Task Management Software

The 7 Promising Free & Open Source Task Management Software

The 7 Promising Free & Open Source Task Management Software

As per a recent Global Survey, the key factors contributing to project failures are poor planning, unclear objectives, poorly strategized business tasks, unrealistic schedule, unaligned team and lack of teamwork. All these sums up to “Poor Task Management.”

Today, we find businesses at a different level of magnitude. Several tasks are required to be managed centrally. In this context, even if you try running faster, you will still find yourself standing in the same spot. There is only one winning strategy. Manage your task systematically.

Mark Twain, an American writer, lecturer, and an entrepreneur said in a statement that the secret of getting ahead is getting started and the secret of getting started is breaking your complex overwhelming tasks into small manageable tasks. This exactly falls under the task management system.

Task management is a practice of managing tasks efficiently through its life cycle. A robust task management system enables an individual or an organization to formulate flexible planning and successful execution of all tasks lined up for a period of time. Some of the best Task management software solutions available in the market today are designed for various business processes and industries. Few are built specifically for a particular business or industry. Choosing the right one requires a lot of understanding. 

In this article, we will first help you understand the purpose of effective task management, and then take you through the 7 promising Free and Open Source Task Management Software Solutions. Managing your tasks is going to be much easier with these software solutions.

Essential Components of Task Management Software

  • Planning and scheduling
  • Assigning
  • Notification
  • Prioritize
  • Manage and control centrally
  • Safety
  • Security
  • Customized report generation
  • Synchronize with Calendar
  • Integrate with other essential tools
  • Communicate and Collaborate with the team
  • Ability to add different attachments

Task Management Software

Task management is nothing but managing tasks through the life cycle. It includes the ability to understand and track dependencies and milestones as well as plan and schedule tasks. Task management software solutions help organizations save time and money for scheduling and managing tasks and resources.

Due to the need to centrally manage tasks, track tasks, and improve the efficiency of the team members has increased, organizations are increasingly adopting task management software on a huge scale.

Here is an inspiration for Every Team and Every Task Manager

The below-listed task management software solutions will help you tackle the 4-Quadrant of Task Management

Task Management

Getting everything done is about managing your tasks better. Organizing and prioritizing your tasks by understanding its urgency will help you to save a lot of time and be highly effective. The need of the hour is to learn to excel and lead in every task.

Every project is filled with several essential tasks. Efficient management of tasks can enable one to complete projects easily.  All the 7 promising Free and Open Source Task Management Software Solutions listed below will help you understand and manage the quadrant matrix well and assist you to manage the entire lifecycle of every task in a project.

1. Task Freak

Task Freak Task Management Software                                                                                    (Image Courtesy: Task Freak)

Created in 2005, Task Freak is a free and open source task management software solution ideal for teams that require managing complex tasks.

Task Freak Task Management Software

Key Features:

  • Easy to Install
  • Fast and simple
  • Multi-user support
  • Available in 24 languages
  • PHP4 and PHP5 compatible
  • Users can easily order tasks by priority and deadline
  • Tasks can be organized by project and context
  • Total integration with WordPress - The software comes with a free plugin for the WordPress system, enabling simple ways for the WP users to create and assign tasks and even discuss and follow the progress right within the dashboard.
  • Allows both public and private tasks
  • The time tracking version will enable users to track time spent on each task
  • Mobile friendly

2. Airtable

It is time to get rid of tedious manual entry. Airtable is an extremely flexible free and open source Task Management Software that allows you to organize work the way you want. With Airtable software, you can manage your tasks anytime, anywhere with anyone. 

Airtable Task Management Software

                                                                             (Image Courtesy: Airtable)

Key Features:

  • Add, edit, and communicate in real-time
  • Can handle any unique field codes for your content
  • Protection from duplicate entry
  • Powerful visualization tool
  • Smart formatting facility
  • Facility to add attachments and even long text notes
  • Facility to add checkboxes
  • Users can even add links to records
  • Facility to add barcodes
  • Facility to capture and share insights
  • 3D model explorer
  • Plan and collaborate with your team members’ right within the dashboard
  • Video chat facility
  • Time tracker for every task
  • Easy 3rd party software integration
  • Different views include; Grid, calendar, form, kanban, and gallery
  • Available in all formats including; Web, desktop, iOS, and Android apps

With powerful filtering and sorting facility, the free task management software allows you to view the way you want the content to be displayed.

The software recently added a new feature that allows users to use a palette of app-like functionality where one can mix and match workflows and manage tasks efficiently within a team.

With essential features, the Open Source Task Management software is available for free with 2GB attachment space per base.

3. TaskUnifier

Create and organize your tasks easily with TaskUnifier free and open source task management solution.

TaskUnifier Task Management Software

                                                                    (Image Source: TaskUnifier)

Key Features:

  • Easy to divide complex tasks into small tasks
  • Customized themes and appearance
  • Organize notes by folders
  • Facility of a Calendar view
  • Facility to customize date and time
  • Available in multiple languages
  • The software does not demand any admin rights
  • Create a task template easily
  • Facility to create recurring tasks
  • Sort and filter tasks easily

The Pro version of TaskUnifer Task Management solution allows you to sync your tasks with OrganiTask and Toodledo and also facilitates to publish your tasks to Google calendar and Google Tasks. Also, the version allows users to add custom task field and even group your tasks.

The software works on any operating system that supports Java.

Manage your tasks and enhance your productivity with TaskUnifier.

4. Wekan

Wekan is an open source task management solution that integrates with Kanban board application. Whether it is for your personal to-do lists or for your office tasks, Wekan can be the right pick for you as it allows you to assign, schedule and manage your tasks effortlessly.

Wekan Task Management Software

                                                                                               (Image Source: Wekan)

Key Features:

  • Facility to watch and track cards
  • Users will get notified by emails
  • Facility of keyboard shortcuts
  • Supports import of data from Trello
  • WIP indication
  • Facility to embed markdown within cards
  • Easy file attachment option
  • Comprehensive labeling
  • Powerful search functionality
  • Effective filtration facility

Wekan is ideal for those who are familiar with Kanban boards.

Wekan is a simple task management solution and a valuable tool that comes with a host of features. It is a huge board that lets you manage simple to complex tasks systematically. Users can view and align tasks that are in progress, to do and those that are done right on one screen.

5. Fluxday

Created by Foradian back in 2014, Fluxday is designed based on the concepts of Objectives and Key Results. Developed in Ruby on Rails, the software is an open source task management solution and thus allows anyone to enhance Fluxday features quickly and easily.

Fluxday Task Management Software

                                                                          (Image Source: Fluxday)

Key Features:

  • View tasks and work logs for any specific day
  • Can choose between month and week views
  • Create and manage departments easily
  • Assign and manage objectives and key results for any team member
  • Assign a deadline for each task
  • Set priority to each task
  • Facility to add sub-task
  • Facility to generate visual and textual reports
  • Clear-cut view performance of users
  • Facility to choose between OKR, Work logs, Tasks, and Assignment to generate reports

This task management solution is an ideal fit for start-ups.

Fluxday is available as a free and open source solution under Apache License 2.0 in Github.

6. OpenTasks

OpenTasks is an Open Source Task Management application for Android users. It is free to download, and users with coding knowledge can modify, extend function, and scale it at no cost.  With OpenTasks you can manage your tasks and daily activities while maintaining the full privacy of your data. It can integrate with third-party apps with its open-source code. OpenTasks is built on the iCalendar VTODO task model.  

Opentasks task management software


Key Features:

  • Task Management
  • Dashboard for full-visibility of your tasks
  • Chart option
  • Create, add, modify the task and add priority levels along with due dates
  • Add the percentage of task completion
  • Search tasks
  • Add worldwide time-zones for tasks
  • Add privacy levels: public, private, confidential

With easy and intuitive features, OpenTasks is a reliable free and open source task management software for Android users. 

7. Pintask

Pintask is fast, powerful and easy to use free and open source task management software. Whether for personal use or for your organization, Pintask can absolutely serve the core purpose.

Pintask Task Management Software

                                                                                               (Image Source: Pintask)

Key Features:

  • Hands-free time tracking
  • The free version comes with Kanban board
  • Facility to organize any number of fields within the dashboard
  • Import data easily
  • Make any checklists
  • Facility to get email reminders
  • Facility to install paid extensions
  • Facility to write your own extensions too
  • Time Saver
  • Secured

The essential features of Pintask are very similar to Trello or Asana. So, if you are familiar with Trello, using Pintask is very easy.

With this, we conclude the list of 7 promising free and open source task management software solutions.

Key Takeaways

Whether you pick up free task management software or open source task management software or paid task management solution, ensure that they have the core features mentioned above. Task management solution packed with powerful features will help you assign, prioritize, and organize tasks, from anywhere and at any time. It gets easier to set milestones and manage deadlines. Bigger tasks can be sliced down to smaller tasks. The intention is to boost your productivity.

Keeping tasks under one platform, prioritizing them, and improving collaboration are going to be much more comfortable with another popular Task Management software tool called Asana.

Asana task management software

                                                                                                                                              (Image Source: Asana)

This collaborative task management tool enables the entire team to work in sync with the tasks by monitoring and prioritizing them from one single dashboard. The tool is easy to maintain as it facilitates simple drag and drop your to-do lists. Complex and complicated tasks get more manageable when they are handled at the right time and with the right level of coordination. Asana is one tool that will help you to be more organized with your tools. You can visualize your work, move them through multiple stages very quickly. Let us see the key features of Asana;

Key Features:

  • Facility to break tasks into manageable pieces
  • Set the owner to each task
  • Mark deadline to each task
  • Drag and drop files directly from your computer
  • Easy-to-fill forms
  • Set rules to automate actions
  • Sync tasks across projects
  • Facility to re-create tasks without any hassles


The overall task management software market is predicted to grow from USD 1.79 billion in 2018 to USD 4.33 billion by 2025.

The growing need for cost optimization followed by the efficient use of workforce optimization is indicated to be the key factors that can contribute to the demand for task management software in the days to come.

The adoption of free and open source task management software has been increasing in recent times and is expected to drive the market further in the future days to come.

Task management software enables an individual or an organization to centrally manage all their work and eventually save time, prevent information loss and delegate tasks efficiently.

Apart from the above listed free and open source Task Management Software, you can also consider Bitrix24, Airtable, TaskUnifier, Wekan if your budget can accomodate. You can also check the entire list of best Task Management Software here.

Did you like this article? Which section seemed most beneficial? Leave us your comments! Also, do share this article with your contacts. You can also check our other blogs on various different software categories.

Task management Software

Sophia Jayden
Sophia Jayden

Sophia Jayden is a senior writer and a content marketing specialist. She has 10+ years’ experience in content writing and marketing. Currently, she is a staff writer at GoodFirms, a pioneering B2B research, review and rating platform. For more information about her work, you can reach out and start a conversation with her at so[email protected]

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February 2, 2019 10:35

Thank you for the detailed information. it was pretty good.

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