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Best Maintenance Management Software

Successful maintenance management requires reducing equipment downtime and preventing potential breakdowns. The absence of a proactive maintenance management system can cause a delay in projects, production loss, asset meltdown, and compliance issues. A maintenance management software ensures performance optimization, prolongs your assets' lives, takes care of regulatory essentials, and saves huge repair costs by proactive measures. An efficient maintenance management system allows businesses to schedule, prioritize, and monitor maintenance work without hassle. 

What is maintenance management software?

Maintenance management software assists organizations in planning, managing, tracking, and optimizing their maintenance-related activities. It uses standardized practices to replace the tedious manual maintenance method. It provides features such as asset tracking, billing & invoicing, equipment maintenance, calibration management, real-time reporting, inventory management, history tracking, preventive and predictive maintenance, work order management, and many more. 

How can you select the best maintenance management software?

Are you looking for the best maintenance software? Selecting the best maintenance system requires an analysis of multiple parameters. Rely on Goodfirms' extensively researched list of the top maintenance software for deploying the best one for your industry. Check out the list below, along with user reviews. 

Goodfirms conducts a thorough review and verification process before including any company in the listings. Some listings may involve fees. [How Goodfirms ensures trust]
Rankings updated: Dec 31, 2025
191 Software

List of The Best Maintenance Software | Best Maintenance Management System

  • Mainpac EAM

    Mainpac provide enterprise asset management (EAM) solutions across the United States and within 23 international markets to asset-intensive industries including manufacturing, mining and resources, ports and terminals, utilities, government and facilities management. ... read more about Mainpac EAM

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Maintenance Management Software

    Features
    • Asset Tracking
    • Booking Management
    • Calibration Management
    • Equipment Maintenance
    • Event Logs
    • Work Order Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • Windows
    Support
    • Phone
    Knowledge Base
    • Help Guides
    • Blogs
    • Case Studies

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • MainBoss CMMS

    MainBoss CMMS is a comprehensive maintenance management package that has proven its worth in organizations including industrial plants, school boards, shopping centers, hospitals, universities, hotels, retirement communities, apartment complexes and office buildings. ... read more about MainBoss CMMS

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Maintenance Management Software

    Features
    • Asset Tracking
    • Calibration Management
    • Equipment Maintenance
    • Preventive Maintenance
    • Reporting
    • Rewards & Gamification
    • Technician Management
    • Work Order Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • Windows
    Knowledge Base
    • Help Guides
    • Blogs

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • KANiO

    Software for maintenance management that works for gas, electricity and water industry. KANiO integrates with GIS, PLS and ERP systems.

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Maintenance Management Software

    Features
    • Equipment Maintenance
    • Event Logs
    • Mobile Access
    • Preventive Maintenance
    • Reporting

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • Windows
    Support
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • PreCognize

    Predictive analysis solution for the process industry which helps with leakages, bad sensors, mode change, operator mistakes and more. Predictive maintenance platform that provides failure detection through machine learning and statistics.

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Maintenance Management Software

    Features
    • Equipment Maintenance
    • Preventive Maintenance
    • Rewards & Gamification
    • Technician Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • Windows
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Webinars
    • Case Studies

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • PM-Pro Preventive Maintenance

    Features include: - Equipment Maintenance due calendar - Work orders for scheduled or unscheduled maintenance - Analysis of cost, time etc. - Maintenance efficiency - Equipment history - Spare parts inventory - ... read more about PM-Pro Preventive Maintenance

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Maintenance Management Software

    Features
    • Asset Tracking
    • Equipment Maintenance
    • Event Logs
    • Preventive Maintenance
    • Rewards & Gamification
    • Work Order Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • Windows
    Support
    • Phone
    Knowledge Base
    • Help Guides
    • Blogs

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • PlantLog

    Logs Keep detailed records on asset conditions, inventory parts, maintenance procedures, checklists and more. Cases Stay on top of unscheduled corrective maintenance or special projects. Journals Simplify communications between engineers so that ... read more about PlantLog

    Entry Level Price
    $239 Per Month
    Free Trial
    More than 30 days
    Pricing Type
    Flat Rate
    50% in Maintenance Management Software

    Features
    • Asset Tracking
    • Equipment Maintenance
    • Event Logs
    • Mobile Access
    • Preventive Maintenance
    • Reporting

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    Support
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs

    Packages
    Pricing Type
    • Flat Rate
    Free Version
    • No
    Free Trial
    • More than 30 days Trial
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    • Quote Based
    Vendor pricing page
    Available Packages
    Standard
    $239 Per Month
    Visit website

  • Over-C

    Digital platform and mobile application that digitises critical frontline operational tasks enabling real-time data insights.

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Maintenance Management Software

    Features
    • Asset Tracking
    • Event Logs
    • Mobile Access
    • Preventive Maintenance
    • Reporting
    • Work Order Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    • Linux
    Support
    • Chat
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Case Studies

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • MIR-RT

    DataDis specializes in fleet maintenance software solutions. Its flagship solution, MIR-RT, is a preventative and corrective fleet maintenance software, which allows companies to better Plan, Monitor and Optimize their truck maintenance. Our ... read more about MIR-RT

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Maintenance Management Software

    Features
    • Asset Tracking
    • Booking Management
    • Event Logs
    • Mobile Access
    • Preventive Maintenance
    • Reporting
    • Rewards & Gamification
    • Technician Management
    • Work Order Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    Support
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • Mediabat

    Mediabat is a construction scheduling, estimating and billing software. It also includes a customer database and additional modules.

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    50% in Maintenance Management Software

    Features
    • Asset Tracking
    • Booking Management
    • Event Logs
    • Mobile Access
    • Work Order Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • Windows
    • Mac
    Support
    • Phone
    Knowledge Base
    • Help Guides
    • Blogs

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • No
    Payment Frequency
    • Monthly Payment
    • Quote Based
    • One-Time Payment
    Vendor pricing page
    Visit website

  • Mantra

    Maintenance management software for large and small enterprises; provides planned maintenance, job history, stock control, and more.

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Maintenance Management Software

    Features
    • Asset Tracking
    • Calibration Management
    • Equipment Maintenance
    • Preventive Maintenance
    • Rewards & Gamification
    • Work Order Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • Windows
    Knowledge Base
    • Help Guides

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • Maintx

    Web-based maintenance management solution that streamlines work order management, maintenance scheduling, asset and inventory tracking.

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Maintenance Management Software

    Features
    • Asset Tracking
    • Equipment Maintenance
    • Event Logs
    • Mobile Access
    • Preventive Maintenance
    • Reporting
    • Rewards & Gamification
    • Work Order Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • Windows
    Support
    • Phone
    Knowledge Base
    • Help Guides
    • Blogs
    • Webinars

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • MaintMan

    Maintenance management solution that provides employees with a daily view of work needing to be completed.

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Maintenance Management Software

    Features
    • Calibration Management
    • Equipment Maintenance
    • Event Logs
    • Mobile Access
    • Preventive Maintenance
    • Reporting
    • Rewards & Gamification
    • Work Order Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    Support
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • Samyak Maintenance Manager

    Software that includes maintenance, asset management, inventory store management, complaint booking system. Optional CRM and payroll.

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Maintenance Management Software

    Features
    • Asset Tracking
    • Calibration Management
    • Equipment Maintenance
    • Event Logs
    • Preventive Maintenance
    • Reporting
    • Work Order Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • Windows
    Support
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • GP MaTe

    User-friendly maintenance and material management system that facilitates maintenance planning and inventory control. Product has many optional modules that support Safety (PSM, MOC and LOTO), Budgeting, Multi-plant information sharing, and Operator Tours ... read more about GP MaTe

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Maintenance Management Software

    Features
    • Asset Tracking
    • Calibration Management
    • Equipment Maintenance
    • Event Logs
    • Preventive Maintenance
    • Reporting
    • Work Order Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • Windows
    Knowledge Base
    • Help Guides
    • Blogs

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • Queris CMMS

    Computerized maintenance system with real time failure reporting for manufacturing industry.

    Entry Level Price
    Contact vendor
    Free Trial
    Available
    Pricing Type
    Contact Vendor
    33% in Maintenance Management Software

    Features
    • Asset Tracking
    • Preventive Maintenance
    • Reporting
    • History Tracking
    • Work Order Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • Windows
    Support
    • Phone
    Knowledge Base
    • Help Guides
    • Blogs

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • No
    Free Trial
    • Available Trial
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • PREMO XPERTS

    PREMO XPERTS is for companies that want to combine their RCM analysis and equipment reliability program on one platform. Software to identify critical equipment failure, create detailed maintenance strategies and optimize performance ... read more about PREMO XPERTS

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Maintenance Management Software

    Features
    • Asset Tracking
    • Equipment Maintenance
    • Event Logs
    • Preventive Maintenance
    • Reporting
    • Rewards & Gamification
    • Technician Management
    • Work Order Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • Windows
    Support
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • ManWinWin

    ManWinWin Software is the result of nearly 40 years of experience and know-how, with thousands of users in more than 100 countries in the World. Created by Portuguese Engineers has a multilingual ... read more about ManWinWin

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Maintenance Management Software

    Features
    • Asset Tracking
    • Booking Management
    • Calibration Management
    • Equipment Maintenance
    • Event Logs
    • Preventive Maintenance
    • Reporting
    • Rewards & Gamification
    • Technician Management
    • Work Order Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • Windows
    • Linux
    Support
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • DM MAINTENANCE

    P.M.P. (Preventive Maintenance Program) for companies requiring preventive maintenance but outsourcing the actual servicing of the fleet. DM STANDARD For companies handling their own maintenance and servicing of vehicles. DM PRO For ... read more about DM MAINTENANCE

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    50% in Maintenance Management Software

    Features
    • Equipment Maintenance
    • Event Logs
    • Preventive Maintenance
    • Reporting
    • History Tracking

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Windows
    Support
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • AUTOsist

    Are you looking for a SIMPLE solution to manage your fleet? AUTOsist gives you an easy way to track maintenance, inspections, fuel, & other important records. Our system is web based and ... read more about AUTOsist

    Entry Level Price
    Contact vendor
    Free Trial
    14 Days
    Pricing Type
    Contact Vendor
    20% in Maintenance Management Software

    Features
    • Asset Tracking
    • Equipment Maintenance
    • Inventory Management
    • History Tracking
    • Mobile Access
    • Preventive Maintenance
    • Reporting
    • Scheduling
    • Work Order Management

    Key Details
    Industries
    • Logistics-supply-chain
    • Transportation-trucking-railroad
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    Support
    • Chat
    • Phone
    • 24x7 Support
    Training
    • Webinar
    Knowledge Base
    • Help Guides
    • Video
    • Blog
    • Webinars
    • Case Studies

    Packages
    Pricing Type
    • Contact Vendor
    Preferred Currency
    • USD ($)
    Free Version
    • Yes
    Free Trial
    • 14 Days Trial
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    • Quote Based
    Vendor pricing page
    Visit website

  • Verizon Connect

    Verizon Connect is a fleet & field service management solution. Track vehicles in the field, improve fleet operations, increase worker productivity and encourage safer driving with Verizon Connect fleet management solutions. Better ... read more about Verizon Connect

    Entry Level Price
    Contact vendor
    Free Trial
    30 Days
    Pricing Type
    Contact Vendor
    5% in Maintenance Management Software

    Features
    • Asset Tracking
    • Equipment Maintenance
    • Inventory Management
    • History Tracking
    • Mobile Access
    • Preventive Maintenance
    • Reporting
    • Scheduling
    • Work Order Management

    Key Details
    Industries
    • Automotive
    • Construction
    • Retail
    • Transportation-trucking-railroad
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    Support
    • Email
    • Phone
    • 24x7 Support
    Training
    • Webinar
    • In-person
    Knowledge Base
    • Help Guides
    • Video
    • Blog
    • Webinars
    • Case Studies

    Packages
    Pricing Type
    • Contact Vendor
    Preferred Currency
    • USD ($)
    Free Version
    • No
    Free Trial
    • 30 Days Trial
    Payment Frequency
    • Monthly Payment
    Vendor pricing page Try Software Demo
    Visit website

  • BigChange

    5-in-1 system that lets you Plan, Manage, Schedule and Track your Mobile Workforce. Manage your whole business in one single easy to use system. Easy for your, easy for your team and ... read more about BigChange

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    33% in Maintenance Management Software

    Features
    • Asset Tracking
    • Billing & Invoicing
    • Calibration Management
    • Equipment Maintenance
    • Inventory Management
    • Event Logs
    • Mobile Access
    • Preventive Maintenance
    • Reporting
    • History Tracking
    • Technician Management
    • Work Order Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    Support
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Webinars

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • Singu FM

    Singu FM is a cloud-based and secure software platform built for facility, property, and asset management of commercial and industrial real estate. It is specifically designed to add more value to the ... read more about Singu FM

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    50% in Maintenance Management Software

    Features
    • Asset Tracking
    • Equipment Maintenance
    • Preventive Maintenance
    • Reporting
    • History Tracking
    • Work Order Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    Support
    • Chat
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • AssetOptics

    AssetOptics provides the leading native Force.com enterprise asset management (EAM) solution available on the Salesforce AppExchange. We enable customers to increase productivity, improve net return on assets, reduce operating expenses and reduce ... read more about AssetOptics

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    33% in Maintenance Management Software

    Features
    • Asset Tracking
    • Equipment Maintenance
    • Mobile Access
    • Preventive Maintenance
    • Reporting
    • History Tracking

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    • Linux
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Webinars

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • Titan CMMS

    TITAN CMMS helps you to create Maintenance Request, Breakdown Request, Just Do It (JDI) and Tasks, at any time from anywhere through our TITAN web or Mobile app. The maintenance team can ... read more about Titan CMMS

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    33% in Maintenance Management Software

    Features
    • Asset Tracking
    • Equipment Maintenance
    • Inventory Management
    • Event Logs
    • Mobile Access
    • Preventive Maintenance
    • Reporting
    • History Tracking
    • Work Order Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    • Linux
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • FMX

    FMX is a leading provider of facilities and maintenance management solutions that help organizations accelerate operational excellence. Our CMMS software enables you to streamline processes, increase asset productivity, and turn actionable insights ... read more about FMX

    Entry Level Price
    Free version
    Free Trial
    Available
    Pricing Type
    Free
    20% in Maintenance Management Software

    Features
    • Asset Tracking
    • Billing & Invoicing
    • Calibration Management
    • Equipment Maintenance
    • Inventory Management
    • Event Logs
    • Mobile Access
    • Preventive Maintenance
    • Reporting
    • History Tracking
    • Technician Management
    • Work Order Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    Support
    • Chat
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Webinars

    Packages
    Pricing Type
    • Free
    Payment Frequency
    • Monthly Payment
    • Quote Based
    • Free
    Vendor pricing page
    Visit website

  • Maxpanda CMMS

    With the Maxpanda CMMS model, customers can plug in and subscribe to on-demand, anytime, anywhere CMMS services built on a world-class infrastructure, delivered via the Internet and accessed 24/7. Maxpanda Asset management ... read more about Maxpanda CMMS

    Entry Level Price
    $59 Per Month
    Free Trial
    7 Days
    Pricing Type
    Flat Rate
    25% in Maintenance Management Software

    Features
    • Asset Tracking
    • Billing & Invoicing
    • Calibration Management
    • Equipment Maintenance
    • Inventory Management
    • Event Logs
    • Mobile Access
    • Preventive Maintenance
    • Reporting
    • History Tracking
    • Technician Management
    • Work Order Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    Support
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Webinars

    Packages
    Pricing Type
    • Flat Rate
    Free Version
    • Yes
    Free Trial
    • 7 Days Trial
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    • Quote Based
    • Free
    Vendor pricing page
    Available Packages
    Standard
    $59 Per Month
    Visit website

  • MPulse

    Our world-class solutions provide reliable scheduling, tracking and reporting tools for equipment and facilities maintenance. Make Maintenance Operations More Productive, Efficient and Cost-Effective. With our easy-to-use CMMS software, MPulse customers reduce maintenance ... read more about MPulse

    Entry Level Price
    $80 Per Month
    Free Trial
    N/A
    Pricing Type
    Flat Rate
    25% in Maintenance Management Software

    Features
    • Asset Tracking
    • Billing & Invoicing
    • Calibration Management
    • Equipment Maintenance
    • Inventory Management
    • Event Logs
    • Mobile Access
    • Preventive Maintenance
    • Reporting
    • Technician Management
    • Work Order Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    Support
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Webinars

    Packages
    Pricing Type
    • Flat Rate
    Free Version
    • No
    Payment Frequency
    • Monthly Payment
    • Quote Based
    Vendor pricing page
    Available Packages
    Standard
    $80 Per Month
    Visit website

  • Asset Essentials

    Brightly, a Siemens company, the global leader in intelligent asset management solutions, enables organizations to transform the performance of their assets. Brightly’s sophisticated cloud-based platform leverages more than 20 years of data ... read more about Asset Essentials

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  • OmTrak

    OmTrak has been used on Construction Projects Globally. OmTrak Construction Software is the leading end-end solution for construction delivery and building maintenance management. Its utilised globally for construction projects. OmTrak has easy ... read more about OmTrak

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  • StatusCast

    StatusCast makes it easy to communicate incident, uptime, and maintenance information with users in real-time via Status Page, email, text, and SMS. StatusCast includes features that take the hassle out of developing ... read more about StatusCast

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    $39 Per Month
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    $39 Per Month
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  • MaintiMizer

    A Computerized Maintenance Management System (CMMS) or Enterprise Asset Management (EAM) is key to managing a productive and profitable maintenance department. MaintiMizer customizes to your needs making it an easy to learn ... read more about MaintiMizer

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    20% in Maintenance Management Software

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    • Equipment Maintenance
    • Inventory Management
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    • Mobile Access
    • Preventive Maintenance
    • Reporting
    • History Tracking
    • Technician Management
    • Work Order Management

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  • simPRO

    simPRO is a global leading provider of business management software for the trades and services industry. Since 2002, simPRO has developed a range of solutions to help businesses work smarter, provide exceptional ... read more about simPRO

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    11% in Maintenance Management Software

    Features
    • Asset Tracking
    • Billing & Invoicing
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    • Equipment Maintenance
    • Inventory Management
    • Mobile Access
    • Preventive Maintenance
    • Reporting
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  • eWorkOrders

    eWorkOrders is a market leader in CMMS (Computerized Maintenance Management System) software, providing time and money-saving solutions to maintenance and facilities professionals. Founded in 1995, eWorkOrders knows how to stay up-to-date and ... read more about eWorkOrders

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    12% in Maintenance Management Software

    Features
    • Asset Tracking
    • Booking Management
    • Calibration Management
    • Equipment Maintenance
    • Inventory Management
    • History Tracking
    • Mobile Access
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    • Reporting
    • Technician Management
    • Work Order Management

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    • Monthly Payment
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  • Infraspeak

    Infraspeak is an Intelligent Maintenance Management Platform that brings your entire operation together. Gain full control and the flexibility to build a custom maintenance management solution capable of answering your own operational ... read more about Infraspeak

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    16% in Maintenance Management Software

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    • Asset Tracking
    • Billing & Invoicing
    • Calibration Management
    • Equipment Maintenance
    • Inventory Management
    • Event Logs
    • Mobile Access
    • Preventive Maintenance
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    • Scheduling
    • Technician Management
    • Work Order Management

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  • MEX

    Our leading Preventive Maintenance software transforms maintenance management by seamlessly integrating both preventative and corrective maintenance tasks within a single, user-friendly interface. Gone are the days of navigating complex systems; MEX simplifies ... read more about MEX

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Buyer’s Guide

Introduction to Buyer’s Guide For Maintenance Management Software

Almost all businesses rely on their assets and resources to conduct their routine activities. For long-term business success, organizations have to ensure that their business assets are in good working condition and perform without any breakdown. In fact, the business revenue or profit is directly influenced by the organization’s maintenance management strategies.   Maintenance management has never got attention on this scale before. Stiff competition from rivals, technology evolution and higher customer expectations forced organizations to enhance their maintenance management process. 

A few decades ago, the maintenance management was limited to paper-based tracking by a handful of technicians.  But the legacy system was not effective and reliable. The technicians have to deal with unplanned maintenance and exercise the maintenance work in an unorganized manner.  Managing the record, and updating them is another set of challenges that organizations have to face with the traditional approach.  Maintenance management software takes an optimal approach to maintenance and saves costs, resources, and time. However, with so many options available in the market, selecting the right maintenance management software becomes critical.

This buyer’s guide for maintenance management software is intended to help business owners in their software selection process and give a general understanding about the best maintenance management software.

Why Is Maintenance Management Important For the Organization?

Inconsistent performance of the equipment and resources can add an inconsiderable amount of costs to the organization. The organizations investing heavily in infrastructure and paying attention to every business component cannot afford to lose business due to inefficient maintenance. Even small negligence in maintenance can take the entire business down and spoils the brand reputation. Poor maintenance could do more harm than the business core issues. It can result in poor product quality, idle manpower, industrial accidents, extension in product delivery time, breach of customer’s trust, unplanned downtime, etc. A robust maintenance management plan can immune a business from all these risk factors and ensure the business performs as per expectations.  It can even help to schedule the tasks and manage the manpower respectively.

But poor maintenance is not alone the culprit; the improper operation could lead to equipment failure, so along with the maintenance schedule, the staff training on handling the equipment is equally important. 

Undoubtedly maintenance management is a strategic area around which business plans their work process and business growth.  It has evolved from merely a business protocol to an integral part of business growth strategy. 

Enterprises are quickly integrating the maintenance management system in their work environment, but the conventional process is slow and time-consuming. On top of that, there are few other challenges that prevent business enterprises, especially SMEs, from implementing the traditional maintenance management system in their business processes.

What Are the Common Challenges with the Manual Maintenance Management System?

  • High downtime:  The manual maintenance is vague, and tracking information about the previous maintenance could be difficult to retrieve. In manual maintenance, technicians often use history cards or files to detail the previous maintenance work.  But if the file is misplaced or destroyed, the technician cannot trace the details about the defects. Also, whenever the same issue occurs, it is difficult for technicians to quickly identify and fix the problem.  Overall, it increases downtime.
  • Unplanned and unscheduled maintenance:  The manual maintenance management system does not guarantee smooth transactions; as such, it does not follow systemic methods or protocol to address unplanned and unscheduled maintenance work, which usually takes more time and resources.
  • High maintenance cost:  The maintenance cost is the priority for any organization, but the manual maintenance system does not support the cost-saving model. In fact, the high downtime and manual process can add more cost to the business enterprise.
  • Unorganized work schedule:  The manual maintenance system is quite messy and so is the workforce.  In a manual maintenance system, the technician does not have scheduled tasks, and they handle maintenance work randomly. The unorganized work schedule can create confusion and lead to errors in the maintenance work. It can be dangerous for the organization.
  • Manage spare parts inventory: Maintenance work often involves replacing spare parts, and with manual maintenance, it takes a lot of time to find the right spare parts for the equipment.  The unorganized inventory can sometimes cost more than the actual defect in the equipment.

The maintenance management could become a burden with the above challenges, and it can mess up the entire business process. Business owners should consider the best maintenance management software to eliminate these obstacles and strengthen the bottom line.

What Is Maintenance Management Software?

Maintenance management software is a tool that monitors and manages all maintenance-related activities like facility equipment, labor, and inventories. The maintenance management software allows identifying and fixing the equipment outages quickly and conducting business processes smoothly.  The maintenance management software is also referred to as CMMS (Computerized Maintenance Management Systems).

It enhances equipment life, reduces operating costs, and increases productivity. Many industries use maintenance management software, but they are commonly used in manufacturing, energy plants, automobiles, healthcare, and fleet management.

Types of Maintenance

  • Reactive maintenance
  • Preventive maintenance
  • Predictive maintenance
  • Condition-based maintenance
  • Reliability-centered maintenance

What Is the Difference Between Maintenance Management Software and Assets Management Software?

Some people prefer using assets management software and maintenance management software interchangeably because there are few features that overlap with each other. But there is a very thin line between these two that sets them apart.

  • Maintenance management software:  The maintenance management software is particularly focused on enhancing the equipment lifetime and all the activities related to maintenance like optimizing workflows, tracking inventory, boosting uptime, tracking KPIs, etc.  Some maintenance management solutions offer features that are covered by asset management software.   The software is used majorly by maintenance and operation teams.
  • Asset management software: Asset management is about monitoring the company’s assets and tracking the whole asset life cycle right through its installation to its decommissioning.  It is used for managing the organization’s physical assets and optimizing the performance across the business.  One of the significant differences between the asset management software and maintenance management software is that the asset management tool tracks finance-related metrics like accounts payable and receivable, depreciation, invoicing, etc. All asset management software can have some maintenance management tools capability but not all maintenance management systems have the asset management capability.  The users of this software are maintenance, operations, productions, finance, and compliance teams.

What Are the Benefits of Maintenance Management Software?

  • Cost management:  Maintenance management software can help business owners to track the equipment performance and identify the defect before it gets worse. It helps to cut the cost of buying new equipment and improves the durability of the existing equipment. By streamlining the existing maintenance work and better time management, the companies can significantly reduce the labor cost. Besides that, it manages and monitors the inventories, which stops them from overspending on the inventory.   
  • Reduce downtime:  By tracking the equipment’s health, the maintenance management software can speed up the repair tasks and reduce downtime.  The preventive maintenance ability of software allows early identification of issues in the equipment, which gives enough time to fix the problem without affecting the business process.
  • Minimum backlog: The maintenance management solutions allow scheduling the maintenance work, which helps the technician to complete maintenance work quickly and reduce the backlog.
  • Enhance organization visibility:  The top maintenance management software enables the organization to tap on the resources and KPIs, giving the organization a clear view about their capacity and plan the business process accordingly.
  • Better service: Businesses can plan the work and ensure the client receives deliverables in a given time period.
  • Automation: In the manual maintenance process, generally, communication is done through word of mouth, sticky notes, phone, or whiteboard. But with maintenance management tools, the work request process can be automated and allocate the maintenance work to whoever is responsible. The automatic email reminders ensure that technicians do not miss the maintenance work.  The maintenance management solutions can also be used to automate the monitoring tasks of non-assets like safety regulations and environment safety checks.
  • Better regulatory compliance: Preventive maintenance can identify problems in the equipment before they occur, and this approach could help meet regulatory compliance in advance.  Assets can be inspected by the regulatory bodies with complete documentation; so that there won’t be any legal issues or doubts about following the regulatory laws.
  • Better safety: Low-grade equipment is prone to accidents, which can put the lives of people working around it in danger.  The regular maintenance of equipment can protect employees from fatal accidents.

There are numerous other benefits that organizations can leverage from maintenance management tools for which they have to thoroughly study the maintenance management software features.

What Are the Time-Saving Features of Maintenance Management Software?

  • Tracking spare parts
  • Generate work orders (work requests)
  • Email and push notifications
  • Condition-based maintenance triggers
  • Multi-site management
  • Inventory management
  • Reporting and analytics
  • Daily status
  • Custom API integration
  • Scheduled maintenance
  • Audit log
  • Database export
  • Technical support
  • Payment
  • Measuring KPIs
  • Asset tracking

Key Considerations One Must Take into Account Before Buying Maintenance Management Software

  • Work order automation: Work order management is an essential constituent of a maintenance management tool.  It allows the technicians to prioritize the maintenance work based on the criticality of the issues as well as perform the routine job efficiently.  Automating the work order helps to schedule the work and plan in advance to ensure that all the resources and equipment are available to perform the maintenance work.
  • Technical support: The top maintenance management software provides strong technical support, which includes phone, email, live-chat, and user community forum.   The maintenance management software works on a granular level for managing and maintaining facility equipment. It is, therefore, necessary that there is robust technical support to respond to the user’s queries. Some maintenance management software also offers access to support such as product documentation, videos, and knowledge base. In some cases, the vendor also provides class-room based training or sends a trainer to the facility. This may come with extra cost, so it is recommended that users verify with vendors about the charges for technical support.   
  • Pricing: Pricing is a key factor that decides the ROI of the software. There are numerous pricing models that vendors offer and may affect the maintenance management software cost.  Some vendors follow the license pricing model, where the price varies based on the number of users, while few allow the unlimited number of users but calculate the price based on the number of assets or work orders to be processed.  It is essential that users align the software pricing to their business requirements to get maximum ROI on software.  The users must also check if there are any hidden costs associated with the maintenance management solutions.
  • Scalability: Scalable software can accommodate the demand of a growing business.  The users should always choose the maintenance management software that is easily scalable and does not affect the budget on a big scale.  The software deployment decision could be made wisely because as the business grows, the resources also need to adjust.  The users should also see that maintenance management software vendors provide software deployment options (cloud or on-premise).  
  • System integration: Integration of maintenance management system software is paramount for business owners to get the desired results from it.  Condition-based maintenance uses sensors and meters to check the equipment’s life; it can use the properties like temperature, vibration, and pressure to evaluate the equipment’s performance. It is essential that maintenance management software integrate well with any hardware devices or software applications.  The system integration is also crucial as the maintenance management software needs to import maintenance data from other sources.
  • Customization: Customization is an essential factor when it comes to choosing the maintenance management system software, as this facility allows the flexibility to customize and adapt to the future changes.

These are some key considerations users can use to filter the best maintenance management software, but they can go the extra mile by comparing software on review and rating sites.  The decision to buy maintenance management software is not a small consideration, and review and rating sites like Goodfirms can help in this process.

How Effective Is the Maintenance Management Software?

Yes, maintenance management software is effective in streamlining maintenance work.  Business enterprises can take unlimited advantages with the maintenance management software that aligns with their business needs. The maintenance management software equips business owners with tools that automate, digitize, and optimize maintenance operations. As per one of the leading survey reports, the global predictive maintenance market will reach around $23.5 billion by 2024.  It clearly indicates the effectiveness of maintenance management software and its role in enhancing maintenance activities.

There is no doubt about the maintenance management software's role in facilitating the maintenance work, but technologies could change the way it is functioning now.  It is essential that users also tap on the future trends that will further fine-tune the maintenance management software capabilities.

What Are the Future Trends of the Maintenance Management System?

  • IoT:  The Internet of things has changed the dynamics of the maintenance management process from calendar-based inspection to real-time maintenance.  It facilitated the communication between various electronic devices and allowed practicing predictive maintenance.  Besides maintenance, it has a significant role in reducing the organization’s capital cost by managing the inventory. It transmits real-time data about the inventory to the maintenance department, and based on the data, they place the order.
  • Cloud computing:  Cloud computing can be beneficial for the maintenance team working remotely. They can access all the maintenance data in real-time and schedule their work accordingly.  The IoT devices that are connected with the maintenance equipment can collect all the maintenance-related data and transmit those data on cloud storage. It helps maintenance technicians to get quick access to the maintenance data and fix the issue quickly. Cloud computing also helps in reducing infrastructure costs.
  • Machine learning:  Machine learning is changing the face of maintenance management. Machine learning techniques are used in predictive maintenance to predict the defects in advance that could lead to failure.  With improvisation in technology and internet speed, machine learning is expected to deliver more accurate results in predicting the maintenance work and reducing the risk of business downfall.    
  • Augmented Reality: Augmented reality can take a big stride in maintenance management; it can be used to visualize the defect on a microscopic level. The augmented reality can help maintenance technicians detect the defects that are impossible to see because of the complicated structure of the equipment. Detail analysis features and the ability to see the objects in 3D will help technicians to solve the maintenance issues better and double the life of the equipment.

What Is the Average Cost of Maintenance Management Software?

The average cost of maintenance management software could be anywhere around $10/month- $240/month or more. The maintenance management software offers a range of features, which can affect the price of the software. The other factors that influence the maintenance management software price are deployment methods and the number of users. The software vendors offer pricing per user, per month, and one-time licensing fees. While finalizing the pricing models, the users must always consider the scope of the business, infrastructure, and operation requirements.

  • Maintenance Management Software for startups:  One of the expenses that startups consider is the technology expenses. There are maintenance management software solutions that enable startups to take advantage of the software without exceeding the budget. CloudApper facilities is a cloud-based maintenance management software with a starting price of $10/month. The software allows users to access maintenance information in real-time and manage maintenance tasks from anywhere.  The notification feature further makes the tool productive and the best tool for startups. The users can also consider maintenance management tool QRmaint, which is another exceptional tool for startups with a starting price of $12/month.  The basic version allows monitoring 100 assets, which can be upgraded as per the user’s requirements and budget.  Both these tools offer a free trial.  If users want more alternatives on low pricing tools, then AssetFit and Easy Preventive Maintenance are ideal.
  • Maintenance Management Software for mid-size and large scale businesses: Companies that have more utilities to monitor and flexible with the budget can use software like EZOfficeInventory with a starting price of $35/month.  Besides basic maintenance features, the tool comes with asset management features like measuring depreciation of equipment, audit trail, and location management.  The other top maintenance management software that qualifies for the mid-size business includes Limble CMMS, which offers its services at a price of $40/month. Both these tools offer a free trial.  A few more maintenance management system software that could help mid-size businesses to solve their maintenance issues includes Pruvan, FieldPromax, and Maintenance Partner.  The organizations planning to reduce the staff efforts for maintaining facility equipment and automate the tasks can consider the premium level maintenance management software like PlantLog. PlantLog, with a starting price of $239/month, supports 18 standard reports, which allows users to understand the maintenance work from various perspectives.  The other tools that fit in the premium maintenance management tool category include Asset.Guru, Trackplan, and Dozuki.
  • Free and Open Source Maintenance Management Software: Free and open source maintenance management software allows users to modify the source code and enhance tool features for better performance. The cost of using free and open source maintenance management software is a bare minimum or almost zero, which makes it the best option for startups and small-scale business owners.

Why Refer to Goodfirms' List of Best Maintenance Management Software?

Goodfirms is a top review and rating platform for IT solutions.  It has been listing software for various industries and businesses. Goodfirms team follows a rigorous review and rating process to ensure that customers get a genuine product. The customers can select software by comparing its features, pricing, and services.

Conclusion

Business assets are the heart and soul of the company to run the business process efficiently. However, the wear and tear of these assets without regular maintenance can lead to unexpected breakdowns and costs to the company.  A major breakdown can even cause irreversible damage to the company, and it can take an ample amount of time to recover from the damage.  Several companies have started investing in a robust maintenance management software to fill the gaps of the traditional maintenance system. The maintenance management software solutions are capable of taking complete control of the maintenance work and resources. If you are looking for one, then do not miss to check the list of best maintenance management software exclusively prepared by the expert team at Goodfirms.

Related Categories

Asset Tracking Software
Field Service Management Software
CMMS Software
Equipment Rental Software
Work Order Software
Service Dispatch Software

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