Best File Sync Software
Teams working at different locations need office suite software for creating, editing, and managing several documents. Does your team require such a File Sync software? If yes, at GoodFirms we have curated a list of top File Synchronization Software for team members to co-host business documents. Ensuring that files are updated at various locations under a certain rule in real-time, the below-listed File Sync software tools are being employed by some of the corporates giants. Check out these best File Sync Software with the help of software features, vendor details, and client reviews & ratings, and pick the best File Sync tool:
List of Best File Sync Tool | Best File Synchronization Software (34 Software)Filter
- Fast, reliable, easy to use, file and folder synchronisation software.
Lite Sync provides one way, file and folder synchronisation for users of the Microsoft Windows operating system. Keep all of your important files and folders backed up with ease at regular intervals throughout the day with Lite Sync.... learn more about Lite Sync"I use the robust and easy one :Gs Richcopy 360"Maria SamVisit websiteFree Trial14 daysEntry Level Price$12.11 per One-time
- File Synchronization and Backup Software
Easily back up and sync your files with GoodSync. Our simple and secure file backup and synchronization software will ensure that your files are never lost. Data backup and synchronization for Windows and Linux Servers. An easy-to-use automated and unattended service with multiple destination options. ... learn more about GoodSync"Unreliable and inaccurate"USAOz Global ServicesVisit websiteFree Trial30 daysEntry Level Price$29.95 per Year
- Synchronize Files and Folders
FreeFileSync is a folder comparison and synchronization software that creates and manages backup copies of all your important files. Instead of copying every file every time, FreeFileSync determines the differences between a source and a target folder and transfers only the minimum amount of data needed. FreeFileSync is Open Source software, available for Windows, Linux and macOS. ... learn more about FreeFileSync"Fantastic open-source solution!"Sabree Blackmon
- Sync All Your Data Across All Your Devices
Resilio Inc. was spun out of BitTorrent Inc. to bring the power and resilience of distributed technology to the modern enterprise. Resilio started with core BitTorrent technology and hardened it for commercial use while adding the centralized management and control required for modern IT. ... learn more about Resilio"The Free version is simply great."Marvin Fretwell
- Work gets better on the same page.
Samepage transforms the way business teams work together.Imagine all your team’s files, tasks, conversations and shared content in one place. Create a page in minutes, then connect and collaborate instantly. No exaggeration.Easy to create. Easy to use. Easy to succeed.Samepage makes it easy to get more done – efficiently and effectively. Built-in file sharing and sync mean your content travels... learn more about Samepage"Provides all the features that small business needs"Werner Jorgensen, Marketing & Sales Manager at HeatxpertsVisit websiteFree Trial30 daysEntry Level Price$7.50 per Month
- Automatically access and share your photos, videos, and files in any folder
With SugarSync you can backup, access, sync and share all of your documents, photos, music and movies so that you can access them from your laptop, iPhone, iPad, Android or any other device. SugarSync works the way you work by matching your existing folder structure enabling you to access all of your folders without having to copy or move your folders. ... learn more about SugarSync"Not totally reliable a real shame because otherwise perfect"SteveHVisit websiteFree Trial30 daysEntry Level Price$7.49 per Year
- A free, open-source peer-to-peer file synchronization
Syncthing is a continuous file synchronization program. It synchronizes files between two or more computers and replaces proprietary sync and cloud services with something open, trustworthy and decentralized. Your data is your data alone and you deserve to choose where it is stored if it is shared with some third party and how it's transmitted over the internet.... learn more about Syncthing"Great software !"Ul Tome
- File synchronization that works
Allway Sync uses innovative synchronization algorithms to synchronize your data between desktop PCs, laptops, USB drives, remote FTP/SFTP and WebDAV servers, various online data storages and more. Data compression and encryption are supported. It combines bulletproof reliability with an extremely easy-to-use interface. Allway Sync also can synchronize your PC data with a Mac via Sync Gateway. ... learn more about Allway Sync"Allway Sync used to work fine, but now it's crashin'"The Rocker´s Digest
- Its backs up all files and synchronizes files
EaseUS EverySync automatically synchronizes files or file folders on multiple machines.EaseUS file sync program makes data backup & file sync on your time-based schedule and automates syncs to run in real-time when there is any change to your data.EaseUS EverySync makes easy cloud storage file sync to allow access to your data anywhere ... learn more about EverySync"Highly inaccurate"Prem Rupani
- "We're proud to announce that Mozy is now the part of Carbonite"
Mozy by Dell delivers the next generation of integrated cloud data protection and administrative tools for large and small businesses alike. By combining the most trusted cloud backup, file sync, and mobile access together in one service, your ability to protect and access your files has never been better. ... learn more about Mozy Sync
- Never ever lose data
ViceVersa lets you synchronize files, replicate folders, perform backups and do file and folder comparisons like never before: innovative, fast and time-saving.ViceVersa works between computers, e.g. Laptop, Desktop, Workstation, Server, over network LAN, WAN, VPN, USB, and with any type of storage media including external Hard Disk, Zip disk, USB flash drive, CD-RW, DVD ... learn more about ViceversaVisit websiteFree Trial30 daysEntry Level Price$21.95 per Month
- Sync across multiple platforms in private or public cloud deployments.
Axcient / eFolder is a leading supplier of cloud data protection, business continuity and cloud file sync solutions for MSPs, cloud service providers, system integrators, and VARs. Delivered as wholesale services to the channel, Axcient/eFolder enables its partners to provide branded data protection and file sync services and to generate highly profitable, recurring revenue. ... learn more about eFolder
- All of your data,none of its waiting
Aspera’s unwavering mission is to create the next-generation software technologies that move the world’s data at maximum speed, regardless of file size, transfer distance and network conditions. Founded in 2004 and experiencing remarkable growth, Aspera is an IBM company, headquartered in Emeryville, California with satellite offices in the United Kingdom, France and Singapore. ... learn more about Aspera Sync
- On Premises File Sharing Done Right.
Modern file management platform built according to your business needs and regulations, Pydio is open-source software deployed on your servers or wherever you decide.... learn more about Pydio Cells
- The last cloud collaboration file sharing platform
ownCloud is the market-leading open-source software for cloud-based collaboration platforms. As an alternative to Dropbox, OneDrive and Google Drive, ownCloud offers real data security and privacy for you and your data. Store your files in one central location – protected from unauthorized access. Many features designed for absolute data security help you to work productively and securely. ... learn more about OwnCloud
- Share, Manage, Analyse and Communicate with your business anytime anywhere.
SMAC Cloud is a secure cloud storage solution, which lets you store, access, share, comment, like and backup all of your data in one convenient and secure location. SMAC Cloud was founded on a simple idea to allow a secure and easy way to manage any data from anywhere! With SMAC Cloud you can securely store your files, documents, photos, videos, events, audios and other information. Share all your... learn more about SMAC Cloud
- Directory Synchronize Pro
DirSync Pro is a small, but powerful utility for file and folder synchronization. DirSync Pro can be used to synchronize the content of one or many folders recursively. ... learn more about DirSync Pro
- Reliable, multilingual, and free solution to distribute their content in the cloud
Cyberduck is a libre server and cloud storage browser for Mac and Windows with support for FTP, SFTP, WebDAV, Amazon S3, OpenStack Swift, Backblaze B2, Microsoft Azure & OneDrive, Google Drive and Dropbox. With an easy to use interface, connect to servers, enterprise file sharing, and cloud storage. You can find connection profiles for popular hosting service providers.... learn more about Cyberduck
- Folder Synchronization
Synkron is an application that helps you keep your files and folders always updated. You can easily sync your document, music or pictures to have their latest versions everywhere. ... learn more about Synkron
- Reliable and Performant File Sync and Share Solution
Seafile is an open-source file sync&share solution designed for high reliability, performance, and productivity. Sync, share and collaborate across devices and teams. Build your team's knowledge base with Seafile's built-in Wiki feature.... learn more about Seafile
- Synchronization and backup of folders and drives
Whether it's an individual file or an entire drive - Synchredible will synchronize, copy and save them for you. A software wizard will assist you to determine jobs that are either pre-scheduled or to be done through a USB connection. This way, you can keep your files in sync - automatically!... learn more about Synchredible
- Synchronize or backup your files and folders
SyncFolders helps you to synchronize the contents of two folders, including any subfolders. The folders may be on different disk drives, on the network, or storage devices attached to the USB port, including external hard disk drives, flash drives, and any other type of USB storage device. The program allows you to easily copy new and updated files and folders in either or both directions. SyncFol... learn more about SyncFolders
- CENTRALIZE USER FILES, AUTOMATE WINDOWS 10 MIGRATION, AND TAKE CONTROL OF ONEDRIVE AND GOOGLE DRIVE.
File Director, syncs user desktop files—even PST files—to on-premises or cloud storage with total IT control, audit, and security. Users get an unchanged Windows desktop experience, with zero disruption during an OS migration and total file access from any device. In addition to Windows 10 migration, this approach makes any migration, break-fix, or desktop transformation project effortless.... learn more about File DirectorVisit websiteFree TrialAvailableEntry Level PriceContact Vendor
- EXCHANGE FILES, SECURELY AND EASILY
DocRAID is the pioneer in CloudRAID technology, 100% zero-knowledge backup and file sync, secure file exchange, and easy to use email encryption. Off-Premise in our data centers or on-premise (self-hosted) in your data center.... learn more about DocRAIDVisit websiteFree Trial30 daysEntry Level Price$10 per Month
- Real-time file sync made easy !
Beyond Sync has built-in scheduler to let you schedule sync at a specified time. It can run as a Windows Service to keep your files in sync 7*24. It works in background, no user interaction is required. That's why thousands of users rely on Beyond Sync to synchronise their important files. It protect your files from unforeseen loss with file sync solution that compares your data and creates schedu... learn more about Beyond Sync
- Problem of duplicate files fixed!
Clone Files Checker is an advanced duplicate file finder software which works on your PC, external drives and the Cloud Drives (Google Drive, Dropbox and OneDrive). Small and medium businesses which happen to store a large amount of files and photos in their systems and cloud storage platforms often find themselves in trouble when the storage space gets clogged due to the presence of duplicate fil... learn more about Clone Files CheckerVisit websiteFree TrialAvailableEntry Level Price$39.97 per Year
- file synchronization and backup software
Back up your data and synchronize PCs, Macs, servers, notebooks, and online storage space. Syncovery works with local hard drives, network drives and any other mounted volumes. In addition, it comes with support for FTP, SSH, HTTP, WebDAV, Amazon S3, Google Drive, Microsoft Azure, OneDrive, SharePoint, DropBox, Box and many other cloud storage providers. You can use ZIP compression and data encryp... learn more about SyncoveryVisit websiteFree Trial1 daysEntry Level Price$34.90 per One-time
- Presentation management is communication strategy
Your presentations, files, and other content accrue over time with people across your enterprise producing new collateral daily. Does the path of least resistance often involve creating new assets to avoid sifting through mounds of old content? It’s time to improve your content flow and communication strategy with Shufflrr, the leader in presentation management.... learn more about ShufflrrVisit websiteFree Trial30 daysEntry Level Price$15 per Month
- secure cloud solution
Thanks to Security & Privacy by Design , TeamDrive meets the highest requirements for data protection and data security. Full end-to-end encryption guarantees perfect protection against data misuse and ransomware. TeamDrive is easy to use, making it the ideal platform for everyone for exchanging data within the team and between companies, both in the Cloud and on your own servers (onPremise). Team... learn more about TeamDriveVisit websiteFree Trial30 daysEntry Level Price$64.35 per Year
- Hybrid Cloud Global File Services
Morro Data believes in simple IT and that all businesses should have fast, efficient enterprise-level features when it comes to data. Morro Datas Cloud NAS with its Global Filesystem allows businesses to quickly and efficiently have unlimited file storage, collaborate with multiple office file sync & share, and get instant disaster recovery. Cloud NAS combines the local network performance of a NA... learn more about Morro CloudNASVisit websiteFree Trial30 daysEntry Level Price$199 per Month
- Engineer Project Success.
Planio is the #1 choice in Project Management Software for more than 1,500 companies worldwide. Award-winning and consistently rated 5 stars for its ease of use and customer support, Planio will help your team ship projects consistently on time and on budget. Super-charge your productivity and keep everyone in the loop with Planio!... learn more about PlanioVisit websiteFree Trial30 daysEntry Level Price$21 per Month
- Managed File Transfer Software
MOVEit Managed File Transfer (MFT) software is used by thousands of organizations around the world to provide complete visibility and control over file transfer activities. Assure the reliability of core business processes and the secure and compliant transfer of sensitive data between partners, customers, users and systems with MOVEit.... learn more about MOVEit
- Easily backup and sync your files, folders and disks on macOS
FoldersSynchronizer is a nifty and popular utility for macOS which synchronizes and backs-up files, folders and disks. It lets you organize your sync and backup on several sessions. On each session you can apply special options like Timers, Multiple Folders, Filters, Exclude Items, Auto-Mount local and remote volumes, launch your own AppleScripts, set how to resolve conflicts, execute an increm... learn more about FoldersSynchronizerVisit websiteFree TrialN/AEntry Level Price$30 per One-time
- File Synchronization and Backup Software
GS RichCopy 360 is the ONLY file copy utility that utilizes its own proprietary Multi-Threading technology that uses all available logical cores in the system. Its performance has been rated number 1 by many different technology experts. It is used by thousands of customers worldwide and in many fortune 500 companies. Main Features and Highlights: - Copy open files - Long path name support ... learn more about GS RichCopy 360Visit websiteFree Trial30 daysEntry Level Price$49 per One-time
- Buyer’s Guide to File Sync Software
- What Are The Challenges Of Data Storing & Sharing?
- What Is File Synchronization?
- How Is File Synchronization Different From File Backup and Disk Imaging?
- How Can File Sync Help In Saving Your Time?
- Do You See Any Changes In The File After It Is Synchronized?
- What Is File Sync Software?
- What Are The Basic Functionalities Of A File Sync Software?
- Why Should Businesses Use File Sync Software?
- What Are The Current Trends In File Sync Software?
- What Are The Must-Have Features Of A File Sync Software?
- What Are The Factors To Evaluate While Choosing A File Sync Software?
- What Are The Upcoming Trends In File Sync Software?
- How Much Can A File Sync Software Cost?
- How To Ensure Successful Deployment Of File Sync Software In Your Organization?
- Why Refer GoodFirms’ List Of File Sync Software?
- Key Considerations
Buyer’s Guide to File Sync Software
Around a decade before, the idea of having parallel access to the latest and updated data from multiple locations seemed to be a mystifying phenomenon. But, now file synchronization or file syncing has made that quite common and easy. It is a concept wherein; you can have the same data on two or more locations on a real-time basis. File syncing has eliminated all the hassle of taking regular backup or manually copying the files from one location to another.
Using a file syncing software, you can sync, save, and secure your data over multiple locations. One of the best examples of file synchronization software is DropBox. It ensures that all your files and folders remain updated all the time so that you can access the latest information from any location.
File syncing software can help your employees to access information from anywhere instantly and improve the productivity of the organization. But at the same time, using incompetent file syncing solutions can put your business data at significant risk. As per Gigaom Research, 70 percent of unauthorized access to data is committed by an organization’s own employees.
This buyers’ guide to file sync software would provide you with a closer look to the challenges of data storing and sharing that businesses are experiencing these days and throw some light on some important information helping you to select the right file synchronization software compatible to your business needs.
What Are The Challenges Of Data Storing & Sharing?
The loss or theft of the data that includes crucial business and clients' information can cause a huge monetary and reputation loss to the business. At the same time, the unavailability of real-time information can also cause productivity issues in an organization. Thus, having clear visibility and control over the data becomes the prime concern of the business organizations. Regardless of the size and type of the business, most of the organizations are experiencing certain data storing and sharing challenges as mentioned below -
With the increased use of multiple devices in an organization, and businesses operating from multiple locations, it has become necessary to ensure the availability of real-time data to the employees regardless of the device they are using and the location they are working from. In that case, it becomes highly challenging for the organizations to ensure that the data storing and sharing capabilities in an organization are robust to achieve the productivity required. Unavailability of real-time information can result in losing a business opportunity. To overcome this challenge, you need to ensure that you use a file syncing tool that supports multiple devices and has smart sync capabilities.
Due to the increasing trend of BYOD (Bring Your Own Device) at workplaces and WFH (Work From Home), it has become challenging for team members to share information with each other as they may not be under the same roof and are using different devices and platforms altogether. Lack of efficient team collaboration can impact the productivity and profitability of an organization. To overcome this challenge, you can invest in a file syncing system that allows you to update the data on a real-time basis helping your team to access the right information instantly.
Content Privacy & Security
Besides ensuring productivity and team collaboration, data security is a prime concern to all business organizations these days. With the growing data theft, cybercrimes, and malware activities, it has become highly essential to restrict access to the important information of the business without obstructing the productivity and team collaboration. To overcome this challenge, you need to ensure that you have invested in a file synchronization software that not only allows you to sync the files on a real-time basis in a smart manner, but also has robust security features that can ensure the safety of your crucial business data.
Data Formats Complexity
With the evolution and growth of an enterprise, new systems provided by different vendors are deployed in the same organization with several users, including employees, suppliers, customers, managers, team members, stakeholders, etc. Everyone is using different platforms and devices to access the centralized information stored in a server. Similarly, the data formats vary from a plain text file to pdf files. Many times it happens that the data format you are trying to access from the centralized storage repository is not compatible with the operating system you are using. In that case, file sync can help in eliminating data formats complexity and ensure easy file access regardless of the operating system you are using.
Before we move on to what is a file sync software, and its functionalities, let us understand the concept of file synchronization in-depth.
What Is File Synchronization?
File synchronization is ensuring that the data stored in one location is exactly similar to the data in another location. When you add, edit, rename, modify, or delete a file, on one location, the same action should automatically be taken on another location too. In simple words, file synchronization is a process that keeps all the files and folders on multiple locations updated on a continuous basis. There are two types of file synchronization as given below -
One-Way File Synchronization - In this type of file synchronization, the data is copied from the source location to one or more destination locations. But, the data is not copied back from the destination location to the source location. For example, if you have made some changes to a file using your laptop, the updated file gets copied on your desktop too. But, if you make some changes to a file using your desktop, the updated file doesn’t get copied on your laptop. This means you are following a one-way file synchronization method.
Two-Way File Synchronization - In this type of file synchronization, the data is copied from the source location to one and more destination locations, and also vice versa. This means that it doesn't matter from which location the file changes have been done; in all locations, the data remains the same. For example, if you made some changes to a file using your laptop, the file gets copied to your desktop and if you have made some changes to file using your desktop, the file gets copied to your laptop too. This two-way file synchronization method ensures that all your devices contain the same data.
File synchronization is the term that is often confused with file backup and disk imaging. Let's have a look at what is the difference between these three terms, to have better clarity on this subject.
How Is File Synchronization Different From File Backup and Disk Imaging?
File Synchronization - File synchronization is a two-way backup system that ensures that the content on all the locations is updated continuously on a real-time basis.
File Backup - File backup is the concept of copying files from one location to another. It is a one-directional backup system.
Disk Imaging - Disk Imaging is the concept of copying the contents of an entire disk or computer partition bit-by-bit to another disk or computer partition. It even copies non-file related data, for example, the boot block.
How Can File Sync Help In Saving Your Time?
File synchronization can help you in saving your time as it is much faster and prevents copying files that are identical. Let’s have a look at some reasons that justify this fact.
By syncing files and folders, you are making your data available on all the devices you are using at the home, office, or while commuting. Sending an email attaching an updated file doesn't require you to be physically present at the office. You can quickly send it using your iPad, mobile, or laptop at home, enabling you to take action immediately and saving your time.
Access to Real-Time Information
File syncing allows you to have access to real-time information, which means you don't need to waste your time looking out for the latest data in case you require some information or prepare your reports and presentations. Data that is updated on a real-time basis is on your fingertips, and that saves your time.
Enhanced Team Work
File syncing allows 2 or more team members to work on the same files and folders. So, if you are managing a team of employees working together on the same project, you can allow them to work using the same data parallelly. You don't have to wait for a team member to finish their work before assigning a task to another team member requiring to work on the same data.
Do You See Any Changes In The File After It Is Synchronized?
Yes, you can notice changes in the file after it is synchronized. You can right-click on the file and check its last synchronized date to determine whether the file synchronization has been done correctly. The mechanism of checking the file synchronization may vary depending on the operating system and the features of the file synchronization software you are using.
What Is File Sync Software?
File sync software is a tool that allows multiple users across different locations using different devices to collaborate, share, and edit files on a real-time basis. The changes done in file A by user X are automatically updated on all the available versions of the file, ensuring that everyone has access to the same information. Moreover, file synchronization software allows you to assign permissions to the users by providing restricted access to the confidential information and high-end security of the data.
What Are The Basic Functionalities Of A File Sync Software?
The functionalities may vary depending on the features of file sync tools. Below mentioned are some basic capabilities every file synchronization software includes.
Storing and Sharing Files
The file synchronization tool allows you to store the files under specific folders, and share the folders and files with the users you want to collaborate with.
As soon as you make some changes to the files you have stored, the file synchronization software updates those files on multiple locations on a real-time basis, ensuring that updated information is available to everyone.
The file sync software includes the functionality allowing you to locate files using different parameters like name & content of the file, last modified date, user interactions, etc.
Managing Users’ Permissions
Not all users require to access or edit all the files and folders you have synchronized. The file sync tools allow you to set the role-based permissions as "read-only" or "edit" to the users ensuring the security of the data.
Why Should Businesses Use File Sync Software?
The statistics show that from 2014 to 2020, there has been continuous growth in the number of cloud storage users worldwide. Below-mentioned benefits of using file syncing software can support this fact -
Eliminates Data Loss Issues
The file syncing software allows you to store the backup of your files on multiple locations. So, even if you lose important data stored in your hard drive, you can ensure that you have those files stored on a server accessible from any other device. Synchronizing your files using a file synchronization tool is a better option than backing up your files on other hard drives, which can crash anytime and flash drives, which can get misplaced or lost easily.
Ensures Uninterrupted Access to Latest Information
If you have two or more people working on the same document at the same time, file sync tools ensure that any change to the document done gets updated on an immediate basis keeping all the team members on the same page. Also, it helps the team members to gain access to the latest information easily and eliminates all the problems arising due to using old and irrelevant data.
Improves Confidentiality and Safety of the Data
The file syncing tools allow you to provide role-based permissions to the team members. That means not everyone can have access rights to the confidential information of your business. Moreover, it also allows you to revoke access to the files and folders you need to ensure the safety of the data. Many file syncing systems also allow protecting the data with passwords ensuring a high-level of security.
Summarizing the benefits - the file and folder synchronization software allows businesses to access their real-time data from anywhere conveniently, eliminates the risk of data loss, and at the same time, helps in protecting crucial and confidential information with high-end security.
What Are The Current Trends In File Sync Software?
Data Containerization & DRM
As BYOD (Bring Your Own Device) and WFH (Work From Home) concepts are being used in most organizations these days, it is critical to rely on data containerization, which keeps business files separate from the personal data on employees' devices. But, what happens when the business data on your employees' devices is shared over other devices out of your knowledge? To avoid this situation; the file sync solutions having DRM (digital rights management) are being built. The file sync tools that are embedded with DRM can enhance the security of your data by restricting the file access beyond a specific geographical location or IP range.
Built-In Editing Apps
If you have shared a word document with one of your team members through a file synchronization program, but it requires it to be opened and edited using another application or program besides file and folder synchronization software. In that case, you may lose control over the data included in that file. At the same time, the receiver of the file gets frustrated for having to use different applications for editing and sharing the edited file. To eliminate this problem; file sync systems have included built-in editing apps so that the changes that are done in the file get updated in the content repository automatically without disrupting your workflow.
Increased Level of Integrations
File sync software integration with other business applications you are using like Microsoft Outlook is not something new. But, an increased level of integration of file and folder synchronization software with DLP (Data Loss Prevention) tools like McAfee and Symantec, is something you need to look forward to enhancing the security of your file syncing and data sharing process. For example, your file synchronization program integrated with McAfee has the capability to block files with the word "confidential" in the text or file name for other users besides the administrators. This functionality can be used for your credit card information, net banking account details, or any additional confidential information for which you need to raise the security standards.
Data Repositories Aggregation
There are several content management systems and data repositories used by different departments in a single organization. The emerging trend is that the file sync solutions these days are coming with in-build features that can allow aggregation of multiple data repositories. This would help in providing access to the files located in different data repositories using a single file sync platform. It would also create a productive and flexible work environment for the employees and enable administrators to centralize the security controls of the data.
What Are The Must-Have Features Of A File Sync Software?
Data Backup and Recovery
The file syncing tool you select should allow you to back up the data in a centralized location like on-premise and cloud-based servers. Besides that, many on-premise and cloud file synchronization systems automate the backup process of old files, allowing you to restore the lost and deleted data. If any of your important data created in the past get deleted by mistake, you can retrieve it with the help of your file synchronization program and save your business from many troubles.
Real-Time File Synchronization
When you modify, delete, or add any file, that change should reflect on the server immediately using your file and folder synchronization software. Similarly, if a new version in any of your software programs comes up, the file sync solutions should be able to update the new version on all the locations your software program is running at present. The real-time synchronization facilitated by your file synchronization tool would help your team members, partners, and stakeholders working with your business organization to access similar and latest information without any interruption.
Records Data Access, Usage & Permissions Logs
Whenever the users access data and make some changes to that data, the file synchronization program should be able to monitor and record what were the changes done and who did those changes. Similarly, if the user permissions were changed, the file and folder synchronization software should have the capability to record the changes in those permissions. Monitoring and recording this type of information would eliminate the confusion and communication gap between the team members and ensure smooth workflow within the organization.
Schedules Data Synchronization
Many file sync solutions allow users to set time and date on which the synchronization process should be carried out. This helps you in evaluating whether the data synchronization schedule and frequency match your business requirements or not. Also, scheduling data synchronization would ensure that the data is updated on regular intervals eliminating file version complexities and errors.
Allows Multiple Security Settings
The file syncing tool you select should allow you to set role-based permissions for the users relevant to the accessing and modifying the data. Moreover, it should also allow you to set passwords for accessing the files to ensure the enhanced security of the data. Many file syncing tools also support data encryption processes to safeguard crucial information. You just need to ensure that you are choosing a file synchronization program offering robust security features that can eliminate issues arising due to unethical hacking activities.
The integration capabilities in file sync solutions allow it to access the information from the other business applications, network file systems, repositories, and workflow systems you are currently using in your business organization. These integration capabilities can make your file synchronization process extremely easy and quick.
What Are The Factors To Evaluate While Choosing A File Sync Software?
Besides the features of a file syncing tool, you need to consider some factors as well before picking the one because data synchronization is not a one-time task; it is a process that needs to be planned, managed, and controlled regularly.
Supports Multiple Platforms and Devices
The file sync software you select should allow you to access the synchronized files from any device and platform. As technology is advancing continuously and new devices are being introduced every day, it becomes extremely important that your file syncing tool is compatible with the latest platforms and devices to save your time and make team collaboration easier in your business organization.
Easy to Set Up and Use
Needless to say that whenever you execute a new software or a system in your organization, if it is not easy to set up and user-friendly, your teammates and other staff members are not interested in using it. You need to ensure that you choose a file synchronization tool that doesn't take much of your time in deployment and training; otherwise, instead of minimizing your manual efforts, it can increase your hassles in terms of errors in data transfers and synchronization process.
Allows Unlimited Data Storage and Users
The file sync software you select should not have limitations in terms of data storage and the users. It should allow you to store an unlimited volume of files and users as your business is likely to grow, and thus you require a scalable software that can grow with your business without any limitations.
Ensures Compliance With Industry Standards
Every business has to comply with certain industry standards depending on the type of business, its geographical location, Government rules and regulations, and data security norms. You need to ensure that the file syncing tool allows your business to comply with its respective industry standards to stay away from the legal issues.
Supports Multiple Deployment Models
The businesses would require synchronizing files over different devices, on-premises servers, and cloud-based servers. The file sync software you choose should support multiple endpoints operating systems your business is using at present and planning to use in the future, helping you to organize the data the way you require.
What Are The Upcoming Trends In File Sync Software?
Artificial Intelligence & Machine Learning
Artificial Intelligence and Machine Learning refer to mimic human intelligence and perform tasks such as prioritizing content, patterns, speech, and decision making. Although these technologies are in use for some years now, the implementation of these in file syncing is getting more prominent now. For example, a newly recruited service engineer has come across a unique customer problem, which was once resolved by another engineer a few years ago. The file syncing tool integrated with AI and ML features can bring the relevant documented solution to the problem resolved years ago directly to the workflow of the newly recruited engineer and save his time. With a crowd of cluttered documents, data, and information available in the organizations these days, the integration of AI and ML with file sync software can improvise the business processes at an exponential level.
Modern Edge Computing (Virtualization)
As the quantity of data organizations is dealing with is constantly increasing, we have realized the limitations of cloud computing in some use cases. Edge computing was designed to answer the queries arising due to the shortcomings of cloud computing. To extend this approach, modern edge computing was introduced that uses virtualization technology. Modern edge technology makes deploying and running a wider range of applications on the edge servers easier. To access the data stored on cloud servers, you need to have a reliable internet connection. In many cases, you might be having connectivity issues due to which you are not able to access the data required instantly. In that case, modern edge computing can work as mini data centers using IoT devices and virtualization technology to eliminate the file sync issues arising in remote locations because of limited or no connectivity to centralized data repositories.
Cybersecurity may not seem to be an upcoming technology being used for file syncing and data synchronization. It has been around for a long time, but as new data hacking threats are coming up constantly, it has become necessary for this technology to evolve to enhance the security of the data. As long as hackers are existing, cybersecurity would always remain an upcoming trend, as it would be continuously transforming to defend against the new data security challenges. Thus, a file sync software with the latest and upcoming cybersecurity features is in trend and will always be in trend.
Maintaining the record of the history of changes done to a document has always been an essential requirement of file synchronization. Blockchain technology can enhance the functionality of a file sync software in terms of data authentication and security. Till now, everyone used to believe that Blockchain is used for cryptocurrency, but it can be used in protecting the data from tampering. Each update in a file is added as a new block in the chain. Each block can point to the previous block. This way, it becomes easier for the data administrators to monitor the changes and updates done in the files by the users and detect the unethical activities relating to data tampering on an immediate basis.
How Much Can A File Sync Software Cost?
The cost of a file sync software depends on its deployment and features & integrations it offers. There are many file sync software available at monthly, yearly, and one-time charges. For example, DocRaid is available at only $10/month, but at the same time, GoodSync is available at $49.95/month. You can also go for yearly charges by purchasing SugarSync at $7.49/year or TeamDrive at $64.35/year. If you are not comfortable paying for monthly or yearly subscriptions, you can select Lite Sync, which is available at only $12.11 or Syncovery at $34.90 one-time charges.
Depending on your budget and the features of file sync software required by your business, you can select the one which you judge to be perfectly worth its price.
If you are looking for free file sync software, you can also select one from the best free and open source file sync software which you can even customize as per your business needs. The free file sync software may not have advanced features but are ideal for businesses having limited investment budgets. So if your budget is not a constraint, and your business requires robust features for synchronizing and managing the data, the free file synchronization software options may not suit your business requirements.
How To Ensure Successful Deployment Of File Sync Software In Your Organization?
Here are some steps that can help you in ensuring the successful deployment of file sync software in your organization -
- Once you have short-listed some options in file sync software, involve your team members in decision making about which one to select. This would help you in understanding their pain points and select the right file sync software that your team members are actually going to use.
- Take up the demo of the file sync software, or ask your team members to check the software within its trial period thoroughly. This would help you in making the right selection as per your requirements and, at the same time, prepare your team members positively for this change.
- Provide required documentation and training to your team members relevant to the file sync app you have selected. This would help them in understanding the software in a better way and motivate them to use it.
- The software companies assign an account manager while selling any software for a limited time period. Take the help of that account manager in understanding this new technology. Motivate your team to communicate with the account manager and get their problems resolved.
Why Refer GoodFirms’ List Of File Sync Software?
The list of the best file sync software from GoodFirms can help you in selecting the right one, as it includes the most trusted options available in the market. Besides that, below are some reasons that strongly support and recommend GoodFirms' list of file sync software.
- Keeping the latest technologies and trends, along with current business requirements in mind, GoodFirms follows a systematic approach towards curating only the best software and applications with advanced features, helping you to stay ahead of the competition
- GoodFirms ensures that you get access to real opinions from real people about the software you are likely to purchase to make the most reliable choice among so many file sync apps & tools available in the market
- GoodFirms includes in-depth details about each software that can help you in weighing your choice intricately and selecting the software that provides features your business organization actually requires
Precisely, a file sync software allows you to
- Store safe backup of your data
- Access updated copy of your files and folders
- Keep your confidential information safe and secure
We hope that this buyers’ guide has helped you in selecting the right file sync software that not only fulfills the above essential criteria, but fits into your budget, is user friendly, and includes integrations as per your business requirements. Also, you can go through our complete list of file sync software and leave your valuable feedback for the software you have already experienced here, as that would be of extreme help to all the software buyers as well.