Email Archiving Software

Explore the list of the best email archiving software to securely store emails, and audit them later when required.

The concept of archiving files is not new. But, the recent developments and options available for email archiving are gaining huge interest. Today, most businesses are happy to employ an efficient email archiving system that can store emails in a safe and searchable manner. The best email archiving software acts as a simple and scalable email storage management platform for enterprises of all sizes.

What Is Email Archiving Software?

Email archiving software stores emails in a secure and easily accessible way. Email is the most common source that is used for communication in the workplace, and so there are too many emails that your employees might be sending and receiving every day. Managing and retrieving them whenever required becomes a bit cumbersome. The best email archiving software can -

  • Compress and store emails that have been sent or received a long time before
  • Allow users to search their archived emails by feeding keywords
  • Maintain security of the archived emails using encryption and password-authentication

How To Find The Best Email Archiving Software?

Searching for the best email archiving software that can suit your requirements can be overwhelming as you need to research several applications and check their features before selecting one. To make your task easy, the experts at GoodFirms have listed some of the best email archiving tools in terms of usability, features, and technology. You can narrow down your search with easy-to-use filters, and select the one that suits your budget and business size. The listing also includes original reviews from the users. Finding the best email archiving tool is quicker from the following list.

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List of The Best Email Archiving Tools

  • 1. ManageEngine RecoveryManager Plus

    A single pane of glass for Active Directory and Exchange Backup
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    No IT environment, on-premises or cloud, is immune from accidental deletions or modifications. Active Directory and Exchange (on-premises and Exchange Online) environments are not an exception to that rule. RecoveryManager Plus empowers you to back up each change made to AD objects as a separate version and restore them to any of their previous version in a few clicks. Additionally, it doubles up... learn more about ManageEngine RecoveryManager Plus

    Entry Level Price
    Free version
    Free Trial
    Available
    33%

    Category Focus

    Email Archiving Software
  • 2. Match My Email

    Seamless Email Integration for Salesforce
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    Match My Email seamlessly captures any email from any device to Salesforce, including Office 365, G Suite, Apple Mail, IMAP, GoDaddy, Zimbra and Rackspace. The app offers hands-free, setup and forget, once and done, email integration for Salesforce. It imports emails from a user’s mailbox, matches them to records in Salesforce automatically and then uploads them permanently to the Salesforce clo... learn more about Match My Email

    Entry Level Price
    $22.95 Per Month
    Free Trial
    30 Days
    100%

    Category Focus

    Email Archiving Software
  • 3. LeanMail

    The most satisfying solution for managing email in Outlook
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    LeanMail is a group of customizable solutions for managing email that combines best in class practices with proprietary add-ins that seamlessly bolt on to Microsoft Outlook. Each LeanMail solution, or module, is independent of the others but can be combined to satisfy your specific email management needs. Among the challenges that LeanMail solves are high volume, prioritization, planning, keepi... learn more about LeanMail

    Entry Level Price
    $4.50 Per Month
    Free Trial
    Available
    50%

    Category Focus

    Email Archiving Software
  • 4. Mimecast

    Stop Email Threats With Superior Anti-Spam Software.
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    Mimecast is a cybersecurity provider that helps thousands of organizations worldwide make email safer, restore trust and bolster cyber resilience. Known for safeguarding customers against dangerous email, Mimecast’s expanded cloud suite enables organizations to implement a comprehensive cyber resilience strategy. From email and web security, archive and data protection, to awareness training, up... learn more about Mimecast

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    33%

    Category Focus

    Email Archiving Software
  • MailGuard is the world’s largest private Software as a Service (SaaS) cloud email and web security company. MailGuard is one of Australia’s leading technological innovators and the world’s foremost cloud web and email security service, providing protection against cybersecurity threats including malware, ransomware, spyware, phishing, spear phishing, viruses, spam and similar malicious scams... learn more about MailGuard Email Security

    Entry Level Price
    Contact Vendor
    Free Trial
    14 Days
    50%

    Category Focus

    Email Archiving Software
  • 6. MailMeter

    One-Stop Email Solution for Archiving, eDiscovery, and Storage Management.
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    MailMeter is recognised as one of the leading solutions worldwide for both Cloud and On-Premise email platforms to provide management, eDiscovery, retention, and automation that is not available in Email. MailMeter is a cloud or on-premise based email management and compliance platform where you can find every single email in your organisation, conduct eDiscovery, freedom of information, and DSAR... learn more about MailMeter

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    50%

    Category Focus

    Email Archiving Software
  • 7. Global Relay Archive

    Stay compliant, organized, and in control
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    Unstructured data like email, IM, and text messaging now accounts for 80% or more of business records. Proper management of these records is crucial to protecting your organization’s intellectual capital and complying with legal and regulatory requirements. Global Relay Archive proactively organizes your data, protects your intellectual assets, ensures regulatory compliance, and prepares your or... learn more about Global Relay Archive

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    33%

    Category Focus

    Email Archiving Software
  • 8. Smarsh

    Communicate and collaborate without the risk.
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    Smarsh helps organizations get ahead – and stay ahead – of the risk within their electronic communications. With innovative capture, archiving and monitoring solutions that extend across the industry’s widest breadth of channels, customers can leverage the productivity benefits of email, social media, mobile/text messaging, instant messaging/collaboration, websites and voice while efficientl... learn more about Smarsh

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    25%

    Category Focus

    Email Archiving Software
  • 9. CleanEmail

    Clean your inbox of emails you don't need.
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    If your mailbox is overloaded with unread and unwanted emails and you don't know where to start – clean up emails with our email inbox cleaner app. Clean Email helps you manage your mailbox – group and organize, remove, label, and archive emails. Instead of focusing on individual emails, Clean Email will organize your mailbox into smart views using rules and filters to simplify email managemen... learn more about CleanEmail

    Entry Level Price
    $37.29 Per Month
    Free Trial
    Available
    50%

    Category Focus

    Email Archiving Software
  • 10. GFI Archiver

    Save email server space and enable easy file retrieval for compliance
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    GFI Archiver, is a business archiving solution for your emails, files and calendar entries. I's easy to install and setup and requires minimal administrative effort. It helps your company to reduce its dependency on PST files and to meet its legal and regulatory obligations. All emails and files are stored in a central location that is easily accessible. It is the no. 1 email archiving software fo... learn more about GFI Archiver

    Entry Level Price
    Contact Vendor
    Free Trial
    30 Days
    25%

    Category Focus

    Email Archiving Software
  • 11. Vaultastic

    Cloud Email Archival, E-Discovery & Data Management Solutions
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    Email is the most popular business communication tool and it is gaining importance as a destination for authentication, notification, authorization, issue resolution, etc. for digital businesses. This makes it the #1 priority to secure the resulting data trail across many industry sectors. Vaultastic is a cloud-based email data management solution to safeguard your email to reduce data risks and i... learn more about Vaultastic

    Entry Level Price
    $0.25 Per Month
    Free Trial
    30 Days
    50%

    Category Focus

    Email Archiving Software
  • 12. Cryoserver

    Stop Searching, Start Finding
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    Designed for any organization that uses corporate email, Cryoserver makes managing a safe email archive simple for everyday users. Cryoserver is an email archiving tool that sits independently of your mail server and can be accessed from your mail client quickly and conveniently. The technology has now been on the market for 12 years and operates in more than 20 countries. Cryoserver is an essenti... learn more about Cryoserver

    Entry Level Price
    Contact Vendor
    Free Trial
    30 Days
    50%

    Category Focus

    Email Archiving Software
  • 13. Commvault

    Intelligent Data Management - Data Ready
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    It’s time for Intelligent Data Management that’s easy to use, cost-effective, scalable and proven to deliver. The future belongs to the data ready. Ensure data availability for all workloads across cloud and on-prem environments, with enterprise backup software. Wherever your data resides, ensure availability via a single interface with Commvault Say goodbye to costly data loss scenarios, segr... learn more about Commvault

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    20%

    Category Focus

    Email Archiving Software
  • 14. Archive Manager

    Metalogix Archive Manager for Exchange Email archiving software
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    Automatically archive, manage and secure all your organization’s email. Metalogix Archive Manager for Exchange provides the most flexible and effective way to archive and manage Exchange. Automatically and transparently centralize, control and retain all of your organization’s email from one central location with robust email archiving capabilities. Consolidate your disparate Exchange and stor... learn more about Archive Manager

    Entry Level Price
    Contact Vendor
    Free Trial
    Available
    50%

    Category Focus

    Email Archiving Software
  • 15. Email Backup

    Automatically protect and recover all business critical email data.
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    Email backup, protection and recovery are more important now than ever due to the dangers of data deletion coupled with increased compliance mandates. Big and small businesses across the globe facing ever-increasing pressure of email data loss from hackers, irate or clumsy employees or systems issues. We backup G Suite Gmail, Exchange Online, Hosted Exchange, IMAP/POP and Open-Xchange files with o... learn more about Email Backup

    Entry Level Price
    Contact Vendor
    Free Trial
    Available
    50%

    Category Focus

    Email Archiving Software
  • 16. 12d Synergy

    12d Synergy is data done smarter.
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    Tired of generic systems that can't handle engineering data? 12d Synergy is your all-in-one solution for the mountains of documents, emails, tasks, and data created around your projects. We create an efficient common data environment, streamlining how 9000+ architectural, engineering, and construction professionals work and collaborate. Full version control, Intelligent Data Transfers, document tr... learn more about 12d Synergy

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    11%

    Category Focus

    Email Archiving Software
  • 17. Barracuda Message Archiver

    Effective solutions for retention, compliance and e-discovery.
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    The Barracuda Message Archiver is ideal for organizations looking to reduce their email storage requirements and boost user productivity with mobile or desktop access to any email ever sent or received. The cloud-connected appliance uses the Barracuda Cloud to move information to the cloud as a secondary tier of storage. In addition, the Barracuda Message Archiver also provides a powerful, yet sim... learn more about Barracuda Message Archiver

    Entry Level Price
    Contact Vendor
    Free Trial
    14 Days
    100%

    Category Focus

    Email Archiving Software
  • 18. Email Archiving

    Retrieval and recovery of archived emails
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    Email is the most widely used and relevant communication tool on the Internet. Electronic exchange of sensitive data and files is an efficient and quick way for companies to communicate. According to the GoBD, business emails must be archived for a certain retention period and be available for the relevant authorities to inspect. Secure and reliable storage is also essential for later access to im... learn more about Email Archiving

    Entry Level Price
    Contact Vendor
    Free Trial
    Available
    100%

    Category Focus

    Email Archiving Software
  • 19. MailStore Server

    The Experts in Email Archiving
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    MailStore Server is one of the world’s leading solutions for email archiving, management and compliance for small and medium-sized businesses. Trusted by over 70,000 organizations in 100 countries. MailStore offers the most comprehensive market solutions in terms of performance, stability, functionality and simplicity to meet the specific email archiving needs of SMBs. Email archiving solution t... learn more about MailStore Server

    Entry Level Price
    $229 One-time
    Free Trial
    30 Days
    50%

    Category Focus

    Email Archiving Software
  • 20. Securence

    Leading Enterprise Email Filtering
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    As you know, not all email archiving solutions are fast. With Securence Email Archiving, documents are incorporated into the archive quickly and searches produce results in a flash. Queries run fast. Securence can search massive databases and produce results in seconds in most cases. Securence Email Archiving ensures the safe, simple and affordable storage of corporate email by storing all inbound... learn more about Securence

    Entry Level Price
    Contact Vendor
    Free Trial
    30 Days
    100%

    Category Focus

    Email Archiving Software
  • 21. Aid4Mail

    The Accurate, Fast Way to Migrate, Archive & Analyze Email Data
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    Choose Aid4Mail™ for Windows when you need to migrate email accounts quickly and reliably. When you’re under pressure to process email data for litigation purpose. And when you can’t afford to risk losing or compromising email data. You need an accurate tool that supports a large variety of formats, can read mailboxes disconnected from their email client, and can extract deleted messages. Se... learn more about Aid4Mail

    Entry Level Price
    $39.95 Per Year
    Free Trial
    Available
    100%

    Category Focus

    Email Archiving Software
  • 22. SonaVault

    Artificial Intelligence Consulting
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    It's not just about email anymore. SonaVault has now expanded to archive over 40 different data sources to achieve compliance with today's laws and mandates. Sonasoft delivers a new generation of email archiving solutions. SonaVault is a stand-alone, software based, powerful and comprehensive email archiving. Enterprise information archiving with eDiscovery & compliance features for Microsoft Offi... learn more about SonaVault

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    100%

    Category Focus

    Email Archiving Software
  • 23. EDB to PST Converter

    Secure & Smart Solutions for Files
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    Most prominent solution for extracting the Exchange mailbox items from any corrupt or inaccessible EDB file and converting EDB file name eSoftTools EDB to PST Converter Software. It will perfectly repair the corrupted Exchange EDB file and completely recovers its lost database items by just applying some simple steps. This tool offers various different file options to convert the EDB file includin... learn more about EDB to PST Converter

    Entry Level Price
    $99 One-time
    Free Trial
    Available
    100%

    Category Focus

    Email Archiving Software
  • 24. Forensic Email Collector

    Expertly preserve email evidence without breaking a sweat.
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    Forensic Email Collector is a powerful and intuitive tool to preserve email evidence from mailboxes. Connect to Gmail via Gmail API, Exchange servers and Office 365 via Exchange Web Services (EWS), and to virtually any other IMAP-compatible server such as Yahoo, Hotmail, iCloud and Zoho. Acquire data from even the toughest servers with ease thanks to automatic retries and the ability to resume acq... learn more about Forensic Email Collector

    Entry Level Price
    $699 One-time
    Free Trial
    N/A
    100%

    Category Focus

    Email Archiving Software
  • 25. Globanet Merge1

    Easily Archive All Your Communications For Compliance and eDiscovery
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    Merge1 is a powerfully simple tool that helps archive all of your communications and content to your existing infrastructure. Most message archiving solutions require sending your staff’s critical, sensitive communications to a 3rd Party archive. Moreover, this requires ongoing monthly subscription fees. Worse still, it necessitates the painful and expensive process of either: A. Migrating all o... learn more about Globanet Merge1

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    100%

    Category Focus

    Email Archiving Software
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Frequently Asked Questions

What is the Best Way to Archive Emails?

Businesses use two ways to archive their emails - manually storing the emails received before a certain period in the archive folder or using automated email archiving software. 

With so many emails being sent and received every day, storing all the emails is not practically feasible. As there are so many spam emails you receive every day, storing each one can occupy more server space and increase the time required to search important emails.

Moreover, depending on employees for archiving emails can be risky as they may forget archiving emails required for audit or legal purposes. 

The best way is to use email archiving software as it automatically stores emails for you that are important for your business and provides easy search options so that you can retrieve those emails easily when required.

Why Should I Invest in an Email Archiving Software?

Email archiving can become one of the most difficult tasks for a business organization, especially when the email data volume is huge. The email archiving software simplifies the task of archiving emails so that your employees can focus on other revenue-generating activities. Below are some prominent reasons that can convince you to invest in an email archiving software -

Reduces Storage Requirements - The email archiving software uses advanced compression technology to compress every email and its attachments. Moreover, it removes duplicate emails to ensure minimum space is occupied on your server to store archived emails.

Eliminates Human Errors - The email archiving software follows predetermined rules to archive emails, and thus you can be confident that the emails important to your business are being archived automatically. Relying on manually archiving emails can be prone to errors.

Simplifies Email Retrieving - The task of searching a particular email from thousands of emails in your inbox is complicated. The email archiving software makes the search process simple by allowing you to search emails based on the email address, words within the emails, attachment name, etc., reducing the time taken to restore an email.

Ensures Compliance - There are specific Government rules and regulations relating to documentation and data retention that every business needs to follow. The email archiving software allows you to follow all compliance regulations easily.

How Does an Email Archiving Software Work?

Email archiving solutions include an automated system that selects the email contents from your chosen email accounts based on predefined rules and stores them on a server (on-premise or cloud) at regular intervals. It also includes advanced search functionality that allows you to locate required emails and their attachments.

What Are the Key Functionalities of an Email Archiving Software?

Automation

The requirements of every business are different when it comes to archiving emails. The email archiving tools allow you to customize the parameters based on your business requirements. For example, if you need to archive emails exchanged with your legal and financial advisors every month, the email archiving software enables you to set your criteria for email archiving accordingly.

Security

Emails can include confidential and sensitive information, which requires to be stored in a secure manner. An email archiving software includes encryption and password-protection methods that allow only authorized users to access confidential emails.

Searchability

Unable to find the email you are looking for can be highly time-consuming and frustrating. The email archiving solutions include various search options that can allow you to locate the email you require within seconds and save time.

Which Factors Should I Consider to Select the Best Email Archiving Software?

Compatibility with Email Servers

Most email archiving solutions are compatible with multiple email servers like Microsoft Exchange, Gmail, Office365, etc. You need to ensure that the email archiving software you choose supports the email server you are using.

User-Friendliness

The email archiving software you select should be easy to deploy. The need for training should be minimum to get quickly familiar with the new email archiving system.

Price

The price of the email archiving software should be within your budget. An expensive email archiving software that includes additional features you are never going to use can prove to be an unnecessary investment for you. 

Besides the factors mentioned above, it is highly recommended to compare different email archiving tools and check users' reviews. For that purpose, GoodFirms can be the best platform as it includes a carefully selected list of the best email archiving software detailing features of each software and authentic users' reviews. Just go through this list as it will make your selection process quick and easy.

If you have any more questions besides those mentioned above, please feel free to contact us.

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