Best Fixed Asset Management Software

Fixed assets cover a large part of business investment, and most business enterprises aim to get maximum ROI from it. Some examples of fixed assets include; Buildings, Computer equipment, Computer software, Furniture and fixtures, Machinery, Office Equipment, Vehicles, whereas, intangible assets include Patents, Licenses, Copyrights, Land, Leasehold items, etc.  Management of these assets are critical for improving business efficiency and minimizing procurement costs. Fixed assets are also important from an accounting perspective, and help organizations take tax benefits by recording them in the account book. 

Fixed asset management is a detailed process, which includes tracking fixed assets, disposing assets, and calculating depreciation. The manual asset management process has limitations, and it is not feasible to use in a dynamic work environment. Business owners require an asset management system that is accurate and accountable. The traditional approach can become extremely complex and misleading when an organization is dealing with large business operations.  Fixed Asset management software can make these tasks effortless. It automates all asset management activities such as tracking assets, calculating depreciation rates, transfer of assets, preparing reports, etc. However, the choice of asset management software could vary based on the business size and type. It is recommended that the organization choose the asset management software that meets the organization's needs.

This buyer guide on fixed asset management software is designed for business owners and professionals planning to include fixed asset management software in their organization. The buyer guide gives vital information about the fixed asset management software such as cost, essential features, benefits, latest trends, etc., which helps them make informed decisions on software choice.

Measuring fixed asset depreciation is essential for business organizations to reduce expenses on managing assets such as machinery, equipment, vehicles, etc.  Depreciation measures the declining value of assets and helps business enterprises match the business costs against the revenue.  It is also valuable in lowering the tax liabilities.  The depreciation expenses reduce the organization’s revenue, and less revenue means paying less tax. By monitoring the asset depreciation, business owners can decide on buying new assets or replacing them with new ones.

• High volume of data: Fixed asset management involves a lot of documentation, and as the organization expands its operation, the volume of data also increases. It is a challenging task for an administrator to manage the high volume of data and extract details about particular assets from it.
• Lack of accountability: The asset management process sometimes involves moving assets to other sites or disposing them. Any error in registering this information can deprive the organization of utilizing the assets efficiently. 
• Unplanned Maintenance: Sticking to a regular maintenance schedule is the key to the long life of assets. However, staying consistent with the maintenance work is a big challenge in asset management. Organizations that do not plan their maintenance usually face high maintenance costs.
• More time in Auditing: Organizations that use the spreadsheet for asset management are prone to errors, and it is easy to overlook these errors. Higher error rates and inconsistency in the asset management process can make auditors' tasks difficult.

Fixed asset management software is a tool that allows organizations to manage their fixed assets efficiently. Fixed assets take a significant amount of an organization’s expenditure, and tracking their useful life or depreciation rate is essential for conducting business operations.  Best fixed asset tracking software helps organizations to automate the process and track their assets throughout its life-cycle. It enables an organization to plan and schedule maintenance for enhancing the useful life of assets. It also has a great value from the point of financial reporting and accounting.

• Fixed asset management software:  Fixed asset management software tracks the equipment and supplies that the organization uses to run the business. It is a systemic approach to manage the entire life-cycle of assets right from procuring, maintaining, upgrading, and disposing of the assets.
• Inventory management software: Inventory could be a final product, raw material, or work in progress goods that a company holds for a short period of time before being used or sold. Inventory management software is a tool that is focused on tracking, managing, and organizing the products that comes in and goes out of a company’s warehouses and store.
• Asset management software and inventory management software both are used to track the company’s property.  However, the goal of asset management software is to track items that the company uses internally and are not for sale.  Inventory management software tracks items that are for sale or used to prepare the final products.

Fixed asset management software can reduce the friction in managing various assets of the organization. It helps the organization to take complete charge of their assets and see that assets perform well to achieve the business goal.  Best fixed asset software enhances the supply chain visibility and reduces capital expenditures.  Organizations that are undergoing the growth phase generally see higher financial risks and operating costs.  Fixed asset management software can reduce their financial risks by tracking the entire asset lifecycle and help decide on procuring new assets.  The latest development in technologies such as RFID and NFC systems further fine-tunes the asset management process. The software's ability to measure the depreciation rate automatically allows the business owner to determine the useful life of the assets. The data analytics feature of fixed asset management software gives business owners detailed information on asset usage and performance. It allows them to respond faster and make the right decision on asset allocation.

Asset-intensive organizations can derive great value from fixed asset management software; however, to achieve this, it is essential that business owners have detailed insights on the software and the benefits of fixed asset management software.

• Enhances equipment life: Fixed asset management software reduces the asset’s depreciation rate and increases the life of the equipment. Through asset management software, companies can plan and schedule necessary maintenance and calibrations.
• Location tracking: The best fixed asset management software comes with location-tracking features and helps track the physical location of assets. It means the company can reduce the risks of misplacing equipment and quickly locate the asset.
• Detailed spend analysis: Organization can have a clear view of the asset’s spending. They can perform a complete analysis of the actual cost that the organization bears in maintaining the assets. They can also predict future expenses for maintaining these assets, such as parts replacement or refurbishment.
• Cutting unnecessary expenses: Top fixed asset management software can help business organizations in making a decision on new purchases. It provides them with all the necessary data to prioritize their purchase and reduce unnecessary expenses.
• Centralized data: A centralized data for assets could be very helpful while conducting audits for the asset. Best fixed asset software makes the audit process easy and valuable. Fixed asset management software can store all the information right through procurement till its current condition. 
• Eliminate ghost assets: Fixed assets management software keeps the business owner informed about the present condition and location of the assets. But more importantly, it identifies and eliminates the “Ghost Assets.” Ghost assets are those assets that are lost, stolen, or unusable. Without any knowledge about the “Ghost Assets,” organizations can end up paying unnecessary insurance and taxes on these unused assets. Without clear visibility of “Ghost Assets,” management can even make the error of ordering the same item twice. 
• Facilitate in calculating depreciation: For calculating depreciation rate, it is necessary to have the records of all the bills and invoices. The fixed asset management system allows users to maintain all the details of the financial documents.
• Minimize human errors: By automating the asset management process, the business owner can reduce the risks of human errors and reduce labor costs.
• High productivity: Fixed asset management system ensures that all the equipment and assets are in good condition and upto date. By providing tools in good shape the employees can perform their work more efficiently and enhance their productivity.

• Accessory Tracking
• License Tracking
• Inventory Tracking
• Kit bundles and kit templates
• Robust security
• Custody verification
• Electronic signature capture
• Mobile apps
• Automated workflows
• Overdue loan email alerts
• Barcodes and QR-Codes
• Custom QR labels
• Import / Export data
• Reservations with calendars and alerts

• Tracks Assest’s physical location:  Tracking the real-time location of assets can be of significance from the point of conducting the audit.  The users can see the current status of their assets and cross-check assets ownership. Technology such as RFID and Barcode helps to collect real-time data about the assets.
• Third-party tool integration: Top fixed asset management software should easily integrate with third-party tools. It can help organizations to take advantage of other tools such as accounting or inventory management software.  
• Maintenance Schedules and alerts: Regular maintenance can keep assets in good shape and enhance their durability. The best-fixed asset management software should be capable of scheduling the maintenance work and send reminders to the administrator.
• Regulatory compliance: Top fixed asset management software should meet the state and local regulatory compliance. It aids them in taking various tax benefits as well as keeps them away from penalties.
• Pricing: Different software vendors follow different software pricing, and selecting the right asset management software is crucial. Business owners should choose the asset management software that easily integrates into their system and gives high ROI. One of the easiest ways to select the right asset management software is to compare the software on the GoodFirms’ listing page.
• Flexible: Best fixed asset software should be flexible enough to meet the rising need of the organization. If the software is not scalable, it could add extra costs to the organization in procuring new software and training the staff.
• Meeting business goals:  Selecting some random fixed asset management software cannot help enterprises to take optimum advantage of it. It is recommended that business organizations match their requirements with best-fixed asset tracking software to reap maximum benefits.

Yes, fixed asset management software for small businesses can save their valuable time and resources. In fact, it is critical for small businesses to have a systematic approach to their asset management process. 

Small businesses usually prefer spreadsheets and manual asset management processes to manage their assets.  But these methods can leave a trail of issues such as inefficient flow of supplies, higher maintenance costs, more administrative work, duplicate orders, etc. For small businesses to survive, cash outflow is equally crucial as cash inflow. Mismanaged assets can rapidly increase the cash outflow and adversely affect the overall revenue. Small business cannot afford to make a wrong decision on asset management with limited budget and resources. These can be prevented if small businesses incorporate the best-fixed asset tracking software in their infrastructure.  Fixed asset management software for small businesses provides a centralized system to control their assets and get the most value from them.  It can track any number of assets and helps to accurately calculate depreciation expenses. The data analytics feature in asset management software provides them with a clear view of their asset usage and its current condition.  

The fixed asset management software market is broad, and there are tons of software available with a range of features and pricing. Based on the budget criteria and requirements, small businesses can choose the software. Some software vendors also offer free fixed asset management software ( basic version) with limited features.  Besides that, there are online fixed asset management software available in the market, which gives users the liberty to use software from anywhere and without worrying about the installation or software set-up.

Small businesses can make the best use of their resources with the help of top asset management software, but companies should also keep an eye on the latest trends to keep pace with the evolving business trends. 

• Blockchain: Blockchain is a disruptive technology that is currently transforming many business organizations and their processes. The decentralized mechanism gives more security and transparency to business processes. Monitoring and tracking fixed assets could become relatively easy with blockchain technology. All documentation work can be carried out on blockchain, and all the information related to assets can be accessed in real-time. It means that it reduces interdependency and gives the organization more control over its assets.    

• IoT: Electronic components are connected more seamlessly than they used to do a decade ago. IoT has empowered the communication between electronic components through powerful sensors. IoT sensors can enhance the asset management process, and they can help in various processes such as maintenance, cost tracking, asset optimization, etc.

The average cost of fixed asset management software could be anywhere around $8/month to $350/month or more. The price of the software can vary based on features, deployment options, and the number of assets to be tracked.

• Best fixed asset management software for startups and small businesses:  Fixed asset management software solutions are vital for startups and small-scale businesses to keep track of the company’s fixed assets. However, buying any fixed asset management software is not recommended for small-scale businesses and startups. They need a fixed asset management system that addresses all their concerns without exceeding the budget.  AssetTiger at a price of $8.30/month, is the best-fixed asset management software for startups and small-scale businesses.  AssetTiger allows unlimited users and access to free fixed asset management software to track upto 250 assets.  It comes with robust security features, mobile support, alerts, reports, etc.  Xero at a price of $11/month is another popular fixed asset management software for startups and small-scale businesses.  Users can track fixed assets such as vehicles, machinery, hardware, office equipment, etc. The software can generate reports and shows asset depreciation value in a graphical presentation. In addition to that, users can take advantage of accounting features such as bank reconciliation, send invoices, payments, etc. The tool offers a free trial.  Startups and small-scale businesses can also tap on other fixed asset management software alternatives such as openMAINT, SNIPE-IT, Ralph, and Infraon Assets.

• Best fixed asset management software for mid-size and large scale businesses:  Unlike small businesses, mid-size and large-scale businesses deal with more assets and amenities. They require a bit more advanced and powerful fixed asset management software that can track all their assets seamlessly. EZOfficeInventory at a price of $40/month is the best-fixed asset management software for mid-size businesses.  It gives more control over the fixed assets by providing features such as history tracking, location management, creating  QR codes and Bar-code labels, vendor management, external data backups, etc. The software can be easily upgraded to a higher version if a business wants to leverage some exclusive features. Other excellent fixed asset management software for mid-size businesses is UpKeep at a price of $45/month. The software has some notable features, such as preventive maintenance and custom dashboards.  There are other tools that are good options for asset management, include Assure, Reftab, and AssetMint. For large organizations, high-end tools such as PocketSurvey at a price of $351/month can turn out as a good option.  It is widely used for construction site inspection and asset management.  Other alternatives that users can consider in premium range fixed asset management software are Smart Field Forms and GoCodes. Both these tools offer free trials. 

• Free and Open Source fixed asset management software:  Free and open source fixed asset management software provides an enormous opportunity for users to explore new features without incurring any software development costs. Free and open source fixed asset management software could be a cost-effective solution for small-scale businesses and startups looking to track and manage their assets.

GoodFirms is a leading review and rating platform for IT solutions.  It has been listing software solutions for various organizations and industries.  GoodFirms team follows an unbiased and proven method to list software solutions and ensure that consumers get access to the genuine product.  Customers can choose the software solutions by comparing them on various attributes such as pricing, services, and features. The list of the best fixed asset management software widens up the spectrum of your software choice and allows you to find the software that meets your business goal.

Keeping track of assets during its life cycle is essential for optimizing the business performance.  However, managing assets right through procurement till its sign-off demands a lot of work such as documentation, approval, and recording all details about the assets. Manually managing tasks could be pretty overwhelming, especially when business owners are undertaking various other business operations.  It is imperative that businesses automate the asset management process and take away all the redundancies from the asset management process.  Fixed asset management software enables business owners to extend the life of their valuable assets and save costs on unnecessary purchases. If you want to improve the performance of your assets and make them more reliable, then do not miss to invest in this software. Check the list of top fixed asset management software prepared by the GoodFirms expert team.