Gearheart

Product development studio for innovators

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We are a product development studio for innovators, specializing in B2B SaaS platforms for productivity, analytics, marketing, sales, and engineering. We work with serial entrepreneurs, startup founders, and CTOs at industrial enterprises to create time through innovative products.

WE BUILD TIME MACHINES TO GET MORE LIFE OUT OF LIFE

It's about our passion for building products for speed, efficiency, and productivity. And we believe that by creating time, we move the world forward into a better future.

WHY US:

  • We have developed custom MVPs and ready-market products from scratch for over 12 years.

  • We have launched over 70 products that enhance productivity for individuals and teams.

  • We function as your tech co-founder without equity requirements.

  • We have a specific experience with startups.

  • We offer turnkey product development, guiding you from product discovery to market launch and taking full responsibility for dev team management.

  • Our workflow is always transparent to clients, including time logs, code, servers, documentation, etc.

AREAS in which we work:

  • B2B SaaS solutions for serial entrepreneurs: Productivity, Marketing & Sales, Analytics, Engineering.

  • Industry-focused products in Healthcare, Manufacturing, Climate Tech, and Real Estate.

SOLUTIONS that we have:

  • Custom MVP development in 2 months.

  • Ready-market product development with a validated idea.

  • Design Sprint.

  • One-on-One Consultations.

TECH STACK includes but is not limited to the following:

  • Frontend: React, TypeScript, JavaScript, Vue.js, Next.js.

  • Backend: FastAPI, Django, Python, Node.js, GraphQL.

  • Databases & search engines: PostgreSQL, MongoDB, Elasticsearch.

  • DevOps: Amazon Web Services, DigitalOcean, Kubernetes, Docker, GitHub CI, GitLab CI.

  • Quality Assurance: Cypress, Jest, Pytest, Playwright, Selenium.

The team we are proud of was born in Ukraine and today has 40 people distributed across six countries in different time zones. The company's offices are located in San Francisco, London and Tallinn. Our processes have been built over the years in such a way that despite time differences and long distances, we ensure seamless synchronization between our team members and the client's team. We are constantly learning and overcoming any tech constraints. We value our team and are happy to work side-by-side.

$50 - $99/hr
10 - 49
2012
Locations
Ukraine
32b Velyka Vasylkivska str., Kyiv, kyiv 01000
United States
793 South Van Ness Avenue, San Francisco, California 94110

Focus Areas

Service Focus

40%
40%
10%
10%
  • Web Development
  • Software Development
  • Testing Services
  • DevOps

Client Focus

60%
40%
  • Small Business
  • Medium Business

Industry Focus

30%
10%
10%
10%
40%
  • Startups
  • Business Services
  • Healthcare & Medical

Gearheart Clients & Portfolios

Key Clients

  • SmartSuite

SmartSuite
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SmartSuite
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$100001 to $500000
100 weeks
Business Services

SmartSuite Work Management Platform that successfully competes with Notion and Airtable, and even surpasses them in some features. 

It is a no-code cloud based platform that allows to plan, track, and manage any type of workflow for businesses of any size in any industry.

  • We have developed over 200 predefined templates for various organizational functions and industries. 

  • Created visual interfaces such as Kanban views, Map views, Calendar views, Dashboards, Smart Docs, Collaboration, Grid views, and Chart views.

  • Built Zapier, Make, Ply integrations and APIs

  • Our team leads the entire development of the project, as there are several other development teams. So we have a good understanding of the interaction between teams on large projects.

SmartSuite went from $0 to $1.2M ARR in 4 weeks after launch. So we know exactly how to be useful in no-code development.

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Olivia
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Olivia
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$100001 to $500000
100 weeks
Business Services

OVERVIEW

Olivia is an internal project management system developed for the US boutique broker dealer firm Growth Capital Services. With Olivia, GCS provides brokers with a platform to perform financial operations in the expanding market of private securities where investors and entrepreneurs find each other to reach investment deals.

Broker-dealers needed highly secure financial automation software to partially automate the workflow with many confidential documents. The system should have customizable access for users with different rights to view and edit information. It was then that Olivia's idea came true.

When GCS first tried to transfer all paper information into electronic form, it helped to get rid of the piles of paper on the desktop, but the first version of Olivia, although it stored documents correctly, did not automate much of the workflow. When the company approached Gearheart, it took us some time to fix it, but we soon came to the conclusion that the concept of the system needed to be changed. We have identified the key activities performed by GCS employees and customers and developed a workflow algorithm. To ensure smooth financial automation, a state-of-the-art project management tool has been created. It supports task assignment and workflow editing and has a built-in drag-and-drop form editor, as well as a flexible notification system.

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H.M.Cole
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H.M.Cole
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$50001 to $100000
48 weeks
Designing

OVERVIEW

H.M. Cole is an American company specializing in crafting custom clothing for all aspects of life: professional attire, casual wear, formal dress, and even outerwear. H.M. Cole has showrooms in America, where managers, consultants, and tailors will help you choose the style, fabric, and design of a suit and then take your measurements.

PURPOSE AND NEED

H.M. Cole turned to Gearheart to update their website to make clothing, and add more features. Our task was:

  • generally, update the overall look and feel of the application to be more stylish and sleeker
  • extend the measurements UI to allow tailors to enter measurements in all possible modes (fully custom, based on standard size, based on past orders) for all available types of products
  • update the product customization wizard to contain more options, becoming minimalistic and simple for customers, while powerful for tailors
  • extend the payment system
  • implement a limited landing page editor

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ShootQ
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ShootQ
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$50001 to $100000
100 weeks
Business Services

OVERVIEW

The founders of ShootQ set a goal to meet the needs of photographers and develop their own web product that would offer broader and more relevant functionality than most standard CRM systems. The app was designed to solve real-world problems, allowing you to track customers, schedule photo sessions, track tasks, advertise studio services, and create email marketing templates.

PURPOSE AND NEED

The ShootQ photography management software had been on the market for ten years, and even though it operated well, the technology and the design were out of date. That’s why the owners have decided to develop the second generation of the application relevant to present-day business tasks.

When the Gearheart team received a request to upgrade the application, the design and the back end were already under implementation. Our major task was to develop the front end, including the application’s interface, but, over time, we took over the entire project.

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Jiffsy
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Jiffsy
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$10001 to $50000
6 weeks
E-commerce

OVERVIEW

Jiffsy is a private app designed to help fashion brands create and maintain a modern, mobile-first storefront with AI recommendations. The showcase app utilizes innovative Jamstack and PWA technologies, resulting in a fast and reliable storefront, which Shopify themes cannot match. Jiffsy guarantees growth in conversion rates for fashion e-commerce stores and is currently available to Shopify stores in the US, UK, Canada, and Ukraine.

MAIN PURPOSE AND NEED

Jiffsy's primary purpose is to provide fashion brands with a solution for creating a highly customized, modern storefront easily and quickly. Using cutting-edge technologies such as Jamstack and PWA, Jiffsy allows for a super-fast frontend and session-based recommendation system. Jiffsy aims to streamline the process of storefront creation and integration for fashion brands, without requiring deep knowledge of backend development.

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Transpose
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Transpose
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$100001 to $500000
96 weeks
Business Services

PURPOSE AND NEED

Small businesses acquire tremendous amounts of data that need to be organized and stored. In order to track customers, products, tasks, projects, and other entities, users have to utilize an entire ensemble of separate tools or buy expensive enterprise systems and purchase consulting services to educate employees to use them. A better way would be to build their own tool that matches their workflows and data structure instead of adapting to existing solutions, but this requires technical expertise and generally takes much effort.

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SeraCare
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SeraCare
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$50001 to $100000
46 weeks
Healthcare & Medical

OVERVIEW

SeraCare is a prominent company in the medical diagnostics industry, supplying materials and reagents to facilitate infectious disease and genomic testing in laboratories and research centers around the world. They also provide technologies for ensuring diagnostic safety and accuracy.

Previously, we developed an interface for this company, used for implementing math calculations for their inner procedures. And then, we were onto the next project for them — a complex front-end application for supporting pilot studies.

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Plair
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Plair
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$50001 to $100000
16 weeks
Healthcare & Medical

AIR MICROBIAL MONITORING APP

OVERVIEW

With unique technologies, Plair SA aims to protect industries from airborne threats invisible to the naked eye. Patented intelligent bioaerosol sensors detect and identify outdoor airborne particles in real-time, measure allergens, pathogens, pollutants, and more. Microbial contaminants pose a threat to many industries. Plair solutions improve quality control and risk management.

PURPOSE AND NEED

The main purpose of the application is to receive, manage and analyze real-time air pollution data from intelligent bioaerosol sensors in any environmental conditions.

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Battersea Power Station
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Battersea Power Station
  • Battersea Power Station screenshot 1
$10001 to $50000
24 weeks
Advertising & Marketing

SHOPPING CENTRE INDOOR NAVIGATION APP

OVERVIEW

The application allows visitors to find their desired location in the mall or outside it in several ways. You can select one of the categories, search by name or select directly on the map.

PURPOSE AND NEED

The main purpose of this application is to operate 40 terminals placed inside Battersea Power Station. So it’s super easy to find the route from the user's current terminal location to the selected store, restaurant, or any other destination.

Ocilex
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Ocilex
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$50001 to $100000
Ongoing
Real Estate

OVERVIEW

Ocilex is a platform for monitoring the construction process. It allows construction companies to control access to application features for both internal managers and external users. Managers can configure cameras and timelapse generation schedules. Users have a wide list of ways to track the building process.

PURPOSE AND NEED

To meet customer needs, the app needed to provide users with timelapses of construction from multiple viewpoints as well as the ability to compare snapshots taken on different dates using side-by-side comparison, magnifier, and a comparison between the snapshot and 3D model (BIM comparison).

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WellCaster
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WellCaster
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$50001 to $100000
39 weeks
Healthcare & Medical

WellCaster is a platform that helps coaches sell their training programs and helps their clients stick to a goal and complete programs. We implemented the first version of the application, then it was supported by other developers.

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Neptyne
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Neptyne
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$50001 to $100000
48 weeks
Startups

OVERVIEW

Neptyne is a startup product that provides users with cloud-based programmable spreadsheets. While supporting the standard actions and shortcuts that users expect from spreadsheet software, it also allows you to write and run Python code.

You can use all the power of Python coding by installing libraries, integrating third-party services and scheduling periodic tasks. Neptyne also provides interactivity through input widgets such as buttons, dropdowns, and checkboxes. By using them in combination with Python code, you can not only manage sheets, but also easily develop accessible applications for your needs.

PURPOSE AND NEED

The Neptyne team saw potential in empowering spreadsheets with a programming language and AI-powered coding assistant. Regular spreadsheet users can do their work as usual and reduce their efforts by using artificial intelligence to import data or create visualizations.

The ability to write code in Neptyne allows you to automate your workflow even more, turning an ordinary spreadsheet into real-time stock market analytics, sports predictions, or even a tic-tac-toe game board! AI is also good at generating such code.

Neptyne is well suited for any business that relies on spreadsheets but feels the need to automate work and reduce effort. This also works for scientific work, as researchers tend to use Excel and Python/R a lot and are not always happy because they are different tools.

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Galatea
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Galatea
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$0 to $10000
8 weeks
Startups

OVERVIEW

We were approached by Inkitt to create a reader magnet for their Galatea e-book app. Reader magnets are calls to action at the end of a book that encourage readers to subscribe to an author's newsletter in exchange for exclusive content, usually an additional chapter of the book the reader has just read, or the first few chapters of the next book in the series.

MAIN PURPOSE AND NEED

The main goal of the Galatea reader magnet is to create landing pages for author's books that will interest the user and serve as a call to subscribe to the author's newsletter in exchange for exclusive content.

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LOOQME
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LOOQME
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$50001 to $100000
94 weeks
Media

LOOQME (LookSMIis an advanced automated monitoring and analytics system. On a 24/7 basis, it provides users with up-to-date information about their public reputation and the overall situation on the market. With LOOQME (LookSMI), companies can assess the quality of their PR campaigns, quickly discover the negative or adverse information (for example, during a crisis), run competitor intelligence, and follow the latest industry news. This system accommodates information from both traditional (newspapers, magazines, TV, radio) and digital (the Internet and social networks) media.

Apart from data collection and monitoring, the main LOOQME (LookSMI) gimmick is a convenient content visualization and analysis provided for its users.

At the time when we worked with the company, it was called LookSMI. Later, the company conducted greater reorganization and rebranding and continued its work on the market under the new name LOOQME.

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Timer
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Timer
  • Timer screenshot 1
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Not Disclosed
94 weeks
Business Services

OVERVIEW

Timer is a custom project management with time tracking system we originally created for our internal needs. Timer solves all of our management tasks: we plan all our project sprints in it, track time and progress, and generate salary reports and invoices.

PURPOSE AND NEED

One of our main goals is to be effective, which is why we adhere to a Scrum-based workflow. And, of course, in our work, it is very important to use time management tool. Since we estimate the cost of projects based on the hourly rates of our specialists, we need to correctly predict the time spent by the team and adhere to the deadlines. Based on the time spent, we pay the team's salary, fight overwork, allocate resources, and optimize processes.

Obviously, this requires a convenient and understandable tool. Since we did not find suitable project time tracking software from the existing ones on the market, as some were too simple and did not cover all our requirements (or conversely, too complex), we created our own product with the perfect set of features.

The original version was just a time-tracking and reporting add-on to an existing system. Later, our workflow evolved and we decided to add some more features to Timer.

Read more>>

Gearheart Reviews

5.0 7 Reviews
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Wahyudio Mahesa

High quality work and perfect communication

Rating Breakdown

  • Quality
  • Schedule & Timing
  • Communication
  • Overall Rating

Project Detail

$50001 to $200000
In Progress
Industrial

Review Summary

We hired gearheart to develop our internal credit system. Despite the language barrier, they can deliver their best work.

I appreciate their openness and honesty. That is what i valued most working with an external vendor. They always take it to the next level for their work quality, and it feels like we can communicate easily with them, making it easy to collaborate

What was the project name that you have worked with Gearheart?

Integrated Credit Ecosystem (ICE)

What service was provided as part of the project?

Web Development, Testing Services

Describe your project in brief

We are creating an internal tool (we named it ICE, stands for Integrated Credit Ecosystem) to help mitigate credit, transaction and operational risks. This system will enable us to proactively identify and address potential risks, ensuring a more secure business environment. By implementing this tool, we aim to enhance our risk management capabilities and protect our organization from financial & operational vulnerabilities.

What is it about the company that you appreciate the most?

Their sense of ownership, honesty, professionalism, and quality of work

What was it about the company that you didn't like which they should do better?

None, keep up the good work!

Febriani

Gearheart, develop with heart

Rating Breakdown

  • Quality
  • Schedule & Timing
  • Communication
  • Overall Rating

Project Detail

$50001 to $200000
In Progress
Startups

Review Summary

Working with Gearheart team is a wonderful and blessing journey for us.
Not only because of their great skills but also Gearheart accountabilities and sense of ownership of the project.
They always strive to deliver the project (and progress) on time.
They also go the extra mile to understand more about the project and give suggestions or feedback to make the web/app better.
As Gearheart put their heart to the project, it feels like we're not working with some vendor, but with an internal team.

What was the project name that you have worked with Gearheart?

Building Risk Management Internal Tools

What service was provided as part of the project?

Web Development, Testing Services

Describe your project in brief

Build an internal tool for the risk management team with several API integrations with our existing ERP system and third-party provider.

What is it about the company that you appreciate the most?

They have a great time with great commitment, accountability, and ownership of the projects.

What was it about the company that you didn't like which they should do better?

Timezone difference. It's not Gearheart's weakness but I just stating our condition with Gearheart. But in our case, this timezone difference is not a problem at all, thank you for Gearheart understanding and cooperation, so we can manage to work together despite some different time zones we have in the project.

Yanushenko Yuliia

Excellent Web App development experts

Rating Breakdown

  • Quality
  • Schedule & Timing
  • Communication
  • Overall Rating

Project Detail

$50001 to $200000
Completed
Business Services

Review Summary

Working with the Gearheart team has been a positive and effective experience.
They have clear planning, a deep understanding of our needs, and a high level of responsibility.
The team was always open to communication, always in touch, and provided demos and reports on time, which allowed us to interact and make adjustments to the workflow effectively.
Regular meetings helped to solve the assigned tasks and identify new stages of cooperation.

What was the project name that you have worked with Gearheart?

CRM system for business processes

What service was provided as part of the project?

Web Development

Describe your project in brief

Creating a CRM system to optimize and automate business processes in the company

What is it about the company that you appreciate the most?

User portal, Templates for different areas of the company's activities, Contact management, Automated data collection, Integration of email and notification tools, and Integration with other external systems. Everything was done on time!

What was it about the company that you didn't like which they should do better?

There are no comments

Rim Kamaldinov

Thanks Gearheart for helping us!

Rating Breakdown

  • Quality
  • Schedule & Timing
  • Communication
  • Overall Rating

Project Detail

$0 to $10000
Completed
Media

Review Summary

We had the pleasure of working with Gearheart to develop our app, and the experience has been nothing short of exceptional. From the initial conceptualization to the final product launch, they have consistently demonstrated a high level of professionalism, expertise, and commitment.

The development process was smooth and efficient. They kept us informed at every stage, ensuring that we were aligned with their progress. Their team's technical skills and attention to detail are evident in the app's flawless functionality and user-friendliness.

Thank you for your dedication, expertise, and for helping us bring our app to life. We look forward to the opportunity to work with you again on future projects.

What was the project name that you have worked with Gearheart?

Developing of an app

What service was provided as part of the project?

Software Development

What is it about the company that you appreciate the most?

Gearhart has proven to be a reliable, skilled, and customer-focused app development partner.

What was it about the company that you didn't like which they should do better?

Nothing

Javier Serrano

The Gearheart team met all our expectations and performed all the work we entrusted to them with all the responsibility and diligence.

Rating Breakdown

  • Quality
  • Schedule & Timing
  • Communication
  • Overall Rating

Review Summary

We hired Gearheart to develop the web application due to their high professionalism and extensive experience. Initially, we only handed over the front-end to them, but a month later we decided to delegate the back-end as well, as we were pleasantly impressed by their work.

We had regular meetings where the Gearheart team showed us the overall progress, demo, and where we planned the next iteration.

We had the opportunity to communicate freely with the entire team. For example, the developers were directly involved in the process. And they provided us with details and possible solutions to the technical tasks they were working on.

What service was provided as part of the project?

Web Development

What is it about the company that you appreciate the most?

They are focused on the project’s goals. They go above and beyond to understand our product and the product evolution.

The team boasts excellent project management skills that enable them to deliver quality deliverables on time.

Communication is clear and comfortable without gaps, even though we were in different time zones.

What was it about the company that you didn't like which they should do better?

Nothing. We are completely satisfied with the joint work and so was the final customer

Lainy Jahnke

For 10 years of our cooperation, we only regret that we did not meet earlier.

Rating Breakdown

  • Quality
  • Schedule & Timing
  • Communication
  • Overall Rating

Review Summary

We work with private securities and investment banking. The Olivia project has been in development for over 10 years. It is very important for us that all processes are carried out in accordance with the procedure established by law.

The team came up with a very flexible way to set up the workflow, we were able to fully automate the process of assigning tasks and reviewers, as well as go through the deal from start to finish without missing a single important step.

Security is very important to us, the personal data of our customers and information about transactions are stored very carefully. We have repeatedly successfully passed the audit. Data security at the highest level.

During the project, we carried out a redesign, changed the project management team from our side. Developers, testers, analysts and project managers have also changed. But, thanks to the internal organization of the company and the project documentation, all processes went quickly and without any difficulties

What service was provided as part of the project?

Web Development, Testing Services

What is it about the company that you appreciate the most?

We appreciate Gearheart's transparency and communications in every matter that we worked on.

Gearhart has a well established development process that is always clear.

Gearhart's compliance with deadlines, transparency of calculations was always dependable.

You just need to explain the use case and the guys themselves will find the right solution.

What was it about the company that you didn't like which they should do better?

Due to the time difference, daily meetings run early in the morning :)

Jon Darbyshire

Gearheart is a full cycle high end web development agency

Rating Breakdown

  • Quality
  • Schedule & Timing
  • Communication
  • Overall Rating

Project Detail

$200000+
In Progress

Review Summary

I have evaluated several companies, each of which I have met personally. Gearheart was my choice the moment I met them - we spoke the same language from the start. I really liked their attitude, their culture, their willingness to listen, their commitment to solving customer problems and creating the best product in their niche.

We are building a game-changing work management platform. The Gearheart team has been there since day one. We have been working on a product for two years silently, until it went public in the beginning of 2022. The team has laid a foundation, the main architecture, and also developed all core modules of the system.

What was the project name that you have worked with Gearheart?

SmartSuite Work Management Platform - "Work Operating System"

What service was provided as part of the project?

Web Development, Testing Services

Describe your project in brief

SmartSuite is transforming how organizations get work done by providing a collaborative Work Management platform that enables teams to plan, track and manage workflows - whether it be a project, an ongoing process or routine everyday tasks.

SmartSuite helps coordinate people and work across all levels of an organization to ensure that team members have the information they need to accomplish the work that matters most. Team members can create the perfect workflow in minutes or choose from over 200 industry leading templates that can be quickly tailored to their exact needs. From simple to complex and everything in between, we have you covered!

We believe the best way to work is to use a single platform for almost everything.
‍Where all of your information, processes and communication tools are in one place. Where people, processes and projects aren't disconnected or siloed, but connected and working together towards common goals.

We provide a free 14 trial - smartsuite.com

What is it about the company that you appreciate the most?

Self organized, Customer and problem solving oriented, easy to work with.

Great English, no communication gaps or whatsoever. Very talented team

Great culture: respectful, caring, self motivated. Strong technical aptitude and knowledge

What was it about the company that you didn't like which they should do better?

Nothing really, We are absolutely happy with their services and will continue to work with them