Online Proofing Software

Discover the Best Online Proofing Software to Streamline, Review, and Approve Projects Quickly
Traditional folder or file level governance is a story of the past. Today, conducting a design review for a new product without being on the same premise is a facility sought after. Also, those involved in creating high-quality creative content seek to speed up the review and feedback process. Any delay in sending the input, approving the work status, or communicating could violate the set deadlines or even lead to project failure. To eliminate all such hiccups and automate the review process, marketing agencies, web designers, video production companies, and photographers should invest in the best online proofing software. 

What is Online Proofing Software?

Online proofing software is a next-generation tool that allows various creative teams to automate content sharing, and get feedback on the same instantly. The software makes use of a creative workflow to review and approve the work. Online proofing facilitates real-time team collaboration and improves the quality of content to a great extent. It centralizes the review and approval process to save a lot of time. 

Why Should One Invest in Online Proofing Tools?

The centralized dashboard of the Online Proofing Tools never allows you to miss any project deadline and speeds up all project management work. The software readily supports almost all files and documents for reviewing and proofing, such as PDF, HTML, videos, audios, etc. The system has a seamless and user-friendly review interface to view all comments, annotations, notes, and more. The comparison mode, and the version control features work automatically and simultaneously. Investing in the Online Proofing software speeds up the review process, mitigates risk, and allows all strategic projects to succeed.

How to Select the Best Online Proofing Software?

Selecting the best online proofing system can become a daunting task due to the presence of a plethora of choices. To make your job simpler, GoodFirms has curated an extensive list of top-rated online proofing software vendors with necessary additional information such as the features, deployment style, pricing model, and more. Use the filters and pick up the best online proofing tool that suits your requirement.

List of The Best Online Proofing Tools

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  • Smartsheet

    The only platform that can scale from a single project to end-to-end work management.

    Smartsheet is intuitive online project management, collaboration & Gantt chart tool. It has a familiar spreadsheet-like interface, coupled with file sharing & workflow. Smartsheet enables teams to get work done fast and efficiently. We are a leading cloud-based platform for work execution, enabling organizations to plan, capture, track, automate, and report on work at scale, resulting in more effi... learn more about Smartsheet

    "Fantastic Product"
    Amit Tiwari, Digital Marketing Expert at OTS Solutions
    VISIT WEBSITE
    Free Trial
    30 days
    Entry Level Price
    $14.00 per Month
  • Clickup

    All your work in one place.

    ClickUp is an all-in-one project management software that enables organizations to manage requirements, create documents, chat with colleagues, set goals, and track projects. Brimming with features like process, task, and time management, ClickUp offers mind maps, reports, forms, dashboards, and communication tools like email and messaging. ... learn more about Clickup

    "Offers a very big bang for its buck"
    Shaan Nicol, CEO & Founder at ChillyBin Web Design
    VISIT WEBSITE
    Free Trial
    Available
    Entry Level Price
    Free version
  • ReviewStudio

    The Intuitive and Easy-to-Use Online Proofing Software.

    ReviewStudio is a collaborative online proofing solution that keeps everyone on the same page. Whether you are reviewing a video, collaborating on a PDF, or annotating HTML, ReviewStudio is the easiest way to track feedback, tasks, revisions and approvals. ... learn more about ReviewStudio

    "Game changer for our agency"
    Joey Tanny
    VISIT WEBSITE
    Free Trial
    N/A
    Entry Level Price
    $15 per Month
  • Filecamp

    Digital Asset Management - Lightweight & Affordable

    Filecamp is a cloud-based Digital Asset Management (DAM) software solution that helps companies organize and share their digital media such as images, videos, and brand guidelines. Filecamp comes with unlimited users, each user configured with their own set of user-, admin-, and folder permissions. The built-in online proofing and commenting tools allow you to review and approve creative wor... learn more about Filecamp

    "Filecamp is easy to use and affordable"
    Peter Haztowich
    VISIT WEBSITE
    Free Trial
    30 days
    Entry Level Price
    $29 per Month
  • ProofHub

    All-in-one project management software for your growing business needs.

    ProofHub is a SaaS-based project management software that comes with integrated Group chat, quick Discussions on projects, Workflow and boards, Project reports, and many more powerful features. It enables teams to collaborate and communicate over projects in an easy and flexible manner from one place. ... learn more about ProofHub

    VISIT WEBSITE
    Free Trial
    14 days
    Entry Level Price
    $45 per Month
  • Cage

    Collaborate better, Celebrate sooner.

    Cage is media collaboration and project workflow built for designers, agencies and in-house teams. Collaborate with your team directly on the work, plan and move projects forward, and deliver work that’s sure to impress, on time, every time. Cage's unique toolset makes the time-consuming process of gathering, discussing, and acting on feedback faster by providing clarity through context.... learn more about Cage

    VISIT WEBSITE
    Free Trial
    N/A
    Entry Level Price
    $8 per Month
  • zipBoard

    Content Review & Bug Tracking Tool

    zipBoard is a visual review and bug tracking tool, that lets your team collect feedback on their digital content and apps during development. zipBoard is for teams developing websites, web apps, e-learning courses, videos, PDF documents at scale. The visual review tools let non-technical stakeholders and clients share reviews using annotations, screen recordings making it easy for the team t... learn more about zipBoard

    VISIT WEBSITE
    Free Trial
    15 days
    Entry Level Price
    Contact Vendor
  • Admation

    Project & Approval Management Software for Creative & Marketing Teams

    Managing resources is a breeze with admation's cloud based resource management tool. Admation is changing the way marketers and ad agencies manage their increasing workloads by offering a tool that enables you to plan, schedule and track resources with greater ease and efficiency. Key features include resource planner, project time tracking, task management, drop and drag task re-assignment tool a... learn more about Admation

    VISIT WEBSITE
    Free Trial
    N/A
    Entry Level Price
    Contact Vendor
  • GoVisually

    GoVisually is the simplest online proofing software.

    GoVisually is the simplest online proofing software to collect feedback & sign-off on designs & videos. Leading proofing tool for creative teams to deliver work faster without email chaos. Invite your team members, clients and reviewers to get your creative work reviewed and approved fast. ... learn more about GoVisually

    VISIT WEBSITE
    Free Trial
    N/A
    Entry Level Price
    $20 per Month
  • Ziflow

    Get work over the finish line.

    Ziflow is the leading enterprise-ready online proofing for the world's most demanding agencies and brands. Ziflow simplifies creative review and approval so your team accomplishes more together. Marketing and creative teams produce more content than ever. But getting work over the finish line can be painful. ... learn more about Ziflow

    VISIT WEBSITE
    Free Trial
    N/A
    Entry Level Price
    Contact Vendor
  • Aproove

    Online Proofing with Aproove Work Management.

    Aproove Online Proofing allows you to centralize your content review and approval process. Marketing teams, brands, and corporations are under increasing pressure to deliver more content across more channels with fewer resources than ever before. ... learn more about Aproove

    VISIT WEBSITE
    Free Trial
    N/A
    Entry Level Price
    Contact Vendor
  • Quickreviewer

    One of the best Online Proofing Software.

    QuickReviewer is an online proofing software for teams that are looking for a faster design approval process through rapid feedback and approval. You can review videos, live websites, PDFs, images, and audio files. Organize feedback on creative projects without having to exchange multiple emails or files. Drag and drop to upload files and share them with any number of reviewers.... learn more about Quickreviewer

    VISIT WEBSITE
    Free Trial
    N/A
    Entry Level Price
    $8 per Month
  • Filestage

    Easy All-in-One Online Proofing Software.

    Filestage is the easy-to-use enterprise-ready online proofing software that helps teams to get their work reviewed and approved faster. With customizable workflows, task automation, and in-built versioning, Filestage has all the tools busy teams need to get results while requiring no training to use.... learn more about Filestage

    VISIT WEBSITE
    Free Trial
    N/A
    Entry Level Price
    $89 per Month
  • PageProof

    Wherever you work, so does of PageProof.

    PageProof is a powerful online proofing tool that makes reviewing and approving work feel effortless. With smart tools to automate workflow, review work, and ensure everything is pixel perfect, providing feedback becomes an easy part of every day. Because PageProof gives unlimited team members a voice, you can tap into the diversity of your team easily. ... learn more about PageProof

    VISIT WEBSITE
    Free Trial
    N/A
    Entry Level Price
    Contact Vendor
  • Ashoreapp

    Online Proofing Software for Creatives.

    Ashoreapp Proofing is one of the most time-consuming, tedious parts of any project, and the creative minds behind Ashore know this better than most. That’s why we created a power proof software to streamline review and approval. Imagine sticking to your project timelines and hitting your deadlines. With our proofing software, that’s not only possible, it’s happening right now.... learn more about Ashoreapp

    VISIT WEBSITE
    Free Trial
    N/A
    Entry Level Price
    Contact Vendor
  • inMotion ignite

    A Better Marketing Resource Management Platform for Marketing Teams.

    inMotion ignite is a scalable, configurable, flexible platform intuitively designed specifically to help marketing and creative professionals create better content. A Better Marketing Resource Management Platform for Marketing Teams. ... learn more about inMotion ignite

    VISIT WEBSITE
    Free Trial
    N/A
    Entry Level Price
    Contact Vendor
  • GoProof

    Simplify your proofing, editing and creative collaboration workflows

    GoProof brings all creative media collaboration into one central place so creative and marketing teams don't have to use a ton of different systems just to get approval. Its game-changing integration with Adobe Creative Cloud allows teams to send proofs and get back comments, edits and file uploads from inside their Adobe app, as well as sending PDFs, JPGs and more.... learn more about GoProof

    VISIT WEBSITE
    Free Trial
    14 days
    Entry Level Price
    Contact Vendor
  • Approval Studio

    System for effective approval of any kind of design.

    Approval Studio is an online proofing tool that helps you to optimize your workflow and gather feedback more effectively. Upload files and discuss them in real time without signup. Keep a history of all changelogs, versions, and activities. Make the work process as comfortable as possible with custom features available for everyone. Keep up with the task statuses and effectiveness of your team ... learn more about Approval Studio

    VISIT WEBSITE
    Free Trial
    14 days
    Entry Level Price
    $35 per Month
  • WebProof

    WORKFLOW SOFTWARE & PROOFING TOOLS.

    WebProof is a cloud-based solution that enables businesses to streamline processes related to workflow management, collaboration, proofing and more. It provides a mobile application for iOS devices for users to review and coordinate on projects, even from remote locations. The WebProof Proofing platform already frees up your time and eliminates the use of email—now you can become even more effic... learn more about WebProof

    VISIT WEBSITE
    Free Trial
    N/A
    Entry Level Price
    $10 per Month
  • Artwork Flow

    Artwork Proofing Tools.

    Artwork Flow a cloud-based team collaboration platform to review & approve creative projects & make processes simpler & faster. Easy-to-use interface allowing project managers to customize workflows, assign tasks & checklists, proof artwork files & share feedback through annotations. Digital asset library and custom workflows, can help schedule projects, create tasks with due dates, and share file... learn more about Artwork Flow

    VISIT WEBSITE
    Free Trial
    N/A
    Entry Level Price
    Contact Vendor
  • Oroson

    A hub where teams share, review and develop work, effortlessly.

    Oroson is the first online proofing software that lets you create an entire dashboard for a project. With Oroson, you can consolidate all assets and feedback in one place so you can finally kill endless email threads. Oroson removes the room for error with drawing tools for annotated feedback.... learn more about Oroson

    VISIT WEBSITE
    Free Trial
    N/A
    Entry Level Price
    Contact Vendor
  • Workgroups DaVinci

    Take the work out of workflow management.

    Workgroups DaVinci is a simple, scalable workflow management solution for busy marketing, creative and production teams. Workgroups DaVinci delivers intuitive proofing and approval workflow management in a scalable solution that grows with your team's needs. ... learn more about Workgroups DaVinci

    VISIT WEBSITE
    Free Trial
    N/A
    Entry Level Price
    $55 per Month
  • Alboom Proof

    Free Photo and Album Proofing.

    Alboom makes client proofing faster and easier than any other method. Make your clients review photos and photo albums online and from any device. Clients can provide comments and you can customize the proofing rules in a way you sell more photos and more albums. ... learn more about Alboom Proof

    VISIT WEBSITE
    Free Trial
    N/A
    Entry Level Price
    Contact Vendor
  • BLUE Software

    Simplify the complexity of Label and Artwork Management.

    BLUE Software is the leading provider of Label and Artwork Management solutions for marketing, retail, consumer brand, and life sciences companies. BLUE Software simplifies the complexity of Label and Artwork development for both small and large companies worldwide.... learn more about BLUE Software

    VISIT WEBSITE
    Free Trial
    N/A
    Entry Level Price
    Contact Vendor
  • Coment

    The Online Proofing Software for Marketing Teams and Agencies.

    Comment easily on all types of documents with our Visual Markup Tools. Never lose information and increase your team engagement! Gather all your documents within a single platform.... learn more about Coment

    VISIT WEBSITE
    Free Trial
    N/A
    Entry Level Price
    Contact Vendor
  • CrossCap

    The best online proofing software for marketing teams.

    CrossCap is a central hub for your Martech Stack. Intelligence for planning, allocating and distributing your marketing. An adaptable, centralized solution to communicate your marketing plan across your ecosystem. Review and approval software that makes it possible for marketers to comment and annotate creative assets, manage and compare versions. ... learn more about CrossCap

    VISIT WEBSITE
    Free Trial
    N/A
    Entry Level Price
    Contact Vendor
  • iAnnotate

    iAnnotate is Fast, Effective, Paperless.

    iAnnotate features the most comprehensive set of tools so you can highlight, draw, stamp, underline, and more with the touch of a finger. Online proofing tool that lets businesses collaboratively annotate, mark, review, add comments and share documents with colleagues. ... learn more about iAnnotate

    VISIT WEBSITE
    Free Trial
    N/A
    Entry Level Price
    Contact Vendor
  • MediaMarkup

    MediaMarkup streamlines the communication and feedback process on file approval.

    MediaMarkup streamlines the process of file approval and feedback with efficient versioning, online viewing and markup tools to focus on the communication required to make decisions in less time.... learn more about MediaMarkup

    VISIT WEBSITE
    Free Trial
    N/A
    Entry Level Price
    Contact Vendor
  • Moqhub

    Organize and optimise your creative ideas.

    Moqhub is a game-changer for Developers, Web & UX Designers, Product Developers, and other freelancers. Designed to enhance your user experience through constructive design feedback, Moqhub is easy and affordable for all. ... learn more about Moqhub

    VISIT WEBSITE
    Free Trial
    N/A
    Entry Level Price
    Contact Vendor
  • ProoferHive

    Collaborative media feedback for marketers and creative teams.

    ProoferHive collaborative media feedback for marketers and creative teams. Review and approve media across multiple teams – all from one central platform. Place pins on images, documents or videos, and comment your feedback. Keep track of all activity for each version. ... learn more about ProoferHive

    VISIT WEBSITE
    Free Trial
    N/A
    Entry Level Price
    Contact Vendor
  • Remote Director

    THE WORLD’S 1 DIGITAL COLOR PROOFING SOLUTION.

    Remote Director allows for the creation of color-accurate online proofs to share with anyone, anywhere. Users can be invited to projects using their email address that contains a link to launch their RD Client application and navigate directly to the proof.... learn more about Remote Director

    VISIT WEBSITE
    Free Trial
    N/A
    Entry Level Price
    Contact Vendor
  • ConceptShare

    Deltek ConceptShare Online Proofing Software.

    Deltek is the leading global provider of software and solutions for project-based businesses. Faster review and approval of marketing and creative work. Deliver more content faster, and at less cost. Deltek ConceptShare’s online proofing software enables marketing and creative teams to deliver more content faster, and at less cost by streamlining and speeding up the review and approval process. ... learn more about ConceptShare

    VISIT WEBSITE
    Free Trial
    N/A
    Entry Level Price
    Contact Vendor
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Frequently Asked Questions

  • Who Can Invest in the Best Online Proofing Software?

    All teams that are involved in some kind of creative content or design work can use this tool. Marketing agencies, media companies,   professional content developers, project managers, web designers, graphic designers, video production companies, photographers, are those who can benefit the most from the Online Proofing software.  

    The software helps to streamline processes such as reviewing, proofing, and approving the content files. It saves their valuable time and also avoids using long-trail emails to approve work. Speed, accuracy, ability to communicate smoothly, and reliability are the topmost advantages of this tool.

  • What is the Best Online Proofing Software?

    The best online proofing software offers a wide range of features such as project overview, audit trails, file sharing, proof comparison, etc., and benefits including enhanced transparency, real-time project status tracking, enhanced collaboration to make tasks simpler, and speed-up the projects. 

    A few top proofing solutions include Aproove, ProofHub, Ziflow, GoProof, GoVisually, Workfront, PageProof, Filestage, Quickreviewer, and Smartsheet.

  • When to Use an Online Proofing Tool?

    If you are a project manager, marketing professional, web or graphic designer, you can use an online proofing system when the material to proofread is ready. The tools prove handy when you need to annotate the files. It means adding any comments or feedback to a file. 

    You can also use the system to get your file reviewed by different team members or departments and accordingly receive feedback. Similarly, you can review multiple file versions. You can also use the software when you have to track any changes made in the file and approve it.

  • How Do Online Proofing Tools Work?

    Online proofing tools provide a well-structured secure portal that helps creative teams upload the latest version of their work to be easily shared and reviewed. The software’s functionality is restricted to uploading and reviewing work, but the managers can control the content or file access. It can further collaborate with advanced design tools to improve productivity. 

    The editors can make quick copy editing through collaboration to make easily visible changes in the file. In addition, the platform allows you to directly submit assets, videos, and other files with an easy-to-use sharing facility.

  • How Do Digital Marketing Teams Benefit From the Online Proofing System?

    The online ad proofing software serves as a handy tool for the digital marketing team, enabling them to optimize their content creation. It provides data-driven ideation and customizable workflows to curate unique content. The marketing teams can also measure and distribute content to publish across various channels. 

    The customized and streamlined workflows allow them to accelerate content marketing with a user-friendly interface. As a result, the developers can create engaging, original, and quality content at scale. 

    The team can also access other advanced content management systems through integration with an online proofing tool. This helps them in SEO and keyword research, exploring social media data trends, and conducting a competitive analysis.

  • Which Other Software Solutions Can Sync With Advanced Online Proofing Tools?

    The online proofing software can seamlessly integrate with other systems. The popular tools that can sync with online proofing platforms include marketing automation software, content management software, proofreading software, task management software, digital asset management software, and photo studio software

    In addition to these, an online proofing system can also align with graphic design software, video editing software, animation software, and blog software.

  • What is the Cost of Online Proofing Software?

    Several factors determine the price of any software application, and an online proofing tool is no exception to that. These elements include the core features, the ability to integrate with other systems, the deployment method, and the vendor’s technical support. 

    If you are looking for free tools, then you can start with the best free online proofing software such as monday.com, Clickup, and Cage, where you don’t invest a single penny in buying the tool. Some premium options offer free trial versions, like  ProofHub, Wrike, and Smartsheet.  Do not forget to check the free and open source online proofing software.