Best Procurement Software

Procurement Software

Explore the best Procurement Software for your business, formulated exclusively by GoodFirms.

Procurement of goods and services is a crucial strategic function for a business. Procurement software automates the entire process, thereby eliminating the hassles and irregularities involved in the manual procedures. You can control and streamline procurement management, save time, reduce process costs, and enhance profits by deploying the best procurement systems for your business.

What Is Procurement Software?

Procurement management software is a comprehensive set of automation tools designed to manage the complete procurement lifecycle for businesses to purchase goods and services. The software provides a unified platform for controlling numerous procurement functions, including purchase order creation/delivery, payments, bid management, billing/invoicing, spend data management, budgeting, order optimization, vendor management, catalog management, compliance management, and more.

Procurement tools enable automated document generation for purchase orders (PO), requisitions, quotations, and contracts. Online or e-procurement software allows real-time tracking of order status, transaction details, payment details, and items purchased. Overall, procurement systems act as a central forum for procurement process stakeholders to collaborate and achieve flawless procurement management.

What Are the Benefits of Leveraging Procurement Tools for Your Business?

The advantages of deploying procurement management software include:

  • Procurement optimization
  • Automation of repetitive tasks
  • Elimination of human error
  • Cost-saving
  • Time-saving
  • Improved data management
  • Better efficiency
  • Enhance productivity
  • Informed decision-making

How to Choose the Best Procurement Software?

To choose the best procurement system for your business, you must ensure that the software includes all the necessary procurement tools, is easy to use, fits in your budget, proves profitable with time, and has positive feedback from your industry.

GoodFirms has analyzed all aspects of procurement management, performed comprehensive research, and utilized its expertise to identify and compile the list of top procurement software with their prominent features, verified reviews, and pricing information. To help you search better, we offer filters for features, business size, pricing model, deployment type, and more. Reap the benefits of the modern procurement solutions by leveraging the top e-procurement platforms from the carefully curated list below.

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List of Best Procurement System Software | Top Eprocurement Platforms

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Bellwether
1

Bellwether

Take Control Of Your Procurement And Inventory Processes

Are you manually tracking approvals, quotes, purchases and invoices, how are you managing inventory, assets, and contracts? Or do you have an outdated system? Trusted since 1985 - Rated #1 for businesses that create 50-1000 PO's a month and need to track purchasing, inventory, assets and contracts. Modular so you just buy what you need. Proven over 35 years by 1000+ customers like Casio, Aramark, ... read more about Bellwether

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Available
Free version
Flectra
2

Flectra

The Open Source ERP and CRM System For Your Business

Flectra is an open-source CRM software solution that provides a 360-degree overview of your customers, actionable insights, advanced analytics, reports, and automated decision-making process. It empowers your teams to prioritize leads and focus on high-value business opportunities. Flectra CRM software has modules for sales management, lead management, customer management, and more. Its intellige... read more about Flectra

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Available
Free version
SAP Business One
3

SAP Business One

Doing good is good business

SAP Business One - A single, integrated business management application for small and mid-size businesses. The SAP Business One application integrates all core business functions across your entire company – including financials, sales, customer relationship management, inventory, and operations ... read more about SAP Business One

Haresh Pansuriya
“Great software”
Haresh Pansuriya, Digital Marketing Lead at iQlance Solutions
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15 Days
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Microsoft Dynamics CRM
4

Microsoft Dynamics CRM

Moving business forward

Microsoft Dynamics is a line of integrated, adaptable business management solutions that enable your people to make important business decisions with greater confidence. Microsoft Dynamics works like and with familiar Microsoft software-easing adoption and reducing the risks inherent with implementing a new solution. These solutions automate and streamline financial, customer relationship, and sup... read more about Microsoft Dynamics CRM

Mike Falahee
“Perfect employer's CRM ”
Mike Falahee, President at Marygrove Awning Co. Michigan
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N/A
$190.00/Month
Vendora
5

Vendora

Supply Chain Made Faster & Better

Vendora is a web-based Vendor Management Software that simplifies business processes and allows create stronger relationships with vendors by collaborating with them in a secure, online environment. • It has features to manage the vendors, suppliers across the world, as well helps with readily accessible real-time data. • It streamlines interactions, automates all core business processes ... read more about Vendora

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3 Days
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Tradogram
6

Tradogram

Cloud-based procurement software for complete spend control

Tradogram is spend management software that is built using the latest cloud technology.Our solution empowers buyers and purchasing decision makers in 60+ countries worldwide to control costs and automate processes like procurement, supplier management, AP and spend analysis. ... read more about Tradogram

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Available
Free version
Coupa
7

Coupa

The All-In-One Business Spend Management Platform

Automate and enforce across the full contract lifecycle–from authoring, collaboration and signing to operationalizing contracts for every purchase with Coupa automated contract management solutions.With contracts seamlessly integrated into spend management processes, your company can now realize the value of your negotiated pricing and terms with Coupa contract management solutions.... read more about Coupa

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N/A
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VARStreet
8

VARStreet

Align your Processes with The Best Business Management Platform for VARs

VARStreet is an all-in-one business management software that has been specifically designed for IT & Office Supplies VARs, MSPs and solution providers. Established in 1999, VARStreet comes with a wide range of modules and functionalities that can streamline your processes and allow you to run your business in a more efficient manner. Till date, VARStreet has worked with 4000+ VARs, 15,000+ VAR use... read more about VARStreet

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N/A
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Promena e-Procurement
9

Promena e-Procurement

Start easy purchasing with Promena e-sourcing platform

Leading Provider of Purchasing Software and Consulting, utilizes e-Sourcing methods that creates cost savings, efficiency, control and risk reduction in its clients'​ strategic purchasing activities.The aim of providing high efficiency and effective control of time, labor and cost savings to its customers in their purchasing activities ... read more about Promena e-Procurement

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15 Days
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ProcurementExpress.com
10

ProcurementExpress.com

Fast, Accurate, Paperless, Effortless Company Spending.

We can save your company 10c in every dollar spent. We do it by automating your purchase ordering process without the 6 month management consultant project, training days, grey computer boxes or anything else you'd associate with traditional purchase order systems. ... read more about ProcurementExpress.com

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SutiProcure
11

SutiProcure

Automate and accelerate your procure-to-pay cycle with SutiProcure

Automate and accelerate your procure-to-pay cycle with SutiProcure – a robust online procurement software solution that gives you complete visibility and makes your procurement as easy as e-shopping. It streamlines requisitions, sourcing, purchase orders, inventory management, invoicing, and payments and lets you build excellent relationships with your suppliers.... read more about SutiProcure

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N/A
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eBuyerAssist
12

eBuyerAssist

Secure-Reliable-Proven

Eyvo eProcurement Solutions are one of the World's leading experts on Cloud based eProcurement tools that support corporate purchasing departments enabling ordering of goods and services, track spend, monitor corporate budgets, ensure accountability, and allow audit-ability and compliance with Sarbanes Oxley. ... read more about eBuyerAssist

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N/A
$19.5/Month
Vroozi
13

Vroozi

Procurement for the Modern Workforce

Vroozi®, the leading Cloud-based procure-to-pay platform, is helping companies make shopping for their business effortless, efficient, mobile-first and enjoyable. Vroozi is designed for companies who want to empower their employees, connect with their suppliers and maintain spend visibility from anywhere, anytime.... read more about Vroozi

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N/A
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PurchaseControl
14

PurchaseControl

Streamline the Procure-To-Pay Process

PurchaseControl is a SaaS-based spend management system that gives businesses more control over their financial operations. Founded in 1999, the software automates purchasing and procurement for its clients across the globe. ... read more about PurchaseControl

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ProcuMan
15

ProcuMan

Procuman software reaches the top 12 of all E-Procurement softwares

ProcuMan provides open source based procurement, purchasing, etendering and supplier management software. Free of any software license fees and easily customisable online service based on SuiteCRM platform.Fully customizable software to support your specific procument process. ... read more about ProcuMan

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30 Days
$99/Month
Claritum
16

Claritum

Streamline and automate the buying and selling of products and services.

Claritum’s cloud solution simplifies the procurement process. Enabling more efficient and effective order capture, aggregation of demand, spend management and central supplier control. With easy to use, plus highly configurable, catalogs and RFx forms. Providing an intuitive user interface for employees to make their own purchases and progress orders. Reporting and analytics complete the solutio... read more about Claritum

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Zycus
17

Zycus

Efficient Procurement Through eCatalogs.

Zycus Catalog Management software enables a complete life-cycle solution with robust controls to ensure content validity across many geographies and strategic business units. Zycus Catalog Management software uses our patented Artificial Intelligence (AI) platform to correctly classify all items appearing in both hosted catalogs and punchout configurations. Suppliers can publish regional, buyer-sp... read more about Zycus

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Finly.io
18

Finly.io

Save & Gain Finance Control by automating Account Payables

Finly is a Finance Management & Governance Suite for businesses to automate, gain visibility & control business spend. The platform comprises of a scalable & intelligent Expense Management & E-Procurement System. The powerful policy engine governs all business transactions & an integrated payment technology system allowing automated reconciliations.... read more about Finly.io

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ProcureSENS
19

ProcureSENS

Enable Effective Decisions in Sourcing Process.

ProcureSENS is a next generation e-Sourcing solution with built-in contract negotiation module to address challenges of large-scale Source-2-Order process. Integrate ProcureSENS with existing ERP to seamlessly execute your sourcing cycle. ProcureSENS replaces your current piecemeal processes with a seamless framework that optimizes the way you engage with suppliers and run competitive sourcing ... read more about ProcureSENS

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Available
Free version
Advanced Business Cloud
20

Advanced Business Cloud

Business Management Software

Business Cloud Essentials is a business management solution developed with, and for, UK manufacturers and small businesses. The software is designed to prevent the production and delivery delays, as well as reduce the costly waste of resources. It helps eliminate product quality issues, financial stress and all of the blockers stopping you from succeeding. It covers all the essentials you need:... read more about Advanced Business Cloud

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30 Days
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Bupros
21

Bupros

Open source Contract Management

Bupros Contract Management supports the writing of contracts, giving overviews of current contracts and contract parties. It also details the related (financial) obligations, flow of funds and critical dates, such as contract renegotiation or dates that trigger penalties if they are not met. Contract management applications further support team collaboration, contract construction, document manage... read more about Bupros

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Available
Free version
Procurify
22

Procurify

Get more from your organization's spending

Procurify is reinventing the way organizations spend.Procurify is a spend management software that empowers your team to make better more informed decisions when it comes to company spending.Achieve greater visibility into your company's spend, track purchases across your organization and report on your financial data with certainty. ... read more about Procurify

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N/A
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Expeni
23

Expeni

Purchase order solution made extremely simple and powerful for small businesses

Expeni is a team of experienced developers that had a need to control and manage their expenses. We couldn't find any innovative, time-saving and simple solution so built one for us - Expeni (idea behind the name is expenses and penny) - a simple and innovative purchase order solution that is continously adding new powerful features in a simple way.... read more about Expeni

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14 Days
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Panacea Software
24

Panacea Software

Save time, save money, improve performance

Our award-winning online software offers flexible and intelligent solutions to streamline your project management, account management, procurement and reporting. It improves customer service delivery and gets rid of those low-value, time-consuming tasks so you can focus on your work priorities.It is modular and easy to use, and helps busy teams manage expenditure and resources, improve their corp... read more about Panacea Software

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N/A
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SMART
25

SMART

A cloud-based, comprehensive procurement software platform.

GEP SMART is a unified procurement software platform built for procurement professionals by procurement experts. Drive greater efficiency and performance with a comprehensive procurement solution designed to streamline and automate all your source-to-pay processes.... read more about SMART

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N/A
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OpenProcurement
26

OpenProcurement

Open source toolkit, designed specifically for procurement of goods and services

The OpenProcurement toolkit includes two backend components: a Business Process Management (BPM) Engine and an API, as well as an Auction module. Frontend platforms interact with the BPM Engine via OpenProcurement API and provide suppliers with access to the Auction module for participation in the auction.... read more about OpenProcurement

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N/A
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DronaHQ
27

DronaHQ

Build business apps without coding

DronaHQ -Cloud based No Code App Development Platform for building business apps and automating business operations for SMB, Enterprises, Business Units & IT Depts. Offering compelling developer productivity gains, speed of delivery, while ensuring rich end-user experience. Consultants, Business Analysts, Application Managers, Citizen developers, IT developers have enjoyed building New Apps and Wo... read more about DronaHQ

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30 Days
$15/Month
Cloud Marketplace
28

Cloud Marketplace

Procurement Software

Efficiency and visibility are two of the main priorities for Procurement teams. Our Marketplace software gives Procurement teams choice, while helping them remain in control of their spending. Whether your organisation is within the NHS, higher education, local government or the private sector, we have a solution that is simple to use, implement and manage.... read more about Cloud Marketplace

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Quartzy
29

Quartzy

Lab management made easy

The world’s leading free lab management platform. Streamline communication, consolidate ordering, and track inventory.Given the high speed of innovation, it's no surprise that the tools used to manage lab research haven't kept pace. Spreadsheets, email and sticky notes just aren't enough. They actually hold back research as they waste valuable time and money.Quartzy is changing all of that. Our ... read more about Quartzy

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SourceRFX
30

SourceRFX

Ondemand Source2Pay platform

Sourcing and "Procure to Pay" platform with Supplier management and collaboration capabilities. SourceRFX is the best alternative for small and medium companies looking to automate sourcing, procurement and supplier collaboration at a fraction of overall cost considering the expensive license, implementation, support and other overheads of Ariba like solutions. Smaller organizations without ERP ma... read more about SourceRFX

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Available
Free version
Tradeshift Pay
31

Tradeshift Pay

AP automation and e-invoicing

Go beyond AP automation and e-invoicing, and transform accounts payable into an end-to-end supply chain payments solution. With Tradeshift, you can take total digital control of every invoice, every early payment program, and every possibility in your supply chain future. Tradeshift drives supply chain innovation for the digitally connected economy. As the leader in supply chain payments and marke... read more about Tradeshift Pay

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Winddle
32

Winddle

The solution for a unified management of your supply chain

Next-generation collaborative PLM & SRM platform to accelerate your time-to-market. Designed for retailer, brands and all their product development and sourcing partners (suppliers, quality services providers, freight forwarders...). Flexible and user friendly, the solution brings real-time visibility on all your activities from product conception to warehouse delivery and helps you improve your p... read more about Winddle

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Available
$49/Month
TYASuite
33

TYASuite

Forge Strong Bonds with Your Vendors and Enhance Business Growth

TYASuite's Vendor Management Software is precisely designed to handle vendors/contracts of any industry. It helps an organization to go paperless and onboard vendors through the digital platform. Upload mandatory vendor documents and let the verification team verify on a real-time basis and approve the vendor. Vendor Management Platform can significantly reduce the vendor Onboarding time.... read more about TYASuite

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180 Days
$10/Month
Meercat Suite
34

Meercat Suite

Software for Supply Chain Collaboration

Award winning tactical supplier management platform, with a particular focus on performance, risk and compliance of suppliers. We facilitate the communication between Procurement, Quality Management and Engineering departments to keep all key supplier-related information accessible to all stakeholders. Key functions: Audits, KPIs, Tasks, Risk, Savings Reporting, Tool Mgt., NCR, NPI, PPAP, Project ... read more about Meercat Suite

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Determine
35

Determine

Cloud Platform for source to pay solutions

Determine Supplier Management provides end-to-end modularity that helps you establish and maintain supplier relationships, ensure compliance and mitigate risk with deeper, more advanced capabilities—out-of-the-box or built to your needs. Our Supplier Management solution provides you a portfolio of capabilities that enable you to start building on supplier strengths, even before they’re fully ... read more about Determine

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N/A
$30/Month
3rdwave
36

3rdwave

Simplifying Global Trade Management

Blinco Systems Inc.’s 3rdwave solutions, simply, simplify global trade. We are dedicated to enabling companies to simplify global supply chains by reducing complexity of operations, delivering exceptional visibility, supporting collaboration among internal associates, trading partners, and service providers. 3rdwave simplifies import, export, logistics, and trade compliance management through... read more about 3rdwave

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N/A
$1995/Month
Sunsmart CRM
37

Sunsmart CRM

web based customer relationship, incident, lead management system designed to help enterprise

nTireCRM is a web based customer relationship, incident, lead management system designed to help enterprise across diversified verticals viz. SunSmart has a strong Development Team comprising of software professionals with diversified experience for the development of our Innovative & Intelligent software in-house. SunSmart does not use any third party software or controls and supports all oper... read more about Sunsmart CRM

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Kissflow Procurement Cloud
38

Kissflow Procurement Cloud

The only procurement software that’s flexible

Kissflow Procurement Cloud is a flexible procure-to-pay suite that enables businesses of all sizes to streamline their procurement processes from sourcing to invoice processing and supplier management. Kissflow Procurement Cloud is ideal for companies that are either transitioning from manual procurement management tools, implementing a solution for the first time, or replacing disparate poin... read more about Kissflow Procurement Cloud

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30 Days
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Deltek Costpoint
39

Deltek Costpoint

INDUSTRY BENCHMARKS TO POWER BUSINESS FORWARD

The industry-leading solution for government contractors now offers greater intelligence and innovation across the entire project lifecycle. Costpoint is the industry’s leading solution that delivers more innovation and greater intelligence through an all-in-one system across the project lifecycle for government contractors. Centralizing the management of your projects, people and finances, it c... read more about Deltek Costpoint

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Sourceweb
40

Sourceweb

Embrace Responsive Supply Chain Management.

We offer solutions for Supply chain transformation primarily focusing on forward supply chain solutions for channel partners like wholesalers, distributors, dealers, retailers, etc helping organizations build an agile, collaborative and efficient supply chain.... read more about Sourceweb

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N/A
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Acquirell
41

Acquirell

The whole RFP process in one solution.

Benefit from complete automation of RFP from creation to collecting and analyzing proposals. Work as a team. Manage resources when preparing RFP. Reduce the cost of developing and processing RFP.... read more about Acquirell

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N/A
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DirectRFP
42

DirectRFP

Build, administer, and score technology RFPs with our intelligent platform.

DirectRFP is the only solution that allows procurement teams to easily create, share, structure, measure, and analyse RFPs to find the best and exact solution for their business needs.... read more about DirectRFP

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N/A
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eSupplier.in
43

eSupplier.in

Source smart to brings saving on Raw Materials, Machinery & Services

eSupplier offers web base end to end eSourcing & eNegotiation tools for small, medium & large business globally.... read more about eSupplier.in

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N/A
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Tap2Trade
44

Tap2Trade

Tap2Trade eRFI is easy and simple to understand and can be operated from both web and mobile.

Tap2Trade is a cloud based platform which has managed to bring in entire eProcurement suite (RFI, RFP/RFQ, Reverse Auction, Froward Auction, Order awarding, Purchase order module and analytical reports) both on web and Mobile App... read more about Tap2Trade

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N/A
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Fairmarkit
45

Fairmarkit

Source smarter, not harder.

Automation makes it simpler. Data makes it smarter. Fairmarkit is the intelligent sourcing platform that makes it possible, By equipping procurement and supply-chain teams with automation and data, Fairmarkit promotes competitive bidding while reducing manual work within existing processes. ... read more about Fairmarkit

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N/A
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e-Procure
46

e-Procure

Blockchain B2B Platform

e-Procure Blockchain B2B Platform is a decentralized SaaS enabled B2B marketplace that empowers B2B buyers and suppliers to communicate, manage and trade more efficiently through a secure blockchain network from anywhere and anytime. ... read more about e-Procure

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Available
Free version
Prokuria
47

Prokuria

Fast & easy supplier management & onboarding.

Prokuria is a cloud-based platform for automating sourcing and supplier management. We help procurement teams around the world to deliver significant cost and time savings.... read more about Prokuria

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30 Days
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WebReq
48

WebReq

WebReq is the business purchasing software for your organisation.

WebReq is a web-based procure to pay software solution that manages the entire purchase to pay process. Secure cloud-based hosting is available saving you precious space and costs of maintaining your business servers.... read more about WebReq

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30 Days
$20/Month
Market Dojo
49

Market Dojo

Procurement Software & eSourcing From Market Dojo.

Get the most out of your supplier engagement and procurement activities with our fully on-demand services. We believe in a better way to streamline processes, cut down costs and effectively manage your supply chain decisions using Market Dojo’s on-demand procurement software.... read more about Market Dojo

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30 Days
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basware
50

basware

Simplify Operations, Spend Smarter.

To arm you with 100% spend visibility and actionable data. We do this by delivering best-in-class procure-to-pay solutions including our market leading AP automation and e-procurement software over the world's largest open business network, so you can maximize efficiency and get smart about spending.... read more about basware

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30 Days
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Buyer’s Guide

Introduction To Buyer’s Guide For Procurement Software

A concrete procurement process is mandatory for a business to perform consistently and avoid excessive spending on goods.  But the procurement process is not simply about purchasing goods or raw material for running a business but primarily includes planning the resources strategically for its optimum use.

A poor procurement process can leave a big dent in the organization’s financial structure and can easily throw them out of business.  The procurement process is often referred to as a tactical function as it involves many intricacies for procuring goods.  Right through negotiating with suppliers till the end of their contracts, the procurement process includes many details. An organization must equip them with the best procurement software to enhance the efficiency of their procurement process without missing out on any single details.

This buyer guide is created to assist business owners, procurement managers, purchasing managers, and supplier managers in getting an in-depth idea of important aspects of the best procurement software and all the essential factors that they should consider before buying the software.

Types Of Procurement

  • Direct: Direct procurement is the process of acquiring raw material and goods for production. It is generally produced in large quantities at the best possible cost, quality, and reliability. The direct procurement method invests a lot of effort and time into developing and maintaining relationships with the supplier.  Direct procurement is spending on goods, services, and materials that drive profit, performance, and competitive advantage.

  • Indirect: Indirect procurement is referred to the acquisition of services and goods that aren’t connected directly to a product or services.  It includes goods needed for day-to-day operations, facilities management, maintenance, transportation, office supplies, etc. In indirect procurement, the focus is mainly on spend management, not vendor relationship benefits.

Why Is Procurement With Purpose Important For Companies?

Here are a few tips that one can follow to take your organization closer to the idea of “Procurement with purpose” formula:

  • Increase bottom line-growth: Any organization that aims to improve its financial stability generally can focus on the “bottom-line growth.” The bottom line growth determines how efficient a company is with its spending and managing the operating costs. 
  • Value addition: A strong procurement strategy ensures the business is equipped with the best quality goods and materials. During the business need identification, the organization collects critical information about supplier’s goods like product make, required quantity, required quality, supply at the optimum price, most efficient vendor, etc. All these activities eventually help to improve customer service and add value to the brand.
  • Risk awareness: The procurement process helps the organization identify the supply chain disruptions and minimize the risk associated with it.
  • Controlled spend: Without stagnating your team, you can easily control your spending. Procure only based on the demand.
  • Prioritize what matters: With a proper procurement process in place, the business owner or procurement team can prioritize their purchase order.

What Are The Challenges Associated With The Traditional Procurement Process?

  • Takes more time and money:  The traditional procurement process like ordering goods, taking approval, making payments to suppliers, etc., takes time as most of these processes involve paper documents. A simple method of collecting supplier’s bids and filtering them to business requirements may take several weeks.
  • Data management:  The traditional approach involves lots of paperwork, and managing those records manually could be a challenging task. It gets even worse when some documents are misplaced or have to extract certain information from the stacks of files.
  • Excess order: Tracking the goods in-stock manually may not be accurate, leading to the wrong amount of goods ordering.
  • Delay or missed payments: For big enterprises where an organization may be dealing with hundreds of invoices daily, the traditional procurement method may put extra work on the finance department.  Since the traditional procurement is uneven, the same could be reflected in the payment process. The supplier’s payment may get delayed or missed. Besides that, occupying the staff to find the negligible dollar variance between a purchase order and invoice may affect productivity.
  • Not identifying suppliers’ capabilities: For a smooth procurement process, it is essential to understand the supplier’s true capabilities.  Placing unrealistic expectations from suppliers such as fulfilling procurement orders in any amount and at any time may not be feasible.  In manual procurement, it is quite difficult to analyze a supplier’s stocking and his supplying capacity.
  • Unable to detect the error:  The manual procurement does not have a centralized data or robust system to record the transaction details.  If there is any error, then it would be difficult to trace it.  The untraced error may sometimes bring big trouble for an organization.
  • Zero transparency:  In the traditional procurement process, everything happens on paper, so it is difficult to detect the fraud or malpractice occurring within the organization.
  • Poor Vendor Selection:  One of the biggest challenges associated with procurement is selecting a quality vendor.  If the organization does not have a method to evaluate the supplier’s quality, there is always a probability of choosing the wrong vendor.
  • Improper Communication: For organizations looking to keep control of excess spending, it is necessary that there is smooth communication conducted between the teams, especially between the procurement department and the finance department.  Any miscommunication between these two departments may lead to cash leakage. With traditional techniques, the probability of miscommunication always remains high and is not effective for a dynamic work environment.    

Life Cycle Of The Procurement Process

procurement lifecycle process

What Is Procurement Software?

Procurement software is a set of tools that helps an organization in the smooth acquisition of goods and services. Procurement management software can assist in various activities like generating purchase orders, match invoices to materials received, execute the ordering process online, and pay all bills electronically.  It also offers a set of features that facilitate communications with a large number of suppliers. 

Various organizations have begun using online procurement software as a strategic arm rather than a simple purchasing tool. The online procurement software for B2B, B2C, and B2G is generally provided as an additional service by large ERP providers or as a standalone system by procurement software vendors.

What Are The Benefits Of Procurement Software?

  • Improved supplier performance:  Effective procurement tools help to manage supplier’s information and related activities with ease.  It means multiple sets of data to work with suppliers; whether it is monitoring their contract information or extracting product information from the catalog, everything gets simple. All these pieces of information can be used to improve the supplier’s performance.
  • Cost-saving on inventory management:  Part of the procurement is to check the goods stock and automatically re-order the missing products. It eventually takes the burden from the organization to manage the inventory and allocate separate staff to look after the inventory-related tasks.
  • Digitize procurement documents: Procurement management software enables users to digitize their procurement process and replace the paper documents. The e-documents are easy to share and propel the overall speed of the procurement process.
  • Data storage: The data storage capacity of procurement software solutions is massive, and users can extract any historical data in a couple of seconds. The procurement solutions companies eliminate all the room for error usually encountered with manual storage systems like damaging the quality of the documents or misplacing it. With cloud-based procurement software, the enterprise can further reduce the burden of storing and managing the in-house server.
  • Analytics reports: The procurement management tool allows collecting data and creating an analytics report that helps the procurement manager analyze the performance of the procuring process and even use it for future forecasting.
  • Automation: Procurement automation software optimizes and excels at the speed of everyday workflows.  It speed-ups the process like purchase order processing, contract approval, payment, and tracking compliance.
  • Better spend visibility:  The user can get a complete overview of the fund usage and identify the products that are excessively charged.
  • Shortened business cycle:  The procurement automation software not only improves the procuring process, but its ripple effect can be seen in the entire business. It helps to shorten the business cycle and increases productivity.
  • Centralized control: With the centralized system, procurement solutions have better control over the procurement-related activities, like compliances, contract management, or e-signing some documents.
  • Cloud-based procurement software: Some e-procurement software is built on the cloud, enabling all users to access the tool from their mobile phones, laptops, or tablets on the go. Through cloud-based procurement software, the users can share real-time data and can coordinate easily with team members or suppliers from across the globe.

What Are The Essential Features One Must Look For In Procurement Software?

  • RFQ creations: RFQ, or Request for Quotation, is a formal document requesting suppliers to submit their quotations. Top procurement Software allows users to create an RFQ template and send them to multiple suppliers all at once.
  • Reverse auction:  In reverse auctions, the sellers compete with one another to win the business at the lowest bid price. The top procurement software companies enable users to place orders with vendors through virtual catalogs in real-time.
  • Bid/ Quote submission: The procurement software should be equipped with the rapid short-listing of the suppliers. With electronic bid submission, the business owner can take the entire bid submission and review process online, which eventually reduces the time-span in identifying the right suppliers matching their budget.
  • Compliance tracking:  Compliance tracking is a core responsibility of any organization.  With procurement management tools, the users can report and track regulation changes automatically as they occur.  It helps to identify and eliminate any gap in the supplier’s contract compliances.
  • Risk assessment: The procurement department can face various types of operational, financial, compliance, and industry risks. By boarding comprehensive procurement software solutions, the users can determine how likely they will occur and their effects on efficiency, operation, and bottom line.
  • Vendor selection and management: The procurement software companies ensure that their software users get the best suppliers and services without investing their valuable time. The top procurement software comes with the automation feature. It helps to choose the right suppliers and evaluate the quality of the vendor service automatically.
  • Product catalog: The procurement system with a product catalog helps the purchasing department compare different products from various vendors and decide the most suitable option.
  • ERP/EDI Integration: Electronic Data Interchange, or EDI, is a standardized approach of exchanging electronic business documents. By setting up an EDI integrated solution with ERP, the data between vendors and customers is automated. The procurement system with ERP/EDI integration makes the supply chain more efficient.
  • Budget tracking and Spend management: Budget tracking and spend analysis is important in procurement is essential.  It enables an organization to make informed decisions and gives strong financial control.
  • Third-party software integration (accounting software): The best procurement solutions support the seamless integration of third-party tools.  It allows users to reap the advantages of a procurement program on a full scale.
  • Manage contract agreements:  Better contract management for procurement means greater visibility into the supplier's performance. The procurement system also tracks and monitors spend against contracts with their suppliers and vendors.
  • Generate report and analytics: Reporting and analytics in the e-Procurement system give every detail of spending. It can be even used for forecasting the next order or a downward trend against the supplier. The reporting features bring great value to the companies.
  • Support multi-level approvals:  Different business units have different authorization steps. With the procurement management tools having multi-level approval, the procurement process speeds up, and production time is greatly reduced.
  • Guided Buying:  The procurement software with “guided buying” features direct users to the right items, the right policies, and preferred suppliers. Even the employee that is not involved in the purchasing process can place an order easily.
  • Barcoding/RFID:  The online procurement software or app with integrated RFID technology can automatically track the goods and reduce labor costs.
  • Transportation management:  Effective procurement demands thorough knowledge of fleet operations. It is essential for procurement and fleet management to coexist and work together seamlessly to ensure that business costs do not exceed a company’s budget expectations.

How Effective Is Procurement Software?

Procurement software systems are very effective as it offers complete control of the procurement-related activities.

Reports suggest the market revenue for procurement software application will cross 6 million U.S dollars by 2023.  It clearly depicts that more and more organizations are putting their faith in procurement automation software and their clear intentions to use it on a wider scale.  

So far, larger enterprises have covered the procurement software market, but now the small and medium enterprises are also showing the same level of enthusiasm. It is also because now there are procurement software for small businesses that is affordable and user-friendly.

Industry Wise Usage of Procurement Software

The industries like retail, automotive, travel & logistics, electronics, IT & telecommunication, mining, etc., are actively using the procurement program. Among all these industries, the retail sector is holding the biggest market share of the procurement software. 

The e-procurement software is making a big impact in streamlining the purchasing process by assisting them in forecasting cash flow, identifying potential fraud, understanding preferred supplier payment methods, and automating labor-intensive tasks.

What Is The Difference Between The Procurement Software And Inventory Management Software?

There is some overlap between the procurement program and inventory management software; there are few things that separate them from each other.

  • Procurement Software: Procurement management tools provide controls on the supply chain upstream of purchasing and occasionally support the downstream. The e-procurement software focuses on purchasing activities like – bid management, order creation, approval, invoicing, and payment.
  • Inventory Management Software: The inventory management systems primarily deal with the downstream of purchasing.  It is more about resource planning, product storage, selective product placement, demand/supply balancing, etc.  Inventory management is one of the components of procurement management that brings the entire process as part of the supply chain process.

The integration of both systems can strengthen supply chain management.

How Secure Is Procurement Software?

Yes, the procurement management system is safe and secure to use.

The procurement tools may deal with many confidential data like supplier contracts, financial information, and many P2P transactions. Besides that, the automation of supply chain processes has almost eliminated human intervention, and a large set of data are handled by the machine itself. However, users must choose the procurement solutions companies that abide by the necessary compliances that are embedded with multiple layers of security.  The procurement management system should have features like alerts or notification to inform the software users about the possible hacking attempt. The security of the procurement management system can be further enhanced by training the staff and encouraging them to follow the standard security measures. 

While those users who are using free procurement software, it is possible they have weak or no security measures. If the security is not strong enough, then the free procurement software users can practice some preventive measures like limit the user’s access or block unauthorized access to avoid the security threat.   

What Are The Things To Consider Before Buying The Procurement Software?

  • Price: Pricing is an important factor the buyers should consider before buying it. The high-range software comes with advanced features, but it is not necessary that all businesses need these features. The procurement tools buyers should align their requirements with the software features, and based on that, they can choose the software. In case if the users have very limited use, they can even use the free procurement software.
  • Scalable:  The scalability of procurement management software allows the company to handle the changing needs of the business.  
  • Customizability:  Some businesses have precise needs, and it may be possible they have to customize the procurement tools to their requirements.
  • Installation requirements:  Some procurement software needs certain resources to run the program. The users should check the software installation guide or discuss it with the procurement software vendors before buying it.
  • Customer support: The procurement software users should ensure that there is robust customer support available to solve any technical glitch linked with the software. The procurement software for small business may come with limited options for customer support.
  • Smooth integration:  It is necessary for optimum use of procurement software solutions that support end-to-end integration with the other standalone software like warehouse management software or accounting software.

What Is The Average Price Of Procurement Software?

An individual can see a great variation in the pricing of the procurement software; it may be due to the range of features and level of intricacy procurement solutions companies cover.

  • Low range: The startups or small business enterprises running on a stringent budget can consider the free procurement software or the low range tools like TYASuite with a price range of $10/month. The basic version offers a free trial. The other option is CommonPage, with a price range of $9/month, and its basic version comes with a free version.
  • Medium range: The users that are lenient on their budget can try tools like ProcuMan with a price range of $129/month that comes with the free trial, or Gluh that has a starting price of $199/month.
  • Premium range: The business enterprises that are keen on investing in all-in-one solutions interlaced with advanced features, then 3rdWave is a good option with a price range of $1995/month. The user can also consider premium range software like ProjectTools Procurement with a starting price of $897/ month.

In addition to the ones discussed above, if you are looking to develop your own version of the best procurement software, then have a look at the best free and open source procurement software. The open source procurement software are popular because they are less expensive and do not have any up-front licensing fees, but besides the cost factor, the open source procurement software are feasible to use as it is independent of software vendors, competitive features, and high adaptability.

Why Refer To GoodFirms' List Of Procurement Software?

GoodFirms is an unbiased review and rating platform for IT solutions. It has been listing thousands of IT products to help consumers compare and choose the best solution for their domain or industries.  The platform has been helping visitors understand any software on a ground level.

When it comes to procurement software vendors, GoodFirms' list of the best procurement software covers a wide array of companies, along with their reviews and features. Not just big enterprises, but the platform also provides a range of options for the users looking for procurement software for small business. One can easily refer, compare, and choose the right procurement software companies that fits the business and the budget.

Frequently Asked Questions

  • Why Is a Procurement System Important for Your Business?

    With manual procurement processes, businesses commonly face numerous challenges such as data management issues, ordering excess or lesser quantities than required, delayed/missed payments, manual errors, lack of communication, poor visibility/tracking,  and more. Manual or traditional procurement is less transparent and consumes much more time and resources, thus proving costly for businesses.

    With a reliable procurement system in place, businesses can eliminate human errors, centralize control, automate repetitive tasks, save time, conserve resources, monitor the procurement processes better, and improve productivity. Additionally, the software provides business insights, analytics, and reporting that aid in better decision making. The procurement management software thus offers an upsurge in business profits at a nominal cost. For details, please check the GoodFirms’ Buyer’s Guide for Procurement Software.

  • What Is the Best Procurement Software?

    Businesses have varied procurement process requirements based on their industry, size, and operational structure. The software that works best for another business may not be the right solution for you. The best procurement system for your business is the one that offers all the tools and features that your business needs. It should be easy-to-use and cost-effective.

    GoodFirms’ list of best procurement software provides detailed information about the top procurement tools available in the market and their features, reviews, ratings, and pricing information. You can choose the best procurement system software for your business from this list by leveraging filters for features, deployment type, pricing model, business size, ratings, and more.

  • What Are the Necessary Features of Procurement Management Software?

    Procurement systems typically offer the following tools and features:

    • Asset management
    • Bid management
    • Budget management
    • Contract management
    • Catalog management
    • Inventory management
    • Invoice processing
    • Purchase order management
    • Requisitions/approvals
    • Sourcing management
    • Spend management
    • Supplier management
    • Audit trails
    • Compliance management
    • Analytics and reporting
  • What Are the Advantages of Cloud-Based Procurement Software?

    Top e-procurement platforms or cloud-based procurement solutions offer numerous benefits over the traditional on-premise procurement management software, including:

    • Scalability
    • Reduced upfront/initial costs, use-based payment model
    • Ease of access from anywhere
    • Real-time data management, updates, access, sharing
    • Better integration with other systems
    • Improved collaboration
    • Easy backup and disaster recovery
    • Enhanced security through encryption and authentication
  • What Are the Factors That Influence the Pricing of Procurement Management Software?

    The prominent factors that determine the costing of procurement systems include:

    • Features it offers
    • Number of users
    • Number of orders
    • Deployment type
    • Customization needed
  • How Much Does Procurement Software Cost?

    Software vendors typically offer multiple plans to suit businesses of different sizes. Some software solutions provide a free version or freemium apart from the paid packages. The advanced packages or higher plans typically offer additional features and allow multiple users and orders. Vendors charge extra for customization based on the complexity of your requirements.

    Businesses can get reliable procurement systems within $20 per month; for example, Tradogram costs $18 per user per month, Flectra $9 per user per month, and Expeni $13 per user per month. Some popular higher-priced procurement tools include SutiProcure priced at $100 per user per month and ProcuMan costs $99 per month for up to 20 users.

  • Are There Any Hidden Costs Associated With Procurement Systems?

    The top software vendors are generally transparent about the pricing of their software. Still, when you plan to buy a procurement software system for your business, it is advisable to confirm with the vendor about possible hidden costs related to:

    • Installation
    • System upgrades
    • Maintenance
    • User training
    • Customer support
    • Customization
    • Integrations needed (with your existing systems and third-party)
  • Are There Any Free Procurement Tools Available?

    There are many free procurement management software options available in the market. Besides, many software vendors offer freemium or free versions of their software. These versions cover basic procurement tools and features and allow just a limited number of users and orders; for example, Tradogram provides a free version that permits only 1 user and up to 10 purchase orders per month. These are ideal procurement systems for small businesses that require a reliable procurement tool but have budget limitations. For details, please refer to GoodFirms’ blog on the best free and open source procurement software.

  • Are Procurement Systems Secure?

    Yes, the top procurement software solutions available in the market typically offer robust, multi-layer security features to keep your business data safe. Security is crucial for all businesses, so it is worth considering the reviews, ratings, and feedback for multiple procurement solutions before choosing one. You can also refer to the list of best procurement system software compiled by GoodFirms for verified software reviews. Additionally, discuss the security features and offerings directly with the software vendors, including data integrity, backup, sharing, storage, encryption, vulnerability scanning, and more.

Resources for Procurement Software

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