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Best Virtual Data Room Software

Explore the list of the best virtual data room software to store and distribute business-sensitive information with confidence and compliance. Finding the best virtual data room software without assistance can be difficult, especially when so many premier virtual data room providers are available. Goodfirms has come up with a list of the best virtual data room software in terms of security and technology to make your search process more manageable. Just go through the list, and use the filters to narrow down the data room system per your requirements. In-depth details and authentic reviews about each software would further help you make the right purchase decision you would never regret in the future

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Rankings updated: Aug 25, 2026
57 Software

List of the Top Virtual Data Room Software

  • DealRoom

    5.01 ReviewVerified

    DealRoomDealRoom is an M&A lifecycle management software designed for collaboration and responsiveness. The platform combines a secure virtual data room with communication and project management tools, reducing the time spent on due ... read more about DealRoom

    DealRoom Review

    DealRoom is a web-based M&A lifecycle management software to help the team with a better, more collaborative process.reviewed by: Vincent Horton
    Entry Level Price
    $1495 Per Month
    Free Trial
    14 Days
    Pricing Type
    Flat Rate
    50% in Virtual Data Room Software
    Visit website

  • DocSend

    5.01 Review

    Securely share your documents with real-time control and insights—no matter where you're working. Increase security, control file downloads, and turn off access anytime. Be prepared for your next meeting with real-time intelligence. ... read more about DocSend

    DocSend Review

    DocSend is a very well-organized, easy-to-use and the most affordable personal cloud storage option that works well for me!reviewed by: Howard Carpenter
    Entry Level Price
    $10 Per Month
    Free Trial
    14 Days
    Pricing Type
    Flat Rate
    25% in Virtual Data Room Software
    Visit website

  • Digify

    4.51 Review

    Digify allows companies to protect and keep control of confidential documents. It is a cloud-based document security service with built-in encryption, digital rights management, file tracking and virtual data room capabilities. Digify ... read more about Digify

    Digify Review

    Digify protects against screen recordings or screengrabs through patented moveable watermark technology.reviewed by: Elisa Bender, Co-Founder at RevenueGeeks
    Entry Level Price
    $99 Per Month
    Free Trial
    7 Days
    Pricing Type
    Flat Rate
    33% in Virtual Data Room Software
    Visit website

  • FirmRoom

    FirmRoom features a full suite of state-of-the-art built-in tools & capabilities. Our VDR is trusted by professionals all over the world. We not only meet industry security standards, but go above & beyond to protect your documents. Never worry about who can see what again. Easily transform, retrieve, & classify documents & folders on our smart platform. Features such as ... read more about FirmRoom

    Entry Level Price
    $500 Per Month
    Free Trial
    14 Days
    Pricing Type
    Flat Rate
    50% in Virtual Data Room Software
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  • Knovos Rooms

    Knovos Rooms is a highly secure solution for confidential transactions that facilitates accessible communication among relevant parties, enabling users to discuss internally, share, edit, assign, and track progress on documents and tasks related to due diligence, contract negotiations, mergers and acquisitions, and other critical business activities. This simple and safe file-sharing and collaboration solution provide document management and knowledge-sharing tools ... read more about Knovos Rooms

    Entry Level Price
    Contact vendor
    Free Trial
    More than 30 days
    Pricing Type
    Contact Vendor
    50% in Virtual Data Room Software
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  • DocRAID

    DocRAID is the pioneer in CloudRAID technology, 100% zero-knowledge backup and file sync, secure file exchange, and easy to use email encryption. Off-Premise in our data centers or on-premise (self-hosted) in your data center.

    Entry Level Price
    $10 Per Month
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    33% in Virtual Data Room Software
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  • Citrix ShareFile

    Take productivity to the next level with ShareFile. Securely send, share, get feedback, approvals and even e-signatures on any file, fast. Citrix ShareFile is the secure file sharing and storage solution built for business. Featuring state-of-the-art, compliance-supporting security and proven secure infrastructure, it offers a custom-branded, password-protected online portal with unlimited file storage in the cloud and the ability to ... read more about Citrix ShareFile

    Entry Level Price
    $16 Per Month
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    33% in Virtual Data Room Software
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  • Clinked

    Clinked helps teams & businesses work more efficiently together in the cloud. We are based in Cambridge (UK), where management, engineering, marketing and customer support take place. Secure, Branded, Mobile. Deliver your clients & client-facing teams the secure touch of a white-label branded platform & mobile application today. Our philosophy is to make team collaboration simple, secure and social for ... read more about Clinked

    Entry Level Price
    $83 Per Month
    Free Trial
    Available
    Pricing Type
    Flat Rate
    10% in Virtual Data Room Software
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  • FOLDERIT

    Keeping your paperless office documents only on your computer or local server poses the risks of hard drive failure, fire, flood or burglary. And what if you want to access one of those important files away from the office? Meet Folderit. The ultimate online document management system for small businesses and organizations, the most user-friendly DMS in the world! We ... read more about FOLDERIT

    Entry Level Price
    Contact vendor
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    33% in Virtual Data Room Software
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  • HighQ

    Transform the way you work and engage with clients and colleagues using HighQ’s integrated digital workspace that combines automated workflows, document automation and secure collaboration. Powerful core features to get your work done faster. Even the base HighQ package can transform the way you and your team work. Keep your data secure with single sign-on, granular permissions, activity tracking and ... read more about HighQ

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    50% in Virtual Data Room Software
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  • idgard

    idgard is the ideal solution for secure electronic data exchange-whether internally or beyond the organizational boundaries. Companies often need to send confidential data to external parties. With idgard®, this file exchange takes place online via the highly secure sealed cloud-the highest security level currently available for online data exchange and collaboration. Even large files (e.g. CAD files, images, etc.) can ... read more about idgard

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    33% in Virtual Data Room Software
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  • Foleo

    Foleo is an intelligent document portal specifically designed for property consultants. In just a few clicks, you can distribute deal files to all investors, and our unique algorithm tells you who is interested and who is not. It's fully branded and fits right in alongside your website and other marketing material. With each investment deal there can be hundreds of ... read more about Foleo

    Entry Level Price
    $200 Per Month
    Free Trial
    N/A
    Pricing Type
    Flat Rate
    50% in Virtual Data Room Software
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  • iDeals Virtual Data Room

    We keep things simple, but powerful and secure to cover your needs. The virtual data room is opened within several minutes and requires just a few clicks to start a project. Multiple certified (ISO 27001, SOC2) datacentres that employ physical, virtual and penetration security. Control access to the data in the room with 8+ levels of permissions that can be ... read more about iDeals Virtual Data Room

    Entry Level Price
    Contact vendor
    Free Trial
    30 Days
    Pricing Type
    Contact Vendor
    100% in Virtual Data Room Software
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  • SecureDocs Virtual Data Room

    As businesses of all sizes have moved away from a heavy reliance upon physical documents and embraced digital solutions that improve the way a company operates, virtual data rooms (VDRs) have emerged as a common solution for storing and sharing sensitive corporate information. Virtual data rooms are secure online repositories that give users the ability to precisely control who can ... read more about SecureDocs Virtual Data Room

    Entry Level Price
    $250 Per Month
    Free Trial
    14 Days
    Pricing Type
    Flat Rate
    100% in Virtual Data Room Software
    Visit website

  • Aversure Data Room Service

    The Aversure Data Room Service is a sophisticated easy-to-use virtual data room solution targeted towards transactions and fund reporting. The service combines advanced security features with a clear focus on user-friendliness. Files and folders are structured in an intuitive interface, similar to the file browser on most computers. The Aversure Data Room Service runs directly in a web browser on ... read more about Aversure Data Room Service

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Virtual Data Room Software
    Visit website

  • SANsymphony

    Maximize the collective value from your storage infrastructure by delivering fast, uninterrupted data access, while reducing storage costs and increasing flexibility and scalability. DataCore SANsymphony enables you to centrally automate and manage capacity provisioning and data placement across your diverse storage environment (any SAN, DAS, HCI, or JBOD). Powered by a block-level storage virtualization technology and a rich set of ... read more about SANsymphony

    Entry Level Price
    Contact vendor
    Free Trial
    Available
    Pricing Type
    Contact Vendor
    100% in Virtual Data Room Software
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  • idrShare

    idrShare provides customized data room templates to fit your data room needs. Customizable VDRs with document permissions, industry leading bulk document transfer moves 1,000s of documents and GBs of data from desktop to site or vice versa, Microsoft SharePoint platform, email notifications, and user-based access control. Super flexible price structures to fit every client. idrShare provides one focused solution, however, ... read more about idrShare

    Entry Level Price
    $250 Per Month
    Free Trial
    N/A
    Pricing Type
    Flat Rate
    100% in Virtual Data Room Software
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  • Document Vault

    Document Vault Systems specialise in secure virtual data room solutions. Our clients include law firms, investment brokers, insurance companies, property companies (real estate), oil and gas firms, mining companies, solar energy companies, together with public sector organisations. If you are looking for a secure virtual data room for your M&A transaction or you are looking for a system to manage ... read more about Document Vault

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Virtual Data Room Software
    Visit website

  • Multipartner VDR

    Multipartner Virtual Data Room is a web-based platform with extremely high control standards on documents and data, to manage, share and exchange confidential information, keeping track of every user’s actions. Multipartner VDR is modular, scalable, multimedia and entirely developed by our development team. Multilingual and highly customizable. Choose based on the features, storage space and duration required. Set different security ... read more about Multipartner VDR

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Virtual Data Room Software
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  • Ruby Datum

    Ruby Datum is a secure virtual data room platform which places the user experience first with a fresh, innovative approach to features that has won support of leading innovators such as Mishcon de Reya, Quantuma, Crowdcube and many more. Highly regarded as one of the fastest and intuitive platforms on the market, Ruby Datum offers a highly customisable, brandable interface ... read more about Ruby Datum

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Virtual Data Room Software
    Visit website

  • Sterling Data Rooms

    Sterling data rooms help deal-makers share the right documents, with the right people, during important transactions. It might sound simple, but it takes more than just technology to do it properly. That's why every Sterling data room comes with 24/7 support based in London, and a dedicated Relationship Manager who'll look after you every step of the way. Whether you ... read more about Sterling Data Rooms

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Virtual Data Room Software
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  • ADEC Preview VDR

    Data Rooms have been used for decades as part of the Mergers and Acquisitions process and in recent years the trend has moved towards online hosted facilities called a Virtual Data Room. The need to establish a physical data room often creates issues relating to premises, access and supervision. Confidentiality is paramount and strict controls for viewing, copying and printing ... read more about ADEC Preview VDR

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Virtual Data Room Software
    Visit website

  • Advisor Transitions

    Docupace’s financial advisor transitions process is designed to assist with adherence to the relevant FINRA rules and SEC regulations surrounding the incoming advisor. Maintaining segregation of information until the date of registration is paramount, along with other controls, enables the intaking firm and the incoming financial advisor a well-documented, faster transition. Docupace carefully silos all information during the transition process ... read more about Advisor Transitions

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Virtual Data Room Software
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  • DataRooms.com

    Leading corporations and professional firms worldwide trust DataRooms.com with their most critical due diligence and secure information exchange needs. Our clients count on us for a powerful combination of intuitive technology, tamperproof security and sensible pricing—all backed by around-the-clock, personalized support. DataRooms.com started with a simple goal - to redefine the data room experience by combining a secure and superior ... read more about DataRooms.com

    Entry Level Price
    $299 Per Month
    Free Trial
    Available
    Pricing Type
    Flat Rate
    100% in Virtual Data Room Software
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  • dataroomX

    dataroomX is one of the most secure and popular digital data room providers in Germany . Transactions in the tens of millions are carried out monthly via our virtual data rooms . For this purpose, strictly confidential or secret documents from renowned companies, law firms, banks, state and development banks, institutions, family offices, real estate companies, institutions / corporations under ... read more about dataroomX

    Entry Level Price
    $227 Per Month
    Free Trial
    Available
    Pricing Type
    Flat Rate
    100% in Virtual Data Room Software
    Visit website

  • Deal Room Data

    Deal Room Data is a virtual data room service for brokers and M&A professionals. We provide a multi-level service for the independent broker up to the large firm. With Deal Room Data, you will have the ability to create deal folders, manage documents, create users and assign them various levels of access. By providing on-demand, around-the-clock access to information across ... read more about Deal Room Data

    Entry Level Price
    $39.99 Per Month
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    100% in Virtual Data Room Software
    Visit website

  • FDM Platform

    Legal or regulatory requirements (e.g. Sarbanes-Oxley Act or Basel II) or simply business needs require an easy and safe storage, archival and exchange of an ever-growing quantity of documents and content of different of types, such as e-Mails, faxes, correspondence, plans, electronic documents, websites, etc.. Framesoft Document Management (FDM) is a software solution for professional content management. Content can be ... read more about FDM Platform

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Virtual Data Room Software
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  • FileControl Virtual Deal Room

    FileControl Data Rooms are centralized repositories configured to support the storage, management, and dissemination of data and information organized around and pertaining to a particular event for a transient time frame. Leveraging FC2 technology, FileControl helps business and legal professionals solve three interrelated yet distinct challenges. These challenges are the need to store documents, the need to search documents, and ... read more about FileControl Virtual Deal Room

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Virtual Data Room Software
    Visit website

  • Imprima VDR

    Imprima’s Virtual Data Rooms are highly secure, reliable and easy to use virtual data room. It provides an online document safe, to help clients preserve the confidentiality of mission-critical documents and communications during any deal transaction. The entire process and our people are certified to ISO/IEC 27001:2013 – the latest and most comprehensive in-depth security certification for providers of virtual ... read more about Imprima VDR

    Entry Level Price
    $300 Per Month
    Free Trial
    N/A
    Pricing Type
    Flat Rate
    100% in Virtual Data Room Software
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  • Lightserve

    Safely store, share and exchange your sensitive and critical files and documents with Lightserve virtual data rooms. We support all major file formats, which are converted and securely streamed to allow you to control access, set permissions and protect information. Mitigate and avoid document leaks with watermarks. Track data room activity through audit event pages, email notifications and helpful alerts. ... read more about Lightserve

    Entry Level Price
    $29 Per Month
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    100% in Virtual Data Room Software
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  • Planfred

    The aim of Planfred is the central administration and distribution of all project-relevant plans via a central data pool, so that everyone involved in the project can access all plans at any time and at the current status. It should also be documented who made which plan status available at what point in time, i.e. enable the planned delivery dates ... read more about Planfred

    Entry Level Price
    $22.75 Per Month
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    100% in Virtual Data Room Software
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  • Prism Virtual Data Room

    Prism's one-to-many secure document sharing supports investor reporting, board communications and reports, financial reporting and many other firm-specific workflows. Simplify document-based processes and gain a secure, single view into multiple ongoing capital raises, M&A and asset divestitures. Prism is a modern virtual data room enabling firms to securely store and share documents associated with M&A, fundraising, and investor communications. Prism ... read more about Prism Virtual Data Room

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Virtual Data Room Software
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  • RCM Virtual Deal Rooms

    Whether you’re managing acquisitions, dispositions, asset portfolios, or the fundraising process, RCM’s Virtual Deal Rooms provide a secure way for commercial real estate professionals to share and store sensitive information online. Easily distribute confidential documents within your firm and across professional networks anytime, anywhere, and from any device — and do it all with the confidence of knowing your information ... read more about RCM Virtual Deal Rooms

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
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    100% in Virtual Data Room Software
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Frequently Asked Questions

What is a Virtual Data Room Software Used for?

Virtual data room software or VDR software is used to store multiple documents and files containing sensitive and confidential information. Data relating to financial information, legal issues, taxation, trade secrets, copyright certificates, etc., are usually stored using virtual data room software to keep them private and secure. All this information should be easily accessible by the users when required but simultaneously be protected from unauthorized access. This is where virtual data room software comes into the picture. Below mentioned are some of the most prominent uses of virtual data room software;

Merging & Acquisition - Companies going through mergers and acquisitions must share many documents with multiple parties in a secure environment. A virtual data room software simplifies the process of managing merging and acquisition for all the parties involved.

Intellectual Property & Copyright - The companies must securely share their intellectual properties and copyrights with external legal departments or organizations. A virtual data room software helps share such sensitive information without any risk.

Financial Reporting - The virtual data room software allows equity investors and financial organizations to share portfolio information, financial reports, and other critical information with high-end security.

What Are the Main Features of a Virtual Data Room Software?

File Permissions

Virtual data room software allows you to set file permissions for viewing, modifying, deleting, and downloading documents. Suppose you don’t want a particular document to be downloaded or edited by another user. You can set its permissions as “view only,” thereby assuring that the document is protected from misuse.

Data Organization

The virtual data room software systematically organizes the documents eliminating duplication issues. Searching for a specific document gets more accessible, even if you don’t remember the file name. You can search for the same document by hinting at a portion of the text within the file. 

Alerts and Notifications

The virtual data room software alerts the users whenever any documents have been accessed, changed, or tampered with. It also notifies the users when required to take action like viewing and signing a document.

Uploading Files

Many virtual data room solutions allow you to upload multiple files simultaneously. In contrast, some may also have a drag-and-drop feature that enables you to upload one file at a time.

Communication & Collaboration

Besides sharing and accessing documents, the virtual data room software allows users to add comments or suggestions based on their digital rights.

Virus Scanning

The virtual data room software automatically scans the documents while uploading to prevent viruses or any malware that can affect other documents that are already present on the server.

Why Should I Invest in Virtual Data Room Software?

Virtual data room solutions are built explicitly for sensitive business data. The virtual data room systems include high-end security features that help companies manage merging & acquisition events, financial portfolios, etc. With file-sharing tools like Google Drive and Hightail, handling critical business processes becomes slightly challenging. The virtual data room solutions are built with multiple layers of security and encryption that can protect the data exponentially.

How to Select the Best VDR Software?

Identifying your Business Needs and Abilities

The first step is to identify the purpose and see if the Virtual data room software you plan to buy can enhance your current business practices. Also, you need to analyze your technology capabilities and select a compatible option accordingly.

Check Features

Just go through the details about the features of the virtual data room software before making a selection. The virtual data room software you select should include features that can help you achieve your business goals.

Consider Budget

The cloud-based virtual data room solutions are available at a monthly subscription price and thus are affordable and cost-effective. Still, you need to consider your budget before shortlisting the options suiting your business strategies and the number of users using virtual data room software in your organization.

Compare Different Virtual Data Room Software

Comparing different virtual data room software is now easy with the help of Goodfirms. The experts at Goodfirms have curated the list of the best virtual data room software that will help you pick the right VDR software for your business. This list includes in-depth details and authentic reviews for each software to help you make the right purchase decisions.

Do you have any more questions? Please feel free to contact us.

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FeatureDealRoom 5.0DocSend5.0Digify4.5FirmRoomKnovos RoomsDocRAIDSafelink Citrix ShareFile
All features (10 features)
Access Controls/Permissions
Audit Trail
Collaboration
Data Security
Data Storage Management
Document Indexing
Due Diligence Management
Project Management
Reporting & Analytics
AI Features
Total supportedout of 10 features8/106/107/107/107/104/107/107/10
Full supportNot supported
Feature scores: supported = 1, not supported = 0

What the matrix tells you

Which Virtual Data Room Software products lead on features, and where the rest fall short.

Feature-count leaders

DiliTrust leads with 10 of 10 features supported.

  • DiliTrust10 / 10
  • Mobilu Virtual Data Room 9 / 10
  • DealRoom 8 / 10
  • FirmsData8 / 10
  • Timeref8 / 10

Most features (6-10)

Solid all-rounders just behind the leaders - strong picks if a top choice does not fit your budget or stack.

  • Digify7 / 10
  • FirmRoom7 / 10
  • Knovos Rooms7 / 10
  • Safelink 7 / 10
  • Citrix ShareFile 7 / 10

Watch-outs - missing table stakes

These products support the fewest features - confirm they cover your must-haves before shortlisting.

  • RJ Data Rooms2 / 10
  • RCM Virtual Deal Rooms2 / 10
  • FileControl Virtual Deal Room2 / 10
  • FDM Platform2 / 10
  • Sterling Data Rooms2 / 10

Related Feature Matrices

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