Best Team Communication Software
Whether it is about 2 teammates working in a small-sized business or a team of 100 managers in a corporate, the right communication at the right time drives a business towards growth and success. The use of team communication apps becomes vital to maintain speed, accuracy, and efficiency in communication within team members.
What is Team Communication Software?
A team communication tool helps the team members to communicate with each other efficiently, even if working remotely. It maintains the records of the communication enabling the team members to learn from past experiences. Also, it allows team members to share and exchange data for a streamlined workflow in a business organization.
How to Select the Best Team Communication Software?
Selecting the best team communication software can be critical when there are so many available in the market. The below-mentioned list of team communication systems with detailed information about their features and functionality, along with customers’ reviews, can help you in choosing the one that is best compatible with your business processes.
List of Team Communication Software | Best Team Communication Apps
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Rivers.IM is a team communication and collaboration app that lets you have more organized and focused conversations in your team. Rivers is particularly well suited for messenger groups formed for team conversation. A team can be from your workplace, your college class, your hobby groups. Discussions can be neatly separated in a topic within the group. ... read more about Rivers.IM
Entry Level PriceContact vendorFree TrialN/ACategory Focus100% in Team Communication Software -
Flujo is a communication & collaboration suite for teams. With natively built key business essentials like messaging, AV calling, drive, meetings, tasks, calendar, notes, and kanbans, we are on a mission to create happy & productive workspaces. ... read more about FLUJO
Entry Level PriceContact vendorFree TrialMore than 30 daysCategory Focus100% in Team Communication Software -
Groupe.io is All-in-one employee app that connects your entire workforce. It helps organizations connect their entire workforce, including non-desk workers, and boost productivity with real-time communications, built-in engagement tools, role-specific apps, automation and AI-powered assistants, while also providing managers with clear views into work progress and workplace engagement. ... read more about Groupe.io
Entry Level Price$1 Per MonthFree TrialAvailableCategory Focus100% in Team Communication Software -
One App for 22+ messaging services WhatsApp, Facebook Messenger, Hangouts, Telegram, Skype, Slack, Twitter, Discord, GroupMe, Facebook Page messenger, VK, Chat, Tinder, and many, more Note: One Chat is a wrapper app, combining all the messaging services. Experience will be 100% similar to web extension of those services, which extra features as follows. Features: Schedule messages to send them at ... read more about One Chat
Entry Level PriceContact vendorFree TrialN/ACategory Focus33% in Team Communication Software -
Hub connects, engages and improves your team's productivity. There is no need to go back and forth over emails, texts or phone calls. Use built-in templates to get the right message out to relevant team members. Track the responses easily, reduce follow-ups, and get more done faster! Increase readability by sending messages to the right team members using customized tags. All the communication is ... read more about DoTimely Hub
Entry Level PriceFree versionFree TrialAvailableCategory Focus25% in Team Communication Software -
WikiPro is a proven platform for small business owners to win customers, increase sales and improve work efficiency. Features such as instant chat, text to reviews, text to pay, chat widget, file sharing and e-signatures, and respond to your clients questions instantly. WikiPro can text enable your existing business landline. Your clients dont need to install WikiPro Mobile App to contact you. The ... read more about WikiPro
Entry Level Price$18 Per MonthFree Trial14 DaysCategory Focus100% in Team Communication Software -
Complete solution for managing tasks, projects and workflow. Minimize busywork and maximize profitability. All communication, decision making and files in one cost effective platform. Have a single source of truth you can rely on. Project and task templates ensure standardization and progress as planned. If something is going to be delayed, our AI warns you, making it easy to decide what to do nex ... read more about Runrun.it
Entry Level Price$10 Per MonthFree Trial14 DaysCategory Focus50% in Team Communication Software -
Sococo
Sococo is the online workplace where distributed teams come to work together each day, side-by-side.Sococo is the online workplace where distributed teams come to work together each day, side-by-side. No matter where team members might be. Down the hall, across campus, or halfway around the world – working in your organization’s online office is even more productive than being on the same floor or in the same room. ... read more about Sococo
Entry Level Price$13.49 Per YearFree Trial14 DaysCategory Focus100% in Team Communication Software -
Fellow is the meeting productivity app where teams gather to build collaborative agendas, record decisions, and keep each other accountable. Whether in person or remote, Fellow makes every meeting worth showing up to. Fellow is where teams gather to build collaborative meeting agendas, record decisions, and keep each other accountable. Fellow is where teams gather to have productive team meetings ... read more about Fellow
Entry Level Price$5 Per MonthFree TrialMore than 30 daysCategory Focus50% in Team Communication Software -
JANDI is a Workplace, Messaging & Collaboration Tool. ANDI is an enterprise cloud-based communication and collaboration platform with topic-based group chat and messaging. Messages and files are instantly encrypted and stored on AWS, ensuring company data is secure. Integrations with other work apps like G Suite, Trello and JIRA allow for smooth workflows across teams. ... read more about JANDI
Entry Level Price$5 Per MonthFree Trial14 DaysCategory Focus100% in Team Communication Software -
Pyrus makes your workday smarter by automating your tedious yet essential business processes. You can set up customized workflows with just a few clicks, such as automatically requesting approvals, routing business forms, or simply delegating routine tasks to several employees. It's easy to implement, it saves both you and your colleagues' time and lets you get back to actually getting work done. ... read more about Pyrus
Entry Level Price$12 Per MonthFree Trial14 DaysCategory Focus25% in Team Communication Software -
Conceptboard is your visual collaboration workspace. Give your distributed team collaboration superpowers. Discover the power of visual collaboration. Interact and speak on an infinite workspace as if you were in the same room. You can share documents and information in real-time. Accessable from any device and location. Use audio oder video chat to speak with teams, clients, suppliers and externa ... read more about Conceptboard
Entry Level Price$6 Per MonthFree Trial30 DaysCategory Focus33% in Team Communication Software -
Berrycast is a super easy screen recording for video and voice capture, done in just 3 stepsclicks!A screen recorder app to supercharge your communications. Let it be to communicate with potential clients, produce product demos, obtain feedback, complete some training (for work or education). Berrycast is the easiest way to say something in person, online. With Berrycast be seen. be heard. be unde ... read more about Berrycast
Entry Level Price$11.99 Per MonthFree Trial14 DaysCategory Focus100% in Team Communication Software -
COAST is a simple messaging workspace with tools for managers and staff on the go. Coast is the all-in-one workspace for teams that want a better to manage team communications, tasks, checklists, scheduling, and workflows. From your phone to your desktop, Coast is easily accessible from anywhere at any time. Thousands of teams and businesses use Coast to replace emails, texting, spreadsheets, and ... read more about COAST
Entry Level Price$5 Per MonthFree Trial14 DaysCategory Focus50% in Team Communication Software -
Communicate, engage, educate and recognize in an easy to manage unified employee experience platform. Reach employees wherever they are with mobile apps, company intranet, TV displays, and email campaigns. An employee communication and engagement mobile app platform for organizations of all sizes. ... read more about HubEngage
Entry Level Price$1 Per MonthFree TrialN/ACategory Focus100% in Team Communication Software -
Zangi has fully refused to collect big data. And it doesn’t keep data on any servers, whatsoever. Users are given the flexibility to add additional features and security algorithms to make it their own. Zangi for Business offers top-level security technologies to ensure full data security and even gives the ability to install the app on local servers. ... read more about Zangi
Entry Level PriceContact vendorFree Trial14 DaysCategory Focus50% in Team Communication Software -
Docket is the only meeting management and team collaboration platform purpose-built to help organizations set clear meeting agendas, document important decisions, and promote end-to-end alignment. The platform is simple, clean, and powerful enough to drive efficient and productive meetings for every organization: in-person, remote, or hybrid offices included. Start leading better meetings with Doc ... read more about DocketHQ
Entry Level Price$8 Per MonthFree Trial14 DaysCategory Focus25% in Team Communication Software -
Sameroom is a collaboration tool that connects conversations between various teams, using different chat channels into a centralized chatting stream. ... read more about Sameroom
Entry Level Price$49 Per MonthFree TrialN/ACategory Focus100% in Team Communication Software -
Appinall
Appinalls messaging application and platform provides teams with different ways to communicate.Appinalls messaging application and platform provides teams with different ways to communicate. Users can organize team conversations in open channels. They can create a channel for a project, a topic, or for a specific team, where everyone has a transparent view of the conversation. Users can also create private channels where only selected team members are included. To reach out to one colleague ... read more about Appinall
Entry Level Price$26 Per MonthFree Trial14 DaysCategory Focus100% in Team Communication Software -
Brief is ideal for entrepreneurs, small-medium businesses and freelancers. It gives the essentials for productivity and communication in one elegant package so that you can stay focused and move fast. ... read more about Brief
Entry Level Price$19.90 Per MonthFree Trial7 DaysCategory Focus100% in Team Communication Software -
CQ is leading the rethink of current practices to help accelerate awareness, amplify collaboration and simplify coordination to successfully resolve critical events. A cloud-based online emergency mass notification tool that unifies people to simplify your response to a critical event. From welfare checks to mass notification, CQ helps organisations connect instantly with their people via multiple ... read more about CQ
Entry Level PriceContact vendorFree TrialN/ACategory Focus25% in Team Communication Software -
Designed for those who settle only for the best — CrossBox is beautiful, dazzlingly fast, and comes with advanced features that provide you and your team with cutting-edge communication technologies. All-in-One Self-hosted Communication Suite. ... read more about CrossBox
Entry Level PriceContact vendorFree TrialN/ACategory Focus100% in Team Communication Software -
Exeboard provides tools that increase Board commitment, engagement and communication, thus multiplying their positive strategic impact. Platform that enhances team performance by providing tools that improve communication, planning, and preparation. ... read more about ExeBoard
Entry Level PriceContact vendorFree TrialN/ACategory Focus100% in Team Communication Software -
Roger makes internal corporate communication easy, targeted and measurable. Roger is on a mission to simplify internal corporate communications. In this era of digital transformation Roger is the answer to your need to reach all of your employees at the same time. ... read more about MEET roger
Entry Level PriceContact vendorFree TrialN/ACategory Focus100% in Team Communication Software -
Every business process starts with some form of team communication. Discover a messaging-first platform that drives those processes, all in one place. Most business processes begin and end with some form of messaging. Drive your business with native apps built for the messaging-first Leverice platform. ... read more about Leverice
Entry Level PriceFree versionFree TrialAvailableCategory Focus100% in Team Communication Software -
People First
Communication & collaboration platform designed to ensure businesses can connect easily.MHR's People First is a flexible, modular HR and payroll solution designed specifically with simplicity in mind to save you time, money and resources. ... read more about People First
Entry Level PriceContact vendorFree TrialN/ACategory Focus100% in Team Communication Software -
Plumm is single shared collaborative inbox for your many support emails and live chat conversations coming from all of your projects. ... read more about Plumm
Entry Level Price$7 Per MonthFree Trial14 DaysCategory Focus100% in Team Communication Software -
Cut down email volume by up to 95% and get one source of truth for all conversations, data, and documentation through shared team inboxes. Unlike siloed email accounts, SEDNA gives team members controlled transparency of all correspondence, attachments, and actions taken within a project or message thread—along with quick composition and sharing capabilities—for more efficient communication an ... read more about SEDNA
Entry Level PriceContact vendorFree TrialN/ACategory Focus100% in Team Communication Software
Buyer’s Guide
Introduction to buyer’s guide for Team Communication Software
A lot of research has been carried out to understand group dynamics, and it is concluded that the team’s success largely depends on how well team members coordinate their actions. It involves sharing goals, awareness of the roles and responsibilities, overall intention to execute a plan, etc. No doubt, team communication plays a pivotal role in establishing strong business relationships, formulating ideas, and helping the team surpass any challenges that obstruct business growth.
However, poor team communication can make team members disconnected with no clear instruction from management, leading to low engagement, satisfaction, and performance. A company that fails to establish good communication among team members could eventually suffocate the organization’s growth.
This buyer's guide for team communication software is intended to shed light on the important aspects of effective team communication and the attributes that count while onboarding team communication software.
How has business communication evolved over the time?
The foundation of great businesses relies on how team members can communicate with each other. The modern-day business communication is faster, shorter, and responsive, and somewhere in their root, technology is playing a significant role. Beyond contacting and speaking in real-time, technology advancement has been allowing team members to share files, track important conversations, and create private chat rooms.
Decades ago, telephone calls, intercom systems, and memos proved to be a game-changer for business enterprises. Team members started coordinating more efficiently than formal letters and memos. It has soon become the primary mode of communication for businesses.
Today, companies are also gearing up to include webinars, instant messaging apps, and video-conferencing tools.
It is imperative that for better team communication, technology should optimize all forms of communication and provide flexibility to use them as per the employees’ or individuals’ needs.
What are the different ways of Team Communication?
There are various modes of communication that are currently used by individuals or teams in any organization to convey their messages. The choice of these communications relies on the occasion or the event type.
- Verbal communication: It is the most common way of interaction that people use to address their message. Live seminars are the best example of verbal communication. Generally, verbal communication involves face-to-face interaction, but today, there are virtual communication too.
- Nonverbal communication: Nonverbal communication is anything that sends a message without speaking anything. Email is the best example of non-verbal communication. The non-verbal communication is often used in corporate environments, and it gives the flexibility to respond to the conversation at ease.
- Formal communication: Formal communication usually follows a hierarchical structure and chain of command. The communication is transmitted from top leadership down to the lower level employees.
- Informal communication: Informal communication is casual and it is not backed by any predetermined channels.The primary goal of this messaging is to establish relationships with colleagues and subordinates.
- Interpersonal communication: Interpersonal communication is not just about conveying a message but also about how it is said, what is the facial expression and how the body language is used.
- Intrapersonal communication: Intrapersonal communication can be defined as communication with one’s self, which may include self-talk, acts of visualization and imagination, and even recall and memory.
- Social communication: Social communication refers to the ability of an individual to interact with people in social situations. It is a combination of social interaction, social cognition, pragmatics (verbal and nonverbal), and expressive language processing.
- Virtual communication: In this type of communication the technology is used to communicate with people who are not physically present in front of us. Instant messaging application and web conferencing is a good example of it.
Organizations are using these communication types to address their team on important projects or collect their viewpoint on it. But unfortunately, the majority of workplaces do not operate quite that smoothly. There are enough challenges to create a great team and conduct efficient team coordination.
What are the common challenges in effective Team Communication?
- Inconsistency in Communication: Usually, the communication in an organization is transmitted from top to bottom; if there is no proper channel or there is a frequent alteration in the communication mode, then it may lead to miscommunication. It is essential the communication is carried out according to the company's standard procedure.
- Lack of planning: When team members are working together towards the same goal, it is necessary that all team members to know what they need to do. Not having clarity on a project or task could lead to confusion and miscommunication. The project leaders have to ensure that proper planning is done, and team members are clear of the objectives.
- Physical barriers to non-verbal communication: Not being able to see the non-verbal cues, gestures, body language, and general posture can make communication less effective.
- Communication overload: An overload communication or unnecessary loops of communication may confuse team members about their roles.
- Personal barriers: Personal barriers like a difference in judgment, social values, inferiority complex, cultural difference, inability to communicate, etc. widen the psychological distance between the communicators.
- Remote working place: Many a time the organization has to deploy their team members for remote work. In such a scenario, the team may not connect or communicate with other team members thoroughly.
- Technological barrier: Some organizations resist to implement technology in their infrastructure and stick to their old school methods. With the digital revolution, it is mandatory for organizations that they adopt advanced technology for smooth team communication. For real-time updates and smooth transition of work, the team member should be laced with the latest technology.
- Geographic location: The geographical location of the team also has an immense effect on team conversation. If one team is operating in a different time zone, thousands of miles away from the head office, it could be difficult to collaborate with them in real-time. In such a situation, advanced asynchronous communication could be an ideal solution.
What is Team Communication Software?
Team communication software facilitates better collaboration among the team members. It allows team members to chat, share, and learn on virtual landscapes so that the work in hand gets accomplished safely, and without any friction.
Different employees may have different approaches for executing certain tasks. When they work in a team, it is most likely they may differ in their opinion, so all the team members must communicate to avoid conflict. Team communication software allows them to collaborate unanimously and work towards a common goal.
For flawless communication, the organization should also offer their team members a mix of private and public platforms to contact each other in preferred ways. This flexibility can be achieved through team communication software.
But mere communication is not the goal of communication software. It should also allow users to evaluate teamwork effectiveness. There are software that, along with communication, also measures their effectiveness. Evaluation of teamwork involves analyzing the team as a whole and the individual members that make up the team.
Can leveraging a Team Communication Software enhance the business communication?
Yes, leveraging team communication can enhance business communication.
- Improved Communication: Team communication software comes with features like file sharing, instant messaging, video calls, etc. It facilitates quick communication and a higher participation rate. Besides that, users can often comment on specific tasks or files. Not just the team members but even clients can have smooth communication with the team.
- Enhances team performance: Team communication software can boost collaboration between team members and attain any issues or problems related to work.
- More productive meetings: The team communication tools give facility to team members to convey messages in the most comprehensive way. They support videos and files of all formats, which eventually helps them to communicate effortlessly and draw better insights from the meeting.
- Increase team’s productivity: The team communication software can accelerate the communication speed and reduce the overall time. It helps the team to save their time and invest them in other lined up work.
- Unrestricted communication: The team communication app supports mobile devices, which enables remote workers to connect with their team from anywhere and anytime
- Integration and Customization: The team communication software supports integration with other tools as well as provides customization options. It means the tool can easily migrate or install into the organization’s existing infrastructure
- Team specific communication: The team communication tool gives liberty to conduct team-specific communication. It allows the manager or moderator to create a separate team as per the project and communicate with them separately.
- Track past conversations: The team communication solution comes with search filters that allow users to search words inside a long file or a message buried deep in chat.
- Better Security: There are team communication apps that keep conversations confidential and highly secure. They use end-to-end encryption policies to protect organization data and files from hackers.
Can Team Communication Software help to strengthen the communication of your remote team force?
Yes, team communication solutions can strengthen the communication of remote team forces.
Most of the team communication tools available in the market are designed to connect remote workers. It comes with a mobile collaboration app that allows remote workers to connect with their fellow associates in real-time.
The team communication software allows remote teams to connect colleagues through synchronous communication like live chat or call. Also, for remote teams, asynchronous communication is more favorable. There are team communication solutions that manage both asynchronous communication (delayed communication) as well as synchronous communication with the distributed global working team. The tool facilitates asynchronous communication by ingraining email threading models.
In what ways can an organization ensure effective Team Communications by implementing team communication software?
- Team chat and call: The team communication software allows one-to-one chats as well as team chat to communicate and collaborate effectively on the project. Some team communication software also gives the flexibility to switch between the team and a video call in a single window.
- Screen sharing: Screen sharing helps to clarify issues immediately. It saves a lot of time, which is otherwise used in sending emails with detailed descriptions of the issue. Not just communicating with team members, but screen sharing is also beneficial in training team members.
- To-dos: There are few team communication software that gives additional features like “To-dos” to set a task for yourself or your team members. The best thing is that some tools even allow users to view and mark tasks as done right within the chat. Thus making it easy for team members to collaborate efficiently on the task in hand.
- Voice notes: Team communication software are designed to draw effective communication with minimum efforts. The voice notes feature saves team-members time sending personalized voice mail instead of having to text long messages.
- Share emails: The user can move business-related mail to a specific chat room.
- Conversation threads: Certain team communication platforms allow users to adopt a better approach to replace email conversations. It has in-built features that create email threads just as regular email but inside the application. In fact, it is smarter than regular email, as it allows the user to tag any team member that is associated with the task. With one topic per thread, the team can easily track parallel conversations and stay up to date on what’s happening.
What are the essential features to look for in a Team Communication Software?
- Instant messaging
- Calling ( video/voice)
- Large storage
- Data Record
- Live chat support
- Message history
- Favourite users
- Mute conversations
- Unread message filter
- Search filters (text search)
- Respond later feature
- File and screen sharing feature
- Live location tracking
- Send text message to multiple users
- Personal chat rooms
- Support audio messaging
- Customize chat background
- Easy integration with other tools
- Meeting management
- Mobile support
What is the approximate cost of Team Communication Software?
The team communication software has widen-up its application by including set-of-features that helps in propagating seamless communication. The price of the software varies depending on the choice of the features and number of users. However, the software price is flexible and covers all types of user-base. If you have limited use and are looking for budget-friendly software then you can choose among Jostle that starts around $3.25/month, or Hangouts Meet that falls in the price range of $1.25/month, followed by Microsoft Teams with a starting price of $5/ month.
The users who are seeking additional features without exceeding much on a budget, then tools like Ryver with a price range $49/ month and Focos with 43/one-time would do their job while those enterprise managing larger teams can consider high-end tools like Proofhub for $89/ month or HighFive for $99/month.
There is a continuous effort made by developers to make team communication software efficient and affordable. Working towards the same goal, the free and open source team communication software offers small and large businesses an opportunity to improvise their existing communication while taking a minimum financial risk.
Why refer to GoodFirms’ list of top Team Communication Software?
GoodFirms is a trusted review and rating platform for IT solutions that help various organizations to meet their underlying goals with minimum effort. It envelops a wealth of information about software products and services. The consumer can compare the long list of communication software features against their requirements and board the best solution in their IT infrastructure to maximize the business potential. On the other end, the software vendor can study customers’ preferences and perceptions about the brand.
GoodFirms has been listing various software that are efficient in increasing the organization's productivity and reducing the operational cost. One such software is “team communication” software.
The team communication software for business helps in reducing the communication gap within the organization and sharpens the decision-making ability. It brings all the team members on the same page and ensures there is no lapse of information related to the work. If your quest for a team communication system is still unaddressed, then do not fail to check the GoodFirms list of the best team communication software.