Fleet Management Software

Streamline your fleet business operations and upsurge profits by adopting the best Fleet Management Software.
Whether you run a large-scale business or a mid-size business, in order to stay ahead in this competitive world, it is critical now to consider the best fleet management software to assist in managing fleet performance, operational efficiency, fuel efficiency, driver safety, compliance, enhancing staff, vendor, and customer management, to name a few. Fleet management systems are simple and cost-effective solutions that can help businesses reduce costs, manage fleet operations, and significantly improve profits. 

What Is Fleet Management Software?

A fleet management software is a centralized platform of tools designed to automate and control fleet business operations and enable better communication between various stakeholders involved in the process, including staff personnel, customers, and vendors. It aims at simplifying and improving fleet performance, vehicle management, and customer relationship management to save time and costs. Online fleet management systems also enable real-time control, telematics, route optimization, GPS (Global Positioning System) tracking, and business intelligence insights for better decision-making.

What Does a Fleet Management System Offer?

A reliable fleet management software offers numerous tools to cover all aspects of the fleet management process for businesses. It typically enables asset management, compliance management, dispatch management, driver safety, driver performance, fuel management, mileage tracking, maintenance/issue management, data integration, workforce management, reporting, alerts, route optimization, work order management, inspection management, service reminders, vendor management, customer management, and vehicle tracking.

How to Choose the Best Fleet Management Software for Your Business?

If you are running a fleet business and looking for the top fleet management systems, GoodFirms has eased the task for you. After comprehensive research and in-depth analysis, we have identified and curated the list of the best fleet management software solutions with their prominent features, pricing information, verified reviews, and ratings. Just go through the below rundown and choose the one that best fits your requirements by leveraging filters for features, business size, pricing model, deployment type, and more.

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List of The Best Fleet Management Software | Best Fleet Management System

  • Cargo365Cloud

    Transport management with Fleet management, Account management along with WMS.
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    Transport Management Software allows transporters to automate their business requirements regarding growing productivity, cost-effectiveness, efficiency, and reliability. It helps in business expansion by automating the entire process and managing the business with clearness in cost as well as resources. Simultaneously, It helps the organization in cost reduction through better route planning and ... learn more about Cargo365Cloud

    "Provided Support of 24*7 regarding any software related query."
    Monika Shekhavat, Branch Manager at Siddhi Roadways
    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    20%

    Category Focus

    Fleet Management Software
  • Vehicle Fleet Manager 4.0

    Fleet management software to track expenses, create maintenance programs and so much more.
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    VFM is one of the leading values currently available in fleet management software. Designed to service large fleets, small fleets, and everything in between, our fleet management solution will track vehicle and driver statistics, maintenance records, fuel stats, and more. In-depth reporting gives you all the tools you need to make well informed decisions in a data driven world. Sign up for a fully... learn more about Vehicle Fleet Manager 4.0

    Entry Level Price
    $139.95 per One-time
    Free Trial
    30 days
    100%

    Category Focus

    Fleet Management Software
  • Trakzee

    Fleet Management Software
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    Trakzee, the best fleet management software that is compatible with all types of vehicle tracking devices. Nowadays, GPS vehicle tracking system is the most useful and powerful in the business market. So, let’s try our latest product named Trakzee which plays the most important role to trace your car, bike, truck, bus etc. Apart from real-time tracking, it offers advanced functionalities such as... learn more about Trakzee

    "Best Fleet Management Software"
    Jaimini Sailor
    Entry Level Price
    Contact Vendor
    Free Trial
    7 days
    50%

    Category Focus

    Fleet Management Software
  • iZND GPS Tracking Solution

    iZND GPS Fleet Management and GPS Tracking Solution.
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    A GPS tracking, fleet maintenance, reporting, dispatch, and driver journal solution for freight companies. iZND GPS Server is a leading web based GPS tracking platform successfully used by transportation companies, police and fire departments, utility companies, service organizations and other businesses with mobile workers around the world. ... learn more about iZND GPS Tracking Solution

    "Reliable & seemless platform "
    Jimmu Lim
    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    33%

    Category Focus

    Fleet Management Software
  • CloudApper Fleet

    Easily manage your vehicle operations in real time!
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    Fleet Manager is an app to help organizations automate tasks related to vehicle maintenance, service, accidents, and operator usage. Users can access real-time information from their smartphone and record data such as video clips to improve efficiency and productivity. ... learn more about CloudApper Fleet

    "The best fleet tracking software "
    Susmita Asad
    Entry Level Price
    $10 per Year
    Free Trial
    14 days
    100%

    Category Focus

    Fleet Management Software
  • Fleetio

    Track, analyze and improve your fleet operations.
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    Control the chaos of fleet operations with Fleetio Manage, the all-in-one fleet management software for fleets of all sizes.... learn more about Fleetio

    Entry Level Price
    $5 per Month
    Free Trial
    14 days
    100%

    Category Focus

    Fleet Management Software
  • MyGeotab

    Empowering Business Decisions.
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    MyGeotab is a web-based fleet management software that is available to all Geotab customers under any feature package: Base, Regulatory, Pro, and ProPlus. See all your vehicle and driver information in one place and use it to make quicker, better-informed decisions for your business. ... learn more about MyGeotab

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    100%

    Category Focus

    Fleet Management Software
  • GPS Insight

    Leader in Fleet Management Software.
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    Using GPS Insight, you can track any type of commercial or government vehicles. Our fleet management software continually leads the way in solving the most unique fleet challenges.... learn more about GPS Insight

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    100%

    Category Focus

    Fleet Management Software
  • Fleet Genius

    For Easier Fleet Management.
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    Reduce operating expenses and increase profits with automated telematics supported vehicle fleet maintenance management software and vehicle tracking solutions. Switch to the cloud for cost-effective, web-based wireless fleet management that supports OBD2 and J1939 vehicle monitoring.... learn more about Fleet Genius

    Entry Level Price
    $3.5 per Month
    Free Trial
    15 days
    100%

    Category Focus

    Fleet Management Software
  • Silent Passenger

    Data-Driven Fleet Management Software.
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    Transform your enterprise fleet using dynamic fleet management and telematics software, connecting you to real-time data on vehicles, drivers, and customers across every touch point within your organization.... learn more about Silent Passenger

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    100%

    Category Focus

    Fleet Management Software
  • Fleet Cost & Care

    NexGen and Atom fleet management systems.
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    Fleet Cost & Care’s NexGen and Atom fleet management systems enable fleet owners to enhance productivity, maximize utilization, reduce downtime, and increase profitability.... learn more about Fleet Cost & Care

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    100%

    Category Focus

    Fleet Management Software
  • Samsara

    A unified system for fleet management, driver safety, and compliance.
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    Samsara is a complete platform to achieve the benefits of Industry 4.0 without complexity. Increase operational efficiency, lower costs, reduce unplanned downtime, increase throughput and quality.... learn more about Samsara

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    33%

    Category Focus

    Fleet Management Software
  • GreenRoad

    DELIVERING THE FUTURE OF DRIVER SAFETY.
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    GreenRoad’s connected vehicle solution has revolutionized the way commercial fleets drive by combining real-time, in-cab coaching with cloud-based contextual intelligence to make every business mile safer.... learn more about GreenRoad

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    100%

    Category Focus

    Fleet Management Software
  • Fleetsoft

    A fleet maintenance software.
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    Fleetsoft is the versatile, feature-rich, and easy-to-use Fleet Maintenance and Parts Inventory Management Software package trusted by thousands of fleets across all industries. From day-to-day data entry to long-term trend analysis, Fleetsoft delivers powerful functionality without compromising on simplicity.... learn more about Fleetsoft

    Entry Level Price
    $95 per Month
    Free Trial
    N/A
    100%

    Category Focus

    Fleet Management Software
  • Fleet Complete

    Smarter, safer fleet at your fingertips.
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    Fleet Complete, we bring a holistic approach to your fleet operations. Our connected platform gives you the flexibility to start small and expand your capabilities as your business grows. Manage your entire fleet from one screen and see what is happening remotely in the field. Know where your vehicles and crew are, their productivity levels, and all the fleet metrics you need.... learn more about Fleet Complete

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    100%

    Category Focus

    Fleet Management Software
  • Fleetco

    Opensource and web-based Fleet Maintenance Management System
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    Fleetco (version 1) is a free, web-based vehicle fleet maintenance management system written in PHP with MySQL database backend. Fleetco was initially designed for trucking companies but it can be useful for any person or company having a fleet of vehicles. It can be installed on a web server or on a local machine with the use of third-party software such as XAMPP. ... learn more about Fleetco

    Entry Level Price
    Free version
    Free Trial
    Available
    100%

    Category Focus

    Fleet Management Software
  • FleetBip

    Simple & Powerful Fleet Management Software
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    Fleet Maintenance Software helps you to track the information about the vehicle inventory, asset status, driver assignments and important dates etc. At the same time, you can also access the documents from any place.Fleet Bip Inspections is entirely Smartphone based solution that aids you to both manage and track the inspections process. ... learn more about FleetBip

    Entry Level Price
    Free version
    Free Trial
    Available
    100%

    Category Focus

    Fleet Management Software
  • KeepTruckin

    Turn data and real-time visibility into more efficient fleets and safer drivers
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    KeepTruckin is on a mission to connect the world's trucks. With the leading fleet management platform, we are bringing the trucking industry online and fundamentally changing the way freight is moved on our roads. ... learn more about KeepTruckin

    Entry Level Price
    Free version
    Free Trial
    Available
    50%

    Category Focus

    Fleet Management Software
  • FleetWise VB

    Fleet Management Made Simple
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    FleetWise VB is industry leading Fleet Maintenance Software for industry and government. It includes vehicle and equipment information, preventive maintenance scheduling, repair orders, fuel tracking, inventory control, tire tracking and complete reporting.Our FleetWise VB version can handle an unlimited number of vehicles and equipment.... learn more about FleetWise VB

    Entry Level Price
    Free version
    Free Trial
    Available
    100%

    Category Focus

    Fleet Management Software
  • GadiMalik

    Welcome to Gadimalik.com-your own complete fleet management
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    Fleet management portal to manage all the vehicles,tracking,vendors,services,company offerings and all other things related to fleet management and day to day transactions-ABOVE ALL Everything on a SINGLE platform-GADIMALIK.We are a software company helping logistic, transport companies and vehicle owners to aware them of technical advances in their daily routing works from last 12 years. ... learn more about GadiMalik

    Entry Level Price
    Free version
    Free Trial
    Available
    100%

    Category Focus

    Fleet Management Software
  • GoFleet

    Your Partner In GPS Fleet Management Solutions
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    GoFleet is an industry leader in the area of GPS fleet tracking and management. GoFleet is trusted by some of the largest Fortune 500 companies to improve fleet management capabilities using innovative telematics and dispatch solutions. GoFleet is dedicated to assisting companies to reduce fleet life-cycle costs associated with maintenance, fuel and driver management. ... learn more about GoFleet

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    100%

    Category Focus

    Fleet Management Software
  • Ground Alliance

    Limo reservation software platform for the chauffeured ground transportation industry
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    Ground Alliance is a premiere online limousine software for companies of all sizes. Our unique customizable software is user-friendly and comes with no hidden fees or contracts. Ground Alliance's reservation system is a perfect fit for limo operators who need a powerful, yet a simple and intuitive option for both limo operators and website visitors.... learn more about Ground Alliance

    Entry Level Price
    Contact Vendor
    Free Trial
    15 days
    50%

    Category Focus

    Fleet Management Software
  • ViLOG

    Yard logistics and asset management services without deploying costly infrastructure
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    ViLOG is an AI-powered cloud-based yard management solution that enables automated, real-time tracking of vehicles and other bulky assets (containers, construction machines, equipment, cable drums, etc.) and provides valuable analytics that helps make operations more efficient.... learn more about ViLOG

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    100%

    Category Focus

    Fleet Management Software
  • Voila Cabs

    You focus on Taxi Business we will take care of the rest.
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    Voila Cabs - High-performance dispatch engine, and is a rock-solid eco-system for all taxi aggregator’s / companies. Robust, Rock Solid and Designed for very high speed. VOILACABS, A Pure  technology-infused company  maverick Many Pits stops before arriving at SaaS model with  a promise  to create a right Buzz by generating  ROI for Taxi companies / Aggregators on a win-win model ... learn more about Voila Cabs

    Entry Level Price
    Contact Vendor
    Free Trial
    14 days
    100%

    Category Focus

    Fleet Management Software
  • My Route Online

    Plan your daily routes and deliveries online
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    We at MyRouteOnline always aspire to grow, evolve and improve the route planning services that we offer. Regardless of how much we grew and developed over time, we will never forget how and where we started. As a family company, we owe our success to our founding father, literally. ... learn more about My Route Online

    Entry Level Price
    $29.95 per Month
    Free Trial
    N/A
    33%

    Category Focus

    Fleet Management Software
  • Badger Maps

    The #1 Route Planner for Field Sales
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    Badger Maps is a San Francisco based software company that enables field sales teams to manage their territory by combining Google Maps, data from their CRM, route optimization, schedule planning, and lead generation. Let Badger handle your sales routes and scheduling. Focus on the right customers and get 2 more meetings each day. ... learn more about Badger Maps

    Entry Level Price
    $49.00 per Month
    Free Trial
    7 days
    50%

    Category Focus

    Fleet Management Software
  • Motus

    MOTUS SIMPLIFIES MILEAGE TRACKING AND REIMBURSEMENT
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    Motus is the definitive leader in mileage reimbursement and driver management technologies for businesses with mobile workers and fleets of all sizes. Only Motus leverages deep insights captured across the world’s largest retained pool of drivers to calculate personalized and compliant vehicle reimbursements, keep drivers productive and safe and ultimately maximize returns and minimize risk for ... learn more about Motus

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    50%

    Category Focus

    Fleet Management Software
  • Trinetra Wireless

    Fleet Management, Mobility and IOT Solutions
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    Trinetra is a fleet management software & GPS vehicle tracking system offers comprehensive fleet management solutions to assist companies to manage their vehicles & assets.... learn more about Trinetra Wireless

    Entry Level Price
    Contact Vendor
    Free Trial
    15 days
    100%

    Category Focus

    Fleet Management Software
  • Stream

    Logistics, Fleet Maintenance & Transport Management Software Made Easy
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    Effectively & efficiently manage deliveries, vehicles, drivers & orders with Stream. All delivered on the Cloud.... learn more about Stream

    Entry Level Price
    Contact Vendor
    Free Trial
    14 days
    20%

    Category Focus

    Fleet Management Software
  • eLogii

    The Digital Logistics Platform
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    eLogii is a scalable and modular end-to-end delivery / field service management platform, built from the ground up using state of the art technology. The eLogii platform provides businesses with the flexibility to integrate into existing systems, enabling any delivery or field service use case to be facilitated now and in the future. Transform your delivery / field service operations with the most... learn more about eLogii

    Entry Level Price
    $448.35 per Month
    Free Trial
    14 days
    25%

    Category Focus

    Fleet Management Software
  • WEBFLEET

    Fleet Management and GPS Tracking Software
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    With WEBFLEET you are always connected with your team on the road. You get to know where your vehicles are, and how they are being used, from any mobile device of your choice. It makes your fleet performance data visible, so you know current status, and also when and where to take action when it is needed. Take real-time traffic information into account when assigning the most appropriate driver t... learn more about WEBFLEET

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    33%

    Category Focus

    Fleet Management Software
  • Abivin vRoute

    EMPOWER EFFICIENT LOGISTICS
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    Dynamic route optimization software that plan the optimal routes for trucks and bikes under many constraints in time frames and order weight or volume. The system is included with a fleet management system to keep track of your vehicle locations and routing conditions.... learn more about Abivin vRoute

    Entry Level Price
    Contact Vendor
    Free Trial
    Available
    50%

    Category Focus

    Fleet Management Software
  • DispatchMAX

    Fleet and Transportation Management Software
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    FirstBIT DispatchMax is easy to use dispatch and brokerage software. DispatchMax will help to perfectly manage your transportation activities. Our software is developed for a Broker/Agent, an Owner using his own trucks, a Carrier, or an Intermodal agent.... learn more about DispatchMAX

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    33%

    Category Focus

    Fleet Management Software
  • Helios

    Logistics on the Move
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    HELIOS is a web-based transportation and fleet management system designed to deliver highly efficient supply chain operations. Efficiency of a supply chain operation is directly determined by its capability to fulfil local and overland transportation. Thus, it is imperative to adopt a transport management software that is capable of handling the complexities and intricacies of the entire transport... learn more about Helios

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    50%

    Category Focus

    Fleet Management Software
  • Cetaris Fix

    Monitor, measure, and optimize your maintenance operations
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    Cetaris is a world-class provider of Enterprise Asset Management (EAM) and Fleet / Fixed Asset Maintenance Solutions helping some of the world’s largest organizations to manage millions of assets in over fifty countries. With offices in Toronto, Ontario and Cary, North Carolina, our fleet maintenance software and fixed asset lifecycle management solutions provide the ability to analyze key busin... learn more about Cetaris Fix

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    25%

    Category Focus

    Fleet Management Software
  • SOAR

    Safety Operation Analysis Reports. Anytime, Anywhere.
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    We help turn your data into powerful decision-making tools with our easy-to-use and reliable software for operations on the go. Our web-based software for fleets, equipment, drivers, and employees is an all-in-one solution. With a module approach, we are able to tailor the software to our client's needs. The mySOAR certified ELD driver app is an Android solution registered with the FMCSA an... learn more about SOAR

    Entry Level Price
    Contact Vendor
    Free Trial
    14 days
    50%

    Category Focus

    Fleet Management Software
  • URBANTZ

    Making the first and last mile seamles_
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    Urbantz is an all-in-one last mile delivery platform, designed to respond to the delivery needs of retailers, logistics operators, field services providers and anyone looking for a SaaS delivery technology, with simplicity, real-time visibility, flexibility and reliability. The cloud-based SaaS solution allows the management and monitoring of the whole delivery chain from the initial order to the ... learn more about URBANTZ

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    33%

    Category Focus

    Fleet Management Software
  • Society Management System

    Our solution is useful for Society, Clubs and Social Organizations.
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    Our solution is useful for Society, Clubs and Social Organizations. Make Your Society or Organization WELL ORGANIZED and SOCIALLY ENGAGED by using benefits of our solutions! Why you need Society Management System? You can perform below operations and make your work effective. Make Society Digitize/Online Like to have Society's Website Manage Member's Complains Manage Booking of Common... learn more about Society Management System

    Entry Level Price
    Contact Vendor
    Free Trial
    5 days
    100%

    Category Focus

    Fleet Management Software
  • Coastr

    Making Car Rentals Better for Everyone
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    Digitize your business with an all-in-one vehicle rental management solution that utilizes advanced AI and telematics to efficiently streamline your day-to-day operations. Booking and Fleet Operations made easy to manage for all rental types and vehicles. Automatically manage vehicle scheduling in response to inventory changes, demand, or cancellations. Access vehicle details and identification nu... learn more about Coastr

    Entry Level Price
    $5.43 per Month
    Free Trial
    14 days
    50%

    Category Focus

    Fleet Management Software
  • Revolotech

    Software that makes your life simple
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    By transporters, for transporters. Many experienced transporters are a part of our development team. We spent years with transporters to build exactly what you need. Our Transport Management software covers all important aspects of your business. It can also be linked with our Warehouse software, and other apps including E-waybill, Fastag, Happay,Tally, etc. Our TMS is also interlinked with a wid... learn more about Revolotech

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    33%

    Category Focus

    Fleet Management Software
  • GPS Gateway

    Digital Tracking - White Label GPS Tracking Software
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    We are providing White Label GPS Tracking software, reselling Rights, , if you are doing GPS Tracking business or going to start then GPS Gateway can provide you Complete software solution with your own Brand name. Get Start with GPS Gateway for White Label GPS Tracking software ..! GPS Gateway platform works closely with the All biggest GPS tracker manufacturers. White label server software... learn more about GPS Gateway

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    100%

    Category Focus

    Fleet Management Software
  • Field Service Solution

    We combine ELDs & in-office software to make legislative compliance effortless
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    AssetWorks Field Service Solution (FSS) is a cloud-based solution focused on fleet management. It combines in-vehicle ELDs and in-office software to make legislative compliance effortless while providing additional functionality such as custom field ticketing, work order dispatch, GPS/telematics, driver behavior tracking, trailer tracking, lone worker monitoring, and engine health monitoring. Idea... learn more about Field Service Solution

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    33%

    Category Focus

    Fleet Management Software
  • ArcFleet

    Small to medium size trucking companies and freight brokerage firms.
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    Simplify all aspects of managing your truck dispatching with ArcFleet. From initial lead tracking, creating load orders, trip reports, driver settlements and posting into your accounting software, our system will track every aspect of your business. From the time you book a load, right through until it's delivered, our software will put you in control of load information, dispatching, invoicing, a... learn more about ArcFleet

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    33%

    Category Focus

    Fleet Management Software
  • GPSWOX

    #1 GPS Tracking Software
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    GPSWOX tracking and fleet management software was developed in 2014 by a team of professional hardware and software engineers. GPSWOX professionals' crew will transmit your tracking objects, setup GPS tracking software and assume all technical care for you for Free. Save time and focus on your core business while we will take care of your vehicle tracking software and system. We will provide all i... learn more about GPSWOX

    Entry Level Price
    Free version
    Free Trial
    Available
    33%

    Category Focus

    Fleet Management Software
  • RAM Tracking

    We are experts in commercial vehicle tracking, providing a complete solution.
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    Here at RAM Tracking we've invested heavily in the development of our GPS vehicle tracking devices, to give you a market leading tracking device that will give you maximum control of your fleet management, boosting your businesses overall efficiency and productivity. Not only do we offer award-winning tracking solutions but we also provide revolutionary dash cams such as RAM Live -our first live s... learn more about RAM Tracking

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    50%

    Category Focus

    Fleet Management Software
  • FleetLocate

    GPS Fleet & Trailer Tracking Delivers Intelligence
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    Along with tracking vehicles and monitoring driver behavior, Spireon’s GPS-based fleet tracking software delivers the business intelligence that leads to better business decision-making. In fact, our technology provides “actionable” business intelligence by providing real-time monitoring of assets and workforces to enable timely, informed decisions that help you optimize resources, reduce co... learn more about FleetLocate

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    33%

    Category Focus

    Fleet Management Software
  • One Step GPS

    GPS tracking to increase efficiency, and provide a better customer service experience.
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    One Step GPS provides a reliable and affordable GPS fleet tracking solution to meet your needs. With our easy-to-use plug in or hardwired trackers, you can effectively monitor your fleet and drivers, manage inappropriate driving behavior, and reduce labor, insurance and vehicle repair costs - all for a low monthly cost and with no contracts. ... learn more about One Step GPS

    Entry Level Price
    $13.95 per Month
    Free Trial
    N/A
    50%

    Category Focus

    Fleet Management Software
  • Wialon

    Creating GPS tracking and IoT solutions
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    Wialon platform comes in SaaS and server-based versions, supports over 2,400 device models of various GPS hardware trackers, includes a cartographic server, has an open API for integration with existing back-office systems, allows for a custom white labeling of the interface, and offers such advanced functionality as driver behavior monitoring and powerful report building tools. Wialon platform is... learn more about Wialon

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    50%

    Category Focus

    Fleet Management Software
  • Shadow Tracker

    GPS Vehicle Tracking and Fleet Management
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    Anyone from small businesses up to large companies that need greater insight into mobile workforce operations. Any company that would like to track there fleet vehicles in real time. Incorporates the most current maps of North America delivered through our patented software technology. ... learn more about Shadow Tracker

    Entry Level Price
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    50%

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    Fleet Management Software
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Buyer’s Guide

Introduction to buyer’s guide for Fleet Management Software

In the last few decades, management, planning, and monitoring have been playing a significant role in etching the organization’s success story.  It ensures that the organization is performing business activities within scope, on time, and within budget. This trend is also observed in fleet management.  The business owners that invest heavily to keep their business running, do not want to risk it due to poor fleet movement. 

The unmanaged fleet can easily bring huge financial loss to the organization due to driver’s unaccountability, fluctuating fuel prices, and continuous fleet maintenance costs. Besides that, without proper Fleet Management, the company can deviate from its commitment to fulfill customer expectations and taint the organization's reputation. It is a painstaking task for managers or business owners to keep track of their fleet management activities without sophisticated Fleet Management Software.

This buyer guide discusses the fleet management software in length to help big and small businesses to resolve their fleet management issues. The guide further gives a complete insight into fleet management software, which is essential for those who are interested in investing in a fleet management software.

What Is Fleet Management?

Fleet management is the management of a group of commercial vehicles used by organizations. It enables the organization to coordinate and organize work vehicles in such a way that it optimizes the organization’s productivity and reduces the operational cost.  Fleet management allows companies to eliminate or minimize the risks associated with vehicle investment, improve efficiency, and reduce overall transportation costs while adhering to the government compliances.

Examples of sectors that deal with fleet management include; couriers, sales, repair and service industries, utilities, public transport, oil and gas delivery, and emergency services.

What are the core Fleet Management activities?

  • Route planning
  • Fuel management
  • Setting schedules
  • Vehicle licensing and insurance
  • Cost control
  • Driver safety
  • Vehicle acquisition
  • Driver retention

What are the key challenges faced by Fleet Managers?

Strategic Challenges:

  • Monitoring driver’s behavior
  • Poor routing and scheduling
  • Managing compliance 

Tactical Challenges:

  • An inadequate drivers training program
  • Optimizing daily route plan
  • Maximize vehicle utilization
  • Centralizing control
  • Data security

Operational Challenges:

  • Drivers shortages
  • Fluctuating fuel cost
  • Managing a geographically-dispersed team
  • Finding specific fleet information quickly
  • Controlling unauthorized use of company assets
  • Avoiding information overload

Is Fleet Management time consuming?

Fleet management can be productive when done properly; however, there are few activities that make manual fleet management a time-consuming process.

1)  Administrative work:  Collection, recording, and validation of paperwork take substantial time and resources, especially when it is not centrally managed. 

2)  Converting information into valuable data:  Some businesses need to collect information from various departments and based on that information, they schedule and move their fleet.  However, manually collecting this information and churning out valuable data could be time-consuming.

3)  Untimely maintenance: A miscalculation to schedule the maintenance work, can lead to an unexpected vehicle breakdown. The untimely breakdown and maintenance work can slow down the fleet movement and adversely affects the business.

4) Miscommunication: During fleet management, miscommunication with drivers can be catastrophic. Whether intentional or unintentional, any miscommunication with the fleet drivers can lead to unnecessary costs and delay in delivering the product.

5)  Fuel tax calculations: In some countries, the government has implemented special fuel tax norms. As per the norms, the organization has to keep a record of the fuel consumed for the business every year, and based on the usage; the government deducts the tax amount. It is a challenging and time-consuming task for an organization to manually keep a record of the fuel consumption and calculate the tax amount.

The limitations of manual fleet management have forced managers to evaluate their strategy for its optimum use.  In this age of technology and information, it has become easier to implement new methods and derive better results. Fleet management app is highly regarded as the best solution to address all fleet management related issues.

What Is Fleet Management Software?

Fleet Management Software is a set of tools that allows fleet managers to manage and optimize commercial vehicle usage in the best of the business interest.   It acts as a central hub for recording and reporting the key attributes of fleet movement so that the overall cost of transportation can be brought down, and the business service can be improved.

The fleet management software enables users to manage the fleet’s daily activity, interpret a wealth of telematics data, and analyze results to make informed business decisions. 

The fleet management tools can extract the information that was not possible earlier. It also enables fleet operators to remotely track vehicles using realistic maps and views populated from GPS (Global Positioning System).

Since its introduction, the fleet management software has grown and adapted to the needs of fleet managers.  Reports indicate that the global smart fleet management market size is likely to touch USD 565.1 billion by 2025, with a growth rate of 7.6%.

How does a Fleet Management Software work?

Fleet Management involves many activities like vehicle tracking, fuel management, vehicle maintenance, monitoring driver’s behavior, etc.  The fleet management software takes care of all these activities with the latest technology.

1)  Fleet telematics system:  The telematics refers to the systems and sensors on a vehicle. These sensors merge data from vehicles to a fleet management system for better fleet operations. Vehicle tracking systems port the telematics data with the GPS tracking data, which becomes available to fleet managers online. The g-force sensor linked with the vehicle can tap on the acceleration as well as abrupt movements, including over-steering, over speeding, harsh braking, idling time, and current speed. All these metrics help to enhance the driver’s safety and reduce idle time.

2)  Plan appropriate routing:  The onboard diagnostic gives detailed information about the fuel usage and performance of the connected vehicles.  This information could be crucial for fleet managers to decide whether the route is appropriate for the delivery or taking longer than the expected time period. The fleet manager can find out whether the route is congested during a specific time of the day, or it is due to poor roads. Based on these data, the manager can change the route for the driver or change the delivery timing for that specific area. The manager can also find out the vehicle’s exact whereabouts, so if the driver is taking an unnecessary stoppage between the delivery, he can immediately send a text message to the driver.

3) Vehicle maintenance:  The fleet maintenance program can be broken down into three primary categories; Preventive Maintenance (PM), Routine Maintenance, and Emergency Maintenance.  The maintenance activities involved in these phases may include oil changes, cleaning, lubrication, overall inspections, parts replacement, and maintaining historical data.  A good maintenance software allows users to create maintenance schedules, work orders, generate reports, access checklists, etc.

4)  Insurance:  More the number of vehicles, the more it becomes difficult for an organization to manage the insurance. Fleet insurance software helps organizations to protect all of their assets in a single place. It is critical to keep track of all drivers on the policy and notify the insurance company of any new hires or staff changes.  It notifies the fleet manager about the insurance that needs to be renewed annually, quarterly, or monthly.  

5) Electronic Compliance: Electronic compliance eliminates tedious paperwork out of the equation. Fleet managers can reliably meet compliance requirements, driver vehicle inspection reports (DVIR), and fuel tax requirements all in one portal.

The fleet management software systems are available in various forms, and it gives flexibility to users for selecting the fleet management system as per their budget.

What are the different types of Fleet Management Software?

Different types of Fleet Management System available are;

  • Paid
  • Trial based or Freemium
  • Open Source
  • Free
  • Free and Open Source
  • Cloud-based

Benefits of using Fleet Management Software

  • Improves good dispatching: The fleet management software facilitates the activities like automatic job scheduling, intelligent routing, monitoring fuel usage, which eventually helps fleet managers to reduce the goods delivery time and improves the organization’s reputation.
  • Control excess fuel consumption: The fleet management app sends alerts and updates when a particular vehicle exceeds the daily mileage limit. It may be due to bad route planning, dangerous driving, or some changes in customer orders processing. By having a clear picture of the cause of excess fuel consumption, managers can take appropriate steps to prevent it. In many ways, fleet management software can put brakes on activities leading to excess cost to the company. It can cut costs significantly by simply notifying the drivers to stop the engine while idle for dispatch or loading.
  • Centralized system: With a centralized system, it is easy to communicate with the drivers.  For example, the drivers can receive the job schedule on the mobile app or inform drivers about the last moment change.  The centralized system also allows users to tap on information like fleet expenses, fleet operation reports, driver’s contact management, fleet vehicle management, etc. It also allows users to view orders and analytics from a single dashboard.
  • Automated reports and insights: The ability of the fleet management system to automate fleet-related activities and collecting those insights for better fleet movement makes the tool very useful.  It can automate tasks like checking engine status, odometer, battery status, etc.  
  • Real-time fleet data: The fleet managers can track their fleet in real-time with the fleet monitoring system. It gives complete details about the driver’s location, delivery status, monitors the driver’s route, delivery estimate time, drivers exchanging shift, etc
  • Real-time insurance tracking: Managing a manual record of insurance is a tedious task; with fleet management software, the users can automatically receive alerts whenever the policy is likely to expire.
  • Drivers and vehicle safety:  The fleet tracking software can record the driver’s unsafe driving incidents like harsh braking, speeding, cornering, and stop sign violations. By identifying reckless drivers, the fleet managers can put them for a training session that improves their driving skills and reduces the risk of accidents.
  • Fleet fraud prevention: The fleet management software helps automate the reporting and analysis of fuel purchasing, at the same time identifying the discrepancies associated with it.

Features to look for in a Fleet Management Software

  • Asset Profiles & VIN Lookup
  • Track driver hours and licensing details
  • Support mobile device
  • Essential maintenance management
  • Inspections & issues
  • Fuel management
  • Driver & vendor management
  • Dashboards & real-time reporting
  • Fleet vehicle lifecycle management
  • Tracking fleet expenses
  • Fleet operation reports
  • Issue management
  • GPS integration
  • Secure data transfer protocol
  • Parts and inventory management
  • Telematics integration
  • Contact management
  • Integration with a third-party maintenance provider
  • Warranty tracking
  • Maintenance monitoring
  • Manage vehicle insurance
  • Meet compliance regulations
  • Geofencing
  • Alerts and notifications
  • Tracking assets
  • Operate in an online and offline mode

Factors you can consider while selecting a Fleet Management Software

  • Ease of use: The fleet management system should have an easy to use interface. 
  • Compatibility: It should support the existing organizational software and hardware setup to avail of the new software.
  • Integration: Fleet systems should easily integrate with third-party software.
  • Flexibility:  The fleet tracking software should be flexible enough to configure the system features according to management operations.
  • Scalable: Small business may even use a fleet management system to transport goods; some software can scale up as operation expands, while few are designed only for small business. So it is advisable to check the software scalability before buying it.
  • Value for money:  Check the price and see whether it falls into the budget. Before boarding the software, go through the case-studies that resemble your business and see how software has helped them.
  • High data processing speed: The fleet management system should be able to process data rapidly and syncs across many devices. 
  • Security and privacy:  Check the level of security and privacy for the fleet software solution before finalizing it.

Latest trends in Fleet Management Software

  • Mobility-as-a-service:  Mobility as-a-service can change the traditional approach of commercial transportation.  The fleet owners and managers may use the company’s vehicle to rent or share with other organizations. It can help to reduce carbon footprint and unburden financial budgets.

  • Autonomous Vehicle: Automobile engineers and data scientists are optimists about replacing manual driving with an autonomous vehicle. However, complete automation may take some more years to make it real.  If autonomous vehicles hit the mainstream, they may help fleet management overcome issues like driver shortages, drivers’ working hour limitations, and shift management.

  • Voice assistant:  Fleet management software is all set to integrate mainstream with voice assistants, and include more robust data analytics.  It is also predicted that in the future, the voice assistant with powerful sensors will be used to control fuel usage. The sensor linked with the voice assistant will get activated whenever there is a sudden change in the vehicle’s fuel consumption rate and sends voice command alerts to the driver and manager. 

  • Predictive Maintenance System through IoT:  IoT is a disruptive technology that will see its presence in almost all sectors.  Its ability to pick critical data on any level makes IoT a powerful technology.  In fleet maintenance, IoT data allows users to build the best possible predictive algorithm that is faster to detect the equipment issues.  

What is the average price of Fleet Management Software?

The average cost of fleet management software could fall anywhere around $25- $35/ month per vehicle. The cost of these software varies depending on the features, software licensing fees, additional hardware devices, fleet size, etc. The software, like fleetio charges as low as $5/month/vehicle, whereas KeepTruckin, with a medium price range of $20/month/vehicle, is a popular tool among the fleet managers.  The business with a large fleet size and admires features like heatmap of the routes and in-depth vehicle diagnostics can choose Samsara, with a price range of $45/month/vehicle. The Fleetio and Samsara software provide the free trial, while KeepTruckin offers a free version.

The fleet management software is continuously improving its efficiency with the latest technology like GPS tracking, telematics, and artificial intelligence. It has become the subject of curiosity for some business owners, and therefore, they prefer scanning the free and open source fleet management software.

Why refer GoodFirms’ list of Fleet Management Software?

GoodFirms is a top review and rating site for software products. The platform accumulates a large pool of software providers ensuring that customers have more options to match and select the tools that fits their business. 

GoodFirms list of best fleet management software encloses tools that eliminate the bottlenecks of fleet operations and can fuel the business growth.

Frequently Asked Questions

  • What Is the Best Software for Fleet Management Available in the Market?

    The right fleet management software for your business is easy-to-use, suits your industry, provides all tools to fulfill your fleet management needs, fits in your budget, and proves profitable with time. Thus, a perfect fleet management system for another business may not be the best fleet management software for yours. To select the best fleet management tools, you can leverage GoodFirms’ list of the top fleet tracking software that details the features, reviews, and pricing of different solutions. Most importantly, for the best search according to your business type and specific requirements, filter the list based on features, business size, pricing model, deployment type, and more.

  • Why Do Businesses Need Fleet Management Systems?

    Businesses commonly face fleet management challenges related to driver allocation/shortage, fuel wastage, route planning, vehicle allocation/scheduling, vehicle maintenance, vehicle/driver safety, customer/vendor communication, regulatory compliance, and more. A reliable fleet management software offers extensive tools to control and automate different aspects of fleet management on a centralized platform. It helps with complete vehicle management (acquisition, tracking, scheduling, maintenance, insurance, licensing), driver management, driver safety, route optimization, time-saving, fraud prevention, and compliance/taxation management. Leveraging the top fleet tracking software results in reduced operational and fuel costs, increased productivity, and enhanced profits for your business.

  • How Much Does Fleet Management System Cost?

    The pricing of fleet management software varies a lot based on numerous factors, including features it offers, the number of vehicles it covers, deployment type, integrations, and customization needed. Fleet management software vendors offer multiple packages to choose from, with less-priced, limited features’ Starter plans (for businesses that need only basic fleet management tools) and higher-priced packages offering comprehensive features.

    It is possible to get fleet management systems for as low as $5 per month; for example, Fleetio costs $5 per vehicle per month. There are numerous fleet management software options available for less than $100 per month; for example, Voila Cabs costs $20 per vehicle, My Route Online costs $49 per month, Badger Maps costs $49 (per user) per month, and Ground Alliance costs $99 per month. Some higher-priced top fleet management software tools include Vehicle Fleet Manager 4.0 that costs $139.95 for upto 15 vehicles, and eLogii costs $159 per month. Please check the GoodFirms’ Buyer’s Guide for Fleet Management Software for more details on pricing.

  • What Are the Hidden Costs Associated With Fleet Management Systems?

    The top fleet tracking software vendors are generally transparent about the software’s pricing. However, you must confirm with the vendor possible hidden costs for customization, installation charges, data migration, customer support, system upgrades, maintenance, and integrations.

  • Are There Any Free Fleet Management Systems Available?

    Yes, there are many free fleet management software tools available in the market. Businesses can leverage these to streamline their fleet management operations, reduce costs, and enhance profits, for example, free and open source fleet management software, Fleetco. Apart from the multiple paid plans, many top fleet management systems also provide free versions or freemiums of their software with basic features and covering a limited number of vehicles; for example, FleetVIP offers a free version covering up to 2 vehicles. Please refer to our blog on the best free and open source fleet management software for more such options.

  • Are the Fleet Management Software Solutions Secure?

    Yes, typically, the top fleet tracking software vendors ensure robust, multi-layer security tools to keep your business data safe and earn trust. Before finalizing a fleet management system for your business, it is still advisable to compare the customer reviews, ratings, and feedback of multiple fleet management tools. Also, discuss software’s security offerings with the vendor, including data backup, storage, data integrity, data sharing, encryption, access controls, vulnerability scanning, etc.

Resources for Fleet Management Software