VirtuClock

5.0 5 Reviews

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childcare management software

The easiest way to manage your daycare. Self-check-in kiosk and time tracking systems - Increase your billable hours by keeping track of pick up times and delays.
Timesheet records, group announcements, individual & broadcast text/email messaging, accept parent signatures on sign-in and much more. What makes VirtuClock Different from other childcare management software is Exceptional Customer Service.
Start using today! No demo to download, No wait time, No credit card required. Easy!

Industries

Education-management
Higher-education

Licensing & Deployment

Open Source
Cloud Hosted
Web-based
Windows
Mac

Support

Email
Chat
Phone
Weekdays
Support Days

Monday
Tuesday
Wednesday
Thursday
Friday
Support Time

06:00 to 21:00 (EST)

Training

Webinar
Documentation

Media

VirtuClock Core Features

Focus of Child Care Feature

Attendance Tracking
Billing & Accounting
Communications Management
Daily Reports
Payment Processing
Registration Management
Staff Management

VirtuClock Pricing

Pricing Type

Flat Rate

Preferred Currency

USD ($)

Free Version

Free Trial

15 Days Trial

Payment Frequency

Monthly Payment
Annual Subscription

Pricing Description

Basic plan starts form $15/month

Vendor pricing page Get Free Trial

VirtuClock Reviews

5
Total Reviews

5.0/5
Overall Rating

0
Recent Reviews

What Users Say

Most advanced and well managed child care management software for child care business

Sergey Rakitin , Project manager at ALUKON SIA

Childcare Software needs

Urho Kontorri , Founder at Varjo

Great Software for Child Care Centers

Luke Schubert , President & Chief Executive Officer at Rennes Group

Childcare Software needs

Bethany Swift , Virtual Assistant - Independent Contractor at BELAY

my time and money are saved.

Rebecca Ellul , PSCD Teacher at Education Depot

What Users Like The Most

I absolutely love this program. I went from taking hours filling out reports to just minutes. It has greatly increased the communication between myself and the parents of children in care. I also feel that it looks much more professional than hastily scribbled notes passed on to parents at the end of the day
I feel that this is a great software with alot of potential. I feel that customer service needs to be more available at the time for users. I like that when we submit suggestions, virtuclock listens and will have the things that we need tested for availability
Simplicity of use. Saves paperwork. Can be used to create reports. Easily see everyone who is still in the building (children and staff members). Records many different types of information (attendance, immunizations, medicals, state required paperwork, Food Program info for the USDA CACFP, tuition fees, and other misc info.) You can program it to add user specific information such as allergies, restricted pick-up, authorized individuals for pick-up, etc. We even have a door unit that stores fin

What Users Like The Least

For me, the biggest barrier was price. When I recommend this program to others, I am aware that this is a huge problem because having to pay upfront rather than on a monthly basis required me to restructure my finances to make things work.
Need a little more flexibility with running reports when it comes to programs. Have the use of multiply forms (told this is almost ready for Beta testing). Several steps to make a student inactive.
We have had to replace the door unit after someone cracked the screen and someone just chipped the fingerprint reader which may need replaced (it is still working). This is the result of individual user misuse though and not an actual flaw of the program or hardware. There is an annual update fee, but it is well worth the cost for the time and paperwork it saves.

VirtuClock Reviews

5.0 5 Reviews

Sergey Rakitin, Project manager at ALUKON SIA

Posted on Sep 26, 2023

Most advanced and well managed child care management software for child care business

Virtuclock online platform is proven to be one of the most effective child care management business platform to improve the child care experience. Child care management business is revolutionized by this software as it has automated all the manual activities and tasks throughout and has improved the efficiency and effectiveness of child care outcome with improved revenue and less expense burden on manpower cost

What was the project name that you have worked with VirtuClock?

Child Care Software

How long have you used VirtuClock?

1 Years

How frequently you use VirtuClock?

Daily

How do you find pricing of VirtuClock?

inexpensive

What do you like the most about VirtuClock?

The software is easy to use and understand. The training provided on utility of the software is well understood by target audience easily without much hiccups. The child care management business and system has been automated after introduction of Virtuclock online software in mainstream business end to end. The auto capturing of attendance records of child management system in schools and day care is done easily without any manual intervention or issues.

What do you like the least about VirtuClock?

No issues as such. Though, we request for multiple logins /child logins after buying subscription without any restriction on number of user fir using the software by multiple user profiles. Also, the trial period should be further extended so that a conscious buying decision can be made before final buy.

Rating Breakdown

Ease of Use
Features
Customer Support
Overall Rating

Urho Kontorri, Founder at Varjo

Posted on Sep 26, 2023

Childcare Software needs

transferring data from one platform to another was super helpful. When I have had questions, online chat support has been quick to respond and the support hours are great. The start up team has been spot on as well as the videos and webinars. Like anything, there is a learning curve but it has been an easy one. I love the insights aspect, now that I know how it works. The teachers clocking in and out has been a huge time saver on my part! Child assessments is another feature that I am super excited for our teachers to use

What was the project name that you have worked with VirtuClock?

Child Care Software

How long have you used VirtuClock?

1 Years

How frequently you use VirtuClock?

Weekly

How do you find pricing of VirtuClock?

inexpensive

What do you like the most about VirtuClock?

So far our experience has been great. So glad a co-worker recommended this product. Great price, great product

What do you like the least about VirtuClock?

Need a little more flexibility with running reports when it comes to programs. Have the use of multiply forms (told this is almost ready for Beta testing). Several steps to make a student inactive.

Rating Breakdown

Ease of Use
Features
Customer Support
Overall Rating

Luke Schubert, President & Chief Executive Officer at Rennes Group

Posted on Sep 26, 2023

Great Software for Child Care Centers

We love this program. It provides us with one place to quickly find out so much information. Log-in and see total enrollment, enrollment by classes or ages. Tracks child information without searching through files or looking in multiple places. Tracks employee attendance and any other info you might want to add like: Date of Hire, schedules, vacation time accrued or used, etc. Many things a pre-programed, but you can personalize it yourself or request assistance from a fantastic customer service person. This makes my job so much easier, especially with continual changes to State Day Care Licensing regulations. You do have to enter each child's information when they enroll, but once and it's done. Can update any information with only a few clicks and everyone that you assign a role can see everything.

What was the project name that you have worked with VirtuClock?

Child Care Software

How long have you used VirtuClock?

6 Months

How frequently you use VirtuClock?

Weekly

How do you find pricing of VirtuClock?

inexpensive

What do you like the most about VirtuClock?

Simplicity of use. Saves paperwork. Can be used to create reports. Easily see everyone who is still in the building (children and staff members). Records many different types of information (attendance, immunizations, medicals, state required paperwork, Food Program info for the USDA CACFP, tuition fees, and other misc info.) You can program it to add user specific information such as allergies, restricted pick-up, authorized individuals for pick-up, etc. We even have a door unit that stores fin

What do you like the least about VirtuClock?

We have had to replace the door unit after someone cracked the screen and someone just chipped the fingerprint reader which may need replaced (it is still working). This is the result of individual user misuse though and not an actual flaw of the program or hardware. There is an annual update fee, but it is well worth the cost for the time and paperwork it saves.

Rating Breakdown

Ease of Use
Features
Customer Support
Overall Rating

Bethany Swift, Virtual Assistant - Independent Contractor at BELAY

Posted on Sep 11, 2023

Childcare Software needs

We don't have problems. Virtuclock offers so much for us to input and use. I find it very useful as do most of our families.

What was the project name that you have worked with VirtuClock?

Child Care Software

How long have you used VirtuClock?

6 Months

How frequently you use VirtuClock?

Daily

How do you find pricing of VirtuClock?

inexpensive

What do you like the most about VirtuClock?

I feel that this is a great software with alot of potential. I feel that customer service needs to be more available at the time for users. I like that when we submit suggestions, virtuclock listens and will have the things that we need tested for availability

What do you like the least about VirtuClock?

Need a little more flexibility with running reports when it comes to programs. Have the use of multiply forms (told this is almost ready for Beta testing). Several steps to make a student inactive.

Rating Breakdown

Ease of Use
Features
Customer Support
Overall Rating

Rebecca Ellul, PSCD Teacher at Education Depot

Posted on Sep 08, 2023

my time and money are saved.

In general, I believe this to be one of the best things I have ever done for my company. I can access and share menus, calendars, messages, and alarms with ease, and attendance records are simple to read and print. I can't picture myself ever going back to how I used to operate.

What was the project name that you have worked with VirtuClock?

Child Care Software

How long have you used VirtuClock?

1 Years

How frequently you use VirtuClock?

Daily

How do you find pricing of VirtuClock?

inexpensive

What do you like the most about VirtuClock?

I absolutely love this program. I went from taking hours filling out reports to just minutes. It has greatly increased the communication between myself and the parents of children in care. I also feel that it looks much more professional than hastily scribbled notes passed on to parents at the end of the day

What do you like the least about VirtuClock?

For me, the biggest barrier was price. When I recommend this program to others, I am aware that this is a huge problem because having to pay upfront rather than on a monthly basis required me to restructure my finances to make things work.

Rating Breakdown

Ease of Use
Features
Customer Support
Overall Rating

VirtuClock Integration

Stripe Billing