
    • Textiles
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    • Linux
    Support
    • Email
    • Chat
    • Phone
    • 24x7 Support
    Training
    • Webinar
    • In-person
    • Documentation

    Packages
    Pricing Type
    • Contact Vendor
    Preferred Currency
    • USD ($)
    Free Version
    • Yes
    Free Trial
    • 30 Days Trial
    Payment Frequency
    • Annual Subscription
    Vendor pricing page
    Visit website

  • Trackhabit

    TrackHabit’s Project Management module enables HR and Admin to organize projects, track progress, and manage teams seamlessly. Projects can be added or updated with detailed information, and statuses like Running, In Progress, ... read more about Trackhabit

    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    10% in Project Management Software

    Features
    • Collaboration
    • Document Management
    • Dashboard
    • Expense Tracking
    • Idea Management

    Key Details
    Industries
    • Accounting
    • Airlines-aviation
    • Alternative-dispute-resolution
    • Alternative-wmedicine
    • Animation
    • Apparel-fashion
    • Architecture-planning
    • Arts-crafts
    • Automotive
    • Aviation-aerospace
    • Banking
    • Biotechnology
    • Bpo
    • Broadcast-media
    • Building-materials
    • Business-supplies-equipment
    • Computer-network-security
    • Consumer-services
    • Design
    • Education-management
    • Electrical-electronic-manufacturing
    • Facilities-services
    • Food-production
    • Graphic-design
    • Health-wellness-fitness
    • Hospital-health-care
    • Human-resources
    • Information-services
    • Information-technology-services
    • Management-consulting
    • Market-research
    • Photography
    • Professional-training
    • Program-development
    • Publishing
    • Staffing-recruiting
    • Telecommunications
    • Wholesale
    • Wireless
    • Writing-editing
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    • Linux
    Support
    • Email
    • 24x7 Support

    Packages
    Pricing Type
    • Free
    Preferred Currency
    • USD ($)
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • ProjectFlow AI

    ProjectFlow AI applies intelligent automation to everyday project management workflows. It interprets chat discussions, messages, and activity logs to identify tasks, priorities, and dependencies, turning unstructured communication into structured project data. The ... read more about ProjectFlow AI

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Flat Rate
    25% in Project Management Software

    Features
    • Alerts/Notifications
    • Collaboration
    • Dashboard
    • Expense Tracking
    • Idea Management
    • Project Tracking
    • Project Planning
    • Reporting and Forecasting
    • Resource Management
    • Task Management
    • Workflow Management
    • AI Features

    Key Details
    Industries
    • Construction
    • Consumer-services
    • Education-management
    • Hospitality
    • Human-resources
    • Information-technology-services
    • Logistics-supply-chain
    • Management-consulting
    • Marketing-advertising
    • Real-estate
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    Support
    • Email
    • 24x7 Support
    Training
    • Webinar
    • Documentation
    Knowledge Base
    • Demo
    • Documentation

    Packages
    Pricing Type
    • Flat Rate
    Preferred Currency
    • USD ($)
    Free Version
    • Yes
    Payment Frequency
    • Monthly Payment
    Vendor pricing page Try Software Demo Get Free Trial
    Visit website

  • AI Project Charter Generator

    The AI Project Charter Generator is a powerful project management tool designed to simplify the initiation phase of any project. Instead of spending hours drafting a charter manually, project managers can input ... read more about AI Project Charter Generator

    Entry Level Price
    $9 One-time
    Free Trial
    N/A
    Pricing Type
    Per User
    100% in Project Management Software

    Features
    • Collaboration
    • Document Management
    • Dashboard
    • Idea Management
    • Portfolio Management
    • Project Planning
    • Resource Management
    • Task Management
    • Workflow Management
    • AI Features

    Key Details
    Industries
    • Accounting
    • Automotive
    • Computer-software
    • Internet
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Linux
    Support
    • Email
    • Chat
    • 24x7 Support
    Training
    • Documentation

    Packages
    Pricing Type
    • Per User
    Preferred Currency
    • USD ($)
    Free Version
    • Yes
    Payment Frequency
    • Monthly Payment
    Vendor pricing page
    Available Packages
    Starter
    $9 One-time
    Visit website

  • AI Task Management Plan Generator

    The AI Task Management Plan Generator is designed to streamline the planning and execution phases of project management. Instead of manually breaking down deliverables into tasks, assigning resources, and defining timelines, this ... read more about AI Task Management Plan Generator

    Entry Level Price
    $9 Per Month
    Free Trial
    7 Days
    Pricing Type
    Per User
    50% in Project Management Software

    Features
    • Collaboration
    • Document Management
    • Resource Management
    • Task Management
    • AI Features

    Key Details
    Industries
    • Nonprofit-organization-management
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    Support
    • Email
    • Chat
    • 24x7 Support
    Training
    • Documentation

    Packages
    Pricing Type
    • Per User
    Preferred Currency
    • USD ($)
    Free Version
    • Yes
    Free Trial
    • 7 Days Trial
      (Credit card required)
    Payment Frequency
    • Monthly Payment
    Vendor pricing page Try Software Demo
    Available Packages
    Starter
    $9 Per Month
    Visit website

  • Chirix ERP

    With over 18 years of experience, Chirix Software provides intelligent, industry-specific software solutions designed to meet the complex needs of businesses in Engineering, Garments, Printing, Fireworks, Chemicals, Spinning, Fishnet, and Poly Bags. ... read more about Chirix ERP

    Entry Level Price
    Contact vendor
    Free Trial
    14 Days
    Pricing Type
    Contact Vendor
    10% in Project Management Software

    Features
    In today’s competitive business environment, companies across industries face increasing pressure to operate faster, smarter, and more efficiently. Manual processes, disconnected systems, and data silos often result in errors, delays, and unnecessary costs. This is where ERP software in India has become a game-changer. By centralising all business functions into one integrated platform, ERP systems streamline operations and empower organisations to make data-driven decisions.
    • Alerts/Notifications
    • Dashboard
    • Expense Tracking
    • Idea Management
    • Portfolio Management
    • Project Tracking
    • Project Planning

    Key Details
    At Chirix, we understand these challenges and have designed a powerful ERP solution tailored for businesses of all sizes. Whether you are a small startup, a growing mid-sized firm, or a large enterprise, our cloud-based deployments offer flexibility, speed, and affordability.
    Industries
    • Electrical-electronic-manufacturing
    • Food-beverages
    • Machinery
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    • Linux
    Support
    • Email
    • Chat
    • 24x7 Support
    Training
    • Webinar
    • In-person

    Packages
    Pricing Type
    • Contact Vendor
    Preferred Currency
    • USD ($)
    Free Version
    • Yes
    Free Trial
    • 14 Days Trial
    Payment Frequency
    • Quote Based
    Vendor pricing page Try Software Demo Get Free Trial
    Visit website

  • BPM Software

    PRIME BPM is an AI-powered BPM software and solutions provider that helps organizations achieve end-to-end process automation and business transformation. Designed for business users and process experts, it cuts up to 90% ... read more about BPM Software

    Entry Level Price
    Contact vendor
    Free Trial
    7 Days
    Pricing Type
    Contact Vendor
    50% in Project Management Software

    Features
    • Alerts/Notifications
    • Collaboration
    • Document Management
    • Dashboard
    • Expense Tracking
    • Idea Management
    • Portfolio Management
    • Project Tracking
    • Project Planning
    • Reporting and Forecasting
    • Resource Management
    • Task Management
    • Timesheets
    • Workflow Management
    • AI Features

    Key Details
    Industries
    • Accounting
    • Automotive
    • Banking
    • Bpo
    • Computer-network-security
    • Computer-hardware
    • Computer-software
    • Education-management
    • Financial-services
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • On Premises
    • Web-based
    • Windows
    • Mac
    • Linux
    Support
    • Email
    • Chat
    • Phone
    • 24x7 Support
    Training
    • Webinar
    • Documentation

    Packages
    Pricing Type
    • Contact Vendor
    Preferred Currency
    • AUD ($)
    Free Version
    • Yes
    Free Trial
    • 7 Days Trial
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    • Quote Based
    • One-Time Payment
    Vendor pricing page Try Software Demo Get Free Trial
    Visit website

  • doBoard

    doBoard is a lightweight yet powerful project management platform designed to help teams stay organized and deliver work on time. It provides an intuitive way to structure projects, break them down into ... read more about doBoard

    Entry Level Price
    Contact vendor
    Free Trial
    7 Days
    Pricing Type
    Usage Based
    30% in Project Management Software

    Features
    • Collaboration
    • Dashboard
    • Project Tracking
    • Project Planning
    • Task Management
    • Workflow Management

    Key Details
    Industries
    • Management-consulting
    • Marketing-advertising
    • Program-development
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    Support
    • Email
    • 24x7 Support
    Training
    • In-person

    Packages
    Pricing Type
    • Usage Based
    Preferred Currency
    • USD ($)
    Free Version
    • No
    Free Trial
    • 7 Days Trial
    Payment Frequency
    • Monthly Payment
    Vendor pricing page Try Software Demo Get Free Trial
    Visit website

  • HRMS Payroll CRM API Website design

    GM is a leading technology company specializing in the design, development, and hosting of software and web applications. We deliver customized, high-performance digital solutions that help businesses grow, streamline operations, and achieve ... read more about HRMS Payroll CRM API Website design

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    5% in Project Management Software

    Features
    • Alerts/Notifications
    • Collaboration
    • Document Management
    • Dashboard
    • Expense Tracking
    • Idea Management
    • Portfolio Management
    • Project Tracking
    • Project Planning
    • Reporting and Forecasting
    • Resource Management
    • Task Management
    • Timesheets
    • Workflow Management
    • AI Features

    Key Details
    Industries
    • Accounting
    • Automotive
    • Aviation-aerospace
    • Banking
    • Computer-software
    • Construction
    • Consumer-services
    • Education-management
    • Electrical-electronic-manufacturing
    • Hospital-health-care
    • Outsourcing-offshoring
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • On Premises
    • Web-based
    • Android
    • Windows
    Support
    • Email
    • Chat
    • Phone
    • 24x7 Support

    Packages
    Pricing Type
    • Contact Vendor
    Preferred Currency
    • INR (₹)
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • Resolve Work

    Visit Our Website : https://resolve.work/features/projects/ Key Features: Comprehensive project dashboard & overview Task creation, assignment & prioritization Milestone tracking & deadline management Team workload distribution & resource planning Progress monitoring with real-time ... read more about Resolve Work

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    17% in Project Management Software

    Features
    • Alerts/Notifications
    • Document Management
    • Dashboard
    • Expense Tracking
    • Project Tracking
    • Reporting and Forecasting
    • Task Management
    • Timesheets
    • Workflow Management

    Key Details
    Industries
    • Computer-software
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • On Premises
    • Web-based
    Support
    • Email
    • Chat
    • 24x7 Support

    Packages
    Pricing Type
    • Contact Vendor
    Preferred Currency
    • INR (₹)
    Free Version
    • No
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    • Quote Based
    • One-Time Payment
    Vendor pricing page Try Software Demo Get Free Trial
    Visit website

  • Zoho Marketing Plus

    Zoho Marketing Plus is a unified marketing platform built to help marketing teams manage their entire marketing lifecycle from one centralized workspace. It brings together essential marketing capabilities such as email marketing, ... read more about Zoho Marketing Plus

    Entry Level Price
    Contact vendor
    Free Trial
    15 Days
    Pricing Type
    Per User
    10% in Project Management Software

    Features
    • Collaboration
    • Document Management
    • Dashboard
    • Expense Tracking
    • Idea Management
    • Project Tracking
    • Project Planning
    • Resource Management
    • Task Management
    • Workflow Management

    Key Details
    Industries
    • Accounting
    • Airlines-aviation
    • Alternative-dispute-resolution
    • Animation
    • Architecture-planning
    • Arts-crafts
    • Automotive
    • Aviation-aerospace
    • Banking
    • Bpo
    • Capital-markets
    • Commercial-real-estate
    • Computer-games
    • Computer-software
    • Environmental-services
    • Hospitality
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    Support
    • Email
    • Chat
    • Phone
    • 24x7 Support
    Training
    • Webinar
    • In-person
    • Documentation
    Knowledge Base
    • All Resouces page
    • Documentation page
    • Glossary page
    • Community page

    Packages
    Pricing Type
    • Per User
    Preferred Currency
    • USD ($)
    Free Version
    • No
    Free Trial
    • 15 Days Trial
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    Vendor pricing page Try Software Demo Get Free Trial

    Integration
    Integrated With
    • Zoho CRM
    • Salesforce CRM
    • HubSpot CRM
    • Sugar CRM
    • Sugar CRM
    Visit website

  • biCanvas ERP

    biCanvas manages projects from planning to completion within a single system. Work breakdown structures define tasks, dependencies, and responsibilities clearly. Real-time progress tracking aligns execution with planned schedules. Resource, material, and cost ... read more about biCanvas ERP

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Flat Rate
    1% in Project Management Software

    Features
    • Alerts/Notifications
    • Collaboration
    • Document Management
    • Dashboard
    • Expense Tracking
    • Idea Management
    • Portfolio Management
    • Project Tracking
    • Project Planning
    • Reporting and Forecasting
    • Resource Management
    • Task Management
    • Timesheets
    • Workflow Management

    Key Details
    Industries
    • Building-materials
    • Commercial-real-estate
    • Construction
    • Logistics-supply-chain
    • Real-estate
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    Support
    • Email
    • Chat
    • Phone
    • 24x7 Support
    Training
    • Webinar
    • In-person
    • Documentation

    Packages
    Pricing Type
    • Flat Rate
    Preferred Currency
    • INR (₹)
    Free Version
    • No
    Payment Frequency
    • Annual Subscription
    • One-Time Payment
    Vendor pricing page Try Software Demo
    Visit website

  • Nialli Visual Planner

    Nialli™ Visual Planner transforms traditional pull planning into an interactive experience, allowing teams to plan, track, and adjust schedules in real time. With drag-and-drop functionality, trades can create tasks, manage dependencies and ... read more about Nialli Visual Planner

    Entry Level Price
    Contact vendor
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    50% in Project Management Software

    Features
    • Collaboration
    • Dashboard
    • Project Tracking
    • Project Planning
    • Reporting and Forecasting
    • Task Management

    Key Details
    Industries
    • Civil-engineering
    • Construction
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    Support
    • Email
    • Chat
    • Phone
    • Weekdays
    Training
    • Webinar
    • In-person
    • Documentation
    Knowledge Base
    • Knowledge base

    Packages
    Pricing Type
    • Flat Rate
    Preferred Currency
    • USD ($)
    Free Version
    • No
    Free Trial
    • 30 Days Trial
    Payment Frequency
    • Annual Subscription
    Vendor pricing page Try Software Demo Get Free Trial

    Integration
    Integrated With
    • Power BI
    Visit website

  • SupaBook

    SupaBook's project management features help you plan and track work across clients and internal teams. Create projects with tasks, subtasks and due dates. Assign tasks to team members and monitor progress with ... read more about SupaBook

    Entry Level Price
    Contact vendor
    Free Trial
    14 Days
    Pricing Type
    Per User
    50% in Project Management Software

    Features
    • Alerts/Notifications
    • Collaboration
    • Document Management
    • Project Tracking
    • Project Planning
    • Reporting and Forecasting
    • Task Management
    • Workflow Management
    • AI Features

    Key Details
    Industries
    • Marketing-advertising
    • Media-production
    • Photography
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    Support
    • Email
    • Chat
    • Phone
    • Weekdays
    Training
    • Webinar
    • Documentation

    Packages
    Pricing Type
    • Per User
    Preferred Currency
    • USD ($)
    Free Version
    • No
    Free Trial
    • 14 Days Trial
    Payment Frequency
    • Monthly Payment
    Vendor pricing page
    Visit website

  • Prime Teams

    Prime Teams Project Management feature empowers teams to plan, organize, and deliver projects with clarity and speed. At its core are intuitive visual Kanban boards that let you break work into actionable ... read more about Prime Teams

    Entry Level Price
    Contact vendor
    Free Trial
    14 Days
    Pricing Type
    Per User
    20% in Project Management Software

    Features
    • Alerts/Notifications
    • Collaboration
    • Document Management
    • Dashboard
    • Expense Tracking
    • Idea Management
    • Portfolio Management
    • Project Tracking
    • Project Planning
    • Reporting and Forecasting
    • Resource Management
    • Task Management
    • Timesheets
    • Workflow Management

    Key Details
    Industries
    • Bpo
    • Computer-network-security
    • Computer-software
    • Information-services
    • Information-technology-services
    Licensing & Deployment
    • Proprietary
    • On Premises
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    Support
    • Email
    • Chat
    • 24x7 Support
    Training
    • In-person
    • Documentation
    Knowledge Base
    • live screen monitoring software
    • real time employee monitoring for companies
    • Kanban Board Software

    Packages
    Pricing Type
    • Per User
    Preferred Currency
    • USD ($)
    Free Version
    • Yes
    Free Trial
    • 14 Days Trial
      (Credit card required)
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    • Quote Based
    • One-Time Payment
    Vendor pricing page Try Software Demo Download Pricing Document
    Visit website

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Buyer’s Guide

Project Management Software: What You Need to Know

Regardless of its size, whether a startup or a large enterprise, a business must effectively manage projects, tasks, operations, plans, and people. The era of relying on spreadsheets and whiteboards for project management is over. Today, businesses strive to enhance customer experiences, stay ahead of the competition, and streamline workflows by adopting advanced project management tools.

With many project management software options available, choosing the right one for your business can be overwhelming. This guide will help you understand the fundamentals of project management and assist you in selecting the best tool to meet your business needs.

What is project management?

Project management involves using knowledge, skills, tools, and techniques to achieve specific goals within a set timeframe. It includes assessing requirements, designing strategies, managing costs, and overseeing development while analyzing the results to ensure success.

Why is project management important?

Systematic project management can make projects successful:

Aligned Strategic Planning

Project management ensures the achievement of specific project goals through aligned strategic planning.

Meeting Schedules and Deadlines

Project management streamlines the project by establishing the task schedule and defining the timeframe for task completion, ensuring it finishes within the specified deadlines.

Optimum Use of Resources

Resources like people or money can become too expensive if not properly used. Project management ensures efficient and economical use of resources to maximize ROI.

Managing Change

Change is inevitable in any project. Project management helps in predicting future changes in a project.

Retaining Quality

Project management helps identify problems early in the project and maintain the quality of the end product or service. This results in the delivery of high-quality products or services to clients and the growth of the business.

Integrating Business Processes

A project's success depends on integrating different business processes. For example, you cannot create a sales system without combining it with marketing and accounting processes. Project management helps identify and manage the integration.

Controlling Cost

A project cost crossing a specified budget can become a liability for a business. Project management can help determine if a project is crossing the budget limit and control the price from the project's initial phase.

Learning from Success and Failures

Projects may succeed or fail, but project management helps learn from both outcomes. It ensures the application of the right strategies and prevents the repetition of mistakes in future projects through proper documentation.

What are the processes involved in project management?

The below-mentioned project management process applies to almost all projects regardless of the industry or the type of outcome required.

Step 1: Initiating

Determining the project concept and feasibility is the first step toward accomplishing the goal. Various tasks are performed during this phase, such as defining the project scope, selecting project managers and stakeholders, calculating an estimated budget, ascertaining the deadline for project completion, and identifying potential risks.

Step 2: Planning

The next step is to create a blueprint for proceeding. This plan will outline the project's scope, required resources, financial strategy, communication methods, execution plan, and proposal for ongoing maintenance. A well-designed project plan also helps secure proposals from key stakeholders if needed.

Step 3: Executing

Project execution requires appropriately allocating resources within the specified budget and timeframe. All tasks are completed on time and in an organized manner.

Step 4: Monitoring and Control

During this process, project managers, team members, stakeholders, and anyone associated with the project closely monitor its progress to ensure it stays on track and develops as planned. Monitoring helps detect errors early, allowing timely corrective actions to eliminate risk.

Step 5: Closing

Once the project is completed and delivered, the closing process begins. In this phase, stakeholders validate and approve the project results, while the project manager terminates contracts with temporary associates, such as suppliers and consultants. The final project report, including a complete analysis, is generated to assist in planning future business strategies.

Types of project management methodologies

We have listed six different project management methodologies, which you must choose depending on your project type and desired results.

Waterfall Project Management

This method is one of the oldest project management methods. This style involves working in steps, where the next step depends on the previous step. Until one step is complete, another one cannot start. This method is ideal for projects requiring predictability and a structured working method.

Agile Project Management

Agile project management involves breaking the entire project into small sections, each assigned to a different team, to complete the project quickly. The Agile methodology allows you to address issues as they arise, saving resources and helping you deliver a successful project.

Scrum Project Management

Scrum is a subset of agile project management that focuses on time-based segments. It delivers incremental builds to clients every 2-3 weeks and is used for projects that require rapid changes.

Kanban Project Management

Similar to Scrum, Kanban is another variant of agile project management. Instead of focusing on time, Kanban emphasizes the number of tasks in a project. It involves dividing tasks into small groups, streamlining them, and reducing them to complete the project as quickly as possible.

Lean Project Management

Lean project management focuses on a customer-centric approach. It aims to trim project tasks to deliver customers maximum value, quality, affordability, and timeliness while avoiding wasting time, resources, and money.

Six Sigma Project Management

The Six Sigma project management focuses on improving the quality of the project results. Contrary to lean project management, where the project results are less than satisfactory, Six Sigma is emphasized to provide high-quality results for the customers.

Major project management challenges

  • Miscommunication between team members and stakeholders may cause chaos.
  • Unrealistic deadlines can cause critical issues for the project.
  • Poor team skills and lack of technical knowledge
  • Lack of accountability when the team members are not ready to take responsibility for their tasks and roles
  • Managing risks such as uncertainty in the financial market, resource scarcity, or external factors is challenging.
  • Changes in client expectations and unpredictable demands of clients during the project

What is a project management system?

The project management system is a set of application tools that help project managers manage costs, ensure completion within the committed time frame, and meet standard quality guidelines. Additionally, project managers, users, and stakeholders use it as a tool for communication, collaboration, documentation, and knowledge sharing. It also manages changes, such as increases in the cost of specific products or services and the sudden unavailability of particular resources.

What are the benefits of using a project management software?

  • Easy collaboration of team members and sharing documents on a real-time basis
  • Effortless delegation of tasks and feeding instructions to each team member
  • Provide easy access to project status to clients, superiors and management
  • Monitor and control project costs, budgets, and expenditures
  • Keep track of tasks, deadlines, and human resources
  • Streamlines all processes, reduces errors and increases productivity
  • Foresee the future risks and take action at the right time
  • Automated emails, notifications, and alerts about project information to team members
  • Get task visibility and track time so that the team members become accountable for their roles and responsibilities

Industry-wise project management software

Project management software for Construction & Architecture Projects:

This software caters to the objectives, processes, and workflows required while building residential & commercial properties. It automates administrative tasks and billings, centralizes documentation, and facilitates planning and scheduling.

Project management software for IT Projects:

Software and mobile app development companies can deploy cross-platform project management tools that manage the whole IT project delivery lifecycle. These tools cater to development teams and help IT professionals deliver projects on time.

Project management tool for Entertainment Projects:

Producing movies, plays, songs, etc., requires a lot of planning, resources, and time. A project management tool for the entertainment industry helps manage project schedules, timelines, costs, etc., and reduces deviation.

Project Management Software for Manufacturing Projects:

A project management system for manufacturing units assists project managers in creating, dividing, assigning, and tracking work given to production teams. From packaging to the delivery of consignments, the project management application keeps workflows intact.

Project Management software for the Pharmaceutical industry:

A project management system helps pharma companies allocate resources, improve decision-making, mitigate risks, handle vaccine production projects, and retain compliance with regulatory requirements.

Project management software for small businesses

Project management systems for small businesses enable project managers to oversee multiple aspects of projects from a centralized dashboard. These tools streamline workflows, integrate with other applications for efficient management, and facilitate quick wireframing. With features like advanced scheduling, active collaboration, and task automation, project management applications simplify the workload for project managers in small businesses.

What are the top features of a project management software?

Planning and Scheduling: Project management software has tools that help you prioritize, plan, schedule, delegate, and manage projects and related tasks. You can create a project timeline and set deadlines for clear communication and transparency among team members and clients.

Communication & Collaboration: Collaboration software helps team members share documents, calendars, contact lists, customer data, etc., and communicate quickly and efficiently.

Resource Management: The project management tool helps you identify the availability of liquidity, staff, machines, equipment, and time. It enables minimum resource waste and maximum productivity.

Project Budget Management: The project management software provides real-time updates about your project expenses so that you can take immediate action if unnecessary expenditures impact your project's profitability.

Documentation: Your project management system is a centralized hub for storing and accessing all documents related to planned, completed, and ongoing projects. You can easily retrieve these documents for compliance and regulatory purposes.

Reporting: The best project management tools provide insightful reports that provide complete knowledge about the shortcomings and issues that require quick attention.

Gantt Charts: A project management tool is also a Gantt Chart software that allows teams to visualize their projects' progress on well-structured Gantt charts.

Task Automation: The task automation feature allows teams to automate simple and complex workflows. For example, daily reports, emails, notifications, scheduling, etc., can be automated to save time.

What is the cost of the project management software?

Some vendors mention the project management software price on their websites, whereas some ask for detailed company or business requirements before sending the quote. There are two pricing models that project control software providers offer:

Licensing Pricing model: In this case, companies buy the software license straight away from the software providers and host it on their server. The payment can be one-time or annual for the software's support or regular upgrades. This option is chosen mainly by large enterprises with security issues and requires them to host the software on their server.

Subscription Pricing Model: This pricing model typically applies to cloud-based software hosted on the provider's server. You pay for a weekly, monthly, or annual subscription. The software is also available on a free trial basis with some limitations, allowing you to assess whether its features suit your business before purchasing.

Additional Costs to be Considered

Most services include the project management software's one-time license purchase or subscription price. However, software providers might charge extra for some services, such as additional storage, premium support, advanced features, or custom integrations.

  • Software Implementation: Some software providers charge extra for implementing or integrating the project management software with other systems already being used in your organization. These charges may vary depending on the software provider and the complexity of the implementation and integration.
  • Training: Many software providers offer free training, but some charge for this service, primarily if the training is conducted on your site.
  • Support: Software providers usually offer free email and chat support. Some also provide advanced support, such as a dedicated service manager, which may incur additional charges.

Besides investing in project management software, you can also use free software such as Paymo, Backlog, or Open Project. Many free and open-source project management software, such as TaskJuggler, FreedCamp, and ProjectLibre, are available online.

Selecting a free or paid project management tool depends on the features you require and your organization's budget. If you plan to invest a considerable amount in project planning software, make sure it has a trial version to check whether it works according to your business strategies.

If you are looking forward to investing in paid project management software, several solutions range from $2.99/month to $99/month. Here, we have given two examples with minimum and maximum price packages for your selection, per your budget. You can also review the complete list of the best project control software here to view their prices. nTask is a project management tool starting at $2.99/month. You can also add unlimited users if you opt for this package. They also offer other packages with upgraded features at $7.99/month. Basecamp is one of the most all-in-one project management solutions that can replace tools like Asana, Slack, Dropbox, and GSuite. It costs you $99/month for your team. Whether you have 5 people or 50 people on your team, the price remains the same.

What factors to consider while buying a project management software?

With so many project management apps available with different features, it might become overwhelming to select one. So, below are the factors to consider while buying project management software -

Easy to Collaborate

The best online project management tools you select should make it easy for the project manager, team members, and project stakeholders to collaborate so they can work together, on-site or remotely, to accomplish common goals.

Easy to Customize

You cannot alter your entire organization’s workflow to fit a new system. Instead, ensure that your business project management software can be customized to align with your business logic and requirements.

Ability to Scale

Your business cannot stagnate even for a while, so why should your project management software? Select the project management software whose features can be enhanced as your business grows.

User-Friendly

Many project management tools are challenging and require several days to train people. You must ensure that your project management software is quick and easy to learn.

Real-Time Reporting

Reporting in real time would help you determine problems instantly and take the required action at the right time to avoid failures and losses. Thus, you must ensure that your project management software facilitates pulling out the reports relevant to your projects’ current status.

Data Security

Having software with excellent functionality can be a good choice, but if your data is unsafe, that functionality is useless. Ensure the project management software you select uses encryption to protect your data from malware attacks.

Ability to Integrate

The project management system may have to work with other systems in your company for communication, accounting, sales, operations, etc. Ensure that you invest in project management software that can integrate with the tools already being used in your organization.

Includes Timesheets

Timesheets allow you to monitor whether tasks are completed on time and provide early warnings of project delays or team member negligence. Therefore, choose project management software that includes easy-to-use timesheets.

All-In-One System

Many tasks involve project management, and using a different tool for each would become complicated, time-consuming, and prone to errors. Ensure you choose an all-in-one project management system that allows you to complete multiple tasks from a single interface. It should combine workflow management, task management, project planning, project scheduling, collaboration, tracking, and Gantt chart software.

What are the current trends in project management?

To run a sustainable business, it is always better to upgrade with the current trends in project management. So, here are some popular trends you need to consider while selecting project management software.

IoT in Project Management

IoT project management can help team members collaborate and communicate without involving manual efforts, improving response time and reducing errors.

Artificial Intelligence in Project Management

AI-enabled project management applications empower tasks and workflow, enhancing the overall project management process and approach.

Focus on Real-Time Data

Project managers can now pay close attention to real-time data to overcome challenges before they arise. Analytical project management tools help collect real-time data that accurately reflects the results.

Managing a Remote Team

With the help of user-friendly project tracking software, it is no longer difficult to manage people and remote teams from different locations.

Why should I trust Goodfirms to find project management software?

Even the most skilled and highly qualified project managers can get confused when picking the best project management system, as many available tools exist. Goodfirms is the most reliable B2B research, review, and listing platform, where you can access the list of the best project management software with unbiased reviews for each one.

Goodfirms includes listings of only the world's most efficient and well-performing software solutions and service providers. We follow the efficacious and visionary research process to develop the best software solutions you can sort based on reviews, ratings, features, pricing, and your business requirements.

  • Goodfirms includes more than 60000 software and services, providing companies with detailed information.
  • Goodfirms has around 30k+ unbiased reviews on different companies and software, helping you make your selection process easier.
  • Goodfirms conducts critical and authentic research based on industry trends and technologies, which numerous reputable companies and software vendors trust.

Conclusion

Project management software trends constantly evolve, and businesses frequently update their processes. The project control software you choose can significantly impact your future success. If you’ve experienced how project management software has transformed your business or improved your approach, please share your results and insights in the comment section below.

Frequently Asked Questions

What is project management software and why do I need it?

Project management software helps individuals and teams plan, track, collaborate, and deliver projects in a timely manner. It streamlines task assignments, timelines, resource allocation, and progress tracking—ideal for improving efficiency, communication, and project success.

How do I choose the right project management software for my business?

Consider your team size, project complexity, collaboration needs, integration requirements, budget, and whether you prefer cloud-based or on-premise tools. You can use Goodfirms’ filters, verified user reviews, and feature comparisons to make an informed decision.

Can I compare different project management tools on Goodfirms?

Absolutely. Goodfirms offers comparison project management tools to evaluate pricing, features, and user reviews, helping you choose the most suitable solution for your project needs.

Which project management software listed on Goodfirms include AI and machine learning capabilities?

Many modern project management tools now incorporate AI features for task automation, predictive analytics, resource optimization, and intelligent scheduling. Goodfirms highlights these AI-powered solutions and their specific capabilities in detailed software profiles.

How can AI-powered project management tools improve my team's productivity?

AI-enhanced project management software can automate routine tasks, predict project risks, optimize resource allocation, provide intelligent insights from project data, and offer personalized recommendations for improved workflow efficiency.

What AI features should I look for in project management software?

Key AI features include intelligent task scheduling, automated time tracking, predictive project analytics, smart resource allocation, natural language processing for project updates, automated reporting, and AI-powered risk assessment.

How is AI changing the project management software landscape?

AI revolutionizes project management through predictive analytics, automated project planning, intelligent resource management, real-time risk assessment, and personalized user experiences. Goodfirms tracks these trends and highlights innovative AI-powered solutions.

What should I consider when choosing AI-enabled project management software?

Consider factors such as AI feature maturity, data privacy and security, integration capabilities with existing tools, scalability of AI features, training requirements for your team, and the vendor's roadmap for AI development.

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