Collaboration Software
Planning to invest in the best collaboration software to provide unfailing real-time online collaboration with all the stakeholders? Then, just navigate through GoodFirms’ extensively researched list of 200+ top collaboration tools to embrace unified communication and collaboration facilities. This simple, authentic, and user-friendly listing will assist you in selecting the most suitable collaboration system to increase visibility across teams without any communication silos. Easily compare the top online collaboration tools, check their features, pricing, and client reviews, and select the best collaboration software tool for your business.
List of the Best Collaboration Software Tools
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Cage is media collaboration and project workflow built for designers, agencies and in-house teams. Collaborate with your team directly on the work, plan and move projects forward, and deliver work that’s sure to impress, on time, every time. Cage's unique toolset makes the time-consuming process of gathering, discussing, and acting on feedback faster by providing clarity through context. ... read more about Cage
Entry Level PriceFree versionFree TrialAvailableCategory Focus20% in Collaboration Software -
Projecturf is a real-time collaboration workspace and project management tool that allows teams to discuss, work, and manage projects together. Be a more productive team, get more done, and collaborate more effectively. Companies and Enterprises who use Projecturf see a dramatic increase in productivity! Teams worldwide use Projecturf to increase productivity by 50%, saving thousands of dollars an ... read more about Projecturf
Entry Level Price$15 Per MonthFree Trial14 DaysCategory Focus20% in Collaboration Software -
Clientflow is an all-in-one client and project management software that helps teams collaborate and increase productivity. With Shared inbox, Task management, Time tracking, Invoicing and Checklists, teams can manage all their internal and client service work from a single platform and work more efficiently. ... read more about ClientFlow
Entry Level Price$19 Per MonthFree Trial7 DaysCategory Focus20% in Collaboration Software -
Organize everything under one location, no need to use 4-5 apps to manage your workflow. Just signup with us, We provide you Project Management, Contacts Management, Online Files and Documents Storage, Unlimited Members, Live (Real-Time) Chat, Member Reporting with their activities, Time-Tracking, Sticky Notes & Reminders, and Many more..!! We solve your real life Business problems & Get the help ... read more about CAMSNEL
Entry Level Price$24 Per MonthFree TrialN/ACategory Focus20% in Collaboration Software -
VIP Task Manager is team collaboration software (client/server software) which allows multiple users to access the common database simultaneously through Local Network (LAN) and Low Speed Networks (Internet, VPN) to manage tasks, projects, processes, schedules, employees and any company activities in small business and enterprise departments, government and non-government institutes, non-profit an ... read more about VIP Task Manager
Entry Level Price$49.95 One-timeFree Trial30 DaysCategory Focus33% in Collaboration Software -
Swit is a complete team collaboration suite, which seamlessly combines team CHAT and TASK management. With Swit, you don't have to go back and forth between the two platforms any longer. Finally, you can move to different workflows without losing context in your familiar ways and in a revolutionary new way. Swit can give your team more freedom from integrations through chat, post, file sharing, ka ... read more about Swit
Entry Level PriceFree versionFree TrialAvailableCategory Focus50% in Collaboration Software -
Mongrov is a platform that has engagement at the core and uses Artificial Intelligence to personalize the user experience. Seamless engagement includes collaboration, work, voice, video & geo-location to connect the user with back office systems. It creates a cohesive & close-knit feeling to help your team connect and work together to make sure everyone’s on the same page when it comes to tasks, ... read more about Mongrov
Entry Level Price$3.99 Per MonthFree Trial14 DaysCategory Focus50% in Collaboration Software -
DynaDo is a complete suite of tools needed to communicate and manage your business. It includes Email, Project Management, Customer Support, File Storage, Discussion Forums, Calendar, Chat, CRM. Manage, and automate your tasks, projects, files, customer communications, and team communications all on one platform. DynaDo brings all business data and employees in one place, and connects everything ... read more about DynaDo
Entry Level PriceFree versionFree TrialAvailableCategory Focus15% in Collaboration Software -
Yolean helps you to keep track of the process & milestones to successfully complete your construction projects. It enables you to use lean methodologies in the process to make your projects more efficient. You'll become even more efficient due to the possibility to analyze the process data for further improvements. Plan, execute and exploit knowledge from your projects. With our products you can ... read more about Yolean
Entry Level Price$350 Per MonthFree TrialN/ACategory Focus33% in Collaboration Software -
FeatureMap is a new kind of IT product & consulting company, as we help our clients to optimize their Return on Innovation for software products with a set of services (Product Management, Quality management, Process Optimization & Agile/Lean Transformation) supported by a set of unique accelerators from our R&D team.Multilingual web collaboration tool that allows teams to map out their project re ... read more about FeatureMap
Entry Level PriceFree versionFree TrialAvailableCategory Focus33% in Collaboration Software -
A smart task manager built for easy collaboration. Create a to-do list, organize it with custom tags and track your progress in one place. Get things done on both web and mobile. Manage tasks from email, Evernote, and Slack for a seamless workflow. Sendtask lets you assign tasks to anyone using email - then automatically builds a shared workspace with all the tools you need for an efficient workfl ... read more about Sendtask
Entry Level PriceFree versionFree TrialAvailableCategory Focus33% in Collaboration Software -
Since the beginning of the internet era, emails played an important role in communication between company peers. Email is terrific tool, but when it comes to peer communications Email is just not good enough. How many times you lost tracking of a certain task because an email stopped at a certain team member and no one followed up on him. Modulus® Task Module allows you to collaborate effectively ... read more about Modulus
Entry Level Price$0.42 Per MonthFree TrialN/ACategory Focus50% in Collaboration Software -
Grapple is a task management software that is built with your team in mind. Our simple platform allows you to easily communicate with your team about on-going tasks and projects. User-driven task management software that improves your team efficiency and the way they communicate around tasks and projects. ... read more about Grapple
Entry Level PriceFree versionFree TrialAvailableCategory Focus33% in Collaboration Software -
HeySpace is an entirely free collaboration software consists that consists of two major features: task management and advanced, powerful chat. HeySpace is the place you move the work forward. You can do everything in the card. Chat with co-workers, write rich text documents, tag, mark progress, set due dates and other useful things. The cornerstone of HeySpace and the most frequent thing you do ... read more about HeySpace
Entry Level Price$5 Per MonthFree Trial14 DaysCategory Focus33% in Collaboration Software -
All-in-One connected platform laying the foundations to a successful digital transition promoting better knowledge management, more robust process inspection & operation control, as well as accelerated communication & problem-solving. In addition to offering unparalleled visibility on all human operations, Tervene enables structured communications and enhanced operational management. ... read more about Tervene
Entry Level PriceContact vendorFree TrialN/ACategory Focus20% in Collaboration Software -
Hibox is an out-of-the-box solution to handle the three most critical pain points in collaborating with your team: 1) faster communication (team messaging), 2) keep track of your projects (task management) and 3) live discussions for remote work or separate offices (video calls). Hibox takes task management a step further through Artificial Intelligence that applies Machine Learning to recognize ... read more about Hibox
Entry Level Price$6 Per MonthFree Trial14 DaysCategory Focus11% in Collaboration Software -
Zoho Sprints is a clutter-free agile tool that lets you stay ready for change and deliver great products on time. Zoho Sprints is a free online agile project management tool built for Scrum teams to plan, track and iterate their work in Sprints. Be ready to embrace the changing customer requirements and ship the right products on time. Add user stories to your backlog, estimate and prioritize work ... read more about Zoho Sprints
Entry Level PriceContact vendorFree Trial15 DaysCategory Focus25% in Collaboration Software -
Foxo is the Health industry's most powerful secure messaging platform. Seamlessly connect your doctors, staff, teams, and organizations in realtime over an easy to use desktop and mobile platform. Powerful workflows and integration with leading software solutions enable real-time communication and collaboration between healthcare teams through single and group messaging, referrals, secure clinical ... read more about Foxo
Entry Level PriceFree versionFree TrialAvailableCategory Focus100% in Collaboration Software -
Softros LAN Messenger is an application for instant messaging, chats, file transfers and remote assistance over the office network. Protect your employees from wasting time on various Internet messengers and prevent your business network from online attacks. The LAN messenger doesn’t require a dedicated server or the Internet connection and works as P2P-solutions, making the entire process of c ... read more about Softros LAN Messenger
Entry Level PriceContact vendorFree Trial30 DaysCategory Focus100% in Collaboration Software -
Comidor is a Low-Code Hyper-Automation platform that offers growing businesses the fastest and most efficient way to build and deliver composable business apps and intelligent workflows. Our powerful, integrated solution addresses business needs with Low-Code and Hyper-Automation tools, while it creates the digital workplace where employees can work both effectively and efficiently. • LOW ... read more about Comidor
Entry Level Price$8 Per MonthFree Trial14 DaysCategory Focus20% in Collaboration Software -
Create Apps that match your workflow. The tools we use every day at work should fit like a tailor-made shirt - no itching, no scratching. Ninox lets you integrate everything you need - applications from different departments to streamline your operations - e.g. CRM, Sales, ERP, Projects, HR & Administration ... read more about Ninox
Entry Level Price$11.59 Per MonthFree Trial30 DaysCategory Focus50% in Collaboration Software -
Planview has one mission: to build the future of connected work, from ideas to impact. Planview helps organizations accelerate the achievement of what matters most, supporting our customers from need to speed, from passion to progress, and from overhead to optimization. Our connected platform of solutions underpins the business and digital transformations of more than 4,500 customers globally, inc ... read more about Planview AgilePlace
Entry Level Price$20 Per MonthFree Trial30 DaysCategory Focus25% in Collaboration Software -
FileFlex Enterprise is the world’s first remote data access, sharing and collaboration solution designed from the ground up to be zero trust compliant. FileFlex Enterprise provides unified access across on-premises and multi-cloud storage solutions for a secure hybrid-IT data access, sharing and collaboration solution. It is an on-premise service that provides cloud storage functionality, applie ... read more about FileFlex
Entry Level Price$9.95 Per MonthFree Trial30 DaysCategory Focus50% in Collaboration Software -
Workplace connects everyone in an organization using familiar Facebook features like chat, video calling, posts, and groups. It works alongside the business tools you already use, providing a simple and secure way for people to share knowledge, work together and build connected communities. Workplace is a business communication tool from Meta that helps your teams stay connected in a simple and se ... read more about Workplace
Entry Level Price$4 Per MonthFree TrialN/ACategory Focus20% in Collaboration Software -
Buj is the leader in a new generation of enterprise collaboration platforms focused on delivering easy collaboration between both people and data resulting in higher productivity and a decrease in distractions commonly found in chat based solutions. ... read more about Buj
Entry Level PriceFree versionFree TrialAvailableCategory Focus100% in Collaboration Software -
MeetingSphere saves you from having to put key people on trains or planes or risk them all in the same room - just to have an effective meeting. MeetingSphere is collaborative meeting software which gets people involved. Participants share what they really think, prioritize what matters and work together to get results. Documentation in Word is automatic. With MeetingSphere, unproductive, inconseq ... read more about MeetingSphere
Entry Level Price$49 Per YearFree Trial14 DaysCategory Focus50% in Collaboration Software -
Arkadin Anywhere is our cost-effective, fully integrated web and audio solution for everyday use. Easily share the computer screen, documents, and applications online in real-time so you can start working with remote participants in seconds. Increases productivity of phone and web conferencing, with quick, simple and professional tools. Arkadin audio and web conferencing solutions provide business ... read more about Arkadin Anywhere
Entry Level PriceContact vendorFree Trial14 DaysCategory Focus33% in Collaboration Software -
TrueConf provides award-winning video conferencing software to connect desktops, mobiles, phones, H.323/SIP endpoints, and much more across your entire organization. Our solution is installed instantly and deployed in 15 minutes in your company’s network, while your employees enjoy high-quality video conferencing from any platform — Windows, macOS, Linux, iOS, Android, Android TV or browsers. ... read more about TrueConf Server
Entry Level PriceContact vendorFree TrialMore than 30 daysCategory Focus34% in Collaboration Software -
Idiligo is the sales enablement software for your channel. Just by adding structured content to the online meetings, your channel achieves better & predictable results. All you need to do: -1- create your perfect sales script. This script can contain all kinds of online meeting features, eg. giving presentations, filling forms, making choices, autogenerated documents, and emails. -2- distribute th ... read more about idiligo
Entry Level Price$17 Per MonthFree Trial30 DaysCategory Focus33% in Collaboration Software
Buyer’s Guide
Introduction to Buyer’s Guide for Collaboration Software
The buyer’s guide for collaboration software aims to provide the users with in-depth knowledge about the importance of collaboration tools to improve overall business performance. Businesses can leverage efficient collaboration tools to ensure streamlined workflow and steady growth through enhanced communication, coordination, teamwork, workflow efficiency, and productivity.
In this buyer's guide, you will learn about the features, importance, and benefits of collaboration management systems. The guide also offers insight into the critical points that one should consider before buying the best collaboration software for your business.
What Are the Most Common Collaboration Challenges for Businesses?
With growing work and teams, numerous communication, coordination, and tracking issues crop up that affect workflow efficiency, team productivity, and performance. With time, these issues cause irreparable damages to the business. The most common collaboration challenges that companies encounter include:
- Task and workflow tracking and management
- Communication gap or miscommunication resulting in demotivation, affecting productivity and performance
- Sharing necessary documents and information with team members
- Assigning work to team members and ensuring optimal work allocation
- Time management issues include time wasted in searching for information and trying to communicate with multiple team members in the absence of a common platform
- Teams working across different time-zones on the same projects and team members finding it difficult to overlap and coordinate at odd hours
- Issues with file sharing, working together on same docs, and synchronous editing
- Difficulties in managing and monitoring the remote workforce
- Poor team building, compromised work, missed deadlines, and frustrated employees
What Is Online Collaboration Software?
Collaboration software is a set of automation tools on a unified platform designed to enable people to collaborate or work together and accomplish a common goal. The software helps resolve the collaboration-related challenges discussed above and manage group processes more effectively and efficiently to enhance overall performance.
Perfect collaboration requires flawless communication and coordination. Collaboration software offers audio/video calls, real-time chat, calendar management, contact management, project management, task management, document management, and other necessary features for transparent communication, hassle-free coordination, seamless collaboration, and improved workflow management. It offers the freedom of working from anywhere, anytime. Leveraging the best collaboration apps aid steadier business growth.
With so many benefits of leveraging top collaboration tools, reports suggest that the global collaboration software market size will grow at an annual growth rate (CAGR 2021-2025) of 7.2%, and the revenue will reach USD 17.5 billion by 2025.
How Does Collaboration Software Enhance Remote Working?
Due to the COVID-19 pandemic, remote working is the new norm worldwide today. It is the need of the hour. Remote working suffers from numerous challenges in the absence of reliable collaboration tools, including:
- Time tracking and management is a severe challenge in remote working for both the company and the employees.
- Team communication becomes difficult with team members working from different locations and varied time zones.
- Remote working without perfect collaboration creates a feeling of social isolation.
- Lack of communication reduces trust and work satisfaction.
- Misunderstandings due to lack of communication give rise to conflicts between employees.
- Deploying separate tools to serve different collaboration needs in remote working increases costs.
- Employees cannot resolve technical errors and issues related to PC, network, server, etc., and remotely working employees find it challenging to seek technical assistance without efficient collaboration tools.
COVID-19 outbreak has made businesses realize the importance and benefits of remote working, and top collaboration tools make remote working hassle-free by eliminating the above limitations. With collaborative management software, remote working becomes easy, productive, profitable, and flexible. It results in improved work-life balance and work satisfaction, thus boosting remote employees’ morale and performance.
What Are the Benefits of Collaboration Software?
Collaboration tools help businesses control, streamline, and improve operational processes through enhanced communication and coordination. Below are the advantages of leveraging collaboration systems for your business.
Centralized collaboration
Software-based collaboration systems provide a unified view of the workflow tasks and team members and help manage these on a single platform. It enables collaborative work management, multitasking, communication, and coordination.
Quick information access and updates
Collaboration software provides a common platform for knowledge management, sharing process documents, and data. It offers powerful search tools to reduce search time and enable quicker information access. Online collaboration tools allow real-time information access, updates, and collaboration.
Improved task management
Collaboration tools help automate and streamline task management functions, including task scheduling, task assignment, workload monitoring, team tracking, and more. Business owners can ensure seamless workflow task management with collaboration tools.
Enhanced communication and coordination
Communication and coordination are the roots of team success. The collaboration software enables collaborative working, messaging, calling, file sharing, whiteboards, screen-sharing, screen recording, synchronous editing, and more. These systems typically include all the necessary tools to help team members interact without hassles, thus reducing the communication gap and improving coordination.
Increased process efficiency and team productivity
Businesses can ensure better time management by leveraging collaboration systems. The software brings all information and stakeholders in one place, automates repetitive routine tasks, reduces process time, saves communication/coordination time, and enhances process efficiency. The team members can thus better utilize their time and be more productive.
Cost-saving and profitability
With collaborative software, businesses get a comprehensive collection of numerous collaborative working tools in one platform at nominal costs. Besides, they do not need to spend on multiple collaboration tools separately to streamline varied functions/processes, thus reducing overall costs and enhancing profits.
Better decision-making
Collaboration tools enable businesses to measure the performance and productivity of their team members with ease. It offers Artificial Intelligence (AI) and Machine Learning (ML) based business insights through analytics and reporting for better decision-making and business growth.
Enhanced work satisfaction
Collaboration software allows flexible working by reducing process, individual, and team dependencies through improved collaboration. The team members can thus work at their convenience, update work status on the platform, share documents, resolve queries, and monitor tasks. The software helps boost employee morale and work satisfaction resulting in happy employees.
Ease of remote working
Top collaboration tools eliminate the challenges associated with remote working, including communication, coordination, task monitoring, productivity tracking, performance evaluation, knowledge sharing, mentoring, data security, and more. The software thus supports remote working, flexible working hours, and work-life balance for employees. With the increase in the remote workforce or work-from-home employees, businesses can increase employee strength without additional office space and infrastructure costs.
What Are the Essential Features of Collaboration Software?
A reliable collaboration system typically has everything you need for perfect collaboration, including one-to-one and team communication, coordination, project/task management, workflow management, and security features. Here are the prominent must-have features to look for in collaboration systems.
Instant messaging
Instant messaging is one of the most crucial collaboration tools for businesses. Whether within the team or with clients, real-time chat/messaging helps solve queries and build trust among the users, thereby ensuring uninterrupted work. Better and quicker communication through instant messaging enhances productivity and performance.
Audio/video calls
Audio and video calls enable transparent communication instantly between individuals and groups. Audio and video conferencing allow virtual group meetings where multiple people can interact as conveniently as in a real meeting room. This feature supports better teamwork by preventing miscommunication and work interruption. Managers can utilize this feature to keep updated about their team members and their work status from anywhere, anytime.
Presentation features
Collaboration is enhanced with presentation tools like screen-sharing, whiteboards, annotation tools, virtual notepads, offline viewing, etc., that help team members share their ideas and work together towards a common goal with ease.
Calendar management
The calendar management feature of collaboration software allows sending meeting requests, booking meeting slots/rooms, and scheduling events. It automatically sends notifications and reminders for task status updates, deadlines, meetings, etc., thus ensuring better work coordination and tracking.
Performance and productivity tracking features
An ideal collaboration system allows monitoring team members’ performance and productivity through features like attendance, login/logout time records, idle time, productive hours, database creation, timesheets, task hours, sites visited, and more. This feature enables work schedule flexibility. These tools collectively help track efficiency, ensure integrity/accountability, and enhance individual and team productivity.
Remote work management features
Remote work management is gaining success and popularity and has now become the new norm for businesses. Collaboration software eases remote working through numerous remote work software features, including employee monitoring, file sharing, live chat, remote access, screen sharing, audio/video calls, meetings management, and security.
Project and task management features
Collaboration systems typically provide comprehensive project management tools, including portfolio management, idea management, project tracking, project budgeting, project planning, project scheduling, resource management, task progress tracking, reporting, forecasting, timesheet, and more, to control and streamline various tasks in the project.
Workflow management features
Collaboration systems provide a wide range of automation tools to streamline workflow management for businesses, including business process automation, workflow configuration, access controls, forms management, notifications/reminders, etc.
Document management features
Collaboration is incomplete without document management. Thus, collaboration software offers versatile document management features, including file sharing, synchronous editing, storage, version control, customized access, search, etc.
Contact management repository
Collaboration systems act as a central repository of all relevant contact information of people involved in a business to ensure seamless communication, including employees, customers, clients, vendors, and other business stakeholders.
Security features
A perfect collaboration tool typically offers security features to include encryption, multi-factor authentication, automatic backups, role-based access, and more.
Other features
Collaboration software offers other useful features, including activity/news feed, dashboard, forms management, Agile/Scrum, and more. Modern collaboration tools include comprehensive analytics and reporting features for team/process monitoring and performance appraisals.
What Are the Key Factors to Consider Before Buying Collaboration Software?
As every business has different collaboration needs and challenges, choosing the best collaboration tools for your company is not easy. Here are some important parameters you can consider for selecting the best collaboration system solutions for your business.
Feasibility for your business
The software must be feasible for your business; it must cost well within your budget, and the Return on Investment or profits (ROI) from its deployment should outweigh its cost. Before buying the software, analyze whether free collaboration tools would suffice or you require comprehensive paid tools (or even advanced higher-priced plans). Also, confirm that the particular collaboration solution is suitable for your specific industry/business. Check the reviews, ratings, and feedback of the software from other users of the same industry.
Features
All collaboration applications offer different features, so it is crucial to ensure that the product you opt for covers all the necessary collaboration tools to satisfy your business needs.
Deployment type
Analyze whether your business needs an on-premise solution or a SaaS-based collaboration system. On-premise solutions have one-time costs, while the SaaS-based software (hosted on third-party servers) vendors typically charge on a per-month basis.
Integrations
The business collaboration software must allow easy integrations with your existing or third-party systems as required; for example, it may require integration with your HR software for employee performance tracking.
Scalability and customization
Choose a software vendor that provides customization in the software solution to match your needs. The solution must also support scalability, which is vital for business growth.
User training and customer support
Collaboration tools are generally easy-to-use, but the software vendor must provide user training if needed. Also, confirm that the software provider offers prompt need-based customer support.
Additional costs
Analyze and discuss other possible costs involved with collaboration software implementation with the software vendor to include installation, training, maintenance, integrations, customer support, hardware costs, etc.
Take a demo
Before finalizing the collaboration system, leverage the free trial version if available to ensure that the solution offers all you need and is user-friendly. Else, request the collaboration software vendor to conduct a demo session for your relevant staff or target users.
What Is the Average Cost of Collaboration Systems?
The cost of collaboration solutions depends on numerous parameters. Factors that predominantly affect the pricing of the collaboration tools include:
- Features it offers
- Number of users
- Number of projects
- Storage space
- Deployment type
Numerous free collaboration software options are available for businesses who need simple collaboration tools without affecting their business budget. Some software vendors also offer free versions or freemiums of collaboration systems; for example, Brosix offers a free version that allows up to 3 free users and Wrike up to 5 users. Other popular top collaboration tools that offer free versions include Asana, Trello, Beesbusy, MyChat, and OpenProject. These software solutions provide multiple feature-rich packages and higher storage space in the paid plans. Please refer to GoodFirms’ blog on free and open-source collaboration systems for more free collaboration system options.
It is possible to avail paid packages of reliable collaboration software for as low as $3 per month; for example, G Suite. You can get numerous top collaboration system packages within $12 per month. Brosix costs $4 per user per month, Taiga $5 per user per month (allows unlimited users and projects), Wrike $9.8 per user per month, Trello $9.99 per user per month, Asana $10.99 per user per month, and Beesbusy costs $11.99 per month for one license.
Some popular and reliable collaboration systems that cost a bit higher include Backlog at $35 per month (for up to 30 users, 5 projects, 1 GB storage) and Basecamp which costs $99 per month for unlimited users and projects.
Top collaboration tool vendors are generally transparent about the pricing of their collaboration systems. Still, before you plan to buy one, you must confirm with the vendor about hidden costs (if any) related to installation, maintenance, system upgrades, integrations with other systems, data migration, customer support, etc. Additionally, vendors typically offer customization at extra costs based on the complexity of your requirements. All these can significantly influence the pricing of collaboration tools.
Why Refer to GoodFirms’ List of Top Collaboration Software?
GoodFirms stands as the most reliable source for the list of the best software in numerous categories, with over 30,000 unbiased reviews from verified customers and a listing of over 60,000 services and software. GoodFirms’ insights are based on information gained from industry leaders worldwide and verified user reviews. We perform extensive research and rigorous analysis to handpick the list of best collaboration software for you.
Because every business has different requirements, GoodFirms offers multiple filters to sort and shortlist the top collaboration tools based on prominent features, business size, pricing models, deployment type, devices supported, and more. Leverage this list of the best collaboration system software summarized by GoodFirms and select the right collaboration tool to streamline and up-surge your business.
Comparison of Collaboration Software: Google Workspace, Microsoft Teams, Asana, Trello, and monday.com
Feature | Google Workspace | Microsoft Teams | Asana | Trello | monday.com |
---|---|---|---|---|---|
Company Background | Developed by Google, Google Workspace (formerly G Suite) is a cloud-based productivity and collaboration suite that includes Gmail, Google Drive, Google Calendar, Google Meet, Google Chat, Google Docs, Google Sheets, Google Slides, and more, designed for individuals, businesses, and teams to communicate, collaborate, and work together effectively. | Developed by Microsoft, Microsoft Teams is a unified communication and collaboration platform that integrates with Microsoft 365 (formerly Office 365) and offers features such as chat, video conferencing, file sharing, task management, and integration with Microsoft's productivity tools and services. | Asana is a web-based project management and collaboration platform that helps teams organize tasks, track work progress, manage projects, and collaborate in real time, offering features such as task lists, boards, calendars, timelines, dashboards, and integrations with popular productivity tools. | Trello is a web-based project management tool that uses boards, lists, and cards to help teams organize and prioritize tasks, track project progress, and collaborate effectively, offering features such as customizable boards, task cards, checklists, attachments, due dates, labels, and integrations with other apps and services. | monday.com is a cloud-based work operating system (Work OS) that enables teams to manage projects, workflows, and processes in one centralized platform, offering features such as customizable workflows, boards, timelines, dashboards, automation, integrations, and collaboration tools for planning, tracking, and executing projects. |
Target Audience | Businesses of all sizes | Businesses of all sizes, particularly Microsoft users | Teams of all sizes | Teams of all sizes | Teams of all sizes |
Pricing | Freemium, paid plans start at $6/month per user | Freemium, paid plans start at $4/month per user | Freemium, paid plans start at $10.99/month per user | Freemium, paid plans start at $5/month per user | Freemium, paid plans start at $8/month per user |
Focus | Integrated suite of productivity tools (Gmail, Docs, Drive, Calendar, etc.) | Communication and collaboration hub | Project management, task management | Agile project management, Kanban boards | Work operating system, customizable workflows |
Strengths | Familiar suite for many users, real-time collaboration, cloud-based | Integrates seamlessly with Microsoft products, good for communication and meetings | Powerful task management features, clear project timelines | Simple, visual Kanban boards, easy to learn and use | Highly customizable, flexible workflows, automation capabilities |
Weaknesses | Limited free storage, some advanced features require paid plans | Less intuitive for non-Microsoft users, it can be overwhelming with features | It can be complex for simple projects, with limited file storage in a free plan | Lacks some advanced features of Asana or monday.com | A steeper learning curve compared to Trello can be expensive for large teams |
Best for | Businesses seeking a familiar and integrated suite of productivity tools | Businesses already using Microsoft products, prioritizing communication and collaboration | Teams needing robust task management and project planning features | Teams prefer a visual Kanban board approach to project management | Businesses seeking a highly customizable work operating system with automation |