Best Web Conferencing Software

Scrutinizing the web for the best web conferencing software to have a smooth conferencing experience? Access the list of top web conferencing tools with genuine reviews assembled by the research team of GoodFirms to assist you in selecting the best platform. These web conferencing systems cut-short your travel expenses by eliminating the need for being physically present for the meetings. In fact, the ease of connecting globally on audiovisual conferences improves team collaboration with flexible support. Needless to say, productivity increases and so does customer relations. So, if you are in need of the best web conferencing software that allows attending meetings on desktop and mobile on the go, just explore the list of the tools below: 

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List of Best Web Conferencing Software Tools with Reviews

  • TrueConf Server

    Self-hosted video conferencing and team messaging platform
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    TrueConf provides award-winning video conferencing software to connect desktops, mobiles, phones, H.323/SIP endpoints, and much more across your entire organization. Our solution is installed instantly and deployed in 15 minutes in your company’s network, while your employees enjoy high-quality video conferencing from any platform — Windows, macOS, Linux, iOS, Android, Android TV or browsers. ... read more about TrueConf Server

    Entry Level Price
    Contact vendor
    Free Trial
    More than 30 days
    Category Focus
    33% in Web Conferencing Software
  • Jiminny

    Jiminny is the platform for all your customer conversations.
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    Jiminny brings together a sales communications platform built to develop the skills of your team, improve productivity and collaboration, whilst helping the whole business stay connected to your customer. Every conversation is automatically logged to your CRM, captured, analyzed, and instantly ready to share or coach from a searchable library. We've broken down all the barriers to coaching - so ea ... read more about Jiminny

    Entry Level Price
    $75 Per Month
    Free Trial
    14 Days
    Category Focus
    33% in Web Conferencing Software
  • Touchcast

    A TV studio. On your iPad.
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    Touchcast is the worlds leading Virtual Experience company. A pioneer in the use of Mixed Reality and AI, Touchcast offers an integrated solution that helps enterprises communicate and collaborate effectively and move employees, partners, and customers to take action. ... read more about Touchcast

    Entry Level Price
    $50000 Per Year
    Free Trial
    N/A
    Category Focus
    20% in Web Conferencing Software
  • OfficeSuite HD Meeting

    Virtual Phone System Services
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    With OfficeSuite HD Meeting, host online meetings, HD video and audio conferences for up to 100 people from virtually any device. Meeting organizers and participants can use any phone, any PC or Apple computer or even an iPhone, iPad or Android device to host or join a meeting. Connect instantly by sharing your personal meeting room number or schedule meetings using Outlook and Google Calendar int ... read more about OfficeSuite HD Meeting

    Entry Level Price
    Contact vendor
    Free Trial
    30 Days
    Category Focus
    33% in Web Conferencing Software
  • Daily.co

    A new live stream experience.
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    Daily connects real-time, multi-participant calls to live streaming platforms. It’s easy for developers to build experiences with video chat, and send them to a streaming platform viewed by millions. Enrich your product, grow your audience, and ad revenue. Daily lets you pipe real-time, multi-participant video sessions to broadcast platforms. Our APIs make it easy for developers to build intera ... read more about Daily.co

    Entry Level Price
    $9 Per Month
    Free Trial
    N/A
    Category Focus
    50% in Web Conferencing Software
  • Electromeet

    Transform Your Practical Learning
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    Electromeet is HTML5 Web and Windows-based software used to join live online sessions. Use it for webcasts, webinars, conferencing, eLearning, remote laboratories, product training, remote support, and more. You can join or provide live online sessions in real-time, or even record and playback sessions. It can even be used for proctoring as well! All-purpose video & web conferencing, proctoring, t ... read more about Electromeet

    Entry Level Price
    Contact vendor
    Free Trial
    30 Days
    Category Focus
    50% in Web Conferencing Software
  • idiligo

    The platform to add smart content to your (online) meetings
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    Idiligo is the sales enablement software for your channel. Just by adding structured content to the online meetings, your channel achieves better & predictable results. All you need to do: -1- create your perfect sales script. This script can contain all kinds of online meeting features, eg. giving presentations, filling forms, making choices, autogenerated documents, and emails. -2- distribute th ... read more about idiligo

    Entry Level Price
    $17 Per Month
    Free Trial
    30 Days
    Category Focus
    33% in Web Conferencing Software
  • LiveConf

    Video Cloud Services
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    LiveConf is much more than the traditional video conference with participants share content. It is a multitude of other video applications. Without complex infrastructure, automation and audiovisual integration becomes possible with LiveConf. LiveConf brings both simplicity of integration usability, interoperability without barriers. LiveConf is the integration of video conferencing platform the ... read more about LiveConf

    Entry Level Price
    Contact vendor
    Free Trial
    Available
    Category Focus
    33% in Web Conferencing Software
  • Bizzyou

    Build your own thriving business community and profit from it
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    Business matchmaking platform for organizations who want to enable dealmakers to match and meet at live and online events. Use Bizzyou´s business community platform to enable entrepreneurs to do business in a super effective way. ... read more about Bizzyou

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Category Focus
    33% in Web Conferencing Software
  • linkchat

    Secure video conferencing
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    Free audio/video web conferencing and screen sharing for online meetings that is an easy and intuitive way to start a meeting. ... read more about linkchat

    Entry Level Price
    $3.66 Per Month
    Free Trial
    N/A
    Category Focus
    100% in Web Conferencing Software
  • Meetupcall

    Nobody enjoys conference calls.
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    Web based teleconferencing solution with features such as recurring invites and a dial-in function. Create a virtual meeting room as everyone on the call can view the names, faces, and job titles of everyone else on the call and see exactly who is speaking, whilst the leader can add, mute, or remove attendees. ... read more about Meetupcall

    Entry Level Price
    $9 Per Month
    Free Trial
    Available
    Category Focus
    100% in Web Conferencing Software
  • pimentaCHAT

    Secure and limitless communication for your company
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    pimentaCHAT is a unified collaboration and communication (UCC) tool for companies, educational institutions, associations, and churches. Get a solution that completely organizes your communication and that of your team. Make a video or audio call to more than 100 people at the same time! pimentaCHAT connects conventional phone calls, with audio or video calls via the internet on your smartphone or ... read more about pimentaCHAT

    Entry Level Price
    $11.25 Per Month
    Free Trial
    30 Days
    Category Focus
    20% in Web Conferencing Software
  • C-Meeting

    Superior collaboration experience with HD voice and video
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    C-Meeting operators help organizers with setting up and managing the session. Participants are invited to join in advance and prepare for the session. Web conferencing solution with HD audio, screen sharing, video, LIVE ASSISTANCE, chat, recording & playback, and more!T ... read more about C-Meeting

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Category Focus
    25% in Web Conferencing Software
  • GoMeetNow

    3-in-1: HD Video Conferencing, Web Conferencing and Webinar Service
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    GoMeetNow is the only web conferencing service that guarantees the success of online meeting attendance because of its patented technology. GoMeetNow addresses the needs of those customers who prefer hosted services and may not yet be ready for the R-HUB on-premise servers that power the GoMeetNow service. ... read more about GoMeetNow

    Entry Level Price
    $12.95 Per Month
    Free Trial
    N/A
    Category Focus
    100% in Web Conferencing Software
  • WebVideo

    Web VideVideo conferencing and chat software with e-commerce.
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    Company specialized in the video chat websites development with per-minute billing. Could offer complete/turnkey solution to make video chat site for online consulting, psychics website or adult video chat software. ... read more about WebVideo

    Entry Level Price
    $395 Per Month
    Free Trial
    14 Days
    Category Focus
    100% in Web Conferencing Software
  • 247meeting

    Connect to a meeting or conference call from Anywhere
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    Turn your landline, mobile, or desktop into an instant conference line, web conference, or large event conference. With 13 years in business with 15,000 customers across 57 countries supported 247, 247meeting combines technical experience with outstanding customer service to deliver a comprehensive range of high-quality solutions at competitive prices. Whether your a major corporate hosting a webc ... read more about 247meeting

    Entry Level Price
    $14 Per Month
    Free Trial
    N/A
    Category Focus
    100% in Web Conferencing Software
  • alfaview

    Video Conferencing Systems
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    Professional videoconferencing tool of the German company alfatraining, which is offering labour market training programs. Perfect for implementing live training, webinars, and general business communications between teams. System remains stable and fatigue-free for users. Allows you to connect 20, 50, 100, and more people simultaneously with high-quality videos and lip-synchronous sound with real ... read more about alfaview

    Entry Level Price
    $5.69 Per Month
    Free Trial
    14 Days
    Category Focus
    50% in Web Conferencing Software
  • Branded Bridge Line

    Conference Call Services & Conference Lines
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    Branded Bridge Line offers PIN-less conference calling solutions that makes meetings simpler and easy. With your own dedicated conference line, you can professionally brand your meetings to impress your clients. Crystal clear audio and easy-to-use screen sharing will make your meetings painless and efficient. ... read more about Branded Bridge Line

    Entry Level Price
    $19.99 Per Month
    Free Trial
    14 Days
    Category Focus
    100% in Web Conferencing Software
  • IntegriVideo

    WebRTC SIMPLIFIED FRONT-END CODE ONLY
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    IntegriVideo simplifies the way you power your website with live interactive video, messaging, recording, telephony, and much more. Cloud-based, customizable, and secure, IntegriVideo components require no server-side code to come alive on any website or application. Just sign up, pick a component, customize it and paste a few lines of JS code to your web page. It literally takes minutes! Track vi ... read more about IntegriVideo

    Entry Level Price
    $10 Per Month
    Free Trial
    Available
    Category Focus
    100% in Web Conferencing Software
  • Teleportivity

    Your instantly scalable video helpdesk
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    Your instantly scalable on-site document & web-app repository with a fully integrated 
video/voice helpdesk. Cloud based video platform, allowing you and your human team to have a physical presence anywhere. ... read more about Teleportivity

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Category Focus
    50% in Web Conferencing Software
  • Accutel offer Unlimited Web Conferencing with very attractive rates. Our Web Conferencing includes Application Sharing, Polling, Chat and Presentations. Our unlimited web conferencing is also offer at competitive rates and includes application sharing, polling, chat, and presentations. ... read more about Accutel Web Conferencing

    Entry Level Price
    $19.95 Per Month
    Free Trial
    30 Days
    Category Focus
    50% in Web Conferencing Software
  • FastViewer

    Your solution for online meetings & web conferencing
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    Whether online meetings, interactive web conferencing or online training – FastViewer Instant Meeting is the solution for every kind of online collaboration. Discuss in web meetings as close as if you were sitting side by side – you can see and hear each other, and at the same time, you can collaborate and share documents. Work with up to 100 participants on new business strategies, balance b ... read more about FastViewer

    Entry Level Price
    $30 Per Month
    Free Trial
    30 Days
    Category Focus
    25% in Web Conferencing Software
  • BusinessMeeting

    AUDIO AND WEB CONFERENCING FOR QUICK AND EASY COLLABORATION
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    BusinessMeeting by meetyoo conferencing is a secure and robust platform for telephone and web conferences. With meetyoo BusinessMeeting, you automatically gain access to our free web conferencing tool, which lets you show visual content to your attendees. You can use it to communicate with colleagues, prospects and customers, organising conference calls, presentations and online trainings. Easy to ... read more about BusinessMeeting

    Entry Level Price
    $0.29 Per Month
    Free Trial
    N/A
    Category Focus
    100% in Web Conferencing Software
  • CloudConnect

    EMPOWER YOUR BUSINESS TO RUN SMARTER, FASTER, AND BETTER.
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    CloudConnect is a DOT Licensed Virtual Network Operator offering a lot more than just India’s first PBX on Mobile for SMBs. CloudConnect gives you the advantage of a comprehensive, and secure mobile-first Business Communication Systems which include cloud PBX system, Business IP phone service, and Unified Communications and Collaboration for small businesses. ... read more about CloudConnect

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Category Focus
    33% in Web Conferencing Software
  • Elos

    In addition to video conferencing. Encouraging collaboration.
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    We are a live communication platform that works completely online, without any installation. It can be used from anywhere in the world, whatever your device, just have access to the internet. Our features promote real-time interaction , going far beyond audio and video. Experience the ease of communicating with Elos. Try out quality live communication with Elos. Beyond videoconference. Promoting c ... read more about Elos

    Entry Level Price
    $1.06 Per Month
    Free Trial
    N/A
    Category Focus
    100% in Web Conferencing Software
  • Enfin Connect

    WEBRTC & REAL TIME COMMUNICATION
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    Enfin connect is a WebRTC based conferencing solution by Enfin Technologies that incorporates cutting-edge meeting, conferencing, and webinar experience. It is as easy as Creating a room, Scheduling a Meeting, Adding people to your room, and starting conferencing. Whether you are just starting up or a well-established entity, our custom and private branded solutions provide more value and flexibil ... read more about Enfin Connect

    Entry Level Price
    Contact vendor
    Free Trial
    N/A
    Category Focus
    100% in Web Conferencing Software
  • Gorilla Conferencing

    Web Conferencing For Online Meetings And Team Collaboration
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    Easy to use Web & Video Conferencing at your fingertips. Our web & video solution has a full suite of integrated features. Share documents, hold face-to-face training sessions, provide helpdesk support with desktop sharing and much more. Enhance your conferencing experience by adding visuals on demand. Our interactive web solution is a powerful way to communicate, interact and collaborate with you ... read more about Gorilla Conferencing

    Entry Level Price
    $175 Per Month
    Free Trial
    N/A
    Category Focus
    100% in Web Conferencing Software
  • Impartus Virtual Classroom

    Learning Focused Video Platform
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    Lecture Capture, Classroom Recording and Virtual Classroom. We offer a platform to create and launch online courses, with deep virtual classroom capabilities. Impartus provides a platform to launch online courses, wherein institutions can conduct both live online sessions as well as on-demand video based learning. ... read more about Impartus Virtual Classroom

    Entry Level Price
    Contact vendor
    Free Trial
    Available
    Category Focus
    25% in Web Conferencing Software
  • Izeeconf

    Easy Web Conferencing
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    Izeeconf is a simple and immersive remote meeting solution, with quick one-click access for full collaboration between teams and clients, wherever they are and on all kind of devices. Join, present and manage your audio, video and web meetings instantly, from a meeting room, an office or any other place. Thanks to HD video streaming and collaboration features, your virtual meetings are more produc ... read more about Izeeconf

    Entry Level Price
    $10.51 Per Month
    Free Trial
    N/A
    Category Focus
    100% in Web Conferencing Software

Buyer’s Guide

What is Web Conferencing?

Web conferencing is the process by which employees within organizations (or independent users) connect with one another in real-time using technological platforms and software that operate over the internet. Some software also uses audio-only content over the phone networks. 

The software thus enables communication, collaboration, and the completion of tasks or projects efficiently. Individual users and employees use it on a one-to-one basis as well, when necessary. 

Collectively, web conferencing solutions consist of a bouquet of digital communication facets such as video conferencing, screen sharing, VoIP calls, as well as document sharing, chat services, etc., to name a few. 

Conferencing over the internet facilitates remote working. Employees use web conferencing to conduct a variety of duties such as business meetings, online training, presentations, troubleshooting problems with customers and employees, as well as online sales.   

How Does Web Conferencing Work?

Web conferencing can be conducted by two methods - Through independent Software as a Service (SaaS) applications purchased and downloaded onto user desktops, or through internet hosting services that have the server space to conduct these meetings, conducted via web browsers. 

On a micro level, web conferencing uses the TCP/IP communication protocol to connect various internet supporting devices over the world wide web. The protocol allows computers to identify themselves uniquely and facilitates the easy and rapid exchange of information. Other software tools include Javascript, video streaming service protocols, XML, etc.  

Besides the hardware tools and software used by users to communicate, web conferencing requires hosts to check what time all the attendees are free and schedule the meetings or sessions accordingly. Post scheduling, the user is automatically assigned a virtual room or environment, wherein users can remotely enter using predefined login credentials, once they have permission to attend the meeting. 

Once into the conference, users usually contain a raft of features such as screen presentations, and whiteboards (to note down important points), question and answer sessions on chat,  and even passing control of important features among the attendees, if required. 

Why is Web Conferencing important for businesses today?

Remote collaboration is highly valued in economies and industries around the globe. Using web conferencing systems, users can come together from different time zones to help crystallize business strategies, efficiently. 

Functions such as HR, IT support, and even finance can come together on a global platform to contribute solutions on a business level, all while functioning remotely. This increases the productivity and perspective of all departments from different regions. Support services for different functions may be provided online, as well.  

Web Conferencing is handy for businesses when split-time decision making is required while considering a number of departments’ viewpoints within the firm. 

It also helps businesses preserve budgets. Web conferencing tools help streamline business operations so that resource-starved companies can save on budgets, office space, and even manpower when expensive solutions such as travel could be deemed necessary. A sale, for example, can be closed without relocation by the personnel involved. 

What is a Web Conference Software?

Web conferencing software is a digital tool that helps individuals communicate and collaborate over the Internet. Web conferencing services are used by organizations and individuals to conduct meetings, publish podcasts, make presentations, host webinars, and so on. 

These web conferencing platforms allow multi-casting of data - which includes text, pictures, video, and other formats - over separate geographic locations. The ambition is to ensure remote employees achieve optimum productivity working with teams, despite being situated remotely. 

Web conferencing tools are downloadable onto devices as standalone applications or are available as web-hosted internet connectivity applications. Technology has enabled web telephony (VoIP), and regular mobile networks to host multiple users in audio-only meetings termed web conferences. 

Web conferencing software consists of a suite of productivity tools that can enhance business continuity.  Web Conferencing hardware necessities - like microphones and cameras - are usually built into most devices today, making the tool platform-independent. Skype, Zoom, and even Google Hangouts are popular Web conferencing solutions.

Why must businesses invest in Web Conferencing Software?

Businesses should consider investing in video conferencing software for the following reasons - 

  • Ease of use - Web conferencing tools are designed to be lightweight in storage and have a relatively simple user flow through the web conferencing app. In other words, most tools are just plug-and-play. 
  • Budgetary considerations -  A halt to frequent travel for personnel, and a reduction in office space lease expenses are visible impacts of web conferencing software, thanks to the efficiency of web conferencing systems. 
  • Marketing Impact - Organizations can conduct Webinars, Podcasts, Learning Modules, interactive Question and Answer sessions to connect with a variety of audiences over the internet and market selective products and services to them. 
  • Employer Connect - Human Resources can connect with a majority of employees, all at one go. This helps them conduct employer branding activities seamlessly, while also moving several functions such as onboarding and offboarding to the virtual world. 
  • Competitive intelligence - With tools such as surveys and polls available to gauge user sentiments, organizations can use marketing activities to understand and implement much-needed features into the software. This allows companies to stay ahead of their competition. 
  • Innovative features - Much needed features to improve productivity and ease of usage are constantly introduced into web conferencing systems. This provides a massive boost for organizations.    
     

Types of Web Conferencing Software?

Video conferencing systems can be classified into two different categories. 

First, Software as a Service (SaaS) web conferencing apps are available for download from the Google Play Store, the Apple App Store, and the Microsoft Store. Once downloaded, these applications require user sign-ups or log-ins. Once in, users can schedule meetings or virtual calls with attendees from the same organization or distinct individuals. 

The applications run on their internet communication protocols to set up secure, unified session management and easily manageable gateways. Examples of services include Skype. 

Second, if dedicated applications do not fit organizational needs, organizations use web-based applications to host meetings. Hosts of meetings can log in to the website and assign a specific time for attendees to join the call. 

A fixed phone number and a numeric password, provided on the prompt, will route the users to the virtual meeting room. This is usually an example of VoIP conference calls. Usually, information about the meeting is sent to the users via email or personal message. An example is freeconferencecall.com. 

Features of Web Conferencing Software?

The features of video conferencing platforms are as follows - 

  • User Management - Only users with appropriate credentials can schedule and join meetings. Log-ins required on dedicated user accounts, and codes are generated to verify user identity before entering sessions on web conferencing systems.  
  • Chat and File Sharing - Most web conferencing systems have a dedicated chat counter where users can share important information in writing. Document attachment and sharing features are also in-built to allow a multi-purpose perspective to the web conferencing tool. 
  • Screen Sharing - Web conference solution users can project the screen of their computer to all those attending the meeting and conduct presentations/demonstrations with the click of a finger. 
  • Recording - Users can record a call for reference purposes through web conferencing services. 
  • Reporting - Information regarding meetings - attendees in the session, chats sent, documents shared, etc. - should be available for the user to reference. 
  • Muting - Managers/Employees making important decisions should be able to mute others during the web conference for minimal disturbance. Similarly, users must also be able to mute themselves. 
  • Whiteboards - The web conferencing platform must have these components as part of chats to ensure

Advantages of Web Conferencing Software?

Some of the advantages of Web Conferencing Software are as follows -

  • Secure and Reliable 
  • Real-time, clear and audible meetings on good internet quality
  • Easy to install and use 
  • Minimal charges per user 
  • Effective Interdepartmental communication
  • Budgetary savings from discontinuity in non-essential activities such as travel 
  • Valuable Business Intelligence  
  • Rapid Document Sharing
  • Increase in work communication efficiency 
  • Additional features make conferences more engaging and participatory. 
  • Platform-independence 
  • Foster real-time collaboration

What are the features to consider before purchasing a Web Conferencing software?

Some features are considered important for web conferencing software, while others are avoidable. The most important characteristics a firm must consider before purchase of web conferencing tools are as follows - 

  • Interface - The web conferencing platform must be easy to install and use. Scheduling calls, accepting calls, and functionalities within rings must be fluid and easy to navigate.
  • Reporting - User reports are essential to improve conference call quality. Besides, words must also share data from other activities such as polls, surveys, etc. 
  • User Management - Only designated users with valid log-ins or PINs must be able to access calls and use the full features of the platform on company accounts. 
  • Platform Independence - The software must be easily accessible on all mobile, desktops, or tablets. Similarly, the software must be compatible with operating systems such as Windows, macOS, and ChromeOS, to name a few.
  • Presentation and Screen Sharing - Conference participants must be allowed to share screens of their computers for presentation purposes. This enhances attendee participation on the call.
  • Muting - Several times, background noises from caller environments disrupt the call quality. Audiences must be provided to mute themselves until they need to speak, or the host must be able to mute everyone who isn’t talking. 
  • Language Support - The platform must support a variety of linguistic capabilities from multiple dialects.
  • On-Demand web-casting - Organizations can use the web-casting feature to conduct meaningful learning and development lessons and webinars for employees and outsiders interested in specific topics. 
  • Real-Time Chat - Chatting interfaces are provided so that users may share important information and the group when necessary. 
  • Video Conferencing - Besides audio, video conferences are essential for users to share face-time, make presentations and seminars, and create a platform of trust while working remotely.
  • Recording and Playback - The web conferencing software must have a recording tool for later use to store video/meeting details. It should also come with playback capability to ensure the recorded video/audio has been captured to the best possible extent in terms of quality and length of content.  

What is the average price of Web Conferencing Software?

The price of a video conferencing service depends on the number of users that an organization intends to distribute access to. 

A list of the Free and Open Source Web Conferencing Software has been published by GoodFirms, for those firms interested. The software mentioned in the list has a rich set of functionalities, which are already in effect at organizations around the world. 

UberConference, Proficonf, and Zoom are popular software tools that employ a freemium model of pricing. They have a base free version, which allows users to make free calls for a predetermined time limit. The call is halted if the user exceeds this limit. Premium versions of these software range between $12 and $25 per user per month.   

Video conferencing tools such as Zoho Showtime and Bluejeans are charged on a per-user basis for all their solution sets. The range varies between $9 (Starter), $16 (Business  Standard), and $30 (Enterprise) per user per month. 

Web Video is a platform that offers a one-time purchase rate. Plans begin at $3995 without using their hosting service, and $4995 for an all-inclusive lifetime purchase. ElectroMeet is a video conferencing platform that licenses its product on a yearly plan for a specified limit of users. 

The Silver and Gold licenses, each accommodating up to 120 users, are priced at $4000 and $9000 annually. 

How to Choose the right Web Conferencing Software for your Business?

You can choose the right web conferencing software for your organization by considering several important factors.

  • Users/Hosts - The organization will need to estimate the percentage of the workforce who will have access to specific versions and types of web conferencing systems. 
  • Software type - Web conferencing software is available as standalone applications or can be accessed over a web browser. Some solutions offer video telephony conferencing, while others are limited to VoIP. Softwares have a mixture of both functionalities. An organization’s purchase decision must depend on the type of software it wishes to employ. 
  • Budget - Once the users have been estimated, approximate funding may be allocated to purchasing video conferencing solutions. The budget will depend on the plan(s) of various web conferencing software the organization wishes to deploy and its per-user rate. Budgets are also calculated on whether an organization will purchase a Software as a Service (Saas) provider, like Zoom, or if they choose a web-hosting VoIP conference call provider, like freeconferencecall.com. 
  • Features - Most organizations prefer a rich feature set within the web conferencing apps that boost productivity. Whiteboards, screen sharing, chat functionality, etc., are essentials within web conferencing software today. Unlimited virtual conference rooms and a software capability on the web conferencing service vendor side are also considered necessary in preventing limited call capabilities. 
  • Security - Data security will also be the top-most priority for most organizations in the purchase window. User chats, via video or text must be encrypted. 
  • Trials/Demo versions - organizations must be allowed to test/trial run their software choices before investing in the web conferencing software.

Why consider GoodFirms' list of top Web Conferencing Software?

GoodFirms’ exhaustive and concise list of web conferencing software will enhance the understanding of prospective buyers, who can then contrast, compare, and select their choice. 

The Buyer’s Guide presents web conferencing platforms’ features, advantages, and costs. Be it Free and Open-source web conferencing software, or freemium and premium versions, GoodFirms has you covered with information. 

Is it not just considering free video conferencing software? GoodFirms’ software directory enlists information on various kinds of multi-disciplinary software.

Frequently Asked Questions

What is the Best Web Video Conferencing Software?

The best web conferencing tools provide unmatched security, unparalleled video quality, glitch-free interface, reliable connectivity, robust functionalities, sophisticated conferencing modules, cost-effective application, and a transparent pricing structure. Some of the best web conferencing software solutions are Zoom, BlueJeans, GoToMeeting, Google Meet, QuickBlox, Cisco Webex, and Microsoft Teams. These web conferencing tools can benefit small, medium, and large companies.

What is Web Conferencing Best used for?

Web conferencing solutions are best suited for the following: 

  • Meetings
  • Hosting Webinars
  • Delivering Workshops and Seminars
  • Training and Development
  • Information Sharing 
  • Team Collaboration
  • Marketing Campaigns 

What are the Key Features of Web and Video Conferencing Software?

  • Ability to schedule, conduct and manage conference calls without any geographic barriers.
  • Internal training features such as screen sharing, whiteboard, visual presentation tools, etc.
  • Webinar room features such as text chat, video chat screen, editing tools, hosting, and presenter tools
  • Features for language transcription, translation, etc.
  • Real-time file-sharing, video-sharing, and collaboration
  • Virtual meeting rooms, HD video conferencing, and interview screens
  • Tools for Live streaming, webcast, VoIP, and multi-media broadcasting
  • Other features for Slideshows, call recordings, polls, surveys, reporting, and analytics

How Does Web Conferencing Solutions Reduce Operating Costs for Businesses?

  • Reducing Travel Expenses: Web conferencing software mitigates employees' need to travel to meetings. Large corporations allow employees present at various locations to join discussions virtually, thereby saving travel expenses. 
  • Office Space Expenses: For completely online businesses, technologies such as web conferencing software eliminate the need to be physically present at a premise. It saves companies from unnecessary office rentals.  
  • Venue Costs: Training sessions, webinars, seminars, workshops, lectures, addresses, etc., conducted through web conferencing tools don't require businesses to arrange a physical venue.
  • Repeat Instruction Costs: As training sessions, workshops, instructional activities, etc., conducted with web conferencing software can be recorded, and also a trainer can deliver simultaneously to multiple locations, it reduces repeat instruction costs.

Why is Web Conferencing Growing in Popularity as a Marketing Tool?

The awareness of web conferencing is growing in the corporate world, particularly the SME segment. Unlike emails or messages, Web conferencing allows marketers to connect with customers, clients, and leads in real time on an interactive platform. Earlier, a lack of awareness among consumers restricted the use of web conferencing for marketing products and services. Today, when most end-users are tech-savvy, marketers don’t hesitate to use web conferencing to connect with them. It also allows them to simultaneously mitigate the limits of the physical space and demonstrate their products to thousands of people. Also, recorded sessions can be used repeatedly in the future.

How Much Do Web and Video Conferencing Software Cost?

Web conferencing tools come at an average cost ranging from $5 to $20 a month per user. Software solutions like GoToMeeting and Cisco Webex start at $14 per user monthly. Microsoft Teams begins at $5 per month per user. For free versions, look at Proficonf, Google Meet, Zoom, Uber Conference, and more in GoodFirms' web conferencing product section. If you need open-source web conferencing software with a more customizable approach, try OpenMeetings, Mconf, Jitsi, or BigBlueButton. You can also read our blog to learn more about the free and open-source web conferencing tools. 

What Types of Integrations Should You Look for in the Web Conferencing Software?

Comprehensive Web conferencing software solutions have various powerful inbuilt integrations that enhance their capabilities. One should look for integrations such as CRM software, content management system, document management software, Gsuite, Calendar, Marketing automation software, video conferencing tools, and webinar apps.

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