Coaching Software

Explore the best coaching software that helps trainers and mentors to organize, manage and grow their training center. 

Running a coaching business or a training center successfully requires managing various tasks like, finance, marketing & sales, and administration efficiently. Whether it is about booking appointments, maintaining students' records, receiving payments, or launching marketing campaigns, manually handling all these tasks is time-consuming and often prone to errors. The best coaching software can help you automate all these tasks and help you focus on the core business purpose.

What Is Coaching Software?

Coaching software is an application designed for coaching businesses, and training centers help streamlining all the tasks relating to scheduling training sessions, invoicing and payment, and managing students. The coaching management software can also integrate with other applications, including calendar tools and video conferencing applications. The online coaching apps help the coaches and students to collaborate and communicate efficiently. Online coaching tools also help marketing the business by scheduling emails and social media posts to capture new leads and achieve high conversion rates.

What Are The Benefits Of Using Coaching Software?

  • Coaching platforms allow the trainers to interact and manage relationships with their students effectively. 
  • The coaching systems are specifically designed with the ability to automate the process of managing students, saving time, and manual efforts.
  • Coaching tools enable training centers and coaches to track and measure students' development on a real-time basis.
  • Online coaching platform allows storing the complete information about the students, scheduled sessions, fees pending and collected, etc., in an easily accessible centralized database.
  • Coaching platforms can send notifications for upcoming training sessions, scheduled meetings, and emails, helping the training centers to streamline their processes.
  • The virtual coaching software can record training sessions and maintain records enabling newly joined trainers/coaches to adapt to the training methods easily.

What Are The Features Of A Coaching Software?

  • Student Management
  • Appointment Scheduling
  • Program Management
  • Billing & Invoicing
  • Progress Tracking
  • Content Management
  • Dashboard
  • Reporting

How To Select The Best Coaching Software?

As there are so many different coaching platforms available, you might be perplexed about which one to choose. To make your decision process easier, GoodFirms has come up with an authentic list of the top coaching programs with in-depth details about their features and functionality, along with the reviews to help you find trustworthy software for coaching. Also, with the help of easy to use filters, you can shortlist the best coaching programs ideal for your business set-up.

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List of Coaching Tools | Best Coaching Platforms

  • 1. Qwoach

    Eliminate administrative tasks in your coaching business to fully focus on your clients' needs.
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    Keep all of your notes and resources in one secure place. Simplified clients' dashboard, scheduling, signature management, billing, forms automation, prospecting funnel and more. Each coaching process is unique. But it doesn't mean you can't organize it and be more productive as a coach. Get rid of all those docs, excels and notes randomly spread all over email conversations. Join the community of... learn more about Qwoach

    "Very clean and intuitive. Love the agreement management with esignatures, scheduler and the clients' area"
    Alex Shaffer
    Entry Level Price
    $9 Per Month
    Free Trial
    N/A
    100%

    Category Focus

    Coaching Software
  • 2. EISDigital

    Best training management software.
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    EISDigital the Best training management software, provides the complete solution for training organization with LMS features and Coaching Performance Analysis tools. ... learn more about EISDigital

    Entry Level Price
    Contact Vendor
    Free Trial
    7 Days
    50%

    Category Focus

    Coaching Software
  • 3. EduSys School Management Software (ERP)

    A Complete K12 School Management Software System
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    EduSys is the most user-friendly application that makes the daily work more easy for admin staffs, teachers, parents and student. This software incorporates simple automotive tools to manage and organise students’ database, attendance, fees, results, library, inventory, timetable, staff management, student management, notifications, documents, transport, and online examination.... learn more about EduSys School Management Software (ERP)

    Entry Level Price
    Free version
    Free Trial
    Available
    20%

    Category Focus

    Coaching Software
  • 4. My PT Hub

    Your fitness business deserves to be the best.
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    My PT Hub is an online web and mobile app, enabling personal trainers, coaches and gym owners to manage their clients by creating customisable training and nutrition programmes, whilst tracking their progress and achievements. ... learn more about My PT Hub

    Entry Level Price
    $49 Per Month
    Free Trial
    30 Days
    33%

    Category Focus

    Coaching Software
  • 5. CoachAccountable

    Deliver better programs. To more people. With less work.
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    Imagine your clients raving about big results from actually doing the work, without babysitting them. Metrics & data tracking. Worksheets. Automations. Public appointment scheduling. File & media management. Your own branding/white-labeling. Paperless online customer signup. Automated payments & subscriptions. Contracts. Courses. Automatic text/email reminders. Groups and teams. Embeddable website... learn more about CoachAccountable

    Entry Level Price
    $20 Per Month
    Free Trial
    30 Days
    50%

    Category Focus

    Coaching Software
  • 6. Cognician

    Digital coaching for life-changing conversations
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    Cognician’s digital coaching programs deliver life-changing learning at lower cost than instructor-led training, and in half the time. Our digital coaching programs are designed to build capability from within. Through self-directed learning, users develop a reflective mindset that facilitates new ways of thinking and working. Our bite-sized change and learning activities are customized, social,... learn more about Cognician

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    33%

    Category Focus

    Coaching Software
  • 7. SportsClipMaker

    Affordable video coaching for sports teams
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    SportsClipMaker is a product Carl and Ricky are very proud of with endless hours of hard work. SportsClipMaker has been tested at grass roots level with magnificent result. With SportsClipMaker, you don’t need million-dollar budget or an IT degree to coach like the professionals. Ricky had retired from his football career and become a coach at Territory Thunder Football Club (NEAFL) from 2011... learn more about SportsClipMaker

    Entry Level Price
    Free version
    Free Trial
    Available
    20%

    Category Focus

    Coaching Software
  • 8. DoTimely Hub

    Automate your tasks and focus on what you love.
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    Hub connects, engages and improves your teams productivity. No need to go back and forth over emails, text or phone calls. Use built-in templates to get the right message out to relevant team members. Track the responses easily, reduce follow-ups and get more done faster! Increase readability by sending messages to the right team members using customized tags. All the communication is within your ... learn more about DoTimely Hub

    Entry Level Price
    Free version
    Free Trial
    Available
    25%

    Category Focus

    Coaching Software
  • 9. Coaching Loft

    The Most Intuitive Online Coaching Management System
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    An easy-to-use, intuitive, powerful & engaging, cloud-based coaching software for coaches, mentors & managers who coach others, that helps you organize, manage and grow your coaching practice from anywhere. - Central Dashboard to Manage your Practice - Goals Setting & Tracking - Library of over 500 Coaching Questions - Works Across Platforms & Devices - Google Calendar Syncs with Appointments - Au... learn more about Coaching Loft

    Entry Level Price
    Free version
    Free Trial
    Available
    100%

    Category Focus

    Coaching Software
  • 10. CoachVantage

    DELIVER EXCEPTIONAL COACHING RESULTS
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    CoachVantage is a coaching platform solution for solo coaches and coaching organisations with a team of coaches. Client portal facilitates online coaching over Zoom/Skype. You can share notes and documents, set goals/assignments, invoice and schedule sessions. Online scheduling feature enables clients to book appointments with you. Auto-timezone conversion. Create and sell your coaching programs o... learn more about CoachVantage

    Entry Level Price
    Contact Vendor
    Free Trial
    Available
    50%

    Category Focus

    Coaching Software
  • 11. Paperbell

    Get A Beautifully Organised Coaching Business Today
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    With Paperbell, you won’t need to issue invoices at all – your clients go directly to online payment. There’s no more chasing overdue payments or figuring out who has paid and who hasn’t. If they’re your client, you’ll know they’ve paid. Simple. No more endless emails back and forth, no more time zone drama. Your client schedules themselves based on your ideal availability. (Or, you ... learn more about Paperbell

    Entry Level Price
    $40 Per Month
    Free Trial
    N/A
    100%

    Category Focus

    Coaching Software
  • 12. PocketSuite

    PocketSuite makes it easy for your clients to regularly book and pay you.
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    PocketSuite is an iPhone app helping self-employed professionals run their business. PocketSuite gives professionals to power to schedule appointments with clients, accept payment from clients, and communicate directly with clients. All from a single app. An integrated and mobile solution for fitness and health professionals. PocketSuite empowers business owners with a single tool to sell packages... learn more about PocketSuite

    Entry Level Price
    Free version
    Free Trial
    Available
    100%

    Category Focus

    Coaching Software
  • 13. Coaches Console

    The Quest For Building Your Business Just Got Easier!
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    Organize your marketing, online scheduling, client management & online billing from the industry’s leading, all-inclusive application. Practice management systems for "Helping Professionals"-Coaches, Nutritionists, Wellness Providers, Consultants. Our systems help people build, manage and organize their practice/business. It’s more than a web-based technology. You have access to an entire ecos... learn more about Coaches Console

    Entry Level Price
    $147 Per Month
    Free Trial
    30 Days
    100%

    Category Focus

    Coaching Software
  • 14. Life Coach Office

    A business management system helping Coaches to grow.
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    LCO is a collective of talented people striving to help coaches share their gifts for positive change. Manage clients, calendar, invoicing, coaching sessions, along with access to business growth and marketing resources so you can scale. Successful coaching businesses need to be online. Simple to get started and scalable as you grow. Learning to use LCO is quick. We know you’re busy and don’t... learn more about Life Coach Office

    Entry Level Price
    $24 Per Month
    Free Trial
    30 Days
    50%

    Category Focus

    Coaching Software
  • 15. Satori

    Amplify Your Coaching Business
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    Satori gives you everything you need to start, grow, or streamline your online coaching practice—in one beautifully simple package. We’ve designed it from the ground up to be perfect for coaches so you can relax knowing everything’s taken care of. It’s like having a Virtual Assistant to take care of your practice—for a tiny fraction of the cost and none of the HR hassles. It bundle multi... learn more about Satori

    Entry Level Price
    $33 Per Month
    Free Trial
    30 Days
    100%

    Category Focus

    Coaching Software
  • 16. Coachmetrix

    Online Coaching Software that Shows your Coachees the Proof of their Progress
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    Finally, an online leadership development and executive coaching tool that combines the features you need to optimize your process and continually measure your coachees’ behavioral changes with ongoing pulse feedback. With Coachmetrix, you can move your coaching process to the cloud so your leadership development and executive coaching programs become much more compelling. Our cloud-based coachi... learn more about Coachmetrix

    Entry Level Price
    $45 Per Month
    Free Trial
    14 Days
    50%

    Category Focus

    Coaching Software
  • 17. CoachLogix

    A powerful platform to manage your coaching practice
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    The days of spending your precious time and energy on tasks that don't add value to your business are over. CoachLogix has everything you need to successfully manage your coaching practice in one place. CoachLogix is a secure, cloud-based coaching management platform designed to monitor the progress and impact of coaching engagements for you and your clients. Whether you are an independent coach o... learn more about CoachLogix

    Entry Level Price
    Free version
    Free Trial
    Available
    100%

    Category Focus

    Coaching Software
  • 18. awarenow

    Business Management Platform for coaching organizations
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    Whether you’re a boutique coaching agency, corporate wellness vendor, or consulting firm, get everything you need to manage and grow your business. We're your strategic technology partner that lets you focus on your clients while providing best in class experience. Be the top coaching organization that differentiates, wins more contracts and retains customers better while making your coaches mor... learn more about awarenow

    Entry Level Price
    Contact Vendor
    Free Trial
    N/A
    100%

    Category Focus

    Coaching Software
  • 19. CoachOrbit

    Practice Coaching Professionally
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    Coaching management system simplifies and presents understandable structure of coaching process which otherwise sometime can start looking like burden. These well designed systems drastically improve the success rate of Coaching and helps coaches run their practice professionally. Coaching Management System provides complete virtual office solution to the coaches so that they can focus on their pr... learn more about CoachOrbit

    Entry Level Price
    $7990 One-time
    Free Trial
    N/A
    100%

    Category Focus

    Coaching Software
  • 20. CleverMemo

    Uplevel Your Coaching For Sustainable Results & A Thriving Business
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    CleverMemo lets your clients recap their sessions and document their progress. The shared activity stream, actions and reminders strengthen their commitment and accountability. Writing down and sharing ideas, feelings and experiences improve their powers of observation, awareness and focus. They get a deeper understanding of their patterns and behaviors. CleverMemo allows you to keep your clients ... learn more about CleverMemo

    Entry Level Price
    $19 Per Month
    Free Trial
    14 Days
    50%

    Category Focus

    Coaching Software
  • 21. Coach Concierge

    STREAMLINED COMMUNICATION
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    Easily manage your business, save time on administrative tasks, and maximize your income by booking open lessons, filling cancellations, and getting paid through the app. We help coaches, skaters, and parents coordinate their busy lives so they can focus on what they love most. View your coaches’ available times, request or cancel lessons, and pay your coach any time day or night. With all your ... learn more about Coach Concierge

    Entry Level Price
    $1.50 Per Month
    Free Trial
    30 Days
    100%

    Category Focus

    Coaching Software
  • 22. CoachingCloud

    The online Coaching & Mentoring platform built for professionals
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    Manage your whole process in one secure space. The online Coaching & Mentoring platform built for professionals. We help you improve the results of your coaching and mentoring partnerships. CoachingCloud helps connect coaches, mentors, managers and individuals. Build your own trusted network in the cloud. Manage all your client interactions in one secure space. You can book sessions, add session n... learn more about CoachingCloud

    Entry Level Price
    $40 Per Month
    Free Trial
    30 Days
    100%

    Category Focus

    Coaching Software
  • 23. Bizzflo

    Automate your Operations, Grow your Business
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    Bizzflo is a comprehensive small business software system that will help you manage your business even more efficiently. The Bizzflo platform enables small or medium-sized businesses to conduct all of their transactions online in a cloud-based platform.... learn more about Bizzflo

    Entry Level Price
    Contact Vendor
    Free Trial
    30 Days
    50%

    Category Focus

    Coaching Software
  • 24. Coaching Lobby

    An online coaching platform where life and business coaches can organize their clients.
    Visit website

    We help you automate your business, so you can focus on the coaching. This coaching portal allows coaches to track all their clients in one spot. Coaches always know how they are doing on their progress and tasks you assign. Easily schedule time to meet, even across different time zones. You can opt to send out meeting reminders 1 day and/or 1 hour before the meetings. Keep all your files online a... learn more about Coaching Lobby

    Entry Level Price
    $10 Per Month
    Free Trial
    30 Days
    100%

    Category Focus

    Coaching Software
  • 25. eSUITE Coaching Software

    The All-In-One Solution to Help Educators Close Gaps and Accelerate Learning
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    Design tools, resources, and support teachers need to thrive in virtual and/or in-person learning environments. The greater the gap, the harder it is for teachers to design learning experiences that ensure each and every student has a clear path to mastery, regardless of their background or current level of understanding. eSuite removes the stress and confusion about how to meet the various needs ... learn more about eSUITE Coaching Software

    Entry Level Price
    Contact Vendor
    Free Trial
    Available
    50%

    Category Focus

    Coaching Software
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Frequently Asked Questions

Who Can Benefit From Coaching Software?

Individuals or businesses providing any type of training or education to people can benefit from coaching software. A coaching software helps trainers in handling their administrative operations, manage students and track their progress efficiently. At the same time, the students can stay updated with the training programs, schedules, and acquire training from anywhere and at any time using coaching software. Precisely, the best coaching software can benefit the trainers and students both.

How Can a Coaching Software Help In Enhancing the Quality of Training?

A coaching software helps in enhancing the quality of training in the following ways -

  • Delivery of customized coaching programs for the learners as per their preferences
  • Digital sessions encourage the users to learn from anywhere and at any time
  • Improves the efficiency of the administrative operations, including fees collection, so that you can totally focus on imparting training to your students
  • Measures the performance of each student regularly, allowing the trainers to implement strategies that can improve their training programs
What Are the Modules of a Coaching Software?

Managing Students' Information - Records and stores information about each student's attendance, fees, interests, and other demographic information.

Course Management - The coaching software manages each course's contents and syllabus offered by the training institute.

Contact Management - Stores and manages the contact information of the students, teachers, clients, and administrative staff members.

Fee Management - Records the information about fees collected from every student and notifies about the pending fees.

Performance Management - Measures the performance of the students and trainers, both helping to implement improvised methods of teaching and learning.

Document Management - Coaching software includes a repository of information that is easily accessible by the trainers and students both.

Resources Management - Helps coaching centers to manage employees, trainers, classrooms, and other equipment used for training.

Scheduling Training Sessions - Integrates with calendar applications and automates the process of scheduling training sessions and notifying the same to the trainers and students.

Why Should I Invest In Coaching Software?

Eliminates Communication Gap - As the coaching software allows scheduling emails, instant messages, phone calls, etc., it becomes easy for the faculties and administrative staff to ensure that they don't miss out on conveying important information to the students.

Boosts Revenue - The coaching software enables you to set reminders to collect the fee and keep track of the pending fees regularly. It helps in following a systematic approach towards the finances of a coaching institute, resulting in boosting revenue.

Improves Efficiency & Productivity - The coaching software integrates with other tools and applications you are using in your coaching business organization. This would help in saving time being spent on repetitive manual tasks and improving efficiency & productivity.

Enhances Accuracy - The coaching businesses require to maintain many records relating to students, courses, trainers, fees, schedules, etc. Using registers & paperwork for this purpose is highly prone to errors. A coaching software can help in overcoming this challenge and enhance accuracy.

Which one is Better - On-Premise or Cloud-Based Coaching Software?

If you have a robust infrastructure and a team of technical experts having the ability to solve the technical issues and maintenance, you can go for on-premise coaching software. Otherwise, we would suggest you go for cloud-based coaching software as you just need to pay the subscription price, and the software maintenance and updates are taken care of by the software vendor.

Which Important Characteristics Should I Look For in a Coaching Software?

If you are offering a niche training program, you need to ensure that you choose the coaching software that suits your business methodologies. Besides that, your coaching software should have the below-mentioned characteristics -

  • Scalable enough to grow with your business
  • Easy to use and deploy
  • Includes all the features that your business requires
  • Provides required training and support
  • Ability to integrate with other systems you are already using
  • Cost-effective price
  • Includes high-end security features
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