Best Payroll Software

Payroll Software

Are you looking for a payroll software for your enterprises? Your search ends here, for GoodFirms have researched and prepared a list of best payroll solutions widely adopted in the market. The below-mentioned list of Payroll management software characteristically performs payroll services by keeping essential track of employee attendance, salary calculations, and deductions, generating salary and tax slips, depositing wages into employee bank accounts, taxation, and much more. This list prepared by GoodFirms enables you to compare the functional details of the payroll system and opt for the best-fitted one for your organization.

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List of Payroll System | best Online Payroll Software for Small Business
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List of Payroll System | best Online Payroll Software for Small Business

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EPAY HCM
51

EPAY HCM

Your Workforce Is Our Business

With EPAY's comprehensive payroll processing and tax filing software, you don't have to worry about things like inaccurate payroll data, the ever-changing landscape of tax rules, or garnishment and levy compliance. Our system handles it all for you. Our customers also enjoy free 24/7 support! Our solutions are FedRAMP certified and are specifically designed for companies with 100-10,000 employees ... read more about EPAY HCM

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WebHR
52

WebHR

From hire to retire in the most advanced way!

WebHR is revolutionizing the way HR works. WebHR is a Social all-in-one Cloud based HR Software for Small & Medium Enterprises that handles everything from Hire to Retire, in the most innovate way. WebHR not only saves money to the companies, but also boosts productivity, saves space and make inter and intra-office communications fast, reliable and more efficient. WebHR assists in managing a compa... read more about WebHR

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$2/Month
Workzoom
53

Workzoom

Workzoom by Nortek is the All-You-Need People Management Platform

Workzoom helps medium-sized enterprises connect and inspire their teams to do the right things at the right time while also providing learning opportunities and insight for strategic decision making. Workzoom's highly configurable technology creates a tailored enterprise solution that is cost effective, quicker to implement than custom development and can evolve over time. With end-to-end function... read more about Workzoom

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Cascade HR
54

Cascade HR

Increase engagement and streamline your business processes

Cascade HR has grown to become an award winning provider of fully-integrated HR and HMRC-recognized payroll software. The technology comprises a number of proactive modules including core HR, Payroll, Training, Recruitment, Recruitment, Self Service, Workflow, Auto Enrollment, Timesheets and Expenses. These resources are all designed to streamline HR efficiencies, reduce costs and improve the stra... read more about Cascade HR

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 PayNorthwest
55

PayNorthwest

Put Your People First

We believe superior technology is necessary but not sufficient. It takes a committed, knowledgeable partner to get you all the way there. From our Smooth Start implementation process to our dedicated ongoing support team, PayNorthwest's expertise in delivering its world-class HCM cloud platform to meet YOUR unique needs today and tomorrow is what distinguishes PayNorthwest as a partner rather than... read more about PayNorthwest

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StarGarden HR Suite
56

StarGarden HR Suite

GET THE MOST FROM YOUR PEOPLE WITH STARGARDEN

StarGarden HCM is an integrated HR, Payroll and Time management system with Workflow automation capabilities. It provides all the capabilities required to efficiently run your whole HR department. From core human resource functions like maintaining employee records, payroll, benefits & compensation, time and attendance to advanced functions like succession planning, reporting, and analytics. Our s... read more about StarGarden HR Suite

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iTrent Payroll
57

iTrent Payroll

Enable your organisation to do what you do best through iTrent

MHR is a leading provider of innovative software and services for talent management, HR, payroll and analytics. We help organisations of all sizes drive organisational performance, working in partnership to reduce operational costs, streamline outdated processes and enable their people to deliver maximum value for their organisation and customers.... read more about iTrent Payroll

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ActionHRM
58

ActionHRM

Cloud based Human Resource Management

ActionHRM provides a full life cycle Human Resource Management (HRM) solution that drives real value for small and mid-tier companies, increasing employee productivity, improving compliance and reducing Human Resource (HR) costs – all through an easy to use, on demand cloud solution. ... read more about ActionHRM

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Officenet
59

Officenet

Your Friendly Intranet

Officenet HR Software with various features from Leave, Attendance, Payroll, Recruitment, Performance appraisals to the entire Employee life cycle management. Simplify the tasks of the HR Executives.... read more about Officenet

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7 Days
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hardhatadmin
60

hardhatadmin

The complete business administration package for the UK construction industry

Cloud business administration and accounting software for the UK based construction industry. The service enables sole-traders, partnerships, and companies to accomplish all their administration and accounting needs from their first estimate to end of year accounts and tax return from a single website quickly and easily.... read more about hardhatadmin

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60 Days
$5/Month
AttendHRM
61

AttendHRM

World-class HRMS to manage your workforce

HR Software with integrated Time Attendance, Leave and Payroll. Includes Employee Scheduling, Leave, Overtime, Shift Management. Supports multiple companies and locations. AttendHRM works great for a small business with a few employees all the way up to a large multi-location organization with many employees. Supports multiple companies, multiple time attendance devices and multiple languages(Engl... read more about AttendHRM

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Available
Free version
WYS HRMS
62

WYS HRMS

HR Management Software for all

Through WYS HRMS, you can map your organization human resource model to reflect your own enterprise structures and policies. WYS HRMS can be customized as per your organization’s need. This HR information model lets you record the Attendance data, Absent & Leave Management, personal, work, and pay information for all the employees. HRMS module is both flexible and adaptable. It is flexible, s... read more about WYS HRMS

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$1/Year
Make My Office
63

Make My Office

TOTAL OFFICE MANAGEMENT PAYROLL SOFTWARE

Payday is already a day that can be both exciting and scary, we spend so much time waiting for it, planning around or eventual earnings that it can be overwhelming, but now, being in front of an entire payroll, now that's going the next level, and the process can simply prove to be arduous and long, specially for newcomers to it, however nowadays you no longer need to feel burdened by it, because ... read more about Make My Office

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Free version
FastCollab
64

FastCollab

Artificial Intelligence Powered Corporate Travel Assistant

FastCollab provides Software & Services for Travel, Payroll, Accounting, Insurance, Recruitment & HR. With FastCollab Services Marketplace, customers will be able to meet all their business needs through various high-quality service providers we bring on to the platform. Customers can save huge money by receiving competitive quotes for the services. The best part is, users can manage all the Busin... read more about FastCollab

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Available
Free version
Bioknox
65

Bioknox

A Complete HRM Solution

Bioknox is a comprehensive Time Attendance with HR & payroll Management Software for medium and large businesses. It is built with all basic features required by organizations and it will be customized to suit specific organizational needs. Our in-house software development team supports clients with installation, integration, customization and new feature development. Bioknox is available as Stan... read more about Bioknox

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Available
Free version
BatchMaster HeRd
66

BatchMaster HeRd

Human Resource Management Software

HeRd is a one-stop solution for effortless and efficient management of organization’s most important resource- people. It focuses on each area to streamline company’s structure and eliminates manual and time-consuming processes. In a bid to achieve this core objective, the system is crafted with a wide array of features. This digital platform is a perfect suit to all types of businesses with a... read more about BatchMaster HeRd

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Workful
67

Workful

Payroll & Employee Management Software Built for Small Businesses Like Yours

Workful gives you everything you need and nothing you don't. It's your simple, all-in-one small business management solution - human resources and payroll all work together to help you own your business. You can keep track of changing regulations, your people, and your company from anywhere, at any time.... read more about Workful

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30 Days
$25/Month
QuickBooks Payroll
68

QuickBooks Payroll

Online Payroll Software

QuickBooks Payroll is the #1 payroll provider for small businesses. We help 1.4 million of them do payroll and file taxes, and we offer a No-Penalty Guarantee: well file your tax forms and payments, resolve filing errors, and pay any penalty fees for which we are responsible, as well as represent you and resolve any payroll tax issues with the IRS. Additionally, we provide US-based, live-support e... read more about QuickBooks Payroll

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30 Days
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Darwinbox
69

Darwinbox

New age end-to-end HR platform

Darwinbox is a new-age & disruptive mobile-first, cloud-based HRMS platform built for the large enterprises to attract, engage and nurture their most critical resource - talent. It is an end-to-end integrated HR system which aid in streamlining activities across the employee lifecycle (Hire to Retire). Our powerful enterprise product features are built with a clear focus on intuitiveness and scala... read more about Darwinbox

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AsureHCM
70

AsureHCM

Payroll and HR for 60,000 small businesses

Asure sees Human Capital Management (HCM) through the lens of entrepreneurs and executives with an owner’s mentality. Business owners need to build great teams (aka Human Capital) to get to the next level but they must also allocate financial capital in areas that drive growth, not a bloated back-office that sucks cash from: sales, marketing, product development, and customer service. Th... read more about AsureHCM

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Livell
71

Livell

Online Payroll and Time Tracking Made Easier

Livell Online Payroll & Timesheet is user friendly to both small companies that do not have accountants and professional accountants alike. The software was designed with people who have no accounting experience in mind, allowing both accountants and average business owners to use it with ease.... read more about Livell

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30 Days
$5/Month
Gibbous
72

Gibbous

HR Payroll Software

Gibbous is a new-gen software to automate all your HR and payroll processes. It is created by a group of professionals to deliver an easy to use software to provide an end-to-end solution to all the HR activities. It is designed in a way that it is compatible with small, medium & large businesses. India's best HR and payroll management software with end-to-end solutions for all your HR payroll nee... read more about Gibbous

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Free version
OpenPeople
73

OpenPeople

Take care of your people

OpenPeople is our fast and accurate payroll system that gives you all the tools for full payroll parameterisation, payroll production and maintenance of employee payroll details. It allows you to maintain a large number of companies and payrolls. You can perform payroll processing for individuals, groups or all employees over a range of frequencies. We have worked with HMRC on the Real-Time Inform... read more about OpenPeople

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HR Payroll
74

HR Payroll

Best HR Payroll Cloud Software in UAE for HRMS in the market for SME.

Best HR Payroll Cloud Software in UAE for Human Resource Management System (HRMS) in the market for SME. Support multiple companies, Employee Self Service ESS with Hierarchy Approval System and User Tracking System. Consists of two dedicated portals: one for HR and Payroll management teams and other for Employee Self-Service Portal (ESS). Fully Reporting System for Companies | Employees | Vehic... read more about HR Payroll

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30 Days
$2799/One-time
Jemini
75

Jemini

Integrated, inspiring, innovative HR & Payroll

Jemini HR & Payroll software is a class-leading cloud HRIS from business solutions company Fusion5. Jemini has an exceptional UX and functionalities from recruitment, employee onboarding & off-boarding to talent performance, learning & development and payroll.... read more about Jemini

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Valluva
76

Valluva

All in one Next - Gen HCM Suite

All-In-One Seamless Cloud based Business Management Suite with modules like: Payroll Management HR Management Sales Accounting Assets Management Performance Management E-Leave E-Claim E-Staff Portal... read more about Valluva

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15 Days
$1/Month
UZIO
77

UZIO

Re-invent HR,Payroll,Benefits and workers compensation with our intuitive platform

UZIO provides a fully integrated HR, Payroll, Benefits administration and Workers Compensation Platform for Employers, Benefits Brokers, PEOs, ASOs and CPAs. • HRIS : A fully integrated, enterprise-ready HRIS platform that automates HR processes end to end. It Collects, classify, process, store and distribute required information to effectively manage human resources in the organization. •... read more about UZIO

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30 Days
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AutoCount Cloud Payroll
78

AutoCount Cloud Payroll

Simplify your staff payroll process & HR remotely

It is an All-In-One Payroll & HR cloud-based software inclusive of Payroll management, leave management, e-Claim management, employee loan management and HR administrative tools all within one single platform. The system can be accessed via desktop and mobile apps. AutoCount Cloud Payroll is designed for small-medium sized companies in Malaysia. It meets all the latest statutory requirements of... read more about AutoCount Cloud Payroll

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30 Days
$10/Year
Pocket HRMS
79

Pocket HRMS

Pocket HRMS Handle All Your HR Operations And Commit No More Mistakes.

Tracking performance of your employees is not an easy task. Leverage our performance management system to track the performance of your employees on a regular basis. Employees have a tendency to stick to the same company when they get rewards for their performances and achievements. Motivate your employees by assessing their skill-sets. Pocket HRMS offers a useful configurable feature for processi... read more about Pocket HRMS

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$2495/Month
Zimyo HRMS
80

Zimyo HRMS

Employee experience platform that empowers organizations to manage and retain great talent!

Zimyo Human Resource Management System is an employee-centered solution to all your Human Resource problems, designed to meet your business standards. Zimyo uses cloud to store all the employee data at a centralized database. Zimyo is designed to suit all business types from Startups, to SMEs to enterprises.With services ranging from Payroll Management to Performance management, Zimyo is a complet... read more about Zimyo HRMS

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14 Days
$50/Month
Akrivia HCM
81

Akrivia HCM

Engage your Human Capital from a single system.

Enterprise SaaS on the cloud to engage your human capital from hire to retire. Akrivia HCM reliably manages the entire Employee-Life cycle on one Unified platform. The important functions optimized are Recruitment & Payroll, On-boarding & Off-boarding, Time & Attendance, employee engagement and Performance Appraisal etc. Akrivia HCM provides for a high quality user experience in all the above modu... read more about Akrivia HCM

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Remoty
82

Remoty

Work like you are in the same office!

Keep your team in sync with time-tracking and progress updates right from your Slack workspace. Boost team coordination using intuitive time tracking commands. Announce your availability as you check in using /in command. Let the team know whether you are on break or back from break with /break and /back. Save hours in meetings, automate scrums & stay up to date with progress. With every check-in/... read more about Remoty

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$1/Month
Deskera
83

Deskera

The all-in-one business software for small business owners.

Deskera gives you everything you need to run your business right out of the box. Accounting, inventory, order fulfillment, online payments, financial reports in Deskera Books. Building deals & pipelines, beautiful marketing campaigns, publish knowledge-base, support ticketing in Deskera CRM. Run unlimited payroll for employees, view payslips, download W-2, W-4, 1099s, apply for vacation, scan expe... read more about Deskera

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15 Days
$29/Month
Uctivv
84

Uctivv

Employee Management Made Easy

UCTIVV Payroll and HR delivers efficiencies, improves control over all aspects of your worldwide payroll operations, allows best practices to be replicated across the enterprise, and increases visibility into individual country activities. A single rules-based engine and scalable platform with an ever growing list of country extensions enable you produce multinational payrolls that fully comply w... read more about Uctivv

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30 Days
$/Year
HR Pearls
85

HR Pearls

Making HR Management More Easy And Secure!

HR Pearls, India's most trusted HR and Payroll Software, where you get a user-friendly software that helps in an instant and hassle-free management of payroll operations. Here are the four pillars of HR Pearls, that helps an organization for better and effortless HR & payroll management. 1. Payroll Management System (PMS) 2. Compliance Management System (CMS) 3. Human Resource Management ... read more about HR Pearls

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1 Days
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Apex HCM
86

Apex HCM

Apex Helps You Grow Your Business

Apex leads the industry in HCM technology and client implementation success. We listen to our clients about what they need to grow their business. All-in-one, customizable, HCM suite of HR and Payroll solutions to service your clients and grow your business. Offer your clients a fully-integrated applicant tracking system (ATS) to help them find and hire great employees. Apex HCM Applicant Tracking... read more about Apex HCM

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Resourceinn
87

Resourceinn

Empowering Business Smartly

A reliable and trusted Human Resource Management Software that works perfectly to support HR & Payroll operations. How are we different? We provide a one-stop solution that is, - Integrative - Customizable - Cost-Effective - Customer Adaptive Our Modules include: - Human Resource Management System - Performance Evaluation - Time & Scheduling - Recruitment - Business Analytics - Leave M... read more about Resourceinn

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30 Days
$3/Month

Buyer’s Guide

Buyer’s guide to Payroll software

In today’s digital world, there is a growing demand for solutions that helps in enhancing productivity and ensuring good return on investment by employing fewer resources. But at the same time, several companies do not wish to spend much money and time on a solution.

It can be time-consuming for businesses to stay updated with the regulations, calculate tax, and process payroll. To efficiently transform business operations, the technology of payroll software is needed.

With the help of payroll software, the businesses can save their valuable time as the payroll management system can manage all the calculations along with it and can reduce mathematical errors.

This buyer’s guide can assist readers in selecting the best available payroll software option for their needs. Before discussing that, let’s understand what payroll software is and how it can be helpful for the organization?

What is payroll?

Payroll is the process undertaken by the company to manage the payment of the employees. The payroll process includes the distribution and calculation of paychecks to the employees. It also includes all the financial records for employee wages and salaries, withholding, deductions, bonuses, and employee paychecks. The payroll process records the total earnings of all employees for a company in a fiscal year.

What are the components included in the payroll?

The payroll programs can be separated into the following components for smooth functioning:

  • Employee Information – Payroll includes a collection of information regarding medical insurance and W-4 forms (employee’s withholding allowance certificate). The form will have data like; the employee's social security number and their withholding amount for federal and state tax purposes.
  • Gross wages- The total amount paid to the workers before any deductions are known as gross wages. It may include commissions, tax deductions, and bonuses. Typically, gross pay is employee’s salaries or wage figures. But, the take-home amount on the employee’s paycheck is lower after accounting for payroll deductions.
  • Applicable taxes and deductions- Here, employers consider year-to-date annual earnings, wage levels, and tax allowances when summarizing applicable taxes. Payroll programs calculate deductions, which are made through pension plans, insurance plans, garnishments, and union dues. 
  • Fringe benefits- Fringe benefits serves as the type of compensation that includes education assistance, health insurance, employee discounts, and retirement plans. All benefits are included in payroll programs, and some benefits are taxable too.
  • Employee payroll records- The payroll service keeps employees' payroll records that include current pay rates, actual hours worked, overtime or double overtime worked, paid time off used, non-paid time off used, and tips received. 
  • Social Security and Medicare- The payroll solutions keep records of the amount deducted as the employee’s portion of social security and Medicare payments from gross wages. 

What are the challenges in maintaining a payroll manually?

The manual payroll approach is cumbersome and is highly challenging for the HR department and finance teams. A lot of time, hard work, and efforts are required to make the manual payroll processes successful. The challenges associated with maintaining a payroll program manually are as follows:

  • Ineffective time records- The manual payroll process can create complications in tracking attendance and can even cause inaccurate recording of time. During data entry, any error or improper interpretations can result in underpaying or overpaying of an employee. The handwriting of the employee might be indecipherable. 

  • Human Errors – The manual payroll process overburdens the human resource and finance departments with repetitive cross-checking tasks and documentation. These activities are highly prone to human error, which can result in incorrect and untimely payments. Moreover, there can be a wrong calculation of employee leaves, and employees can suffer from complicated salary structures that demand gross-up calculations.

  • Taxation related issues – Manual calculations are complicated, time-consuming, and lack accuracy for calculating taxes and penalties. Organizations can suffer from penalties and inconvenience in addition to extra work due to incorrect tax calculations. The tax rules keep on changing with time-to-time, so manual payroll processes cannot be an efficient method. 

  • Administrative issues- Much smaller types of businesses carry out their payroll process manually, which in turn creates an administrative burden for the business and HR staff. There can be payment issues and misapplication of rules due to errors in data entry. Hiring the additional staff to handle a growing manual process can create lots of administrative matters in the organization.

  • Compromised information security- The manual payroll processing method fails to maintain privacy and does not guarantee data security that includes sensitive employee information (like address, bank account, and social security number). 

  • Time and attendance- The manual payroll functioning can create significant errors and can take a lot of time in managing and calculating the manual leaves. It is tough to keep track of piles of documents consisting of the manual recording of attendance and time tracking of employees. Due to miscalculation, there can be lower employee satisfaction in an organization. 

To avoid all the payroll mentioned above problems and challenges, many businesses prefer to implement payroll management software that helps internal HR teams to work efficiently. 

What is payroll software?

Payroll software is an application that helps in managing, automating, and organizing employee payment. All size businesses can keep track of all payments and can maintain all payment records by employing payroll service. With an advanced payroll system, the management can monitor the time and attendance of the employees; can look after-tax information along with pay structure. 

What are the essential features of payroll software?

The following must-have features of online payroll software help in accomplishing the numerous aspects of payroll:

  • Direct deposit- Direct deposit is the critical functionality of the payroll app. It means that money is directly transferred from the company’s bank account to the employees’ bank accounts. This functionality is safer as there is no risk of losing a check in the mail. It is considered one of the most common and preferred methods of payroll payment. Direct deposit functionality keeps the digital record of every transaction for bookkeeping purposes. It serves as a reasonable solution that helps in the quick arrangement of funds. 

  • Record –keeping- Payroll management software keeps detailed and accurate records that can be stored in the main database or other record-keeping facilities. This functionality enables to monitor how much overtime is being paid and how many employees participate in the company’s retirement plans. 

  • Payroll Processing- The payroll system software can facilitate on-time payroll processing. Payroll processing helps manage the employees’ financial records, including salaries, wages, bonuses, and deductions. The payroll process allows for accurate payments to salaried, hourly, and contract workers, along with managing automatic benefits deductions and tax withholdings. The payroll processing is carried out with an easy-to-navigate interface for employees and employers. 

  • Expense Management – The payroll software manages the expenses, deductions, loans, advances, and other types of employee costs with the help of expense management features. This functionality enters, tracks, and calculates the value of the employees. In some payroll systems, there is also a feature of loan ledger that keeps accounts for all approved employee loans. It can also handle reimbursement based on approved expenses.

  • Tax Filing – The payroll system calculates the local, state, and federal taxes of the business with the help of tax filing functionality. The payroll software for small business can file the return and generate W-2 forms and 1099 forms (types used to report payments to independent contractors, rental property income, and income from interest and dividends) for the employees. For remote workforces, there can be multistate and multicountry tax filing options.

  • Proper training and support- The payroll platform also comes with adequate training and support features. The staff member with little technical knowledge can use the payroll app easily if the proper training is provided to these staff members. The payroll program in which vendors provide both online and onsite training is an apt solution for staff members.

  • Compliance Management – The payroll system comes with the compliance management feature in the background. Whenever law changes with any local, state, or federal employment, then compliance management functionality automatically updates the software to ensure that the time entries, payroll data, and tax returns are in line with the laws running in the specific area.

  • High level of accuracy – The payroll software works as a neutral third party that helps record the working hours accurately when there is a need to outsource the payroll functions. The top payroll software system can accommodate the employees and their working hours correctly. The accuracy minimizes the possibility of human error. 

  • Payroll reports- The payroll platform should be able to give payroll reports across several business areas, which in turn helps in gaining a more in-depth look regarding how the business operates. The payroll reports allow to view payroll across departments, see taxes, and benefit deductions, granular employee-level payment details, and company-level overviews.

  • Leave management – The payroll solution enables employees to submit leave claims and monitor their leave balance. The managers can review the request of the employees and can notify the employees regarding approved or declined applications. This leave management functionality calculates accrued leaves for wage calculation.

  • Extreme security – The payroll software has the functionality of database encryption to restrict the highly valued resources like tax files, employee personal details, and other types of payroll information. Several payroll systems come with password-protected and sensitive information. Security can save companies from fraud. 

  • Compensation administration – The payroll management system holds the compensation administration feature that manages worker’s compensation, bonuses, cost of living, and adjustments for changes in the minimum wage. This feature provides an extra layer to the overall payroll strategy. 

Other required features of payroll software are as follows:

  • Employee self-service site – The payroll management system has employee self-service site that helps employees to have easy access to their payslip and W2 forms (tax forms that show the amount of taxes withheld from the paycheck for the year)
  • Integrates with the existing systems- Many of the payroll software for small businesses are capable of integrating with the company's existing systems, which includes accounting solutions, time –tracking, employee database, or HR system.
  • Notifications- The payroll solution holds system notifications or alerts that help in notifying and alerting the users on a regular basis. Timely alerts help in completing several payroll-related tasks easily. Some payroll software for accountants also gets updated timely with tax law changes, especially at year-end which in turn helps ensure a smooth start to the new year and end of year tax filings.
  • Scalable- The payroll system software should be highly scalable so that organization can run smoothly even when there is an increased workforce. 
  • Payroll card- Some payroll programs provide payroll cards to the employees that give them the flexibility to receive paycheck funds through a preloaded debit card. This functionality serves as the best alternative to direct deposit. 
  • Benefits and bonus management- The online payroll software manages benefits claims that include CBA (collective bargaining agreement), allowances, and other types of employee perks. 
  • Data Conversion – The payroll management system should be able to maintain historical data. If the business is running on any other software solution, then payroll solution should be able to convert and migrate all crucial data into the new software. 
  • Streamlining- The payroll system software should streamline the operations so that workers can effortlessly access the records with the help of the automatic generation of the payroll system. 
  • Customization – The payroll system can customize every check and form with the help of customization functionality. The reports, screens, service fields, tables, and menus can be customized. 

Why do organizations need payroll software?

Organizations can make things a whole lot easier by employing payroll management software. Here are the following reasons that explain why organizations need payroll software:

  • Saves time- Businesses can save their valuable time with the help of the payroll app. Manual payroll processing takes a lot of time doing calculations. The payroll software performs all the calculations efficiently and reduces mathematical errors, which in turn helps save time.

  • Avoid crucial mistakes – The proper payroll programming enables systematic management in the HR operations. There can be more opportunities in the businesses to interact with customers, bond with the employees, figure out marketing, and brainstorm new ideas with the help of payroll software.

  • More affordable–The payroll management software for accountants can eliminate the need for an accountant or in-house employee committed to payroll operations. The businesses can save money spent on printing costs as everything is managed paperless. Moreover, some software packages guarantee the accuracy, so there can be fewer IRS (Internal Revenue Service). 

  • Access to documentation – The online payroll software helps find vital records that include the information on a previous paycheck or any other specific report. The supervisors or managers can securely access and review the stored online payroll reports. 

  • Meet deadlines – The payroll management software is better equipped to meet all deadlines that help direct deposits, payroll tax payments, and other necessities. Manual payroll systems lack this type of reliability. It is essential to meet deadlines as any missed deadlines can result in unwanted costs, penalties, and fines from the IRS.

  • Data Security- The online payroll software helps protect personal information, including mailing addresses, dates of birth, bank details, and much more. The top payroll software can effectively secure the information without allowing anyone to access the information outside the organization. 

  • No need for expertise- There is no need to have a background in payroll while using the payroll software. Without hiring a professional, the payroll task can be delegated to the employees who have no experience in payroll operations. As a result, small businesses can lower their costs.

  • Employee Portal – The payroll software provides an employee portal that enables employees to access their pay and benefits records. The employees can have better access to information and can have efficient control over their work lives with the help of the payroll management system.


Other benefits of employing a payroll app are:

  • Reliability- The payroll solution is authentic and highly accurate.
  • Customer Support- Payroll software enables users to resolve any issues or problems with the help of customer support.
  • Productivity- The payroll management system helps boost the morale of the employees when the salary is paid to the employees in a timely and accurate manner.
  • Speed – The payroll management system can make the entire process of preparing payroll quick. With a single click of a button, the payroll solution can instantly prepare reports and statements.
  • User-friendly interface- The top-quality payroll software is designed specifically for those users who have little to no experience handling payroll. The payroll management software is intuitive and user-friendly, which helps in relieving the anguish.
  • Accurate calculations- The payroll software for small businesses help provide accurate predictions and comprehensive validation checks and procedures. The payroll software helps in delivering tax updates instantly.
  • Multiple reports generation – The payroll management software helps in providing numerous reports that include reconciliation reports, ad-hoc and user-defined reports, reports under shops and establishment acts of various states, customizable payroll statements, salary register, and wage register. 

The payroll software helps in generating accurate payslips. With minimum efforts, it helps in calculating bonuses, expenses, and holidays pays. The payroll programs can automate specific tasks such as year-end reporting. It can reduce the burden of compliance and can remove the need to understand the complex tax legislation. The businesses can store data such as payslips and annual reports in a secure and easily accessible system. Several payroll software is accessible from mobile phones.

What are the latest trends in payroll software?

Businesses need to stay up-to-date with the latest trends in the payroll industry to remain one step ahead. The latest trends in the payroll industry are as follows:

  • Cloud-based payroll solutions- The cloud-based payroll service enables users to look at the payroll mechanism from anywhere. The remote employees can handle the operations of the HR payroll system in real-time.

  • Artificial Intelligence- AI has revolutionized the way people get paid and ensures the correct tax brackets. The AI-based chatbots assist employees by answering questions, resolving issues, completing transactions, and by serving as a helpdesk. 

  • Better data security- The online payroll software that is GDPR (General data protection regulation) compliant helps in saving sensitive information related to wages, addresses, account numbers, and social security numbers. 

  • Demand from the gig economy- The payroll software for small businesses can handle the temporary influx of workforce. Many entrepreneurs have started using temporary contractors instead of full-time employees. Payroll systems have the facility to accommodate such workers too.

  • The idea of financial wellness – The financial wellness programs can be started by large corporations and small businesses that help in providing the employees with financial counseling so that these employees can make the right decisions with their money. 

  • Payment frequency changes – As more and more gig workers are becoming part of the organization, the approach to payment is changing. Both for the organization and employee, the trend of instant cash has become accessible and secure. Now the method of bi-weekly or monthly payment models is changing in the companies.

  • HR technology and payroll management- Business can experience efficient results by maintaining the balance between HR technology and payroll management. HR technology can make payroll operations more efficient.

What points are to be considered while purchasing the payroll software?

The following points to be considered while purchasing the payroll management software are:

  • Features and functionalities – Determine the vital functions, HR, and payroll needs of the organization. Outline the business's exact needs by bringing together leaders and end-users to discuss the current HR processes.

  • Support and Customer Service – Ensure that the payroll system software should meet the expectations of customers. Before finalizing the payroll management software system, the buyer should make sure that the company’s customer and support service satisfies the required norms. Make sure that all the necessary support should be made available from the vendor.

  • Database security/backup- Verify the vendor's reliability to the utmost before placing any purchase order for the payroll management software. Save yourself from future pitfalls by researching the providers’ security certificates and discovering specific and real information about the vendor. 

  • Flexibility- Consider your organization’s current unique needs and its future potential before finalizing the payroll app. Check whether the new payroll solution is adaptable to your business requirement. Also, think about the scalability of the payroll management system. 

  • Integration – Make sure that the payroll software that you pick is capable of integrating with other systems, which may include importing and exporting of information via excel sheets or can be from any other software.

  • Cost of the software – Find out the price of payroll software along with extra or hidden charges. The more advanced features the payroll app has, the more costly it will likely be. Check whether the payroll software company offers a free trial or demo for the users.

  • Mobile devices – Check whether the payroll software that you are planning to pick is mobile-friendly which in turn helps you in processing the payroll from various locations. 

Other essential points to be considered before finalizing the payroll management software:

  • Simple workflow- Ensure that the payroll software can offer a consistent workflow to manage the activities like reconciling leaves, attendance, tracking, reviewing salary increments, bonus payments, employee exits, and approval of expenses.
  • Ease-of-use- Make sure that the payroll software is easy-to-use. Even a non-technical person should be able to handle the payroll app easily.
  • Search the reviews- You can get an idea for the payroll software company by going through the reviews on the company’s website or social media platform.
  • Check the tech support- Check whether your chosen payroll system provides the technical support or not. 
  •  Business needs- Consider the points like size of the business, number of workers in an organization, kind of workers- contractors or employees, and do employees have benefits from the chosen payroll system. 

What is the average cost of payroll software?

The average cost of payroll software can be decided by considering the several crucial factors that are as follows:

  • Size of the business 
  • Features offered by payroll software
  • Key elements of payroll management system software
  • Whether the payroll software is cloud-based or not?
  • Numbers of users and admins
  • Type of interface 

If you are into a startup or associated with growing small organizations, you can have payroll software packages that offer basic features and, at the same time, affordable to buy. On the other side, large scale businesses prefer powerful features, so they go for advanced plans. As a result, the price of payroll software can be a bit costlier.

The cost of payroll software can start as low as $2 per month (for example, WebHR and SentricHR). It can reach as high as 79$ (for instance, Justworks). Along with these costs, there are some other charges associated with the vendors' payroll management software, which includes maintenance, support, and installation.

You can choose the option of free payroll software if you are into a small or start-up organization. If you are looking for the best payroll software, then you can explore the GoodFirms platform. HostBooks Accounting, Baraza HCM, TimeTrex, Kredily, HR.my, Employment Hero HR are all free payroll software that can serve as the best payroll system for your organization. 

Why refer to the GoodFirms list of best payroll software?

GoodFirms platform is consistently growing in terms of listing top-notch quality software categories along with authenticated reviews. Based on the latest business trends, this platform believes in conducting rigorous research. 

If you are new to the payroll software field and looking for the best payroll for small business, then experts of Goodfirms can guide you by providing you the proper guidance of the payroll management software.

The best payroll software page of the GoodFirms platform provides insight into the popular payroll software along with their pricing, reviews, and core functionalities of payroll system software.

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