Best Maintenance Management Software

Successful maintenance management requires reducing equipment downtime and preventing potential breakdowns. The absence of a proactive maintenance management system can cause a delay in projects, production loss, asset meltdown, and compliance issues. A maintenance management software ensures performance optimization, prolongs your assets' lives, takes care of regulatory essentials, and saves huge repair costs by proactive measures. An efficient maintenance management system allows businesses to schedule, prioritize, and monitor maintenance work without hassle. 

What is maintenance management software?

Maintenance management software assists organizations in planning, managing, tracking, and optimizing their maintenance-related activities. It uses standardized practices to replace the tedious manual maintenance method. It provides features such as asset tracking, billing & invoicing, equipment maintenance, calibration management, real-time reporting, inventory management, history tracking, preventive and predictive maintenance, work order management, and many more. 

How can you select the best maintenance management software?

Are you looking for the best maintenance software? Selecting the best maintenance system requires an analysis of multiple parameters. Rely on GoodFirms' extensively researched list of the top maintenance software for deploying the best one for your industry. Check out the list below, along with user reviews. 

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List of The Best Maintenance Software | Best Maintenance Management System

  • Innomaint CMMS

    Enterprise Field Service Management Software
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    InnoMaint is a cloud-based maintenance management software that Monitor, Measure and Manage all your maintenance activities associated with facility equipment, service technicians, and execution of the workforce from anywhere, at any time through web and mobile application. Mobile app for your service technicians to get Instant notification of scheduled preventive maintenance tasks and new serv... learn more about Innomaint CMMS

    Entry Level Price
    $30 per Month
    Free Trial
    30 days
    33%

    Category Focus

    Maintenance Management Software
  • CloudApper Facilities

    Facility Management Application
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    Facility Management Application is a powerful mobile and web based application that ensures the simplification of your work facility, asset and maintenance management. This easy-to-use solution helps employees save time by providing instant access to facility details, operating details and emergency procedures to maintain safe and comfortable spaces for employees.... learn more about CloudApper Facilities

    "Best Facility Management Software Ever"
    Shaon Shahnewaz
    Entry Level Price
    $10 per Month
    Free Trial
    14 days
    100%

    Category Focus

    Maintenance Management Software
  • EZOfficeInventory

    Asset Tracking & Management Software
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    Our leading asset lifecycle management software enables you to create POs, schedule services and manage vendors effortlessly. Easy depreciation management and custom reports help you make well-informed business decisions. Use our mobile app for RFID, Barcode and QR Code scans; gain compliance with regulatory bodies. Location and maintenance histories make this a must for fixed asset management. We... learn more about EZOfficeInventory

    Entry Level Price
    $35.00 per Month
    Free Trial
    15 days
    20%

    Category Focus

    Maintenance Management Software
  • SpinalBIM Suite

    Digital transformation for the building
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    Dynamic BIM platform (digital twin) that helps you manage as-built documentation, improve collaboration, task automation, and site management. - Compatible with 30 CAD files of which Revit, IFC, Naviworks, CATIA, Solidworks, Creo ... - Equipement vendor agnostic - interoperable with any data type - integrate an Application Enablement Platform to create any type of apps consuming data coming from B... learn more about SpinalBIM Suite

    Entry Level Price
    Free version
    Free Trial
    Available
    33%

    Category Focus

    Maintenance Management Software
  • Limble CMMS

    There's a better way to get a handle on your Maintenance
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    Maintenance professionals across a variety of industries have a very real challenge: outdated, difficult-to-use, and expensive maintenance software.At Limble, we believe that you should love your CMMS, not just tolerate it.Limble CMMS was created to become the first truly easy-to-use, modern, and mobile CMMS that can be started in minutes with a return on investment within a matter of weeks. ... learn more about Limble CMMS

    Entry Level Price
    $35.00 per Month
    Free Trial
    30 days
    14%

    Category Focus

    Maintenance Management Software
  • Mobility Work

    Boost your maintenance service
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    Mobility Work is much more than a CMMS (computerized maintenance management system). It is a next-gen, intuitive, mobile and community-based maintenance management platform that allows any company to easily and quickly improve maintenance intervention and budget management. ... learn more about Mobility Work

    Entry Level Price
    Free version
    Free Trial
    Available
    50%

    Category Focus

    Maintenance Management Software
  • Blue Mountain RAM

    Integrate the full cycle of maintenance operations
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    There are many choices when it comes to managing your assets, but for GMP maintenance and calibration you need an application designed specifically for the rigors of regulatory compliance.To thrive in Life Sciences, your processes and products must balance GMP compliance with maximum productivity. ... learn more about Blue Mountain RAM

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    50%

    Category Focus

    Maintenance Management Software
  • Parsec-corp

    Real-Time Inventory Management
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    Parsec Automation Corp. (Parsec) is the developer of TrakSYS™, the leading real-time operations & performance management software. Manufacturing companies worldwide rely on Parsec for flexible and configurable tools to execute manufacturing operations across the value stream more effectively. ... learn more about Parsec-corp

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    33%

    Category Focus

    Maintenance Management Software
  • CWorks

    The Preventive Maintenance Software Specialist.
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    CWorks became a CMMS solution provider to fill a burning need in the maintenance industry - a simple solution that records and reports the information you need, without burdening you with a large learning curve, or requiring more time inputting data than you're spending doing maintenance.... learn more about CWorks

    Entry Level Price
    Free version
    Free Trial
    Available
    25%

    Category Focus

    Maintenance Management Software
  • Aptien

    it’s time to re-invent your office administration software
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    Easy to use solution helps you organize the tracking and servicing of your assets such as buildings, equipment, and machines. Simplify your day-to-day maintenance processes from one environment. Manage onboarding, employee information, assets, contract, projects, tasks, meeting minutes from one environment. Say goodbye to your messy documents, spreadsheets or apps. Aptien matches your business jus... learn more about Aptien

    Entry Level Price
    $18 per Month
    Free Trial
    30 days
    20%

    Category Focus

    Maintenance Management Software
  • Shopfloor-Online MES

    Production - Quality - Inventory - Maintenance
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    The Shopfloor-Online MES software platform comprises 26 independent modules across the 4 main areas of manufacturing operations, as defined by the ISA-95 model. It is possible to select only the modules needed to meet an initial requirement, but over time more modules can be added as the scope increases, to build a comprehensive Enterprise MES system.... learn more about Shopfloor-Online MES

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    25%

    Category Focus

    Maintenance Management Software
  • MaintainX

    Work order and procedure digitization
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    MaintainX is a mobile-first Frontline Record Management (FRM) platform that empowers operational leaders to manage workflows with their frontline teams and improve communication – all with a digital audit trail.... learn more about MaintainX

    Entry Level Price
    Free version
    Free Trial
    Available
    20%

    Category Focus

    Maintenance Management Software
  • AroFlo

    Your Online Power Tool.
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    AroFlo cloud-based job management software delivers. Automate your whole workday – create quotes, jobs, purchase orders, invoices, compliance forms, and more. Upload documents, drawings, manuals, photos and videos, for access from wherever you are. Give your field staff all the info they need, right at their fingertips and in real time, via their mobile devices. Use the power of GPS to locate s... learn more about AroFlo

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    14%

    Category Focus

    Maintenance Management Software
  • Planon

    Portfolio management and property planning
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    With over 35 years of experience, Planon is the leading global provider of innovative software, proven best practices and professional services that help building owners and occupiers, commercial service providers, and financial controllers to streamline business processes for buildings, assets, workplaces and people. Independent market research and consulting firms have consistently rated Planon ... learn more about Planon

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    16%

    Category Focus

    Maintenance Management Software
  • FactoryTalk

    The Foundation for Your Industrial Digital Transformation
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    FactoryTalk software is built for supporting an ecosystem of advanced industrial applications, including IoT. It all starts at the edge where manufacturing happens and scales from on-premise to cloud. Imagine supercharging your industrial environment with software that offers cutting edge design, maximizes operational efficiencies, and delivers predictive and augmented maintenance advantages. From... learn more about FactoryTalk

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    14%

    Category Focus

    Maintenance Management Software
  • CloudVisit

    Online video sessions grow your practice and your revenue.
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    Telemedicine is the modern-day house call. Fast and convenient, online video appointments eliminate the need to travel to a doctor’s office and completely remove waiting rooms from the patient’s experience. Each session is secure with CloudVisit’s HIPAA-compliant telemedicine platform and patient information is safely locked away. Telemedicine appointments seamlessly replicate the in-office ... learn more about CloudVisit

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    33%

    Category Focus

    Maintenance Management Software
  • GxPReady! Suite

    Search Results Web results Web-Based Validated CMMS Software
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    Validated subscription-based calibration tracking software with an optimized workflow to reduce your resource usage. Designed to meet stringent FDA requirements, including 21CFR11, this software is useful for any business, but especially for pharmaceutical, medical device, bio-tech or companies that support compliance of these businesses. Easy to use, with forms provided for common tasks and the a... learn more about GxPReady! Suite

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    33%

    Category Focus

    Maintenance Management Software
  • Pruvan

    The most reliable order management solution that offers proof of work in real time.
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    Pruvan Simplifies the Job of Managing Field Work. The most reliable order management solution that offers proof of work in real time. Pruvan helps service companies mobilize their businesses to help streamline operations and win new clients. Pruvans service business software and mobile app deliver real-time field visibility to better manage quality, costs, and crews for any service business. Prove... learn more about Pruvan

    Entry Level Price
    $35 per Month
    Free Trial
    Available
    20%

    Category Focus

    Maintenance Management Software
  • Husky Intelligence

    Focus on customer experience and watch your business grow!
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    With Husky Field Service Management software you can focus on quality of your service and watch your business grow! Husky Intelligence is a web based solution for field service companies. Sales and client management. Manage and dispatch work to field service personnel. Mobile workforce has real time access to personal tasks. Paperless billing. Time and expense management. Customizable reports. You... learn more about Husky Intelligence

    Entry Level Price
    Contact Vendor
    Free Trial
    Available
    12%

    Category Focus

    Maintenance Management Software
  • ShireSystem

    Leading Maintenance & Facilities Management software solution
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    ShireSystem CMMS (Computerised Maintenance Management Software) or CAFM (Computer Aided Facilities Management) is one of the UK’s leading Maintenance Management software solutions. Its easy-to-use, scaleable software helps you to extend asset life, cut costs, meet compliance and move towards your sustainability goals.... learn more about ShireSystem

    Entry Level Price
    $1466 per One-time
    Free Trial
    Available
    33%

    Category Focus

    Maintenance Management Software
  • Transcendent

    Visibility to Assets and Processes Anytime, Anywhere
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    Transcendent® is an operations management software providing customer, employee, and asset information beyond the traditional office. We help you track assets, improve workflow, and provide a better return on investment. Transcendent is in 6 continents, 70 countries, and speaks 20 languages. Discover how facilities are using our software to manage, track, and protect assets and inventory from pla... learn more about Transcendent

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    20%

    Category Focus

    Maintenance Management Software
  • Field Promax

    The Best Field Service Management Software for Your Business
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    Keeping your business profitable depends on two factors- your expenses and your revenue. You can either increase your business revenue or decrease your business expenses. Both factors become possible with our field service work order management solution. Our software lets you continue the same operations with all your available resources, but it removes the waste of your workflow. All operation sy... learn more about Field Promax

    Entry Level Price
    $49 per Month
    Free Trial
    30 days
    20%

    Category Focus

    Maintenance Management Software
  • Aladdin

    Much More Than A CMMS, Aladdin is Feature-Rich & Easy-to-Use
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    Aladdin, is a cloud-based asset lifecycle management solution in Dubai powered by Microsoft Azure. Aladdin, connects the office with the field. Aladdin, is not ‘nice-to-have’ – it’s mission critical. Aladdin, gives you real-time visibility of all your fixed assets wherever they may be. Aladdin's Web and Mobile Applications ensure you can identify and address emergency maintenance issues wh... learn more about Aladdin

    Entry Level Price
    Contact Vendor
    Free Trial
    14 days
    9%

    Category Focus

    Maintenance Management Software
  • Cetaris Fix

    Monitor, measure, and optimize your maintenance operations
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    Cetaris is a world-class provider of Enterprise Asset Management (EAM) and Fleet / Fixed Asset Maintenance Solutions helping some of the world’s largest organizations to manage millions of assets in over fifty countries. With offices in Toronto, Ontario and Cary, North Carolina, our fleet maintenance software and fixed asset lifecycle management solutions provide the ability to analyze key busin... learn more about Cetaris Fix

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    25%

    Category Focus

    Maintenance Management Software
  • FlexMaint

    Works The Way You Want
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    Work orders are generated from Work Requests, triggered from Planned, Preventive or Predictive Maintenance, and manually or automatically created.They represent the who, what, why, where and when of the work order tasks. Armed with instructions, guides, lists and photos, the work order task provides the maintenance engineer all the information they need. Provision is then made for the engineer to ... learn more about FlexMaint

    Entry Level Price
    Contact Vendor
    Free Trial
    Available
    25%

    Category Focus

    Maintenance Management Software
  • Maintenance Partner

    Maintenance Management Software Made Simple
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    Maintenance Partner's Base Module provides your organization with the ability to manage your maintenance operations and effectively account for your physical assets. You will have the functionality necessary to manage all your work orders with our online work order software. In addition, the Base Module provides you with the ability to set up your facilities, users, security, assets, vehicles, and... learn more about Maintenance Partner

    Entry Level Price
    $65 per Month
    Free Trial
    N/A
    50%

    Category Focus

    Maintenance Management Software
  • River Cities

    Software and personalized service provider
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    Small business software designed for managed print services, equipment leasing/rentals, manufacturing or remanufacturing management. Allows you to increase your brand awareness among your customers by having a frequent buyer program. Provides accounting system for office machine dealers, supply sales, cartridge re-manufacturing.... learn more about River Cities

    Entry Level Price
    Contact Vendor
    Free Trial
    30 days
    33%

    Category Focus

    Maintenance Management Software
  • Infor EAM

    Asset management and maintenance solutions.
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    Infor EAM is for companies that want to improve the efficiency of their IT asset management. Infor is designed to grow with the size of the business. Asset management solution with industry-specific editions for manufacturing, healthcare, oil&gas, hospitality, and public sector. ... learn more about Infor EAM

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    100%

    Category Focus

    Maintenance Management Software
  • AMPRO

    Manage your assets and maintenance schedule with AMPRO.
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    AMPRO allows the structuring of your assets (plant, equipment, vehicles etc) in an organised and logical manner. Prepare and document maintenance history, schedule work that needs to be done on a routine basis, prepare unscheduled jobs that need to be carried out, and record work already completed. Recording the information will assist you in managing and maintaining your assets in the future incl... learn more about AMPRO

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    100%

    Category Focus

    Maintenance Management Software
  • Rosmiman IWMS

    THE NEW TECHNOLOGICAL REVOLUTION APPLIED TO FACILITY MANAGEMENT
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    Rosmiman IWMS is a Facility Management & Real Estate Management software designed to control and manage the entire real estate and facilities life cycle, including maintenance planning and control, mobile solutions and integration with CAD, GIS, BIM and financial systems. We offer a comprehensive Asset Management software suite that has been designed and programmed to easily cover all your organiz... learn more about Rosmiman IWMS

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    25%

    Category Focus

    Maintenance Management Software
  • Dozuki

    Built for all industries: automotive, assembly, medical device, food, defense, and more.
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    Dozuki is standard work instruction software that empowers manufacturers to implement standardized procedures in support of continuous improvement and training efforts. Approved standards are instantly distributed across teams, shifts, and locations. Track the competency of employees trained to current standards and automate retraining when procedures are updated. View data to resolve issues, redu... learn more about Dozuki

    Entry Level Price
    $349 per Month
    Free Trial
    N/A
    50%

    Category Focus

    Maintenance Management Software
  • Trackplan

    Maintain control of all your jobs. Easily manage projects & tasks.
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    Facility, asset and maintenance management with two apps: Job Management and drag and drop scheduling, Planned preventative maintenance with inspections. Site and asset management, Projects and Task Management, Job Requests from clients and users, Asset Management with QR Codes, Budgets and Job Costing, Record hours worked and location tracking, Risk assessments and permits to work, Contractor com... learn more about Trackplan

    Entry Level Price
    $106.60 per Month
    Free Trial
    15 days
    50%

    Category Focus

    Maintenance Management Software
  • Evatic

    Evatic is a flexible and multi-functional service management.
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    Field service management solution for all businesses which helps with onsite service and maintenance - urgent or recurring. Field service management tool which enables service chain optimization through technical service and maintenance. ... learn more about Evatic

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    100%

    Category Focus

    Maintenance Management Software
  • CenterStone CAFM

    Improve Space Utilization and Building Efficiency with CAFM
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    CenterStone helps clients effectively and efficiently plan, manage and operate their building and site portfolios. CenterStone was created as an integrated web-based solution to specifically help organizations manage the complete cycle of workplace building processes, including space, facilities, assets, leases, work orders, operations and reporting. ... learn more about CenterStone CAFM

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    33%

    Category Focus

    Maintenance Management Software
  • ePAC

    EPAC provides easy-to-use EAM/CMMS software for manufacturing, facilities and government entities.
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    Managing Maintenance as a Business. EPAC provides EAM/CMMS solutions for client-server, web-based and mobile applications. EPAC was written by maintenance people for maintenance people. The easy user interface, along with superior functionality, makes EPAC a great value. EPAC is available in SQL Server or Oracle DB. ... learn more about ePAC

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    25%

    Category Focus

    Maintenance Management Software
  • envVisual

    The best Facility Management App & Software
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    envVisual was originally designed exclusively for FMs but because it is completely customizable every company can benefit from the software. Facility Managers, Service Providers and Property Managers Allows facility managers to oversee all open work orders and the technicians assigned to them. ... learn more about envVisual

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    33%

    Category Focus

    Maintenance Management Software
  • INTERAL Maintenance

    User-friendly computerized maintenance manager software.
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    INTERAL Maintenance offers the functions necessary to meet the needs of different sectors in many markets. In sectors such as real estate management, transportation, mining development, and the manufacturing or energy environments, INTERAL Maintenance has proven over the years that it is essential for sound maintenance management and to increase productivity. It manages corrective, preventive ans ... learn more about INTERAL Maintenance

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    25%

    Category Focus

    Maintenance Management Software
  • EMDECS

    Driving the Future of Fleet Maintenance
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    EMDECS a Cloud based HD Fleet & Repair Shop Maintenance Management solution. Built in 1996 and redeveloped in 2012 utilizing current web technologies and process driven design makes setup and training quick and easy. EMDECS supports multi location enterprises, counter sales, accounting, inventory, purchasing and tire mgt, as well as parts warranty recovery and core tracking. With integration to te... learn more about EMDECS

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    20%

    Category Focus

    Maintenance Management Software
  • EZ Maintenance

    Scheduling, equipment management and fleet maintenance.
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    EZ Maintenance is a complete software package for scheduling, tracking, and controlling maintenance for any type of equipment and all vehicles, plus inventory control! $2,995.00 complete with all modules included and network / multi-user ready. Tracks unlimited number of vehicles or pieces of equipment; schedules maintenance; produces work orders and maintenance histories; tracks material and labo... learn more about EZ Maintenance

    Entry Level Price
    $2995 per Year
    Free Trial
    N/A
    25%

    Category Focus

    Maintenance Management Software
  • PEMAC Assets

    Medical Device, Healthcare, Manufacturing, Engineering, Agricultural, Transport, Facilities.
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    Deliver improved business performance and a safer working environment by integrating all the benefits of a world-class maintenance management solution with a comprehensive suite of health & safety tools, all in a single intuitive platform. Plan, track & report on all of your equipment and your people using our smarter CMMS automated intelligence system. PEMAC Assets is integrated with PEMAC Paperl... learn more about PEMAC Assets

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    50%

    Category Focus

    Maintenance Management Software
  • QRmaint

    CMMS software to streamline work order and facility management.
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    Facilities Management, Manufacturing, Hotels, Churches, Restaturant, Warehousing, Work Orders, Requests, Incidents Modern, mobile, and easy to use CMMS software to streamline work order and facility management. ... learn more about QRmaint

    Entry Level Price
    $12 per Month
    Free Trial
    N/A
    50%

    Category Focus

    Maintenance Management Software
  • OpenWrench

    Maintenance made simple
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    Multi-location businesses like retail and restaurant chains as well as vertically integrated cannabis companies. Helps companies manage all repair and maintenance activities across their locations. ... learn more about OpenWrench

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    25%

    Category Focus

    Maintenance Management Software
  • DIMO Maint

    Manage assets, service & maintenance requests, resources, stocks, purchasing processes.
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    Designed for businesses of all sizes, it is a CMMS solution that streamlines asset, stock & purchasing, and other workflow management processes across locations. CMMS solution that helps manage assets, service & maintenance requests, resources, stocks, purchasing processes and more. ... learn more about DIMO Maint

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    33%

    Category Focus

    Maintenance Management Software
  • Maintenance management software with PM scheduling, work and request orders creation, inventory control, purchasing capabilities plus other advanced features available. This system is available in MS-Access or SQL Server Express databases. SaaS hosting is also available. Our offerings include PM Coordinator and the Standard and Professional Editions of Maintenance Coordinator. Our hosted version m... learn more about Maintenance Coordinator

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    50%

    Category Focus

    Maintenance Management Software
  • DIVA DYNAMICS

    Maintenance management software and spare part
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    The DIVA Ecosystem - Our 360 maintenance solution for higher plant availability. From last minute maintenance to smart maintenance - benefit from a system-led change. DIVA DYNAMICS - maintenance management software and spare part management DIVA GO - The app for your mobile maintenance DIVA NOTE - intuitive, digital fault messaging ... learn more about DIVA DYNAMICS

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    50%

    Category Focus

    Maintenance Management Software
  • AMT

    RPMGlobal provides data with context, transforming mining operations globally.
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    Todays mining industry demands better strategies and tools to overcome maintenance challenges. Managing mining assets effectively is critical for longterm success. AMT is the only in-shift maintenance solution that dynamically links to lifecycle costing and strategy to provide an accurate lifecycle position and optimal maintenance strategies using Dynamic Life Cycle Costing (DLCC) the heart of AMT... learn more about AMT

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    100%

    Category Focus

    Maintenance Management Software
  • AMMS

    Advanced Maintenance Management System
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    AMMS fully integrates all aspects of Maintenance - Equipment, Preventive Maintenance, Work Orders, Labor and Outside Contractors, with Spare Parts Inventories, Purchase Orders, Vendors, and Budget Accounts. AMMS is fully scalable, all the way from single or few-user systems up to large Enterprise-wide SQL Server and Oracle based systems. AMMS can grow with you: start with one or several small syst... learn more about AMMS

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    100%

    Category Focus

    Maintenance Management Software
  • WaterTrax

    Streamlining Water Quality & Wastewater Compliance.
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    WaterTrax Maintenance Management enables you to organize, monitor and evaluate asset inventories and maintenance activities and their costs in one consolidated platform. It is an easy to use, flexible and automated computerized maintenance management system (CMMS) that gives complete visibility into the conditions of your asset maintenance activities. ... learn more about WaterTrax

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    100%

    Category Focus

    Maintenance Management Software
  • TOMMS

    Maintenance solution that manages materials, call center, inspections, assets, and purchasing.
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    Comprehensive modular maintenance solution that manages materials, call center, inspections, assets, and purchasing. ... learn more about TOMMS

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    50%

    Category Focus

    Maintenance Management Software
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Buyer’s Guide

Introduction to Buyer’s Guide For Maintenance Management Software

Almost all businesses rely on their assets and resources to conduct their routine activities. For long-term business success, organizations have to ensure that their business assets are in good working condition and perform without any breakdown. In fact, the business revenue or profit is directly influenced by the organization’s maintenance management strategies.   Maintenance management has never got attention on this scale before. Stiff competition from rivals, technology evolution and higher customer expectations forced organizations to enhance their maintenance management process. 

A few decades ago, the maintenance management was limited to paper-based tracking by a handful of technicians.  But the legacy system was not effective and reliable. The technicians have to deal with unplanned maintenance and exercise the maintenance work in an unorganized manner.  Managing the record, and updating them is another set of challenges that organizations have to face with the traditional approach.  Maintenance management software takes an optimal approach to maintenance and saves costs, resources, and time. However, with so many options available in the market, selecting the right maintenance management software becomes critical.

This buyer’s guide for maintenance management software is intended to help business owners in their software selection process and give a general understanding about the best maintenance management software.

Why Is Maintenance Management Important For the Organization?

Inconsistent performance of the equipment and resources can add an inconsiderable amount of costs to the organization. The organizations investing heavily in infrastructure and paying attention to every business component cannot afford to lose business due to inefficient maintenance. Even small negligence in maintenance can take the entire business down and spoils the brand reputation. Poor maintenance could do more harm than the business core issues. It can result in poor product quality, idle manpower, industrial accidents, extension in product delivery time, breach of customer’s trust, unplanned downtime, etc. A robust maintenance management plan can immune a business from all these risk factors and ensure the business performs as per expectations.  It can even help to schedule the tasks and manage the manpower respectively.

But poor maintenance is not alone the culprit; the improper operation could lead to equipment failure, so along with the maintenance schedule, the staff training on handling the equipment is equally important. 

Undoubtedly maintenance management is a strategic area around which business plans their work process and business growth.  It has evolved from merely a business protocol to an integral part of business growth strategy. 

Enterprises are quickly integrating the maintenance management system in their work environment, but the conventional process is slow and time-consuming. On top of that, there are few other challenges that prevent business enterprises, especially SMEs, from implementing the traditional maintenance management system in their business processes.

What Are the Common Challenges with the Manual Maintenance Management System?

  • High downtime:  The manual maintenance is vague, and tracking information about the previous maintenance could be difficult to retrieve. In manual maintenance, technicians often use history cards or files to detail the previous maintenance work.  But if the file is misplaced or destroyed, the technician cannot trace the details about the defects. Also, whenever the same issue occurs, it is difficult for technicians to quickly identify and fix the problem.  Overall, it increases downtime.
  • Unplanned and unscheduled maintenance:  The manual maintenance management system does not guarantee smooth transactions; as such, it does not follow systemic methods or protocol to address unplanned and unscheduled maintenance work, which usually takes more time and resources.
  • High maintenance cost:  The maintenance cost is the priority for any organization, but the manual maintenance system does not support the cost-saving model. In fact, the high downtime and manual process can add more cost to the business enterprise.
  • Unorganized work schedule:  The manual maintenance system is quite messy and so is the workforce.  In a manual maintenance system, the technician does not have scheduled tasks, and they handle maintenance work randomly. The unorganized work schedule can create confusion and lead to errors in the maintenance work. It can be dangerous for the organization.
  • Manage spare parts inventory: Maintenance work often involves replacing spare parts, and with manual maintenance, it takes a lot of time to find the right spare parts for the equipment.  The unorganized inventory can sometimes cost more than the actual defect in the equipment.

The maintenance management could become a burden with the above challenges, and it can mess up the entire business process. Business owners should consider the best maintenance management software to eliminate these obstacles and strengthen the bottom line.

What Is Maintenance Management Software?

Maintenance management software is a tool that monitors and manages all maintenance-related activities like facility equipment, labor, and inventories. The maintenance management software allows identifying and fixing the equipment outages quickly and conducting business processes smoothly.  The maintenance management software is also referred to as CMMS (Computerized Maintenance Management Systems).

It enhances equipment life, reduces operating costs, and increases productivity. Many industries use maintenance management software, but they are commonly used in manufacturing, energy plants, automobiles, healthcare, and fleet management.

Types of Maintenance

  • Reactive maintenance
  • Preventive maintenance
  • Predictive maintenance
  • Condition-based maintenance
  • Reliability-centered maintenance

What Is the Difference Between Maintenance Management Software and Assets Management Software?

Some people prefer using assets management software and maintenance management software interchangeably because there are few features that overlap with each other. But there is a very thin line between these two that sets them apart.

  • Maintenance management software:  The maintenance management software is particularly focused on enhancing the equipment lifetime and all the activities related to maintenance like optimizing workflows, tracking inventory, boosting uptime, tracking KPIs, etc.  Some maintenance management solutions offer features that are covered by asset management software.   The software is used majorly by maintenance and operation teams.
  • Asset management software: Asset management is about monitoring the company’s assets and tracking the whole asset life cycle right through its installation to its decommissioning.  It is used for managing the organization’s physical assets and optimizing the performance across the business.  One of the significant differences between the asset management software and maintenance management software is that the asset management tool tracks finance-related metrics like accounts payable and receivable, depreciation, invoicing, etc. All asset management software can have some maintenance management tools capability but not all maintenance management systems have the asset management capability.  The users of this software are maintenance, operations, productions, finance, and compliance teams.

What Are the Benefits of Maintenance Management Software?

  • Cost management:  Maintenance management software can help business owners to track the equipment performance and identify the defect before it gets worse. It helps to cut the cost of buying new equipment and improves the durability of the existing equipment. By streamlining the existing maintenance work and better time management, the companies can significantly reduce the labor cost. Besides that, it manages and monitors the inventories, which stops them from overspending on the inventory.   
  • Reduce downtime:  By tracking the equipment’s health, the maintenance management software can speed up the repair tasks and reduce downtime.  The preventive maintenance ability of software allows early identification of issues in the equipment, which gives enough time to fix the problem without affecting the business process.
  • Minimum backlog: The maintenance management solutions allow scheduling the maintenance work, which helps the technician to complete maintenance work quickly and reduce the backlog.
  • Enhance organization visibility:  The top maintenance management software enables the organization to tap on the resources and KPIs, giving the organization a clear view about their capacity and plan the business process accordingly.
  • Better service: Businesses can plan the work and ensure the client receives deliverables in a given time period.
  • Automation: In the manual maintenance process, generally, communication is done through word of mouth, sticky notes, phone, or whiteboard. But with maintenance management tools, the work request process can be automated and allocate the maintenance work to whoever is responsible. The automatic email reminders ensure that technicians do not miss the maintenance work.  The maintenance management solutions can also be used to automate the monitoring tasks of non-assets like safety regulations and environment safety checks.
  • Better regulatory compliance: Preventive maintenance can identify problems in the equipment before they occur, and this approach could help meet regulatory compliance in advance.  Assets can be inspected by the regulatory bodies with complete documentation; so that there won’t be any legal issues or doubts about following the regulatory laws.
  • Better safety: Low-grade equipment is prone to accidents, which can put the lives of people working around it in danger.  The regular maintenance of equipment can protect employees from fatal accidents.

There are numerous other benefits that organizations can leverage from maintenance management tools for which they have to thoroughly study the maintenance management software features.

What Are the Time-Saving Features of Maintenance Management Software?

  • Tracking spare parts
  • Generate work orders (work requests)
  • Email and push notifications
  • Condition-based maintenance triggers
  • Multi-site management
  • Inventory management
  • Reporting and analytics
  • Daily status
  • Custom API integration
  • Scheduled maintenance
  • Audit log
  • Database export
  • Technical support
  • Payment
  • Measuring KPIs
  • Asset tracking

Key Considerations One Must Take into Account Before Buying Maintenance Management Software

  • Work order automation: Work order management is an essential constituent of a maintenance management tool.  It allows the technicians to prioritize the maintenance work based on the criticality of the issues as well as perform the routine job efficiently.  Automating the work order helps to schedule the work and plan in advance to ensure that all the resources and equipment are available to perform the maintenance work.
  • Technical support: The top maintenance management software provides strong technical support, which includes phone, email, live-chat, and user community forum.   The maintenance management software works on a granular level for managing and maintaining facility equipment. It is, therefore, necessary that there is robust technical support to respond to the user’s queries. Some maintenance management software also offers access to support such as product documentation, videos, and knowledge base. In some cases, the vendor also provides class-room based training or sends a trainer to the facility. This may come with extra cost, so it is recommended that users verify with vendors about the charges for technical support.   
  • Pricing: Pricing is a key factor that decides the ROI of the software. There are numerous pricing models that vendors offer and may affect the maintenance management software cost.  Some vendors follow the license pricing model, where the price varies based on the number of users, while few allow the unlimited number of users but calculate the price based on the number of assets or work orders to be processed.  It is essential that users align the software pricing to their business requirements to get maximum ROI on software.  The users must also check if there are any hidden costs associated with the maintenance management solutions.
  • Scalability: Scalable software can accommodate the demand of a growing business.  The users should always choose the maintenance management software that is easily scalable and does not affect the budget on a big scale.  The software deployment decision could be made wisely because as the business grows, the resources also need to adjust.  The users should also see that maintenance management software vendors provide software deployment options (cloud or on-premise).  
  • System integration: Integration of maintenance management system software is paramount for business owners to get the desired results from it.  Condition-based maintenance uses sensors and meters to check the equipment’s life; it can use the properties like temperature, vibration, and pressure to evaluate the equipment’s performance. It is essential that maintenance management software integrate well with any hardware devices or software applications.  The system integration is also crucial as the maintenance management software needs to import maintenance data from other sources.
  • Customization: Customization is an essential factor when it comes to choosing the maintenance management system software, as this facility allows the flexibility to customize and adapt to the future changes.

These are some key considerations users can use to filter the best maintenance management software, but they can go the extra mile by comparing software on review and rating sites.  The decision to buy maintenance management software is not a small consideration, and review and rating sites like GoodFirms can help in this process.

How Effective Is the Maintenance Management Software?

Yes, maintenance management software is effective in streamlining maintenance work.  Business enterprises can take unlimited advantages with the maintenance management software that aligns with their business needs. The maintenance management software equips business owners with tools that automate, digitize, and optimize maintenance operations. As per one of the leading survey reports, the global predictive maintenance market will reach around $23.5 billion by 2024.  It clearly indicates the effectiveness of maintenance management software and its role in enhancing maintenance activities.

There is no doubt about the maintenance management software's role in facilitating the maintenance work, but technologies could change the way it is functioning now.  It is essential that users also tap on the future trends that will further fine-tune the maintenance management software capabilities.

What Are the Future Trends of the Maintenance Management System?

  • IoT:  The Internet of things has changed the dynamics of the maintenance management process from calendar-based inspection to real-time maintenance.  It facilitated the communication between various electronic devices and allowed practicing predictive maintenance.  Besides maintenance, it has a significant role in reducing the organization’s capital cost by managing the inventory. It transmits real-time data about the inventory to the maintenance department, and based on the data, they place the order.
  • Cloud computing:  Cloud computing can be beneficial for the maintenance team working remotely. They can access all the maintenance data in real-time and schedule their work accordingly.  The IoT devices that are connected with the maintenance equipment can collect all the maintenance-related data and transmit those data on cloud storage. It helps maintenance technicians to get quick access to the maintenance data and fix the issue quickly. Cloud computing also helps in reducing infrastructure costs.
  • Machine learning:  Machine learning is changing the face of maintenance management. Machine learning techniques are used in predictive maintenance to predict the defects in advance that could lead to failure.  With improvisation in technology and internet speed, machine learning is expected to deliver more accurate results in predicting the maintenance work and reducing the risk of business downfall.    
  • Augmented Reality: Augmented reality can take a big stride in maintenance management; it can be used to visualize the defect on a microscopic level. The augmented reality can help maintenance technicians detect the defects that are impossible to see because of the complicated structure of the equipment. Detail analysis features and the ability to see the objects in 3D will help technicians to solve the maintenance issues better and double the life of the equipment.

What Is the Average Cost of Maintenance Management Software?

The average cost of maintenance management software could be anywhere around $10/month- $240/month or more. The maintenance management software offers a range of features, which can affect the price of the software. The other factors that influence the maintenance management software price are deployment methods and the number of users. The software vendors offer pricing per user, per month, and one-time licensing fees. While finalizing the pricing models, the users must always consider the scope of the business, infrastructure, and operation requirements.

  • Maintenance Management Software for startups:  One of the expenses that startups consider is the technology expenses. There are maintenance management software solutions that enable startups to take advantage of the software without exceeding the budget. CloudApper facilities is a cloud-based maintenance management software with a starting price of $10/month. The software allows users to access maintenance information in real-time and manage maintenance tasks from anywhere.  The notification feature further makes the tool productive and the best tool for startups. The users can also consider maintenance management tool QRmaint, which is another exceptional tool for startups with a starting price of $12/month.  The basic version allows monitoring 100 assets, which can be upgraded as per the user’s requirements and budget.  Both these tools offer a free trial.  If users want more alternatives on low pricing tools, then AssetFit and Easy Preventive Maintenance are ideal.

  • Maintenance Management Software for mid-size and large scale businesses: Companies that have more utilities to monitor and flexible with the budget can use software like EZOfficeInventory with a starting price of $35/month.  Besides basic maintenance features, the tool comes with asset management features like measuring depreciation of equipment, audit trail, and location management.  The other top maintenance management software that qualifies for the mid-size business includes Limble CMMS, which offers its services at a price of $40/month. Both these tools offer a free trial.  A few more maintenance management system software that could help mid-size businesses to solve their maintenance issues includes Pruvan, FieldPromax, and Maintenance Partner.  The organizations planning to reduce the staff efforts for maintaining facility equipment and automate the tasks can consider the premium level maintenance management software like PlantLog. PlantLog, with a starting price of $239/month, supports 18 standard reports, which allows users to understand the maintenance work from various perspectives.  The other tools that fit in the premium maintenance management tool category include Asset.Guru, Trackplan, and Dozuki.
  • Free and Open Source Maintenance Management SoftwareFree and open source maintenance management software allows users to modify the source code and enhance tool features for better performance. The cost of using free and open source maintenance management software is a bare minimum or almost zero, which makes it the best option for startups and small-scale business owners.

Why Refer to GoodFirms' List of Best Maintenance Management Software?

GoodFirms is a top review and rating platform for IT solutions.  It has been listing software for various industries and businesses. GoodFirms team follows a rigorous review and rating process to ensure that customers get a genuine product. The customers can select software by comparing its features, pricing, and services.

Conclusion

Business assets are the heart and soul of the company to run the business process efficiently. However, the wear and tear of these assets without regular maintenance can lead to unexpected breakdowns and costs to the company.  A major breakdown can even cause irreversible damage to the company, and it can take an ample amount of time to recover from the damage.  Several companies have started investing in a robust maintenance management software to fill the gaps of the traditional maintenance system. The maintenance management software solutions are capable of taking complete control of the maintenance work and resources. If you are looking for one, then do not miss to check the list of best maintenance management software exclusively prepared by the expert team at GoodFirms.