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Email Archiving Software

Explore the list of the best email archiving software to securely store emails, and audit them later when required.

The concept of archiving files is not new. But, the recent developments and options available for email archiving are gaining huge interest. Today, most businesses are happy to employ an efficient email archiving system that can store emails in a safe and searchable manner. The best email archiving software acts as a simple and scalable email storage management platform for enterprises of all sizes.

What Is Email Archiving Software?

Email archiving software stores emails in a secure and easily accessible way. Email is the most common source that is used for communication in the workplace, and so there are too many emails that your employees might be sending and receiving every day. Managing and retrieving them whenever required becomes a bit cumbersome. The best email archiving software can -

  • Compress and store emails that have been sent or received a long time before
  • Allow users to search their archived emails by feeding keywords
  • Maintain security of the archived emails using encryption and password-authentication

How To Find The Best Email Archiving Software?

Searching for the best email archiving software that can suit your requirements can be overwhelming as you need to research several applications and check their features before selecting one. To make your task easy, the experts at GoodFirms have listed some of the best email archiving tools in terms of usability, features, and technology. You can narrow down your search with easy-to-use filters, and select the one that suits your budget and business size. The listing also includes original reviews from the users. Finding the best email archiving tool is quicker from the following list.

Rankings updated: Jul 15, 2025
46 Software

List of The Best Email Archiving Tools

  • Commvault

    5.0 1 Review

    It’s time for Intelligent Data Management that’s easy to use, cost-effective, scalable and proven to deliver. The future belongs to the data ready. Ensure data availability for all workloads across cloud and ... read more about Commvault

    Commvault Review

    It is a cutting edge data backup and disaster recovery solution from Commonvault reviewed by: Peter Zendzian, President at ZZ Servers
    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    20% in Email Archiving Software

    Features
    • Access Control
    • Data Export
    • Retention Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    Support
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Webinars

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • Zoho Mail

    4.0 1 Review

    Zoho Mail, a secure, business-oriented email service, is made to cater to all your emailing needs. With top-notch collaboration and communication features, Zoho Mail offers much more than your usual inbox.Unique and ... read more about Zoho Mail

    Zoho Mail Review

    GOOD reviewed by: Anonymous
    Entry Level Price
    $1 Per Year
    Free Trial
    15 Days
    Pricing Type
    Flat Rate
    50% in Email Archiving Software

    Features
    • Access Control
    • Backup Management
    • Compliance Management
    • Data Deduplication
    • Data Export
    • eDiscovery
    • Encryption
    • Reports
    • Retention Management
    • Searchability
    • Storage Management
    • Threat Protection

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    • Linux
    Support
    • Chat
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Webinars

    Packages
    Pricing Type
    • Flat Rate
    Free Version
    • Yes
    Free Trial
    • 15 Days Trial
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    • Free
    Vendor pricing page
    Available Packages
    Standard
    $1 Per Year
    Visit website

  • Google Vault

    4.0 1 Review

    Data retention and eDiscovery for Google Workspace. Google Workspace is how teams of all sizes do their best work. Keep track of what matters. Retain, search and export your organisation’s data from ... read more about Google Vault

    Google Vault Review

    The software provides strong security features like robust encryption and 2-step verification reviewed by: Smidh Vadhera, Technical Consultant and Web & Software Developer at Tech President
    Entry Level Price
    $1.60 Per Month
    Free Trial
    14 Days
    Pricing Type
    Per User
    50% in Email Archiving Software

    Features
    • Backup Management
    • Data Deduplication
    • eDiscovery
    • Encryption
    • Reports
    • Searchability
    • Storage Management

    Key Details
    Industries
    • Electrical-electronic-manufacturing
    • Government-administration
    • Hospital-health-care
    • Information-technology-services
    • Marketing-advertising
    • Public-policy
    • Retail
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    Support
    • Chat
    • 24x7 Support
    Knowledge Base
    • Help Guide
    • Video
    • Blog

    Packages
    Pricing Type
    • Per User
    Preferred Currency
    • USD ($)
    Free Version
    • No
    Free Trial
    • 14 Days Trial
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    • Quote Based
    Vendor pricing page Get Free Trial
    Available Packages
    Standard
    $1.60 Per Month

    Integration
    Integrated With
    • Atlassian
    • SAP Business One
    • Figma
    • PagerDuty
    • Miro
    Visit website

  • ManageEngine RecoveryManager Plus

    No IT environment, on-premises or cloud, is immune from accidental deletions or modifications. Active Directory and Exchange (on-premises and Exchange Online) environments are not an exception to that rule. RecoveryManager Plus empowers ... read more about ManageEngine RecoveryManager Plus

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    25% in Email Archiving Software

    Features
    • Access Control
    • Backup Management
    • Data Export
    • eDiscovery
    • Encryption
    • Reports
    • Retention Management
    • Searchability
    • Storage Management

    Key Details
    Industries
    • Information-technology-services
    Licensing & Deployment
    • Proprietary
    • On Premises
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    • Linux
    Support
    • Chat
    • Phone
    • 24x7 Support
    Training
    • Webinar
    Knowledge Base
    • Help Guides
    • Video
    • Blog
    • Infographics
    • Case Studies
    • Whitepapers
    • On-Site Training

    Packages
    Pricing Type
    • Contact Vendor
    Preferred Currency
    • USD ($)
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • Match My Email

    Match My Email allows you to sync your emails and calendars from Office 365 and Gmail automatically with Salesforce. Unlike Einstein Activity Capture, all data is stored in Salesforce with the rest ... read more about Match My Email

    Entry Level Price
    Contact vendor
    Free Trial
    14 Days
    Pricing Type
    Per User
    50% in Email Archiving Software

    Features
    • Data Deduplication
    • Data Export
    • Encryption
    • Reports
    • Storage Management

    Key Details
    Industries
    • Accounting
    • Airlines-aviation
    • Automotive
    • Aviation-aerospace
    • Banking
    • Computer-software
    • Consumer-electronics
    • Consumer-goods
    • Defense-space
    • Education-management
    • Financial-services
    • Health-wellness-fitness
    • Information-technology-services
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    Support
    • Email
    • Phone
    • 24x7 Support
    Training
    • In-person
    • Documentation

    Packages
    Pricing Type
    • Per User
    Preferred Currency
    • USD ($)
    Free Version
    • No
    Free Trial
    • 14 Days Trial
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    Vendor pricing page Try Software Demo Get Free Trial
    Visit website

  • LeanMail

    LeanMail is a group of customizable solutions for managing email that combines best in class practices with proprietary add-ins that seamlessly bolt on to Microsoft Outlook. Each LeanMail solution, or module, is ... read more about LeanMail

    Entry Level Price
    $4.50 Per Month
    Free Trial
    Available
    Pricing Type
    Flat Rate
    50% in Email Archiving Software

    Features
    • Backup Management
    • Retention Management
    • Storage Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    Support
    • Chat
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Webinars

    Packages
    Pricing Type
    • Flat Rate
    Free Version
    • Yes
    Payment Frequency
    • Monthly Payment
    • Quote Based
    • Free
    Vendor pricing page
    Available Packages
    Standard
    $4.50 Per Month
    Visit website

  • Mimecast

    Known for safeguarding customers against dangerous email, Mimecast’s expanded cloud suite enables organizations to implement a comprehensive cyber resilience strategy. From email and web security, archive and data protection, to awareness training, ... read more about Mimecast

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    15% in Email Archiving Software

    Features
    • Backup Management
    • Compliance Management
    • Retention Management

    Key Details
    Industries
    • Computer-network-security
    • Marketing-advertising
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    Support
    • Chat
    • Phone
    • 24x7 Support
    Training
    • Webinar
    Knowledge Base
    • Help Guides
    • Video
    • Blog

    Packages
    Pricing Type
    • Contact Vendor
    Preferred Currency
    • USD ($)
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • MailGuard Email Security

    MailGuard is the world’s largest private Software as a Service (SaaS) cloud email and web security company. MailGuard is one of Australia’s leading technological innovators and the world’s foremost cloud web and ... read more about MailGuard Email Security

    Entry Level Price
    Contact vendor
    Free Trial
    14 Days
    Pricing Type
    Contact Vendor
    50% in Email Archiving Software

    Features
    • Access Control
    • Encryption
    • Threat Protection

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    Support
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Webinars

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • Yes
    Free Trial
    • 14 Days Trial
    Payment Frequency
    • Quote Based
    • Free
    Vendor pricing page
    Visit website

  • MailMeter

    MailMeter is recognised as one of the leading solutions worldwide for both Cloud and On-Premise email platforms to provide management, eDiscovery, retention, and automation that is not available in Email. MailMeter is ... read more about MailMeter

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    50% in Email Archiving Software

    Features
    • Access Control
    • Backup Management
    • Compliance Management
    • Data Deduplication
    • Data Export
    • eDiscovery
    • Encryption
    • Rewards & Gamification
    • Retention Management
    • Searchability
    • Storage Management
    • Threat Protection

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • Windows
    Support
    • Chat
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Webinars
    • Case Studies

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • Global Relay Archive

    Unstructured data like email, IM, and text messaging now accounts for 80% or more of business records. Proper management of these records is crucial to protecting your organization’s intellectual capital and complying ... read more about Global Relay Archive

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    33% in Email Archiving Software

    Features
    • Data Deduplication
    • Data Export
    • eDiscovery
    • Encryption
    • Reports
    • Retention Management
    • Searchability
    • Storage Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • Smarsh

    Smarsh helps organizations get ahead – and stay ahead – of the risk within their electronic communications. With innovative capture, archiving and monitoring solutions that extend across the industry’s widest breadth of ... read more about Smarsh

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    25% in Email Archiving Software

    Features
    • Access Control
    • Data Export
    • eDiscovery
    • Encryption
    • Retention Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Webinars

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • CleanEmail

    If your mailbox is overloaded with unread and unwanted emails and you don't know where to start – clean up emails with our email inbox cleaner app. Clean Email helps you manage ... read more about CleanEmail

    Entry Level Price
    $37.29 Per Month
    Free Trial
    Available
    Pricing Type
    Flat Rate
    50% in Email Archiving Software

    Features
    • Access Control
    • Backup Management
    • Data Deduplication
    • eDiscovery
    • Encryption
    • Rewards & Gamification

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • iPhone/iPad
    • Android
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Webinars

    Packages
    Pricing Type
    • Flat Rate
    Free Version
    • Yes
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    • Free
    Vendor pricing page
    Available Packages
    Standard
    $37.29 Per Month
    Visit website

  • GFI Archiver

    GFI Archiver, is a business archiving solution for your emails, files and calendar entries. I's easy to install and setup and requires minimal administrative effort. It helps your company to reduce its ... read more about GFI Archiver

    Entry Level Price
    Contact vendor
    Free Trial
    30 Days
    Pricing Type
    Contact Vendor
    25% in Email Archiving Software

    Features
    • Access Control
    • eDiscovery
    • Retention Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Windows
    Support
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Webinars

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • Yes
    Free Trial
    • 30 Days Trial
    Payment Frequency
    • Quote Based
    • Free
    Vendor pricing page
    Visit website

  • Vaultastic

    Email is the most popular business communication tool and it is gaining importance as a destination for authentication, notification, authorization, issue resolution, etc. for digital businesses. This makes it the #1 priority ... read more about Vaultastic

    Entry Level Price
    $0.25 Per Month
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    50% in Email Archiving Software

    Features
    • Access Control
    • Data Deduplication
    • eDiscovery
    • Encryption
    • Rewards & Gamification
    • Retention Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    Support
    • Chat
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Webinars

    Packages
    Pricing Type
    • Flat Rate
    Free Version
    • Yes
    Free Trial
    • 30 Days Trial
    Payment Frequency
    • Monthly Payment
    • Quote Based
    • Free
    Vendor pricing page
    Available Packages
    Standard
    $0.25 Per Month
    Visit website

  • Cryoserver

    Cryoserver is an email archiving tool that sits independently of your mail server and can be accessed from your mail client quickly and conveniently. The technology has now been on the market ... read more about Cryoserver

    Entry Level Price
    Contact vendor
    Free Trial
    30 Days
    Pricing Type
    Contact Vendor
    33% in Email Archiving Software

    Features
    • Access Control
    • Backup Management
    • Compliance Management
    • eDiscovery
    • Encryption
    • Retention Management

    Key Details
    Industries
    • Marketing-advertising
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • On Premises
    • Web-based
    • iPhone/iPad
    • Android
    • Windows
    • Mac
    • Linux
    Support
    • Chat
    • Phone
    • 24x7 Support
    Knowledge Base
    • Help Guides
    • Video
    • Blogs
    • Webinars
    • Case Studies
    • Whitepapers
    • On-Site Training

    Packages
    Pricing Type
    • Contact Vendor
    Preferred Currency
    • USD ($)
    Free Version
    • No
    Free Trial
    • 30 Days Trial
    Payment Frequency
    • Monthly Payment
    • Annual Subscription
    • Quote Based
    Vendor pricing page
    Visit website

  • Archive Manager

    Automatically archive, manage and secure all your organization’s email. Metalogix Archive Manager for Exchange provides the most flexible and effective way to archive and manage Exchange. Automatically and transparently centralize, control and ... read more about Archive Manager

    Entry Level Price
    Contact vendor
    Free Trial
    Available
    Pricing Type
    Contact Vendor
    50% in Email Archiving Software

    Features
    • Compliance Management
    • Data Deduplication
    • eDiscovery
    • Retention Management
    • Storage Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • Windows
    Support
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Webinars
    • Case Studies
    • Whitepapers

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • Yes
    Payment Frequency
    • Quote Based
    • Free
    Vendor pricing page
    Visit website

  • Email Backup

    Email backup, protection and recovery are more important now than ever due to the dangers of data deletion coupled with increased compliance mandates. Big and small businesses across the globe facing ever-increasing ... read more about Email Backup

    Entry Level Price
    Contact vendor
    Free Trial
    Available
    Pricing Type
    Contact Vendor
    50% in Email Archiving Software

    Features
    • Access Control
    • Backup Management
    • Compliance Management
    • Data Export
    • eDiscovery
    • Encryption
    • Reports
    • Retention Management
    • Searchability

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    Support
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Webinars

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • Yes
    Payment Frequency
    • Quote Based
    • Free
    Vendor pricing page
    Visit website

  • 12d Synergy

    Tired of generic systems that can't handle engineering data? 12d Synergy is your all-in-one solution for the mountains of documents, emails, tasks, and data created around your projects. We create an efficient ... read more about 12d Synergy

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    11% in Email Archiving Software

    Features
    • Access Control
    • Backup Management
    • Data Deduplication
    • Data Export
    • eDiscovery
    • Encryption
    • Reports
    • Searchability

    Key Details
    Industries
    • Accounting
    • Banking
    • Construction
    • Education-management
    • Financial-services
    • Higher-education
    • Hospital-health-care
    • Legal-services
    • Nonprofit-organization-management
    • Real-estate
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    • Windows
    Support
    • Email
    • Phone
    • 24x7 Support
    Training
    • Webinar
    Knowledge Base
    • Help Guides
    • Video
    • Blog
    • Webinar
    • Case Studies

    Packages
    Pricing Type
    • Contact Vendor
    Preferred Currency
    • USD ($)
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page Try Software Demo
    Visit website

  • Barracuda Message Archiver

    The cloud-connected appliance uses the Barracuda Cloud to move information to the cloud as a secondary tier of storage. In addition, the Barracuda Message Archiver also provides a powerful, yet simple platform ... read more about Barracuda Message Archiver

    Entry Level Price
    Contact vendor
    Free Trial
    14 Days
    Pricing Type
    Contact Vendor
    50% in Email Archiving Software

    Features
    • Access Control
    • Backup Management
    • Compliance Management
    • Data Deduplication
    • Data Export
    • eDiscovery
    • Encryption
    • Retention Management
    • Searchability
    • Storage Management
    • Threat Protection

    Key Details
    Industries
    • Marketing-advertising
    Licensing & Deployment
    • Proprietary
    • Cloud Hosted
    • Web-based
    • Windows
    • Mac
    • Linux
    Support
    • Chat
    • Phone
    • 24x7 Support
    Training
    • Webinar
    Knowledge Base
    • Help Guides
    • Video
    • Blogs
    • Webinars
    • Infographics
    • Case Studies
    • Whitepapers
    • On-Site Training

    Packages
    Pricing Type
    • Contact Vendor
    Preferred Currency
    • USD ($)
    Free Version
    • Yes
    Free Trial
    • 14 Days Trial
    Payment Frequency
    • Quote Based
    Vendor pricing page
    Visit website

  • Email Archiving

    Email is the most widely used and relevant communication tool on the Internet. Electronic exchange of sensitive data and files is an efficient and quick way for companies to communicate. According to ... read more about Email Archiving

    Entry Level Price
    Contact vendor
    Free Trial
    Available
    Pricing Type
    Contact Vendor
    100% in Email Archiving Software

    Features
    • Access Control
    • Backup Management
    • Compliance Management
    • Data Export
    • eDiscovery
    • Rewards & Gamification
    • Retention Management
    • Searchability
    • Storage Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    Support
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Webinars
    • Infographics
    • Case Studies
    • Whitepapers
    • On-Site Training

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • Yes
    Payment Frequency
    • Quote Based
    • Free
    Vendor pricing page
    Visit website

  • MailStore Server

    MailStore Server is one of the world’s leading solutions for email archiving, management and compliance for small and medium-sized businesses. Trusted by over 70,000 organizations in 100 countries. MailStore offers the most ... read more about MailStore Server

    Entry Level Price
    $229 One-time
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    50% in Email Archiving Software

    Features
    • Access Control
    • Backup Management
    • Compliance Management
    • Data Deduplication
    • Data Export
    • eDiscovery
    • Encryption
    • Retention Management
    • Searchability
    • Storage Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Windows
    • Mac
    Support
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Webinars

    Packages
    Pricing Type
    • Flat Rate
    Free Version
    • Yes
    Free Trial
    • 30 Days Trial
    Payment Frequency
    • Quote Based
    • One-Time Payment
    • Free
    Vendor pricing page
    Available Packages
    Standard
    $229 One-time
    Visit website

  • Securence

    As you know, not all email archiving solutions are fast. With Securence Email Archiving, documents are incorporated into the archive quickly and searches produce results in a flash. Queries run fast. Securence ... read more about Securence

    Entry Level Price
    Contact vendor
    Free Trial
    30 Days
    Pricing Type
    Contact Vendor
    100% in Email Archiving Software

    Features
    • Access Control
    • Backup Management
    • Data Export
    • eDiscovery
    • Encryption
    • Threat Protection

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    Support
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Webinars

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • Yes
    Free Trial
    • 30 Days Trial
    Payment Frequency
    • Quote Based
    • Free
    Vendor pricing page
    Visit website

  • Aid4Mail

    Choose Aid4Mail™ for Windows when you need to migrate email accounts quickly and reliably. When you’re under pressure to process email data for litigation purpose. And when you can’t afford to risk ... read more about Aid4Mail

    Entry Level Price
    $39.95 Per Year
    Free Trial
    Available
    Pricing Type
    Flat Rate
    100% in Email Archiving Software

    Features
    • Data Export
    • eDiscovery

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Windows
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Webinars

    Packages
    Pricing Type
    • Flat Rate
    Free Version
    • Yes
    Payment Frequency
    • One-Time Payment
    • Free
    Vendor pricing page
    Available Packages
    Standard
    $39.95 Per Year
    Visit website

  • SonaVault

    It's not just about email anymore. SonaVault has now expanded to archive over 40 different data sources to achieve compliance with today's laws and mandates. Sonasoft delivers a new generation of email ... read more about SonaVault

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Email Archiving Software

    Features
    • Access Control
    • Compliance Management
    • Data Export
    • eDiscovery
    • Storage Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    Support
    • Phone
    Knowledge Base
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  • EDB to PST Converter

    Most prominent solution for extracting the Exchange mailbox items from any corrupt or inaccessible EDB file and converting EDB file name eSoftTools EDB to PST Converter Software. It will perfectly repair the ... read more about EDB to PST Converter

    Entry Level Price
    $99 One-time
    Free Trial
    Available
    Pricing Type
    Flat Rate
    100% in Email Archiving Software

    Features
    • Backup Management
    • Data Export
    • Storage Management

    Key Details
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    • Windows
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    • Flat Rate
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    • Yes
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    • Free
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    Standard
    $99 One-time
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  • Forensic Email Collector

    Forensic Email Collector is a powerful and intuitive tool to preserve email evidence from mailboxes. Connect to Gmail via Gmail API, Exchange servers and Office 365 via Exchange Web Services (EWS), and ... read more about Forensic Email Collector

    Entry Level Price
    $699 One-time
    Free Trial
    N/A
    Pricing Type
    Flat Rate
    100% in Email Archiving Software

    Features
    • Data Export
    • eDiscovery

    Key Details
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    • No
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    • One-Time Payment
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    Standard
    $699 One-time
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  • Globanet Merge1

    Merge1 is a powerfully simple tool that helps archive all of your communications and content to your existing infrastructure. Most message archiving solutions require sending your staff’s critical, sensitive communications to a ... read more about Globanet Merge1

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
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    100% in Email Archiving Software

    Features
    • Compliance Management
    • eDiscovery
    • Retention Management
    • Storage Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    Support
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    Knowledge Base
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  • MailShelf Pro

    With our new MailShelf product family, we are setting new standards in long-term email archiving. We achieve this by providing you with a professional email archiving solution that covers all aspects of ... read more about MailShelf Pro

    Entry Level Price
    $53.57 One-time
    Free Trial
    30 Days
    Pricing Type
    Flat Rate
    100% in Email Archiving Software

    Features
    • Access Control
    • Backup Management
    • Compliance Management
    • Data Deduplication
    • Data Export
    • eDiscovery
    • Encryption
    • Rewards & Gamification
    • Retention Management
    • Searchability
    • Storage Management
    • Threat Protection

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Windows
    Support
    • Chat
    Knowledge Base
    • Help Guides
    • Blogs

    Packages
    Pricing Type
    • Flat Rate
    Free Version
    • Yes
    Free Trial
    • 30 Days Trial
    Payment Frequency
    • One-Time Payment
    • Free
    Vendor pricing page
    Available Packages
    Standard
    $53.57 One-time
    Visit website

  • NetGovern Archive

    Start the clock on long-term retention by indexing and stamping your data to make it searchable and tamper-proof. Nimbly enforce granular policies. With NetGovern's mailbox archiving capabilities ensuring 100% retention rate, content ... read more about NetGovern Archive

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Pricing Type
    Contact Vendor
    100% in Email Archiving Software

    Features
    • Access Control
    • Backup Management
    • Compliance Management
    • Data Deduplication
    • Data Export
    • eDiscovery
    • Encryption
    • Rewards & Gamification
    • Retention Management
    • Searchability
    • Storage Management
    • Threat Protection

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    • Windows
    Support
    • Chat
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Webinars

    Packages
    Pricing Type
    • Contact Vendor
    Free Version
    • No
    Payment Frequency
    • Quote Based
    Vendor pricing page
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  • Exclaimer Mail Archiver

    Exclaimer Mail Archiver is a powerful email archiving solution for Microsoft Exchange. It gives you all the business and compliance benefits of email archiving without the usual high setup and running costs. ... read more about Exclaimer Mail Archiver

    Entry Level Price
    $424 One-time
    Free Trial
    N/A
    Pricing Type
    Flat Rate
    100% in Email Archiving Software

    Features
    • Access Control
    • Backup Management
    • Compliance Management
    • Data Export
    • eDiscovery
    • Encryption
    • Rewards & Gamification
    • Retention Management
    • Storage Management

    Key Details
    Licensing & Deployment
    • Cloud Hosted
    • Web-based
    Support
    • Phone
    Knowledge Base
    • Help Guides
    • Video Guides
    • Blogs
    • Webinars

    Packages
    Pricing Type
    • Flat Rate
    Free Version
    • No
    Payment Frequency
    • Quote Based
    • One-Time Payment
    Vendor pricing page
    Available Packages
    Standard
    $424 One-time
    Visit website

Frequently Asked Questions

What is the Best Way to Archive Emails?

Businesses use two ways to archive their emails - manually storing the emails received before a certain period in the archive folder or using automated email archiving software. 

With so many emails being sent and received every day, storing all the emails is not practically feasible. As there are so many spam emails you receive every day, storing each one can occupy more server space and increase the time required to search important emails.

Moreover, depending on employees for archiving emails can be risky as they may forget archiving emails required for audit or legal purposes. 

The best way is to use email archiving software as it automatically stores emails for you that are important for your business and provides easy search options so that you can retrieve those emails easily when required.

Why Should I Invest in an Email Archiving Software?

Email archiving can become one of the most difficult tasks for a business organization, especially when the email data volume is huge. The email archiving software simplifies the task of archiving emails so that your employees can focus on other revenue-generating activities. Below are some prominent reasons that can convince you to invest in an email archiving software -

Reduces Storage Requirements - The email archiving software uses advanced compression technology to compress every email and its attachments. Moreover, it removes duplicate emails to ensure minimum space is occupied on your server to store archived emails.

Eliminates Human Errors - The email archiving software follows predetermined rules to archive emails, and thus you can be confident that the emails important to your business are being archived automatically. Relying on manually archiving emails can be prone to errors.

Simplifies Email Retrieving - The task of searching a particular email from thousands of emails in your inbox is complicated. The email archiving software makes the search process simple by allowing you to search emails based on the email address, words within the emails, attachment name, etc., reducing the time taken to restore an email.

Ensures Compliance - There are specific Government rules and regulations relating to documentation and data retention that every business needs to follow. The email archiving software allows you to follow all compliance regulations easily.

How Does an Email Archiving Software Work?

Email archiving solutions include an automated system that selects the email contents from your chosen email accounts based on predefined rules and stores them on a server (on-premise or cloud) at regular intervals. It also includes advanced search functionality that allows you to locate required emails and their attachments.

What Are the Key Functionalities of an Email Archiving Software?

Automation

The requirements of every business are different when it comes to archiving emails. The email archiving tools allow you to customize the parameters based on your business requirements. For example, if you need to archive emails exchanged with your legal and financial advisors every month, the email archiving software enables you to set your criteria for email archiving accordingly.

Security

Emails can include confidential and sensitive information, which requires to be stored in a secure manner. An email archiving software includes encryption and password-protection methods that allow only authorized users to access confidential emails.

Searchability

Unable to find the email you are looking for can be highly time-consuming and frustrating. The email archiving solutions include various search options that can allow you to locate the email you require within seconds and save time.

Which Factors Should I Consider to Select the Best Email Archiving Software?

Compatibility with Email Servers

Most email archiving solutions are compatible with multiple email servers like Microsoft Exchange, Gmail, Office365, etc. You need to ensure that the email archiving software you choose supports the email server you are using.

User-Friendliness

The email archiving software you select should be easy to deploy. The need for training should be minimum to get quickly familiar with the new email archiving system.

Price

The price of the email archiving software should be within your budget. An expensive email archiving software that includes additional features you are never going to use can prove to be an unnecessary investment for you. 

Besides the factors mentioned above, it is highly recommended to compare different email archiving tools and check users' reviews. For that purpose, GoodFirms can be the best platform as it includes a carefully selected list of the best email archiving software detailing features of each software and authentic users' reviews. Just go through this list as it will make your selection process quick and easy.

If you have any more questions besides those mentioned above, please feel free to contact us.

Related Categories

Compliance Software
eDiscovery Software
Email Management Software
Document Control Software
Archiving Software

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