Best Knowledge Management Software and Systems for 2026
Looking for knowledge management software? Goodfirms is here to support your approach with its highly researched list of best knowledge management systems. Knowledge management tools listed here enable organizations or individuals to create, capture, maintain and share intellectual assets effectively. Take complete advantage of this handpicked list of best knowledge management software (KM software) that includes detailed information along with the original user reviews. Use the filters for business size, pricing, features, deployment type, and more to choose the right knowledge management system.
List of Best Knowledge Management Software with Reviews
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![XWiki]()
XWiki is a powerful open-source platform designed for efficient knowledge management. It introduces the “Structured Wiki” concept, ensuring information is systematically categorized and easily accessible. XWiki enhances collaboration with real-time editing, version ... read more about XWiki
Entry Level PriceContact vendorFree Trial14 DaysPricing TypeUsage Based40% in Knowledge Management SoftwareFeatures
- Access Control
- Cataloging/Categorization
- Collaboration
- Content Management
- Discussion Boards
- Knowledge Base Management
- Reporting & Analytics
- Search/Filter
- Security
- Self Service Portal
Key Details
Industries
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Accounting
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Airlines-aviation
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Aviation-aerospace
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Banking
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Biotechnology
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Capital-markets
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Computer-network-security
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Computer-software
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Defense-space
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Education-management
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Higher-education
-
Human-resources
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Investment-management
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Medical-practice
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Pharmaceuticals
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Security-investigations
Licensing & Deployment
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Open Source
-
Cloud Hosted
-
On Premises
-
Web-based
-
iPhone/iPad
-
Android
-
Windows
-
Mac
-
Linux
Support
- Email
- Chat
-
24x7 Support
Training
-
Webinar
-
In-person
-
Documentation
Knowledge Base
-
Help Guide
-
Blog
Packages
Pricing Type
-
Usage Based
Preferred Currency
-
EUR (€)
Free Version
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Yes
Free Trial
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14 Days Trial
Payment Frequency
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Monthly Payment
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Annual Subscription
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One-Time Payment
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![Wroolo]()
Wroolo was developed alongside the book Beyond Agile over two years and continues to be improved. We want it to be freely accessible to innovative teams and individual innovators. Perhaps someday we ... read more about Wroolo
Entry Level Price$3 Per MonthFree TrialN/APricing TypeFlat Rate30% in Knowledge Management SoftwareFeatures
- Access Control
- Cataloging/Categorization
- Collaboration
- Content Management
- Discussion Boards
- Knowledge Base Management
- Search/Filter
Key Details
Industries
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Civil-engineering
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Computer-software
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Mechanical-or-industrial-engineering
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Program-development
Licensing & Deployment
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Proprietary
-
Cloud Hosted
-
Web-based
Support
- Email
-
Weekdays
Training
-
Documentation
Knowledge Base
-
Help Guide
Packages
Pricing Type
-
Flat Rate
Preferred Currency
-
USD ($)
Free Version
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Yes
Payment Frequency
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Monthly Payment
-
Annual Subscription
Available Packages
Standard$3 Per Month -
![SoftExpert Suite]()
SoftExpert Knowledge Management provides a comprehensive solution for capturing, organizing, and disseminating knowledge across the organization. The platform allows businesses to create a centralized repository of expertise, best practices, documents, and other ... read more about SoftExpert Suite
Entry Level PriceContact vendorFree TrialN/APricing TypeContact Vendor3% in Knowledge Management SoftwareFeatures
- Access Control
- Cataloging/Categorization
- Collaboration
- Content Management
- Knowledge Base Management
- Reporting & Analytics
- Search/Filter
- Security
- Self Service Portal
Key Details
Industries
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Accounting
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Automotive
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Aviation-aerospace
-
Banking
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Biotechnology
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Building-materials
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Business-supplies-equipment
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Capital-markets
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Chemicals
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Civil-engineering
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Computer-hardware
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Computer-software
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Construction
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Consumer-goods
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Cosmetics
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Dairy
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Defense-space
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Education-management
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Electrical-electronic-manufacturing
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Environmental-services
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Farming
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Financial-services
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Fishery
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Food-beverages
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Food-production
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Fundraising
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Furniture
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Glass-ceramics-concrete
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Government-administration
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Higher-education
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Industrial-automation
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Information-technology-services
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Insurance
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Investment-banking-venture
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Investment-management
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Logistics-supply-chain
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Luxury-goods-jewelry
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Machinery
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Mechanical-or-industrial-engineering
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Medical-device
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Mining-metals
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Nanotechnology
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Oil-energy
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Package-freight-delivery
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Packaging-containers
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Paper-forest-products
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Pharmaceuticals
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Plastics
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Railroad-manufacture
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Ranching
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Renewables-environment
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Research
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Retail
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Semiconductors
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Textiles
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Tobacco
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Translation-localization
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Transportation-trucking-railroad
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Venture-capital
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Veterinary
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Warehousing
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Wholesale
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Wine-spirits
Licensing & Deployment
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Proprietary
-
Cloud Hosted
-
Web-based
Support
- Email
-
24x7 Support
Knowledge Base
-
Help Guide
Packages
Pricing Type
-
Contact Vendor
Preferred Currency
-
USD ($)
Free Version
-
No
Payment Frequency
-
Quote Based
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![SimplifiedIQ]()
Streamline your assessment processes. Get back your weekend. Assessments made easy with: Advanced Proctoring Auto-grading for all question types including code challenges Results/performance analyzed with detailed insights. SimplifiedIQ is an AI-driven SaaS ... read more about SimplifiedIQ
Entry Level PriceContact vendorFree Trial14 DaysPricing TypeUsage Based10% in Knowledge Management SoftwareFeatures
- Reporting & Analytics
Key Details
Industries
-
Education-management
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E-learning
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Higher-education
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Human-resources
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Primary-secondary
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Professional-training
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Staffing-recruiting
Licensing & Deployment
-
Proprietary
-
Cloud Hosted
-
Web-based
-
Windows
-
Mac
Support
- Email
- Chat
- Phone
-
24x7 Support
Training
-
Webinar
-
In-person
-
Documentation
Packages
Pricing Type
-
Usage Based
Preferred Currency
-
USD ($)
Free Version
-
No
Free Trial
-
14 Days Trial(Credit card required)
Payment Frequency
-
Monthly Payment
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![AI Quiz Generator]()
The AI Quiz Generator is an online tool that automatically creates custom quiz questions. Users can quickly generate multiple-choice, fill-in-the-blank, and other question types, improving efficiency and quiz quality. The tool ensures ... read more about AI Quiz Generator
Entry Level PriceFree versionFree TrialAvailablePricing TypeFree5% in Knowledge Management SoftwareFeatures
- Access Control
- Cataloging/Categorization
- Content Management
- Knowledge Base Management
- Reporting & Analytics
- Security
- AI Features
Key Details
Industries
-
Education-management
-
Higher-education
Licensing & Deployment
-
Proprietary
-
Cloud Hosted
-
Web-based
-
iPhone/iPad
-
Android
-
Windows
-
Mac
Support
- Email
-
Weekdays
Packages
Pricing Type
-
Free
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![Be Like Native]()
Be Like Native is an innovative browser extension designed to help users learn languages naturally. It integrates real-time translations, AI-driven context-based explanations, and interactive learning tools directly into your browsing experience. Whether ... read more about Be Like Native
Entry Level PriceContact vendorFree TrialAvailablePricing TypePer Feature10% in Knowledge Management SoftwareFeatures
- Cataloging/Categorization
- Content Management
- Knowledge Base Management
Key Details
Industries
-
Computer-software
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Education-management
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E-learning
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Online-publishing
Licensing & Deployment
-
Proprietary
-
Cloud Hosted
-
On Premises
-
Web-based
-
iPhone/iPad
-
Android
-
Windows
-
Mac
-
Linux
Support
- Email
- Chat
-
24x7 Support
Packages
Pricing Type
-
Per Feature
Preferred Currency
-
USD ($)
Free Version
-
Yes
Payment Frequency
-
Quote Based
-
![ContextClue]()
ContextClue is an innovative AI platform engineered to enhance business automation and knowledge management. It seamlessly connects with existing systems, offering comprehensive functionalities without extensive implementation processes. Key Capabilities: - Automatic extraction ... read more about ContextClue
Entry Level PriceContact vendorFree TrialN/APricing TypeContact Vendor50% in Knowledge Management SoftwareFeatures
- Cataloging/Categorization
- Collaboration
- Content Management
- Knowledge Base Management
- Search/Filter
- Security
- AI Features
Key Details
Industries
-
Electrical-electronic-manufacturing
-
Financial-services
-
Human-resources
-
Legal-services
-
Mechanical-or-industrial-engineering
Licensing & Deployment
-
Proprietary
-
Cloud Hosted
-
On Premises
-
Web-based
Support
- Email
-
Weekdays
Training
-
In-person
Packages
Pricing Type
-
Contact Vendor
Preferred Currency
-
USD ($)
Free Version
-
No
Payment Frequency
-
One-Time Payment
-
![Handover AI]()
Handover AI sets a new benchmark in knowledge transfer with the world's most advanced and efficient platform for creating seamless work handovers. Using cutting-edge AI and video technology, we streamline and accelerate ... read more about Handover AI
Entry Level PriceContact vendorFree TrialAvailablePricing TypeContact Vendor100% in Knowledge Management SoftwareFeatures
- Access Control
- Cataloging/Categorization
- Collaboration
- Content Management
- Knowledge Base Management
- Reporting & Analytics
- Search/Filter
- Security
- Self Service Portal
- AI Features
Key Details
Industries
-
Construction
-
Education-management
-
Electrical-electronic-manufacturing
-
Financial-services
-
Hospital-health-care
-
Human-resources
-
Information-technology-services
-
Management-consulting
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Professional-training
-
Real-estate
Licensing & Deployment
-
Proprietary
-
Cloud Hosted
-
Web-based
Support
- Email
-
24x7 Support
Knowledge Base
-
Terms
-
Privacy
Packages
Pricing Type
-
Contact Vendor
Preferred Currency
-
USD ($)
Free Version
-
Yes
Free Trial
-
Available Trial
Payment Frequency
-
Quote Based
-
![Trails]()
Trails makes it simple for anyone to build a step-by-step guide. No copying and pasting screenshots - just record your process and out comes a beautiful guide in just 3 simple steps: ... read more about Trails
Entry Level PriceContact vendorFree TrialN/APricing TypeFlat Rate20% in Knowledge Management SoftwareFeatures
- Access Control
- Collaboration
- Content Management
- Knowledge Base Management
- Search/Filter
- Security
- AI Features
Key Details
Industries
-
Computer-software
-
Human-resources
-
Information-technology-services
Licensing & Deployment
-
Proprietary
-
Cloud Hosted
-
Web-based
Support
- Email
-
24x7 Support
Packages
Pricing Type
-
Flat Rate
Preferred Currency
-
USD ($)
Free Version
-
Yes
Payment Frequency
-
Monthly Payment
-
![Intelli Desk]()
Intelli Desk is an advanced field issue management software designed for OEMs to efficiently manage and resolve field-reported technical issues. It centralizes communication between dealers, service managers, back-office teams, and suppliers, ensuring ... read more about Intelli Desk
Entry Level PriceContact vendorFree TrialN/APricing TypeContact Vendor25% in Knowledge Management SoftwareFeatures
- Access Control
- Knowledge Base Management
- Reporting & Analytics
- Search/Filter
Key Details
Industries
-
Automotive
-
Aviation-aerospace
-
Electrical-electronic-manufacturing
-
Machinery
-
Mechanical-or-industrial-engineering
-
Medical-device
Licensing & Deployment
-
Proprietary
-
Cloud Hosted
-
Web-based
-
iPhone/iPad
-
Android
-
Windows
-
Mac
-
Linux
Support
- Email
- Chat
- Phone
-
24x7 Support
Training
-
In-person
-
Documentation
Packages
Pricing Type
-
Contact Vendor
Preferred Currency
-
USD ($)
Free Version
-
No
Payment Frequency
-
Monthly Payment
-
Annual Subscription
Integration
Integrated With
- DMS
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![Intelli Wiki]()
Intelli Wiki is an internal knowledge base management software built specifically for OEMs to centralize and manage critical internal knowledge in one secure platform. It allows organizations to publish important updates, field ... read more about Intelli Wiki
Entry Level PriceContact vendorFree TrialN/APricing TypeContact Vendor100% in Knowledge Management SoftwareFeatures
- Access Control
- Content Management
- Knowledge Base Management
- Reporting & Analytics
- Search/Filter
- Security
Key Details
Industries
-
Automotive
-
Aviation-aerospace
-
Business-supplies-equipment
-
Defense-space
-
Electrical-electronic-manufacturing
-
Machinery
-
Medical-device
Licensing & Deployment
-
Proprietary
-
Cloud Hosted
-
Web-based
-
iPhone/iPad
-
Android
-
Windows
-
Mac
-
Linux
Support
- Email
- Chat
- Phone
-
24x7 Support
Training
-
In-person
-
Documentation
Packages
Pricing Type
-
Contact Vendor
Preferred Currency
-
USD ($)
Free Version
-
No
Payment Frequency
-
Monthly Payment
-
Annual Subscription
Integration
Integrated With
- DMS
-
![Knocean]()
Knocean is a knowledge management platform designed for schools and educational institutions to centralize academic content, course management, online assessments, and collaborative learning. It enables continuous monitoring of academic and emotional progress ... read more about Knocean
Entry Level PriceContact vendorFree TrialN/APricing TypeContact Vendor50% in Knowledge Management SoftwareFeatures
- Knowledge Base Management
- Reporting & Analytics
- Security
- Self Service Portal
- AI Features
Key Details
Industries
-
Education-management
-
Higher-education
Licensing & Deployment
-
Open Source
-
Cloud Hosted
-
On Premises
-
Web-based
Support
- Email
- Phone
-
Weekdays
Training
-
Webinar
Packages
Pricing Type
-
Contact Vendor
Preferred Currency
-
USD ($)
Free Version
-
No
Payment Frequency
-
Quote Based
-
![Intranet Inside]()
Intranet Inside supports knowledge management by centralizing key resources and making information easy to find. Employees can access documents and structured resources in one place, search across content with a powerful document ... read more about Intranet Inside
Entry Level Price$795 Per MonthFree Trial30 DaysPricing TypeFlat Rate10% in Knowledge Management SoftwareFeatures
- Access Control
- Cataloging/Categorization
- Content Management
- Knowledge Base Management
- Search/Filter
- Security
- Self Service Portal
Key Details
Industries
-
Aviation-aerospace
-
Banking
-
Construction
-
Consumer-goods
-
Insurance
-
Real-estate
-
Retail
-
Transportation-trucking-railroad
Licensing & Deployment
-
Proprietary
-
Cloud Hosted
-
On Premises
-
Web-based
-
iPhone/iPad
-
Android
Support
- Email
- Chat
- Phone
-
Weekdays
Training
-
Webinar
-
In-person
-
Documentation
Packages
Pricing Type
-
Flat Rate
Preferred Currency
-
EUR (€)
Free Version
-
No
Free Trial
-
30 Days Trial
Payment Frequency
-
Monthly Payment
Available Packages
up to 200 users$795 Per Monthup to 500 users$1195 Per Month500+ users$1695 Per MonthIntegration
Integrated With
- Microsoft 365
- Google Workspace
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![Credia]()
Critical knowledge trapped in employees' heads is the biggest operational risk for growing businesses. When experienced staff leave, take vacation, or move roles, their know-how disappears. Credia solves this by making knowledge ... read more about Credia
Entry Level Price$0 Per MonthFree TrialAvailablePricing TypeFlat Rate33% in Knowledge Management SoftwareFeatures
- Access Control
- Cataloging/Categorization
- Collaboration
- Content Management
- Knowledge Base Management
- Search/Filter
- Self Service Portal
- AI Features
Key Details
Industries
-
Construction
-
Electrical-electronic-manufacturing
-
Food-beverages
-
Hospital-health-care
-
Hospitality
-
Logistics-supply-chain
-
Retail
Licensing & Deployment
-
Proprietary
-
Cloud Hosted
-
On Premises
-
Web-based
Support
- Email
- Chat
- Phone
-
24x7 Support
Training
-
Documentation
Knowledge Base
-
Knowledge Base
-
Blog
-
SOP Templates
Packages
Pricing Type
-
Flat Rate
Preferred Currency
-
USD ($)
Free Version
-
Yes
Free Trial
-
Available Trial
Payment Frequency
-
Monthly Payment
-
Annual Subscription
Available Packages
Pro$29 Per MonthBusiness$79 Per Month -
![QuickSOP]()
QuickSOP helps organizations capture and preserve institutional knowledge by automatically documenting browser-based processes. Instead of losing critical know-how when employees leave, teams can build a searchable library of SOPs with screenshots and ... read more about QuickSOP
Entry Level Price$0 Per MonthFree TrialN/APricing TypePer User30% in Knowledge Management SoftwareFeatures
- Access Control
- Cataloging/Categorization
- Collaboration
- Content Management
- Knowledge Base Management
- Reporting & Analytics
- Search/Filter
- AI Features
Key Details
Industries
-
Banking
-
Computer-software
-
Construction
-
Education-management
-
Hospital-health-care
-
Information-technology-services
Licensing & Deployment
-
Proprietary
-
Cloud Hosted
-
Web-based
Support
- Email
- Chat
-
Everyday
Training
-
Documentation
Knowledge Base
-
Help Center
Packages
Pricing Type
-
Per User
Preferred Currency
-
USD ($)
Free Version
-
Yes
Payment Frequency
-
Monthly Payment
-
Annual Subscription
Available Packages
Pro$15 Per MonthTeam$49 Per MonthBusiness$99 Per Month
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