Best Digital Signature Software

Digital Signature Software

The growing demand for the paperless process has given rise to the need for electronic signature software. E-signature software offers a faster alternative for signing documents online. A digital signature software can securely identify the individual by their electronic signature due to the use of Public Key Infrastructure (PKI), which is an encryption verification technology. With more companies shifting to paperless documentation and e-signature, you need to incorporate the best electronic signature software to be technically above par. GoodFirms understands this and therefore, has curated the list of best digital signature software for you to choose without hassle.

List of the Best Electronic Signature Software | Best E-Signature Software

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  • DottedSign

    The Best E-signature Solution For Your Business

    DottedSign is the smartest eSignature solution for you to sign, assign & manage documents online to grow your business! Get Excited for the Hottest Black Friday Sale - 1 Month FREE Off Your Subscription 🎉🎉 The offer ends on Nov 30th, so check out NOW: https://bit.ly/3lpG62b Business Plan (1-5 users) : 5 users as $569.95/year; $79.95/month. Access all the advanced features for your te... learn more about DottedSign

    "This program has a great looking interface"
    Olivia Stafford, Front-End Developer at Piano
    VISIT WEBSITE
    Free Trial
    Available
    Entry Level Price
    Free version
  • DocuSign

    Get to "yes" faster.

    DocuSign helps organizations connect and automate how they prepare, sign, act on, and manage agreements. As part of the DocuSign Agreement Cloud, DocuSign offers eSignature: the world's #1 way to sign electronically on practically any device, from almost anywhere, at any time. ... learn more about DocuSign

    "Excellent product - ease of use"
    Ryan Connell
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    Free Trial
    30 days
    Entry Level Price
    $10 per Month
  • Contractbook

    The smartest way to manage contracts

    Manage the entire lifecycle of your contracts in a single, streamlined workflow and automate every step to save time, avoid errors and join a smarter future. Contractbook allows you to create contracts using updated templates, sign them with a digital signature and organize them in the cloud. Funded by Tiger Global, Bessemer Venture Partners and Gradient Ventures, Contractbook was founded i... learn more about Contractbook

    "Coolest drafting, signing and storage out there"
    Mike Jensen
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    Free Trial
    Available
    Entry Level Price
    Free version
  • FilesDNA

    Advance E-Signature Solution

    FilesDNA is a free electronic signature software and a document management system that makes signing documents online a piece of cake. It also provides comprehensive blockchain technology services that make working on the internet a safer place. Create an electronic signature & sign PDF online in an effortless way. Now you don’t need to download different software, only one software can do it al... learn more about FilesDNA

    "Good Alternative to other expensive e-Signature platforms!"
    Krunal Panchal
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    Free Trial
    Available
    Entry Level Price
    Free version
  • PDF AutoSigner

    Automate Signing

    PDF AutoSigner provides PDF document signing software suitable for different types of companies with different needs. We provide independent, standalone software or solutions that can integrate with your applications to enable digital signing from within your application ERP. All types of organizations whether large or small, whether using ERPs, tally or MS office can use our digital signature sol... learn more about PDF AutoSigner

    "Excellent Software to sign bulk documents in few seconds"
    Harsh Gala
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    Free Trial
    15 days
    Entry Level Price
    Contact Vendor
  • Secured Signing

    Digital Signature Software For Businesses - Save Time, Money & Hassle!

    Secured Signing is a digital signature software solution that allows you to send documents for electronic signing. It is cloud based, easy to use, PKI-encrypted & secure + has many advanced features such as website forms, video confirmation of signee, face-to-face signing. Secured Signing also has integrations with popular third party software such as Salesforce, Google Suite, Dropbox, Microsof... learn more about Secured Signing

    VISIT WEBSITE
    Free Trial
    Available
    Entry Level Price
    Free version
  • eSign Genie

    Easiest and Most Comprehensive Legally Binding Electronic Signature Software to eSign Documents

    eSign Genie is the easiest and most affordable HIPAA Compliant legally binding eSignature solution! Create documents/reusable templates and obtain secure digital signatures from single/multiple/bulk parties. If you need a robust and reliable website/application integration using APIs or need the best bulk eSignature solution, eSign Genie is the best choice. Send contracts, waivers, NDAs and other ... learn more about eSign Genie

    VISIT WEBSITE
    Free Trial
    14 days
    Entry Level Price
    $8 per Month
  • SignNow

    Electronic signature that scales with your workflow

    signNow is an e-signature solution designed to scale with your workflows – simplify the signing and management of documents online, make your teams more productive, and easily integrate into the apps you use and love. More than 5.5 million people are already using signNow to automate document workflows and reduce paperwork. ... learn more about SignNow

    VISIT WEBSITE
    Free Trial
    30 days
    Entry Level Price
    $8 per Month
  • eversign

    Legally binding electronic signatures at work, at home or on the go.

    Eversign is an electronic signature system that enables you to sign and approve digital documents, streamlining business processes with legally binding validation, whether at the office, at home, or on the field. The software is an ideal solution for all business types and sizes, including startups, expanding enterprises, and huge corporations that are looking to graduate from traditional practice... learn more about eversign

    VISIT WEBSITE
    Free Trial
    Available
    Entry Level Price
    Free version
  • ComSignTrust is a leader in developing highly secure, qualified digital signature solutions to automate and optimize documentation processes of all kinds. From millions of invoices to a single document that needs approval, ComSignTrust digitizes the entire process to dramatically reduce valuable time and costs. It helps organizations to cut costs, create efficiency and become more environmentally ... learn more about ComSignTrust

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    Free Trial
    N/A
    Entry Level Price
    Contact Vendor
  • Zoho Sign

    A complete digital signature app for business signatories.

    It is easy to digitally sign, send, and manage legally binding documents securely using Zoho Sign.... learn more about Zoho Sign

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    Free Trial
    Available
    Entry Level Price
    Free version
  • RightSignature

    The easiest, fastest way to get e-signatures.

    Get contracts, NDAs, and more signed much faster. You can get started with electronic signatures in about 60 seconds!... learn more about RightSignature

    VISIT WEBSITE
    Free Trial
    14 days
    Entry Level Price
    $12 per Month
  • HelloSign

    Your Most Important Business Agreements, Re-imagined.

    HelloSign digital workflow platform – which includes eSignature, digital workflow, and electronic fax solutions — helps over 80,000 customers and millions of people do business faster. It let users sign documents with legally binding e-signatures. It is a web-based program that also allows users to upload documents with a drag and drop interface. With HelloSign, you can affix signatures to doc... learn more about HelloSign

    VISIT WEBSITE
    Free Trial
    Available
    Entry Level Price
    Free version
  • SignEasy

    The easiest way to sign documents online.

    From simple contracts to more advanced workflows, SignEasy is a faster, more efficient way to get documents signed. And it’s as legally binding as using a pen.... learn more about SignEasy

    VISIT WEBSITE
    Free Trial
    14 days
    Entry Level Price
    $10 per Month
  • GetAccept

    Build relationships with video and chat

    Double your close rate with our end to end, all-in-one deal management solution for sales. Harness intelligent sales document libraries, trackable experiences and proposals, intelligent reminder workflows, contract management and electronic signature to take deals to the finish line. ... learn more about GetAccept

    VISIT WEBSITE
    Free Trial
    Available
    Entry Level Price
    Free version
  • SignServer

    Open Source Signing Software

    SignServer digitally signs your documents and code while keeping signature keys secure and workflows easy, secure and auditable. Start signing documents and code in a secure way today.... learn more about SignServer

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    Free Trial
    Available
    Entry Level Price
    Free version
  • SignOnDoc

    More than a DocuSign Alternate

    SignOnDoc Provides Electronic Signature Service with Free Legal Forms, Fast, Secure and Easy, Grow your business with us, Free For Life No Credit Card Needed... learn more about SignOnDoc

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    Free Trial
    Available
    Entry Level Price
    Free version
  • DocHub

    Edit, send & sign PDFs online for free.

    DocHub is an online PDF annotator and document signing platform. DocHub lets users add text, draw, add signatures and make document templates. DocHub can integrate with Dropbox, Google Drive, Gmail and Box accounts.... learn more about DocHub

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    Free Trial
    Available
    Entry Level Price
    Free version
  • Esignly

    Instantly sign documents anywhere, anytime, anyplace

    Esignly serves you the best, satisfying its customers with their digital signature requirements across all the industry, be it financial, insurance, healthcare, government banking, real estate or legal. The company has the goal of transferring all your paperwork into online digital work providing you the ease and comfort at a low cost with full authentication.... learn more about Esignly

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    Free Trial
    Available
    Entry Level Price
    Free version
  • Xolido Sign

    Sign, Verify and Time-Stamp documents on your computer

    Xolido Sign Desktop is a complementary tool for other apps and telematics procedures that could need PDF signed electronically with a time-stamp. It is a free product, universal, stable, highly tested, with free technical support and with a continuity spirit ... learn more about Xolido Sign

    VISIT WEBSITE
    Free Trial
    Available
    Entry Level Price
    Free version
  • iSafePDF

    The open source PDF protection software

    iSafePDF is a free open source PDF protection software. It allows you to encrypt PDF document, sign them using a certificate and timestamp the signature. All those features are PDF standards so your document will be readable/editable with all standard PDF programs.... learn more about iSafePDF

    VISIT WEBSITE
    Free Trial
    Available
    Entry Level Price
    Free version
  • emSigner

    Paperless Office Solution

    emSigner is a digital signing and workflow management solution that allows you sign, send, track, archive and manage smart documents in a snap, and in the process help you build an entire document ecosystem in a digital manner. ... learn more about emSigner

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    Free Trial
    30 days
    Entry Level Price
    Contact Vendor
  • Vanguard System

    OCR and Full-Text Search Software

    Vanguard Systems’ Optical Character Recognition and Full-Text Search Capabilities allow you to easily manage and search scanned documents.... learn more about Vanguard System

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    Free Trial
    N/A
    Entry Level Price
    Contact Vendor
  • PDFelement

    Communicate easier, faster, and better with PDFs

    PDFelement is the easiest way to create, edit, convert and sign PDF documents on Windows and Mac. This leading alternative to Adobe® Acrobat® offers enterprise-grade PDF functionalities and perpetual licensing at a fraction of the price. Sold globally in 9 different languages, PDFelement is the all-in-one PDF solution for users of all types, and the only complete PDF solution next to Adobe... learn more about PDFelement

    VISIT WEBSITE
    Free Trial
    N/A
    Entry Level Price
    $6.99 per Month
  • ImagineTime

    Your Practice Made Perfect

    ImagineTime empowers teams to manage work, share tasks, track time & due dates, and generate insightful reports. ImagineTime is a fully integrated Practice Management software suite for Accounting Professionals and other professional service providers. Their client portal makes delivering a seamless client experience a breeze so you can focus on top-notch services.... learn more about ImagineTime

    VISIT WEBSITE
    Free Trial
    N/A
    Entry Level Price
    $35 per Month
  • MSB Docs

    Smart Document Solution

    MSB offers easy transition from traditional physical paperwork to digital signatures and workflows, improving ROI and efficiency by simplifying everyday processes and streamlining repetitive tasks and time-consuming work.MSB was conceptualized and developed as a platform that provides secure, efficient and compliant document workflow and management solutions for the life sciences and healthcare in... learn more about MSB Docs

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    Free Trial
    30 days
    Entry Level Price
    Contact Vendor
  • Fluix

    Do meaningful work faster, automate the rest.

    Fluix is a no-code, simple-to-use software solution that helps companies to digitize documents and automate routine tasks, all in one place. We solve the pain points of office and field teams who want to deliver faster and gather secure, reliable data while keeping safety and compliance as top priorities. Fluix customers benefit from lightning-fast deployment, increased productivity, and a world-c... learn more about Fluix

    VISIT WEBSITE
    Free Trial
    14 days
    Entry Level Price
    $20 per Month
  • Kofax

    Kofax software enables organizations to Work Like TomorrowTM – today.

    Our Intelligent Automation software platform helps organizations transform information-intensive business processes, reduce manual work and errors, minimize costs, and improve customer engagement. We combine RPA, cognitive capture, process orchestration, mobility and engagement, and analytics to ease implementations and deliver dramatic results that mitigate compliance risk and increase competitiv... learn more about Kofax

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    Free Trial
    N/A
    Entry Level Price
    Contact Vendor
  • DrySign

    Sign Simplified

    DrySign, Exela’s proprietary Electronic Signature platform, is designed to securely exchange legally enforceable signatures anywhere, anytime, including to multiple parties. With features like remote document delivery, digital archival, and two-factor authentication, DrySign is a powerful e-signature tool that is a must-have for a completely digitally transformed business. DrySign’s quick, si... learn more about DrySign

    VISIT WEBSITE
    Free Trial
    30 days
    Entry Level Price
    $7 per Month
  • Moxtra

    Your OneStop Customer Portal

    Keep your customers engaged by delivering a one-stop digital experience. Moxtra powers one-stop customer portals, providing a private communication hub, for all of your external and internal users - under your brand. It delivers a continuous connected experience with an all-in-one suite of collaborative services. Moxtra's Platform can power your branded OneStop Portal as a standalone web and mobil... learn more about Moxtra

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    Free Trial
    N/A
    Entry Level Price
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  • airSlate

    No-code automation for your entire business

    airSlate is the first and only holistic no-code business automation platform. airSlate combines e-signing, no-code robotic process automation, contract negotiation, document generation, and web forms into a single, business automation platform. Configure and automate any business process and integrate it into any system of record without writing a single line of code.... learn more about airSlate

    VISIT WEBSITE
    Free Trial
    30 days
    Entry Level Price
    $36 per Month
  • Ultradox

    AUTOMATE YOUR BUSINESS

    With Ultradox you can automate tedious tasks and create your own enterprise apps without hiring a team of developers. The unique combination of workflow and template engine allows you to merge, send and print documents, generate websites or send out responsive emails as part of your process. Beside automations that run in the background - like creating and sending out weekly reports - you can also... learn more about Ultradox

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    Free Trial
    Available
    Entry Level Price
    Free version
  • KeepSolid

    Protect All Your Devices

    Whatever device you have, VPN Unlimited® supports them all! It’s available for macOS, Windows, Linux, Android, iOS, Windows Phone, and also comes as a browser extension for Chrome, Opera, and Firefox. To top it off, you can set it up on your router, NAS and streaming devices, and much more. Protect your entire online life with KeepSolid VPN Unlimited®! Whenever we pay our bills, manage our ban... learn more about KeepSolid

    VISIT WEBSITE
    Free Trial
    7 days
    Entry Level Price
    $9.99 per Month
  • CocoSign

    Easy and Secure eSignatures that Streamline Your Workflow

    CocoSign is the simplest and most secure e-signature service that can be seamlessly integrated into your daily business. CocoSign enables you and your business partners to sign or approve the documents from laptops, tablets, or any mobile devices at any time. You will find CocoSign to be the most effective solution to streamline contract management, enhance team collaboration, and boost business. ... learn more about CocoSign

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    Free Trial
    Available
    Entry Level Price
    Free version
  • Formstack Documents

    A seamless document creator for versatile teams

    Use Formstack Documents to transform data into beautifully designed documents you can send anywhere. Easy document generation from start to finish. Formstack is a secure workplace productivity platform built to produce ingenious solutions to the everyday work that slow organizations down. From eliminating paper forms to breaking digital silos, Formstack empowers anyone to quickly and easily build ... learn more about Formstack Documents

    VISIT WEBSITE
    Free Trial
    14 days
    Entry Level Price
    $31.99 per Month
  • Avokaado

    A digital workspace for contract automation

    Manage your contract workflow from drafting to signing in one unified workspace. Manual workflows are bottlenecks for business transactions. With old-school tools teams like HR, sales and legal are not able to work efficiently together to close deals and manage risks at the same time. With automated workflow templates are pre-made, contracts' progress is shown, tasks are assigned and deadlines are... learn more about Avokaado

    VISIT WEBSITE
    Free Trial
    14 days
    Entry Level Price
    $10.71 per Month
  • Compleo Hybrid

    Document transformation and workflow solutions

    The story of Symtrax starts on 1989 with the creation of Symtrax SA in Nîmes, France.From the beginning, we have focused on data and document solutions for our customer. Our international expansion began in 1997 with Symtrax Corporation in Los Angeles. Since 2000, Symtrax Holdings, Inc., based in the U.S., coordinates all subsidiaries, including Symtrax Limited in London, U.K on 2002, then Symtra... learn more about Compleo Hybrid

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    Free Trial
    N/A
    Entry Level Price
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  • Circularo

    Making your digital life easier

    Circularo reimagines and streamlines how individuals and organisations prepare, manage and execute contracts and approval documents. Paperless office end eCorrespondence management solution is here to make your digital life easier, to save your time and increase your productivity. Stop chasing paper trails and start streamlining your business Today.... learn more about Circularo

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    Free Trial
    N/A
    Entry Level Price
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  • AssureSign

    AssureSign is a pioneer of the electronic signature

    AssureSign's mission is to simplify the world’s most powerful action—the signature. This declaration of agreement is the axis of trust that propels business engagements across the globe. The signature spans culture, industry, business size and geography, enabling enterprises to navigate commerce with confidence.... learn more about AssureSign

    VISIT WEBSITE
    Free Trial
    N/A
    Entry Level Price
    $2000 per Year
  • AS2Gateway

    B2B Messaging over AS2 with Security and Reliability

    Cloud (SaaS) AS2/EDI exchange providing secure, convenient, fully-managed business data exchange over the internet and It offers handy features like certificate management, mail notifications, multi-user RBAC, analytics, and easy third-party integration via SFTP, a comprehensive REST API, & AWS S3.... learn more about AS2Gateway

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    Free Trial
    30 days
    Entry Level Price
    $59 per Month
  • ByteScout PDF SDK

    AI-Powered Data Extraction

    PDF SDK generates, modifies, views and converts PDF documents. It is a great tool for work in office or at home. You may easily integrate it with other utilities. It works in C#, VB NET, JavaScript, Python, and more languages. It supports watermarking, annotating, adding virtual signatures. It supports multimedia, form fields, checkboxes. It works with protected docs and can manage security permis... learn more about ByteScout PDF SDK

    VISIT WEBSITE
    Free Trial
    60 days
    Entry Level Price
    $1.99 per Year
  • Clicksign

    Electronic signature with legal validity

    Clicksign is a pioneering technology company in electronic document signing. Our platform has already signed more than 10 million documents, by more than 2 million signatories. We operate 100% online, which allows us to serve people, companies, NGOs and public authorities from all over Brazil. A company that combines technology, speed and security to ensure legal validity in all signed documents.... learn more about Clicksign

    VISIT WEBSITE
    Free Trial
    14 days
    Entry Level Price
    $39 per Month
  • TaxCalc

    Award-winning tax and accountancy software.

    Now you can manage clients, tasks, workflow, time and compliance services throughout your practice and across the entire TaxCalc ecosystem. Our powerful PM toolkit is scalable, highly affordable and puts you in control, freeing you up to spend more time growing your business.... learn more about TaxCalc

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    Free Trial
    N/A
    Entry Level Price
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  • 4IDENTITY

    Competence, determination and passion are three key principles basis for Bit4id

    4identity is the technological solution developed by Bit4id that empowers web applications with Digital Signature and Authentication processes. 4identity DOES NOT USE Java Applets or any other third party add-on. It is simple, its is compatible with any web browser and works under the most used operating systems. The “integration-less” Engine to add Digital Signature and Strong Authentication ... learn more about 4IDENTITY

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    Free Trial
    N/A
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  • AlphaTrust e-Sign

    Flexible. Compliant. Brandable. Proven.

    AlphaTrust e-Sign™ allows you to automate document and signature processes ranging from simple present-and-sign tasks to multi-document, multi-party transactions with varied rules for different participants. Electronic signature is a wonderful capability, but getting work done means more than just stamping signatures on documents. Truly automating your work means dealing with how documents are c... learn more about AlphaTrust e-Sign

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    Free Trial
    N/A
    Entry Level Price
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  • Annature

    Simplify your documents with Electronic signatures

    Australian businesses are using Annature to improve signature and data collection, all while delivering an amazing user experience. Automate your document sending processes with e-signatures to improve customer experience, strengthen compliance, and eliminate costs associated with paper. We’re honoured to have reforestation through One Tree Planted as an integral part of our business model... learn more about Annature

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    Free Trial
    7 days
    Entry Level Price
    Contact Vendor
  • Assently E-Sign

    Sign anything anywhere, secure

    Assently is one of Scandinavias leading E-Sign software providers. Assently focuses on quality and security for all document processes and supports the most secure means of signature. Assently E-Sign allows users to manage, send, follow up on and archive digital documents. Assently E-Sign is easy to use for the whole organisation and allows so much more than only e signing as a feature. Assently E... learn more about Assently E-Sign

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    Free Trial
    N/A
    Entry Level Price
    $32 per Month
  • Autenti

    Autenti electronic signature means more sales, time and money

    Convenient and simple interface both on a computer and a mobile device. Quick and easy way to sign a document online. Recipients can approve documents with one click without the need to create an Autenti account, logging in or paying any fees. Senders can use a dedicated Autenti app (iOS, Android). Create an account by entering your email or use a simplified login process (Google, Microsoft, Faceb... learn more about Autenti

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    Free Trial
    N/A
    Entry Level Price
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  • AutoSigner

    AutoSigner – form management made easier

    AutoSigner is a secured, webaccessible, application that allows organizations to automate their forms. Whether you have existing forms or wish to create new ones, AutoSigner can ‘webenable’ just about any form or document. Access to AutoSigner is simple and easy. Automatic routing streamlines the approval process saving time and money. Any field in any form can be saved to the systems’ data... learn more about AutoSigner

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    N/A
    Entry Level Price
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Buyer’s Guide

Buyer's Guide To Digital Signature Software

Due to advancements in technology and eBusiness, the need to conduct secure and authenticated communication and transactions has become essential these days. Digital signing software plays a major role when it comes to authenticating a document. Precisely, digital signature, with the help of cryptography ensures that the item is not tampered after it is signed digitally. Digitally signed documents can be sent in a secure manner using the best digital signature software.  

This guide aims to familiarize you with the term digital signature, its use, and other details that can help you with your decision.

How Are Document Signatures Progressing In The Digital World?

Technology in every field has made lives easier and has also contributed to the way people share confidential information and documents. The traditional way of sharing documents that include legal and contractual based content was to sign the document manually and fax or scan and email it to the recipient.  

Contrary to the traditional way of signing the documents, the digital and electronic signatures are becoming increasingly popular because they save time, resources, and are easy to use. Moreover, the traditional signatures are easier to forge than electronic signatures or digital signatures as cryptographic keys are used to verify the signing authority's identity.

So, what is a digital signature and electronic signature? Do these terms differ, or are they the same? The below section clearly explains the basic concept of digital signature and electronic signatures and the difference between both of them.

Understanding Digital Signatures and Electronic Signatures

A digital signature is a coded message just like a "fingerprint" that not only secures the document but also ensures the authenticity of the message within the document for the receiver. It helps verify the signing authority's identity and proves the authenticity of the person sending the document. The key to open a digitally signed document is always unique thus ensuring that the document is safe and unaltered by any unauthorized person.

On the other hand, an electronic signature is just an image of the signature attached in a document. This can be done using PDF or Word processing software. Instead of signing a document, scanning, and then sending it through fax, you can attach an electronic signature in a word or pdf document and email that to the recipient. Digital signature is based on encryption/decryption technology and is a subset of an electronic signature.

The documents with electronic signatures save time but are not as secure as digitally signed documents. 

How Does A Digital Signature Work?

A digital signature uses two different cryptographic keys - a public key and a private key. These cryptographic keys are the sets of data used to validate and secure the authenticity of the document's authorized signatory.  

The private key is applied by the signatory to encrypt the signature. This key is kept secret and protects the document and signature from getting forged. A public key is used to decrypt the document or unlock the data protected to make it available for the receivers. The public and private keys both work together in pairs. The private key can be unlocked by the same pair's public key, similar to how the lock and key works.

How To Roll Out Digital Signature?

Step 1: Obtaining A Digital Signature Certificate

The first step towards rolling out digital signatures is to get a digital signature certificate from your local certifying authority. The digital signature certificate would help the receiver to verify the authenticity of the signing entity. 

Step 2: Digitally Signing The Document

The sender uploads the document using PDF program or any other document processing software and attaches the digital signature. At that time, an encrypted key of the document is created that can be decrypted using the public key sent to the receiver of the document.

Step 3: Decryption

The receiver decrypts the document using the sender's public key, and at that time, a cryptographic hash is created for the same document. This hash value created is unique every time the document is opened and modified, ensuring that the document's content has not been altered unethically.

How Reliable Are Digital Signatures?

The contents of a digitally signed document can be accessed by using the public key sent by the sender of the document to the recipient. Whenever someone tries to open or modify the document, a unique cryptographic hash is created. After the recipient receives the document and decrypts it with the public key, a cryptographic hash is created. The latest cryptographic hash created should match with the hash created while opening the document. This would prove that the document has not been modified or altered during the transit.

Thus, a digital signature used for documents can indisputably verify the signer, signing time, and the signed content making it the best option to ensure security and reliability.

How Imperative Are Digital Signatures In This Digital Savvy World?

Tech-savvy entrepreneurs have started using digital signatures to speed up business transactions and gain competitive advantage. 

Earlier, professionals had to go through a long process to obtain signatures. If multiple signatories are involved or the signing entity is not physically present within your geographical location, it would become difficult to secure the confidential information from getting leaked. There were many problems that businesses had to face like delayed deliveries of the important documents, missing signatures, misplaced documents, and the most important of all, time-consuming and manual processes involved with it. Besides that, security was at stake, and the risk of signatures being forged was always there with the traditional method of signing documents.

Fortunately, now business professionals can sign the documents digitally. By using digital signatures, they can send and receive important and confidential documents swiftly with high-end security. The below-mentioned aspects can clearly explain why the digital signing method has become a must to implement these days.

Authenticity - Ensures that the authorized signatory signs the document.

Security - Keeps the document cryptographically secured so that it cannot be opened or modified without decryption.

Repudiation - The signers of the document in the future cannot deny the fact that they had signed the document.

Notarization - The digitally signed document holds the records of the time and date it was created and modified.

Can You Create A Digital Signature Without Any Hassle?

Yes, you can create a digital signature without any hassle using the best digital signature software. The digital signature solution would allow you to create and embed the electronic signature in the document. Moreover, it would also create a public and private key for the selected documents, making the entire process of creating a quick and hassle-free digital signature document.

What Is Digital Signature Software?

The digital signature software is a tool that facilitates secure capturing of the signature using the cryptography mechanism in which encryption and decryption of private and public keys take place. It also helps in embedding electronic signature (image) into a document. The digital signature solutions can verify the signers' authenticity and make the entire process of sharing confidential documents quick, easy, and secure.

How Did Digital Signature Software Come Into Use?

The concept of digital signature was introduced by Whitfield Diffie and Martin Hellman in 1976. After that, Ronald Rivest, AdiShamir, and Len Adleman introduced the first public cryptosystems and named it as RSA, which remained as a proof-of-concept but lacked the security attribute in it. Finally, in 1989 Lotus notes 1.0 using the RSA algorithm was released and marketed as a software package that facilitated creating digital signatures and embedding them to the documents. After that, many other digital signature tools were introduced in the market, like Lamport Signatures and Merkle Signatures. 

In 1999, the ability to embed electronic signatures to PDF documents was added, and in 2000 the Esign Act was introduced that made e signatures legally recognized. After that, many e signature software having high-end security features were developed and launched. The global expansion of the businesses breaking all the geographical barriers increased the demand for ensign software. Thus, today well-featured digital signature solutions are being used by business enterprises to keep their important documents secure and confidential.

Which Are The Applications Of Digital Signature Software?

Sales & Marketing

Digital marketing software is used in the sales & marketing process while sending order forms, NDAs, partnership agreements, terminating a vendor, press releases, or any document that requires customers/vendors' consent or authorization.

Human Resources

Digital signatures are required while dealing with employees working remotely or not present physically within the office premises. The documents that require digital signatures include - job offer letters, resignation letters, company policy agreements, leave approvals, etc.

Finance

The documents relating to finance like expense reports, internal and external audits, loan agreements, expense reports, asset management, balance sheets, etc., be digitally signed and sent to partners, stakeholders, employees, etc., to maintain the confidentiality of the financial position of an organization.

Legal

There are many legal documents relating to business contracts, partnership deeds, MOUs, lease agreements that can be digitally signed if the parties involved with the deals are not physically present in one place. In that case, document signing software becomes highly essential to ensure that these critical legal documents are secure and not tampered with.

Information Technology

The companies into the information technology sector use digital signature system for signing documents relating to contracts, agreements, IT policies, asset management, product roadmaps, etc.

What Are The Types of Digital Signature Software?

Here, we have segmented document signing software types based on three aspects - functionality, deployment, and price. 

Functionality

Basic Level Electronic Signature Software

The basic level electronic signature software does not use any encryption method. This software can only be used to embed the scanned image of the signature in the document. There is no legal validation of the software and is usually used when a document is to be electronically signed and not digitally protected. Any changes done after the signature embedded in the document are not recorded. 

Enterprise Level Digital Signature Software

The enterprise-level digital signature software is rich in features and has the ability to integrate with the various applications being used by the business organization. It is an all-in-one document signing software that works on cryptography technology and public key infrastructure, making sure that the security and confidentiality of the documents during the transit is maintained. This type of digital signature software also has the ability to identify all the changes to the document done after it is signed.

Deployment

On-Premise Digital Signature Software

On-premise digital signature software can be installed on the server within your premises, and also you require to ensure that it is periodically updated and maintained. When it comes to selecting on-premise digital signature software, you have different options like -

  • Purchase a licensed copy of the digital signature software. This type of software is usually readymade and cannot be customized as per your business needs.
  • Get a customized digital signature software built by a software development company or a freelancer and deploy it on your server.
  • Download a free and open source digital signature software and customize it as per your business requirements.

You can choose one among the above-mentioned options depending on your infrastructure, technical abilities, and budget.

Cloud-Based Digital Signature Software

The cloud-based digital signature software, also known as SaaS-based software, works on internet-enabled devices like desktops, laptops, tablets, smartphones, etc. Many companies prefer opting for this type of software as they don't need to pay a hefty amount on infrastructure, hiring technical manpower, or upgrades and maintenance. It is based on a monthly or yearly subscription-based pricing model and has proven to be quite convenient for the business organizations.

Cost

Paid Digital Signature Software

We have already gone through the on-premises digital signature software options. Whether you purchase a software license, hire a company or freelancer to get it developed, or opt for a monthly subscription plan of cloud-based digital signature software, you need to pay a considerable amount. Depending on your budget and features requirements, you can select the option that benefits your business.

Freemium Digital Signature Software

Most cloud-based digital signature solutions have a freemium plan that would allow you to use the software for a limited period, users, or features. That is known as freemium digital signature software. For example, a digital signature software like DottedSign allows only one user and three tasks per month in its free version, and DocuSign is free to use for 30 days.

Free Digital Signature Software

There are many open source digital signature software available that are free to download and are easily customizable. But, you need to ensure that you have technical knowledge and support available to make the free and open source digital signature software work according to your business logic. Also there are cloud-based free electronic signature software that you can consider. But, these free e signature software come with limited features and may not be useful to your business in the long run.

What Are The Benefits Of Using Digital Signature Software?

The digital signature market size valued at US$ 879 Million in 2018, is projected to grow to US$ 6128 by the end of 2026, exhibiting the CAGR of 28.77% during the forecast period (2019-2026). This growth is due to the increased use of document signing software to eliminate fraud, improve data integrity & transparency, and encourage technological innovations. Below-mentioned are some of the prominent benefits of digital signature systems.

Saves Time & Money

When it comes to signing the documents manually, there are various fixed costs associated with printing, scanning, shipping, etc. Moreover, the time spent on filing the documents, and searching them when required, is high. Digital signature software, not only allows online document signing also includes a centralized repository that allows you to access the digitally signed documents easily and quickly.

Enhances Customer Relationship

Digital signature systems allow your customers to sign important documents online without any hassles. This convenience pertaining to signing documents, would add high value to your services and help you enrich your business reputation and win customer loyalty.

Enables Quick Execution

For the contracts with multiple signing authorities located in different geographical regions, it becomes time-consuming to acquire the required signatures, using traditional methods like faxing and shipping documents. Digital signature software would obtain the signature of multiple identities and make the execution of new ideas and endeavors quick.

Checks Validity

The digital signature system time stamps each time the document is accessed and modified. This helps in checking the authenticity and validity of the signature as per the legal requirements. It simplifies the process of compliance and audit trail.

Tracks Progress

Using digital signature software, you can track the progress of whether the documents have been signed, and if not, the software allows you to send reminders to the signing authority. The traditional methods cannot give you up-to-the-minute

Keeps Document Secure

Last but most important, the digital signature system can keep the documents secure. It sends the document using an encryption method, and so there is no chance it can be accessed using the encryption key. In the case of fax and courier, the document content can be changed before it comes into the signing authority's hands.

What Are The Essential Features To Consider In A Digital Signature Software?

Secure Document Signatures

The digital signature software should be able to determine and verify that only intended signees can access the document and sign it using IP and geolocation capturing.

Document Signing Sequence

The digital signature software you choose should allow you to inform the users about which document is to be signed first. This feature is critical when multiple documents and signing authorities are involved.

Tracking Document Status

You should be able to track your documents' status, whether it has been signed or not, or which user has already signed and which one has not accessed your documents sent for the signatures.

Sending Documents In Bulk

The digital signature software you choose should allow you to send multiple documents to multiple recipients simultaneously. This would prove to be highly convenient and simplify the process of acquiring the electronic signature for business quickly.

Notifications and Reminders

Suppose any of the signing authorities has not signed the documents within a predefined time. In that case, the digital signature software should allow you to send them notifications and reminders through email or phone texting.

Legal Compliance

Every company worldwide using digital signature online needs to ensure that they adhere to their respective country's digital signature and law compliance. The software for digital signature should be able to ensure that your business follows those legal regulations and maintains high-end confidentiality and security in the documentation.

Efficient Auditing

The ensign software you choose should be able to track the users' activities 24/7 based on time stamping and prepare a log for the same for you to refer to. This would help you in detecting the suspicious activities relating to the document access and modifications.

Factors To Consider While Selecting A Digital Signature Software

Integration

The software for digital signature you choose should be compatible with other document and workflow management systems you use in your organization, as that would minimize your human efforts and speed up your business processes. 

User-Friendly

The esign software that is easy to implement and use would be widely accepted by your employees, stakeholders, and customers. Choosing a user-friendly digital signature software would simplify your process of sending and receiving digitally signed and encrypted documents.

Mobility

Millions of people rely on their smartphones and tablets, and thus. it has become necessary to consider mobile-friendly digital signature software. The software's mobility feature would ensure that your business processes don't get delayed if any signatories are on the go or traveling.                                                                                                                                                

Flexibility

If your business follows industry-specific processes and workflows, you need to ensure that the digital signature software you select should work according to your industry-specific laws and regulations.

Scalability

No business is stagnant, as its growth is inevitable. If you own a small business, the digital signature software allowing you to create three projects in a month might be enough. But, this may not be enough when your business grows. So, ensure that it is scalable enough to meet the demands of your growing business.

Security

Last but the most important is the security of your documents. Ensure that your digital signature software includes necessary security mechanisms that prevent forgery, repudiation, and data leakage.

What Are The Latest Trends In Digital Signature Software?

Artificial Intelligence

Artificial Intelligence (AI), if paired with digital signature solutions, can help in eliminating the forgery of documents at a high level. AI has the potential to stop bots that impersonate humans on the internet. Thus, digital signature applications incorporated with AI can help identify the signing authorities and ensure only the intended users are accessing the content.

Blockchain

The list of records termed as "blocks" is known as a blockchain. These blocks are interconnected to each other using cryptography. Each block contains an encrypted hash of the previous block, data corresponding to a transaction, and a timestamp. The information that each block contains cannot be altered without changing the other blocks and, thus, leads to tight security. These days, the digital signature software uses blockchain technology to record the modifications in the encrypted documents in the form of timestamps, so that unauthorized access to the content can be identified immediately.

Chatbots

The digital signature software can now integrate chatbots that help implement an effortless and secure way to get digital signatures. The virtual assistants can directly exchange documents with customers and associates without switching to any other application. With this technology's help, you can carry out the digital signing process without any interruption and provide extraordinary customer experience.

How Much Can A Digital Signature Software Cost?

The digital signature solutions are available and offer various monthly and yearly subscription plans depending on the features you select. For example, Drysign with basic features is available at $7/month, whereas its advanced plan can cost you $14/month. Whereas, one of the best digital signature software like DottedSign offers Pro Plan at $4.99/month and Business Plan at $47.49/month. If you are not comfortable with a monthly subscription plan, you can go for eSign Genie at $96/year for its professional plan or $240/year for its Business Premium plan.

Thus, depending on the features you require, you can select the software vendors' pricing package. Just go through the comprehensive information about digital signature software prices here to select the one that suits your budget and business needs. 

Also, many digital signature software vendors offer customized pricing packages depending on the features you require. So, why pay more for what you don't need. Just get in touch with digital signature software vendors like ComSignTrust to get a customized quote for exactly the features and functionality you require for your business.

Most of these digital signature solutions offer a free trial for some days. For example, DocuSign provides a 30 days free trial period, whereas RightSignature provides a 14 days free trial period. So, we would recommend you to opt for a free trial before making a purchase decision.

If investing in a new digital signature software is not in your list right now, you can download a free and open source digital signature software. In that case,  you don't need to pay the licensing fee or subscription charges, but you may have to spend on managing the infrastructure and technical abilities.  

Why To Refer GoodFirms’ List Of Digital Signature Software?

The list of the best digital signature software intricately curated by the GoodFirms team can help you select the right one, as it includes the most reliable options available in the market. Below mentioned aspects can justify this fact.

  • GoodFirms follows a systematic approach to keeping current business requirements and latest technologies and trends in mind to come up with the list of only the best software applications that can help you achieve a competitive advantage.
  • GoodFirms ensures that you have access to the authentic digital signature & electronic signature software reviews, making it easy for you to make a reliable choice among so many options available and everyone claiming to be the best.
  • As GoodFirms includes an in-depth analysis of each software, it becomes highly convenient for you to compare each software's features and functionality and select the one that exactly matches your business requirements.

Conclusion

The digital signature software can help you exchange reliable and authentic documents with your partners, customers, and associates. It can also enable you to eliminate the fraudulent activities and ensure security and speed in your documentation processes. 

We hope this buyer's guide to digital signature software has helped you find digital signature software suitable for your business requirements.