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Best Virtual Data Room Software

Explore the list of the best virtual data room software to store and distribute business-sensitive information with confidence and compliance. Finding the best virtual data room software without assistance can be difficult, especially when so many premier virtual data room providers are available. Goodfirms has come up with a list of the best virtual data room software in terms of security and technology to make your search process more manageable. Just go through the list, and use the filters to narrow down the data room system per your requirements. In-depth details and authentic reviews about each software would further help you make the right purchase decision you would never regret in the future

Goodfirms conducts a thorough review and verification process before including any company in the listings. Some listings may involve fees. [How Goodfirms ensures trust]
Rankings updated: Dec 31, 2025
52 Software

List of the Top Virtual Data Room Software

  • RealX.pro

    Shorter sales cycle. Better value for your property. RealX.pro is a closed real estate sales platform for the Capital Markets segment serving the brokers, investors and banks. One secure platform for the ... read more about RealX.pro

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Virtual Data Room Software

    Features
    • Collaboration
    • Data Security
    • Data Storage Management
    • Document Indexing
    • Due Diligence Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Webinars

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • RJ Data Rooms

    rj data rooms are a secure online virtual space for sharing your documents, where you can in comfortable and user-friendly way share various digital documentation with the your business partners and/or its ... read more about RJ Data Rooms

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Virtual Data Room Software

    Features
    • Access Controls/Permissions
    • Collaboration

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    Support
    • Phone
    Knowledge Base
    • Help Guides
    • Blogs

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • TransCEND

    TransCEND enables organizations to control access to information wherever it goes, both within and outside of the organization’s boundaries. The ability to remotely control who can view, edit, and distribute unstructured information ... read more about TransCEND

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Virtual Data Room Software

    Features
    • Access Controls/Permissions
    • Audit Trail
    • Collaboration
    • Data Security
    • Data Storage Management
    • Document Indexing
    • Due Diligence Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    Support
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Webinars

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • Drooms TRANSACTION

    The virtual data room for transaction due diligence - now with blockchain technology. Streamline due diligence processes and get the deal done with the leading European virtual data room provider. Whether your ... read more about Drooms TRANSACTION

    Entry Level Price
    $14.45 Per Month
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    100% in Virtual Data Room Software

    Features
    • Access Controls/Permissions
    • Audit Trail
    • Collaboration
    • Data Security
    • Data Storage Management
    • Document Indexing
    • Due Diligence Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Windows
    • Mac
    Support
    • Chat
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Webinars

    Packages
    Pricing Type
    • Flat Rate
    Free Version
    • Yes
    Free Trial
    • 30 Days Trial
    Payment Frequency
    • Monthly Payment
    • Quote Based
    • Free
    Vendor pricing page
    Available Packages
    Standard
    $14.45 Per Month
    Visit website

  • EthosData

    Using our award-winning service of easy-to-use data rooms and experienced teams of professionals, multiple parties can work on a deal’s confidential information. Your data room is launched in just 5 minutes. Our ... read more about EthosData

    Entry Level Price
    $180 Per Month
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    100% in Virtual Data Room Software

    Features
    • Access Controls/Permissions
    • Audit Trail
    • Collaboration
    • Data Security
    • Data Storage Management
    • Document Indexing
    • Due Diligence Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    Support
    • Chat
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Webinars

    Packages
    Pricing Type
    • Flat Rate
    Free Version
    • Yes
    Free Trial
    • 30 Days Trial
    Payment Frequency
    • Monthly Payment
    • Quote Based
    • Free
    Vendor pricing page
    Available Packages
    Standard
    $180 Per Month
    Visit website

  • Firmex

    Intuitive, affordable, secure - thousands of companies worldwide choose Firmex Virtual Data Room (VDR) solutions to securely share their highly confidential documents. Our online data rooms are so easy to set up ... read more about Firmex

    Entry Level Price
    Contact vendor
    Free Trial
    14 Days
    Pricing Type
    Contact Vendor
    100% in Virtual Data Room Software

    Features
    • Access Controls/Permissions
    • Audit Trail
    • Collaboration
    • Data Security
    • Data Storage Management
    • Document Indexing
    • Due Diligence Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    Support
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Webinars

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • Yes
    Free Trial
    • 14 Days Trial
    Payment Frequency
    • Quote Based
    • Free
    Vendor pricing page
    Visit website

  • ShareVault

    ShareVault provides a simple, secure way to share sensitive documents with third parties during due diligence and other vital business processes. The on-demand platform is an innovative cloud computing solution that enables ... read more about ShareVault

    Entry Level Price
    Contact vendor
    Free Trial
    Available
    Pricing Type
    Contact Vendor
    50% in Virtual Data Room Software

    Features
    • Access Controls/Permissions
    • Audit Trail
    • Collaboration
    • Data Security
    • Data Storage Management
    • Document Indexing
    • Due Diligence Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    Support
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • Yes
    Payment Frequency
    • Quote Based
    • Free
    Vendor pricing page
    Visit website

  • Datasite Diligence

    Dealmakers require tools with features and capabilities that anticipate any roadblock they may face. With Datasite Diligence, you can set up a virtual data room (VDR) faster than ever before while gaining ... read more about Datasite Diligence

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Virtual Data Room Software

    Features
    • Access Controls/Permissions
    • Audit Trail
    • Collaboration
    • Data Security
    • Data Storage Management
    • Document Indexing
    • Due Diligence Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    Support
    • Chat
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Webinars

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • Brainloop DealRoom

    Brainloop is the leading provider of highly secure data room solutions for secure collaboration on confidential documents. Our data room solutions support efficient, digital and highly secure collaboration both internally and with ... read more about Brainloop DealRoom

    Entry Level Price
    Contact vendor
    Free Trial
    Available
    Pricing Type
    Contact Vendor
    100% in Virtual Data Room Software

    Features
    • Access Controls/Permissions
    • Audit Trail
    • Collaboration
    • Data Security
    • Data Storage Management
    • Document Indexing
    • Due Diligence Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    Support
    • Chat
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Webinars

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • Yes
    Free Trial
    • Available Trial
    Payment Frequency
    • Quote Based
    • Free
    Vendor pricing page
    Visit website

  • Onehub

    Onehub maintains your existing folder and file structures with secure online document sharing and collaboration. Onehub allows you to remain hyper-organized and access your files from anywhere. All of your content is ... read more about Onehub

    Entry Level Price
    $15 Per Month
    Free Trial
    14 Days
    Pricing Type
    Flat Rate
    14% in Virtual Data Room Software

    Features
    • Access Controls/Permissions
    • Audit Trail
    • Collaboration
    • Data Security
    • Data Storage Management
    • Document Indexing
    • Due Diligence Management

    Key Details
    Industries
    • Accounting
    • Financial-services
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    Support
    • Email
    • 24x7 Support
    Knowledge Base
    • Help Guides
    • Video
    • Blog

    Packages
    Pricing Type
    • Flat Rate
    Preferred Currency
    • USD ($)
    Free Version
    • No
    Free Trial
    • 14 Days Trial
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    Vendor pricing page Try Software Demo Get Free Trial
    Available Packages
    Standard
    $15 Per Month
    Visit website

  • ContractZen

    Ready-to-use cloud service with contract management, board portal, VDR, eSignatures and more! ContractZen is your digital hub for corporate governance. Forget the time-consuming and expensive implementation projects and consulting. Loved by customers ... read more about ContractZen

    Entry Level Price
    $9.50 Per Month
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    25% in Virtual Data Room Software

    Features
    • Access Controls/Permissions
    • Audit Trail
    • Data Security
    • Data Storage Management
    • Document Indexing

    Key Details
    Industries
    • Accounting
    • Automotive
    • Biotechnology
    • Commercial-real-estate
    • Construction
    • Financial-services
    • Health-wellness-fitness
    • Hospital-health-care
    • Legal-services
    • Logistics-supply-chain
    • Medical-device
    • Medical-practice
    • Mental-health-care
    • Nonprofit-organization-management
    • Oil-energy
    • Pharmaceuticals
    • Real-estate
    • Renewables-environment
    • Restaurants
    • Sports
    • Venture-capital
    • Warehousing
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Case Studies

    Packages
    Pricing Type
    • Flat Rate
    Preferred Currency
    • USD ($)
    Free Version
    • No
    Free Trial
    • 30 Days Trial
    Payment Frequency
    • Annual Subscription
    Vendor pricing page
    Available Packages
    Standard
    $9.50 Per Month
    Advanced
    $27.00 Per Month
    Visit website

  • FirmsData

    FirmsData is a virtual data room provider for sharing sensitive business data. It enables secure document sharing for due diligence, mergers and acquisitions, licensing deals, strategic partnerships, audits, business valuations, legal events, ... read more about FirmsData

    Entry Level Price
    $500 Per Month
    Free Trial
    14 Days
    Pricing Type
    Flat Rate
    100% in Virtual Data Room Software

    Features
    • Access Controls/Permissions
    • Audit Trail
    • Collaboration
    • Data Security
    • Data Storage Management
    • Document Indexing
    • Due Diligence Management
    • Project Management
    • Operations Management

    Key Details
    Industries
    • Banking
    • Financial-services
    • Venture-capital
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    Support
    • Email
    • Phone
    • 24x7 Support
    Knowledge Base
    • Help Guides
    • Blogs
    • On-Site Training

    Packages
    Pricing Type
    • Flat Rate
    Preferred Currency
    • USD ($)
    Free Version
    • No
    Free Trial
    • 14 Days Trial
      (Credit card required)
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    Vendor pricing page
    Available Packages
    Standard
    $500 Per Month
    Visit website

  • Mobilu Virtual Data Room

    Elevate your data management with Mobilu's Virtual Data Room. It offers advanced security, real-time tracking, and streamlined due diligence. Features include digital identity and permissions, data storage management, safe document management, digital ... read more about Mobilu Virtual Data Room

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Virtual Data Room Software

    Features
    • Access Controls/Permissions
    • Audit Trail
    • Collaboration
    • Data Security
    • Data Storage Management
    • Document Indexing
    • Due Diligence Management
    • Project Management
    • Reporting & Analytics

    Key Details
    Industries
    • Financial-services
    • Legal-services
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    • Linux
    Support
    • Email
    • Chat
    • Phone
    • 24x7 Support

    Packages
    Pricing Type
    • Contact Vendor
    Preferred Currency
    • EUR (€)
    Free Version
    • No
    Payment Frequency
    • Monthly Payment
    Vendor pricing page Try Software Demo
    Visit website

  • Timeref

    Timeref is the first virtual data room certified AFNOR NF 203. The certification control : - The data room security - The data room conformity - The data room quality Timeref allows ... read more about Timeref

    Entry Level Price
    $55 Per Month
    Free Trial
    15 Days
    Pricing Type
    Flat Rate
    70% in Virtual Data Room Software

    Features
    • Access Controls/Permissions
    • Collaboration
    • Data Security
    • Data Storage Management
    • Document Indexing
    • Due Diligence Management
    • Project Management
    • Reporting & Analytics

    Key Details
    Industries
    • Banking
    • Capital-markets
    • Financial-services
    • Judiciary
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    Support
    • Email
    • Phone
    • Weekdays

    Packages
    Pricing Type
    • Flat Rate
    Preferred Currency
    • EUR (€)
    Free Version
    • No
    Free Trial
    • 15 Days Trial
    Payment Frequency
    • Monthly Payment
    Vendor pricing page Get Free Trial
    Available Packages
    Digital Vault
    $55 Per Month
    Data Room One deal
    $300 Per Month
    Visit website

  • Caplinked

    CapLinked offers a robust, secure virtual data room (VDR) platform designed to facilitate seamless file sharing, document management, and collaboration for high-stakes transactions such as mergers, acquisitions, and regulatory compliance. With features ... read more about Caplinked

    Entry Level Price
    $149 Per Month
    Free Trial
    14 Days
    Pricing Type
    Flat Rate
    100% in Virtual Data Room Software

    Features
    • Access Controls/Permissions
    • Audit Trail
    • Collaboration
    • Data Security
    • Data Storage Management
    • Document Indexing
    • Due Diligence Management
    • Project Management
    • Reporting & Analytics

    Key Details
    Industries
    • Capital-markets
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    Support
    • Email
    • Phone
    • 24x7 Support
    Knowledge Base
    • Help Guide
    • Video
    • Blog

    Packages
    Pricing Type
    • Flat Rate
    Preferred Currency
    • USD ($)
    Free Version
    • No
    Free Trial
    • 14 Days Trial
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    Vendor pricing page
    Available Packages
    Standard
    $149 Per Month
    Visit website

  • Right2Vote

    Virtual Data Room (VDR) or eDataroom is an online data room where you can store your data and share it with others. The biggest advantage of the data room is that you ... read more about Right2Vote

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Usage Based
    20% in Virtual Data Room Software

    Features
    • Access Controls/Permissions
    • Audit Trail
    • Collaboration
    • Data Security
    • Data Storage Management
    • Due Diligence Management
    • Project Management

    Key Details
    Industries
    • Civic-social-organization
    • Commercial-real-estate
    • Consumer-services
    • Facilities-services
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    Support
    • Email
    • Chat
    • Phone
    • 24x7 Support
    Training
    • Webinar
    • Documentation

    Packages
    Pricing Type
    • Usage Based
    Preferred Currency
    • INR (₹)
    Free Version
    • No
    Payment Frequency
    • One-Time Payment
    Vendor pricing page Try Software Demo
    Visit website

  • Webfuse

    Utilizing an advanced virtualization layer, Webfuse creates isolated, controlled, and customizable environments known as Virtual Web Sessions. Core Capabilities of VWS(Virtual Web Session): - Session Sharing: Allow multiple users to securely join ... read more about Webfuse

    Entry Level Price
    Contact vendor
    Free Trial
    7 Days
    Pricing Type
    Usage Based
    50% in Virtual Data Room Software

    Features
    • Access Controls/Permissions
    • Collaboration
    • Data Security
    • Data Storage Management
    • Project Management
    • Reporting & Analytics

    Key Details
    Industries
    • Banking
    • Consumer-services
    • Health-wellness-fitness
    • Insurance
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    Support
    • Email
    • Weekdays

    Packages
    Pricing Type
    • Usage Based
    Preferred Currency
    • USD ($)
    Free Version
    • No
    Free Trial
    • 7 Days Trial
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    Vendor pricing page Get Free Trial
    Visit website

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Frequently Asked Questions

What is a Virtual Data Room Software Used for?

Virtual data room software or VDR software is used to store multiple documents and files containing sensitive and confidential information. Data relating to financial information, legal issues, taxation, trade secrets, copyright certificates, etc., are usually stored using virtual data room software to keep them private and secure. All this information should be easily accessible by the users when required but simultaneously be protected from unauthorized access. This is where virtual data room software comes into the picture. Below mentioned are some of the most prominent uses of virtual data room software;

Merging & Acquisition - Companies going through mergers and acquisitions must share many documents with multiple parties in a secure environment. A virtual data room software simplifies the process of managing merging and acquisition for all the parties involved.

Intellectual Property & Copyright - The companies must securely share their intellectual properties and copyrights with external legal departments or organizations. A virtual data room software helps share such sensitive information without any risk.

Financial Reporting - The virtual data room software allows equity investors and financial organizations to share portfolio information, financial reports, and other critical information with high-end security.

What Are the Main Features of a Virtual Data Room Software?

File Permissions

Virtual data room software allows you to set file permissions for viewing, modifying, deleting, and downloading documents. Suppose you don’t want a particular document to be downloaded or edited by another user. You can set its permissions as “view only,” thereby assuring that the document is protected from misuse.

Data Organization

The virtual data room software systematically organizes the documents eliminating duplication issues. Searching for a specific document gets more accessible, even if you don’t remember the file name. You can search for the same document by hinting at a portion of the text within the file. 

Alerts and Notifications

The virtual data room software alerts the users whenever any documents have been accessed, changed, or tampered with. It also notifies the users when required to take action like viewing and signing a document.

Uploading Files

Many virtual data room solutions allow you to upload multiple files simultaneously. In contrast, some may also have a drag-and-drop feature that enables you to upload one file at a time.

Communication & Collaboration

Besides sharing and accessing documents, the virtual data room software allows users to add comments or suggestions based on their digital rights.

Virus Scanning

The virtual data room software automatically scans the documents while uploading to prevent viruses or any malware that can affect other documents that are already present on the server.

Why Should I Invest in Virtual Data Room Software?

Virtual data room solutions are built explicitly for sensitive business data. The virtual data room systems include high-end security features that help companies manage merging & acquisition events, financial portfolios, etc. With file-sharing tools like Google Drive and Hightail, handling critical business processes becomes slightly challenging. The virtual data room solutions are built with multiple layers of security and encryption that can protect the data exponentially.

How to Select the Best VDR Software?

Identifying your Business Needs and Abilities

The first step is to identify the purpose and see if the Virtual data room software you plan to buy can enhance your current business practices. Also, you need to analyze your technology capabilities and select a compatible option accordingly.

Check Features

Just go through the details about the features of the virtual data room software before making a selection. The virtual data room software you select should include features that can help you achieve your business goals.

Consider Budget

The cloud-based virtual data room solutions are available at a monthly subscription price and thus are affordable and cost-effective. Still, you need to consider your budget before shortlisting the options suiting your business strategies and the number of users using virtual data room software in your organization.

Compare Different Virtual Data Room Software

Comparing different virtual data room software is now easy with the help of Goodfirms. The experts at Goodfirms have curated the list of the best virtual data room software that will help you pick the right VDR software for your business. This list includes in-depth details and authentic reviews for each software to help you make the right purchase decisions.

Do you have any more questions? Please feel free to contact us.

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