Best School Management Software

School Management Software

Explore the best School Management System for your educational institution, summarized exclusively by GoodFirms.

Incorporating a school management software increases productivity by reducing the timeframe of maintaining track records and improving data accuracy. The best school administration software also enables a humongous save on institutional resources through digital storage without compromising the organization’s precious data.

What is School Administration Software?

School management software is a set of tools that facilitate simplified and efficient school administration management. The software enables complete automation and control of an educational institution’s numerous operations, infrastructure, activities, processes, and overall functioning. It also provides a unified platform for school administrators and other school stakeholders to collaborate and work effectively.

What Functions Does the School Administration Software Perform?

School management software offers comprehensive software tools and features to streamline and manage an educational organization such as a school. Here are the core functions of a school management system:

  • Student admission/enrolment process management
  • Maintaining students, teachers, and staff database
  • Managing the day-to-day activities of a school
  • Human resource management
  • Information management
  • Curriculum management
  • Examination and assessment management
  • Attendance management
  • Resource optimization
  • School and parents’ communication management
  • Financial management to include budget planning, payroll, and fee management
  • Campus infrastructure, facilities (canteen, library, etc.), and security management
  • Transport management
  • Vendor management
  • Compliance management to include regulatory policies, procedures, and documentation

How to Choose the Best School Administration Software?

If you are looking for the top school management system software, GoodFirms has eased the task for you. After extensive research and analysis, we have identified and summarized the list of the best school management software solutions with their prominent features, verified reviews, and other details. Just go through the below rundown and choose the one that fits you best by leveraging filters for features, institution size, pricing model, and deployment type.

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List of Best School Management System Software | Best School Software
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List of Best School Management System Software | Best School Software

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Vidyalaya School Management Software
1

Vidyalaya School Management Software

Smarter way to manage your school

Vidyalaya is a complete, fully customization School Management System ideal for schools, colleges, universities, training centers and educational Institutes.The Ultimate School ERP with Mobile App for modern school systemcomprehensive, easy to use web based school management system helps you to move faster, save money, integrate on-premises apps and data Anytime Anywhere ... read more about Vidyalaya School Management Software

Online Classroom Is Best Feature Provide by Vidyalaya
- Trinity higher secondary school
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MyClassCampus
2

MyClassCampus

All in one Campus Management ERP Software with Mobile App

MyClassCampus is an All-in-one Mobility driven advance ERP platform to help educational organisations go digital. It's uniquely designed Mobile App brings all the stakeholders of an institute on single platform. It has some very interesting features like Lesson Planning, Exam Scheduler, User directory, Fee & Finance management, Online admission with inquiry CRM, Leave management, QR attendance Use... read more about MyClassCampus

User friendly and simple
- Mukta Singh, VICE PRINCIPAL at K.D Institute of Nursing Sciences
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07 Days
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Ireava
3

Ireava

School Management ERP Software.

Ireava school management software help schools to manage day to day activities, accounts, finance and academics. Ireava comes with 30+ modules that will help to manage all school activities seamlessly. Ireava is easy to use, giveaway pricing plans and secure platform. 100% complete school ERP that helps to manage every section of the school.... read more about Ireava

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14 Days
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NLET School Management Software
4

NLET School Management Software

Best School Management Software

School management software is a tool specifically intended to streamline the paperless administration of institutes and academic organization. It comprises of a variety of modules that significantly assist teachers and staff in keeping school documents, academic history, and other vital school data. The effective school management system functions as a unit for the distinct departments/functions a... read more about NLET School Management Software

Setu Feedback on Student Management System
- Ravinder Kaul, TitleMentor and Chief Trustee at Setu
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7 Days
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Schoolbic
5

Schoolbic

All in one school management software

Schoolbic is An innovative collaboration application for modern schools & institutions. To Automate everything Makes student, parent, employee and school owners engagement, scheduling, curriculum & lesson sharing, tracking achievements & progress, fee payments and much more amazingly easy, Schoolbic is an All in­-one School Management Application. A state of art school management System for a 360... read more about Schoolbic

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EDRP
6

EDRP

The Digital Instructor

EDRP is the one stop solution for any type of schools to automate data management process. Whether you are looking for the best School Management Software for school the dedicated and experienced team at EDRP knows well how to stand on the expectations of their clients and therefore, develops a user-friendly and secure school erp application. Manually written data which is prone to numerous err... read more about EDRP

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15 Days
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OpenEduCat
7

OpenEduCat

Comprehensive Open Source ERP for Educational Institutes

OpenEduCat is an open source ERP system for Educational Institute for Efficient Management of Students, Faculties, Courses and Classes.OpenEducat is one of the frontiers in the educational institutes ERP solution and the reason for its success in the educational solution area is the vision. ... read more about OpenEduCat

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Available
Free version
Shiksha365cloud
8

Shiksha365cloud

Future Decoded

Shiksha365cloud is known for its structure, design, understanding, and resourceful competence. Shiksha365cloud, a Cloud-based Academic Institute Management Software, specifically crafted and developed to amplify the process of educational institutions. The use of AI & ML in creating a paperless ecosystem by Shiksha365cloud provides the facility to perform all the activities of the institutes, maki... read more about Shiksha365cloud

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Eduwonka
9

Eduwonka

Discover the next-gen of school management software

Insights, performance, management, communication - all in one simple and secure dashboard for schools! Make better sense of your school's data and performance. Non-technical users can generate reports for insights quickly and easily. Track your school’s performance over time and uncover trends in your educational institution automatically. Empower staff and administration to act on findings and ... read more about Eduwonka

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30 Days
$6700/Year
NolwaBoard
10

NolwaBoard

School Management Software

We can understand the complete education institute sector, we provide a full solution for any type of education sector, school management software, website development, mobile apps development, and marketing support. and support all areas of your IT systems from back-end infrastructure to front-end personal productivity. Our goal is to create innovative IT solutions that enable your business to be... read more about NolwaBoard

Nice Apps Thank you
- Nolwa digital
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30 Days
$400/Year
Campusdean
11

Campusdean

Best Campus Management Software

A Complete Phenomenal Campus Management Software for Schools, Colleges & Institutes !! The trust of more than 1000+ School & Institutions like yours who have already put in this software... read more about Campusdean

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Loqqat
12

Loqqat

Your Child In Your Visibility Always

Loqqat is a complete application for the school bus and student tracking with an advanced web interface for the school transport team and dedicated mobile applications in both iOS and Android for parents. Loqqat gives the school transport team an edge to design optimal routes, auto-generate trips and assign them to buses in the predefined time window. The solution also handles exceptions like stay... read more about Loqqat

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30 Days
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MilGrasp
13

MilGrasp

Future Education Institute Management System

Product Description: MilGrasp is the Institute management software build to bridge the gap between parents, students, teachers, and administrators. Often it is seen that parents are not in a loop of what is going in the institute. MilGrasp tries to make communication between school and parents much easier. And also the internal coordination of the school can be easily managed by Milgrasp. Every m... read more about MilGrasp

Very User friendly product
- Mr. Pradeep Jain, Chairman at ARJIS International School
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Campus 365
14

Campus 365

All in one School and College Management Platform

Most institute management systems are difficult to learn and configure, so many schools don’t use them. Campus 365 institute Management platform is designed to be easy to use. So easy that anyone with a basic knowledge of computers and email should be able to use it within 10 minutes. User-Friendly Affordable Customization Freedom of Opensource Amazing Support 64+ Amazing Modules Mobile ... read more about Campus 365

Brilliant ERP ❤
- Kuldeep Singh
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Available
Free version
Eduxpert School Management Software
15

Eduxpert School Management Software

Discover the freedom and joy of running your school at the tip of a finger.

Smart schools are always the preferred choice for new age parents. Quick communications, Transparent operations and flawless administration can put your school ahead in the group of smart schools. eduXpert, one of the leading smart school management software, helps you achieve that. ... read more about Eduxpert School Management Software

Complete school package
- Abhay Kumar, Business Development Specialist at Gstar Info E-solutions Private Limited
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30 Days
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Fekara
16

Fekara

The School Software to manage your school as you want

Fekara is an online school management system for educational institutions for learning, administration and management activities. It manages all elements of the school including students, courses, exams and teachers, employees. Fekara has an ability to manage all forms of educational institutes.FeKara is a Web Based Application A free school software which is always online, that means you can acce... read more about Fekara

In the cloud, and sets up in minute
- Abid Bhatti, SEO Link Building at creativeON.com
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Available
Free version
Keep Schoolin
17

Keep Schoolin

School Management Software.

School management software for schools to manage daily activities like students records, examination, fees and expense management. We have different logins and dashboards for Admin, teachers, students, and parents. The software is online and have a school portal, where activities and information regarding school is displayed for public on internet. Student enrollment is very easy to manage and... read more about Keep Schoolin

Best Software for Schools
- Muhammad Nadeem, Principal Software Engineer at Gyldendal
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30 Days
$120/Year
KINO ERP
18

KINO ERP

Free School Management ERP

Kino ERP developed to simplify the life of school/instituion admin and teachers so that they can focus on the most important thing: quality in education. What made us the best is our features that allow parents to stay updated with their child performance levels. Our primary motive is to build an online solution for schools, with integrated modules to manage all aspects of school administration... read more about KINO ERP

Amazing ERP
- Pankaj Saini
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Available
Free version
SchoolzAdmin
19

SchoolzAdmin

The Best School Management Software

Schoolz Admin is the modern Tech Solution for the modern school. With the ever evolving trends in management of schools, Schoolz Admin adapts very quickly to solving problems school adminstrators/owners face.... read more about SchoolzAdmin

the best cloud based school software
- Angela Martey, Sales Manager at Osanim Systems
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90 Days
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EDUMAAT
20

EDUMAAT

Education Management, Automation, Analysis and Transformation software

EDUMAAT is an enhanced ERP that automates the education sector that starts from student admission to graduation. An educational institute is a place where the management, the students, the parents and the faculty are identified as stakeholders.... read more about EDUMAAT

Good
- ARUMUGAM R
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7 Days
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Open Compas
21

Open Compas

A Complete Educational Management System

Open Compas is an educational school management software which is a digital platform makes your institute paperless or cashless with the wide range of service. We have different modules for different purpose like admission, parents, fees, staff management, etc. ... read more about Open Compas

School ERP Software
- Krishna Singore, Digital Marketing Executive at Reliable Services
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Genius EduSoft
22

Genius EduSoft

Education Management System Software

Genius Edusoft provides Comprehensive Educational ERP for School, College and University Management. Genius School Management System Consists of Cloud Based System and Mobile App for Trustees, Teachers, Parents, Students and all related Departments. Genius also helps in students tracking, vehicle tracking, Hostel, front desk management, Library and many more.... read more about Genius EduSoft

Impressive
- Rupesh M V
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30 Days
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TheDigiSchool
23

TheDigiSchool

Smart Classroom

Edubull Digital School is a complete program with the vision to blend technology into the school education system. We have the world-class ready to use content for KG-12 that incorporates scholastic, life skills, soft skills, computer skills, communication skills,vocational skills, based multimedia lectures, activities, notes, eBook, exams, sample papers, solutions. It has already been implemented... read more about TheDigiSchool

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nersapp
24

nersapp

School management software for your school needs

Nersapp is a free school management system developed by nano-soft technology to simplify and reduce the workload of educators. It is designed to cut cost, enhance and automate the systems and processes of schools.... read more about nersapp

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Available
Free version
SkillMonitors
25

SkillMonitors

Cloud Based School Management System Software

SkillMonitors Cloud-based School ERP is a complete solution developed to impact Learning Outcomes & Campus Management by automating all life cycles - Student, Faculty & Administration and providing actionable insights via Smart Analytics. Latest Technology & Smart Integration Smart features such as BI Tools, Biometric identification Mobile Apps, Auto-triggered notifications, and much more to ensur... read more about SkillMonitors

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90 Days
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MySchoolApps
26

MySchoolApps

School ERP & Application

The Powerful SaaS-Based ERP For Your School, Which Has 100% Everything At One Place.... read more about MySchoolApps

All in one place
- shailesh kalal
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Smatyfy
27

Smatyfy

School Management System

SmatyFy is the web-based class-leading academic solution, helping teachers, administrators and admissions staff to complete their school management duties more efficiently. Because of its remarkably comprehensive features that are user-friendly and instrumental in the effective school sector.  ... read more about Smatyfy

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Alma | Rethink SIS
28

Alma | Rethink SIS

Empowering your community

Alma’s integrated Student Information System empowers learning communities with a future-ready software platform prepared to take on today’s challenges and tomorrow’s opportunities.Impressively designed and easy to use, Alma provides the industry’s best student information system ... read more about Alma | Rethink SIS

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Powervista Rollcall
29

Powervista Rollcall

Administration Software for Adult Education Organizations

RollCall is a comprehensive administration solution with the features and flexibility you need to support a non K12 education organization. RollCall streamlines management with student progress alerts, invoicing, payment and balance information, customizable data elements/ reports/ forms and instantly available accreditation statistics. ... read more about Powervista Rollcall

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Available
Free version
FamilyID
30

FamilyID

Promote your program. Fill empty spaces.

FamilyID is the leader in secure online registration for schools, camps, clubs, museums, studios and more. FamilyID takes a consumer-driven approach to transform the experience of registering for programs, schools, camps, clubs and activities. ... read more about FamilyID

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Available
Free version
Fedena
31

Fedena

All­-in­-one School Management Software

Fedena is complete school management software which helps in managing the institute's daily operations hassle-free. It is a platform using which institutes can improve their employee's productivity, automate all operations, keep a real-time track on all operations and stakeholders can take better and faster decision to boost the ROI of their institute. Fedena is an affordable, web-based, and us... read more about Fedena

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14 Days
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SchoolTime
32

SchoolTime

Best School Management System for a 360 Degree

Increasingly Educational Institutions are facing challenges in proper organised communications to all stakeholders- Students, Parents, Teachers, Staff, Donors and Management. With multiple channels of communications like emails, SMS, portal, Video and telephone, maintaining and tracking unified communications is extremely important to create a thriving ecosystem of the engaged community. Read more... read more about SchoolTime

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Available
Free version
TS School
33

TS School

Give your school a boost

The features compliment user efficiency and its aesthetic content is superior and pleasing to the eye. Single click functionality affords time effectiveness. Reports and reporting will not disappoint! The facility to create your own reports and documentation within TS School itself, allows for the personal touch. ... read more about TS School

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N/A
$149.00/Month
Adminonline
34

Adminonline

Admin Online is affordable

Admin Online is affordable, easy to use and effective management software to assist small business owners with invoicing, communication and admin. Managing your business can be child's play with Admin Online as your partner. Leaving you to focus on what you do best... Like teaching and coaching. ... read more about Adminonline

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30 Days
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SmartSkool
35

SmartSkool

Manage all the activities of the students

Education system outlines the backbone of every nation. Technology can play a very crucial role in streamlining the whole system of education. Exploring the technological approach to education, streamlining education process and spiraling acquaintance among students, staff, parents and management becomes essential for today's fast growing educational environment. ... read more about SmartSkool

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DaySchool
36

DaySchool

DaySchool® was created by Snowman Software

DaySchool® was created by Snowman Software in response to the administrative needs of the Admissions, Development and Front Offices of midsize and smaller independent schools.DaySchool® is a centralized, multi-user database containing all of a school’s constituent information. Unlimited user-defined fields and flexible reporting options allow each school to customize DaySchool® to handle thei... read more about DaySchool

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$100.00/Month
SchoolApp OnDemand
37

SchoolApp OnDemand

School Management Software

SchoolApp OnDemand software is India's most appreciated school management software with mobile apps for students, parents, teachers, and management. Our software comes with top features like student fee, exam, student detail, library, admission, hostel and more. H.R. Software Solutions Pvt. Ltd. is a leading pioneer of School Software which has always offered advanced and innovative solution... read more about SchoolApp OnDemand

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30 Days
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Skool-Master
38

Skool-Master

School management system software.

Skool Master is a complete school management software that streamlines the process of educational institutes to improve efficiency & enhance their productivity. You no longer need to worry about managing the day to day activities of the school, because this software can monitor it all for you. Not only students but parents can also use this and keep a track of their kid's performance with jus... read more about Skool-Master

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Gibbon
39

Gibbon

The flexible school platform

Created by teachers, Gibbon is the school platform that solves real problems encountered by educators every day. Being free, open-source and flexible Gibbon can morph to meet the needs of a huge range of schools. ... read more about Gibbon

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Available
Free version
OpenSIS
40

OpenSIS

School Management Software that Increases Student Achievements & Teacher Performances

Specialized in Governance, Risk and Compliance, Internal Audit Processes, Technology and Access Management SAP, which offers the best solutions in the SAP platform, providing credibility to guarantee results for the business. Founded in 2006 by partners Luiz Fernando Sgarbi and Valdir Roque (Ex-VCP), it operates in the first projects of Function Segregation with Virsa Compliance Calibrator softwar... read more about OpenSIS

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Available
Free version
SchoolTool
41

SchoolTool

The comprehensive student management system

SchoolTool leads the way as the most trusted web-based student management system. Designed specifically to meet NYS requirements and school district needs, it provides secure access to real-time data and time-saving tools. For administrators, faculty, staff, parents, and more, SchoolTool puts important information as close as the nearest Internet browser. ... read more about SchoolTool

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RosarioSIS
42

RosarioSIS

Your free Student Information System.

RosarioSIS features students demographics, grades, scheduling, attendance, student billing, discipline & food service modules for school management, in one web-application. Primarily designed for K-12 schools, it will easily fit for any educative institution like a university, an academy, or an institute. ... read more about RosarioSIS

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Available
Free version
VinHaze
43

VinHaze

A Clear Vision To The Future

20+ years of domain expertise has enabled us to develop and understand the domestic and international educational system very well. We understood there is a quality need of the best school management system developed in advanced technologies for the educational institutions to streamline their administration processes. So, we have designed and developed an ERP for the school management process on ... read more about VinHaze

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7 Days
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SIDIA
44

SIDIA

Best Educational Software

The difference between learning media and educational media does not necessarily make them separate in their use in schools. In fact, both of them can be integrated into a whole unit in a children's educational software that supports the learning process until school operations. A software must be made to support the learning process in the classroom until school operations. As a learning media... read more about SIDIA

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Edufar
45

Edufar

Leading school management software.

Edufar is one of the leading school management software and student information system. Edufar is very easy to use and offers all premium features at an affordable cost. ... read more about Edufar

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Available
Free version
CLYMBR
46

CLYMBR

All Your School Requirements Under One Platform.

CLYMBR The ultimate School Management Software for institutions using cutting edge technology, Best School Management Software, We helps open the channels of communication between students, parents, and administrators creating more firm relationships and to strive for student’s success.... read more about CLYMBR

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30 Days
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IQBack2School
47

IQBack2School

All in one College or School Management Software

All in one College or School Management Software IQBack2School with remarkable features. Here are some useful feature for main activities of a School Admission management, Exam management, Student management, Teachers and staff management, fees and financial activities. Administration of a school with those old manual activities not a easy task for anyone due to number of students and staff that... read more about IQBack2School

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7 Days
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Educational ERP Management Software
48

Educational ERP Management Software

Best Educational Software.

Arena ITech Pvt. Ltd provides the best Educational ERP Management Software in India. Our Expert Team will give the right solution for all your software problems and assist your business to grow to the next level.... read more about Educational ERP Management Software

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Available
Free version
Ultimate School Manager
49

Ultimate School Manager

The Next Generation School ERP.

Ultimate School Manager, The Next Generation School ERP. All in one College and School Management Software You will ever need! Ultimate School Manager is All in one School management software that you need to manage your School and Colleges Most secure and customizable software suited to all level of Schools and Colleges. Ultimate School Manager is easy to use and intuitive to use. ... read more about Ultimate School Manager

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Edukites
50

Edukites

School Management System

School ERP School Management Software School Management System College Managemet Admission management Payroll Management Online Payment Enquiry Management Academic Management Hostel Management Canteen Management Transportation Management Bus Live Tracking HR Management Inventory Management Library Management Fron... read more about Edukites

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45 Days
$400/Year
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Buyer’s Guide

Introduction of school management software buyer’s guide

The school management buyer’s guide is intended to provide profound knowledge and understanding to the readers regarding how to manage their day-to-day school operations effectively. This guide on school management system software allows users to increase the management efficiency of your school effortlessly. Moreover, this detailed buyer’s guide on school administration software will help school businesses and organizations to get familiar with the latest trends in the school management system.

1 What is School Management?

School Management is an extensive database system that manages all the day-to-day activities of the school. The school management process includes the process of planning, staffing, systematizing, administering, and controlling an education institute that can eventually help in accomplishing the set goals.  

1.1 Why do Schools need to work on School Management Strategies?

Schools need to work on strategies to enhance their management tactics. Have a look at the following reasons;

  • The school management can improve self-worth and the skill to value each person’s worth through a happy and secure environment.
  • The school management can cultivate a positive attitude among children, parents, teaching staff, and administrative staff.
  • The school management can offer a broad range of high-quality experiences that can help in developing each individual to his/her potential.
  • School management can develop social awareness, group responsibility, and empathy.
  • The school management can develop policies and schemes of work that help in refining their objective.
  • The school management can maintain the historical continuity of the society, secure the past achievements of the community, guarantee the future of the society, and consolidate the spiritual strength of the nation.

1.2 What is the purpose of efficient school management?

The purpose of efficient school management is to have well-laid students intakes, curriculum implementation, financial management, teacher relationship management, along with its non-teaching staff management. School management software can enable schools to achieve this.

2 What is the school management software?

The school management software is an application that helps in managing the day-to-day administrative tasks of the schools. The schools can digitally monitor the daily activities and can efficiently manage the resource along with the information by making use of school management system software. The teachers and staff can maintain the school records and academic history of the schools with the help of the online school management system.

2.1 What are the school management software modules?

The modules of the school management system are as follows:

  • School administration module – This is the most essential part of the school. It helps in managing the day-to-day activities of the school.
  • Student Module – It module manages data regarding admission, family, health, documents, demographic, attendance, and general information of the student.
  • Assessment module- This type of module looks after the examination activities that are conducted on the campus and helps in generating the mark sheets of the examinations.  
  • HR module- This type of school administration software module maintains the records of the employees of the school that includes principal, teachers, clerk, and peon. 
  • Resource Module- The school manages the stock inventory and asset management of institutes with the help of the resource module. The resource can be related to stationary like chalk, lab instruments, library books, hostel, and transport facility.
  • Campus management module- This type of school software module manages verticals like campus administration, generation of gate-pass, and visitors and security. 
  • Examination management module- It manages the activities related to exam eligibility, question papers, assessment of scores, and assignment of the classrooms.
  • Leave, and attendance module- This type of school management system software module maintains the attendance and leave records of the students, faculties, and other staff.
  • School timetable module- This type of module helps in creating and maintaining the timetable of students and teachers. If the subject limit exceeds, then this module sends an alert.
  • Student fee management and payroll system- It manages the tasks related to fee plan creation, generation of fee receipts and payslip, calculation of payroll, deduction of taxes, and calculation of reimbursements and deductibles.

2.2 What are the benefits of implementing school management software?

The school management system provides the following benefits:

  • Boost productivity- The school management solutions help in increasing the richness of the institute. The school software efficiently maintains the track records in less time. The school management organizes the data accurately by employing educational software. 
  • Cost-effective - The school information management system saves the cost at a large scale that includes the cost of paperwork, hardware cost, and administration cost. The owners of educational institutions can minimize additional costs and improve ROI (return on investment) with the help of school management tools.
  • Accessible and quicker communication- The school management and information software can effortlessly and swiftly notify about the fees, parent-teacher meetings, library dues, report cards, and examinations.
  • Access from anywhere- The school management app is mobile-friendly and can be accessed from the phone also. Mobile-friendliness increases the convenience of the parents, teachers, and staff.
  • Complaints registration system- The web-based school management software has an in-built complaint registration system that manages the feedback of parents and students.
  • Student-teacher collaboration – The online school management system helps in providing student-teacher collaboration beyond the classroom. The interaction between the staff and the students can be increased with the school information management system. 
  • Lessen workload – If the teachers are technology-driven, then the workload of the staff members is reduced with online school management software. The teachers can send the required data to the parents and students over the school management app. It helps in saving time. 
  • Student Tracking – The student management system enables teachers, parents, and institute management to monitor the student’s academics and extracurricular activities, which in turn helps in making improvements.
  • Staff Satisfaction – Online school management software smartly allows for easy management. Teachers and school administrators can manage timetables and study material efficiently with the help of school software. As a result, the satisfaction level of the staff is automatically raised. 
  • Efficiently store data- The student information system stores all the essential data of the institute. The data related to student’s personal information, teacher’s data, and progress report all can be managed with the school management app. In a centralized database, the data is stored securely. 
  • Effectual way of communication – The educational software provides the communication channel that allows parents and staff to communicate effectively. The administrators of the institute can share notices, news, and alerts for the students by circulating information. 
  • Transparency - The class management software allows complete transparency as it is impossible to hide any necessary information from the users. On the portal, the exam reports and fee information can be seen directly. 
  • User-friendly- The online school management software can engage teachers, parents, and students with the help of simple user-interface. It is easy for the teachers and parents to use a hassle-free user- interface.
  • Saves natural resources- Since most of the administrative tasks are automated, there is less room for paper-based work. All documents and information are stored digitally. The school management app keeps the digital track of the data. The records are maintained without any mess. 

Other benefits of school information management system are:

  • Timetable management
  • Operational efficiency
  • Easy customizations
  • Online testing
  • Increase in enrollment
  • Automation encourages smart decision 
  • Online grade book
  • Highly reliable
  • Improves the accuracy of accounts
  • Updates of school activities
  • Keeps tracks of bulk data
  • Reduces manual and redundant work
  • No additional investments for hardware or server
  • Easy-to-monitor individual modules
  • Secured architecture and role-based access right restriction
  • No significant IT knowledge required to operate

2.3 What are the typical features of School Management software?

The school information management system is essential in an educational set up. The school management system software has the following features:

  • Student Information- The school management tools are capable of maintaining all the information related to a student like attendance, discipline, grades, homework along with achievements. The teachers can make use of the student database to avail the information related to the student’s medical history, billing, accounts, grades, address, information regarding parents and siblings. 
  • Teacher Information – The school management and information software allow tracking the teacher’s information. The teacher’s class schedule and file reports can be efficiently viewed with the help of online school management software. Teachers can make use of their database to know about students’ progress and classroom activities. 
  • Artificial Intelligence Integration – The integration of AI techniques in school management system software can manage school buses quickly and efficiently. The feature of auto-routing, auto-optimization, and auto allocation provides proficiency to the school transport system.
  • Parent Access- The school management system software comes with a parent portal in which parents can log in and view their children’s information. It is a convenient way for the parents to keep track of their child’s attendance, progress, and workload.
  • Report Cards- The school management solutions have the functionality of fully customizable report cards. It allows the printing of beautiful report cards and transcripts. This functionality provides users the grading criteria, grading flow, and report card format.
  • Online assessment and assignments – The school administration software allow teachers and students to test and understand the knowledge that student has gained. The teachers can provide the individual assessment to the students based on their (student’s) knowledge level.
  • Fee Management and online payments – The online school management system provides highly robust, flexible backend, and fee management systems that help parents to pay quickly and effortlessly with online payment processing. It generates the fee receipt of the records. 
  • Parent-teacher collaboration – The online school management software enables the remote monitoring of the child and one-on-one communication between parents and teachers. The parents can effortlessly monitor the feedback of the teacher on the class assignments and exams of the students. 
  • Timetable and schedule- The school administration software allows tracking of student attendance. The school software helps in scheduling classes and accessing timetables, which in turn enables students to become well-organized. 
  • Communication functionality- The school management solutions facilitate the communication process with the help of text messages, voice messages, and e-mails. Parents can instantly see the messages. This facility helps in forming smooth communication among parents, teachers, and schools. 
  • Attendance – The school administration software allows teachers to manage the whole process of taking attendance and recording them accurately. The teachers can efficiently manage the attendance of the students by making use of online attendance pages. 

Other essential features of the school management system are:

  • Profile Management – Manage the information related to parents, staff, teachers, and staff
  • Fundraising – Schools can raise funds for education by connecting with the community and the world
  • Sign-in and sign-out- Simplifies the process of sign-in and sign-out with the school applications
  • Library management- Helps in finding, searching, issuing, and returning books
  • Homework- Students can get quickly get the classroom homework assignments daily
  • Transport Management- Helps in tracking the student’s route change history
  • Admission Management- Manages the registration and admission process of both old and new students
  • Financial Management – Offers a comprehensive overview of the school finances
  • Billing and Invoicing- Users can create and send invoices and receive payments 

2.4 What are the latest trends in school management system software?

The emerging trends in school management app are:

  • Digital Literacy- The schools are adopting the digital literacy curriculum and digital literacy plans. Digital literacy can make use of digital tools to deal with student tasks. The student information system can make video creations and classroom presentations with the help of the digital literacy program.
  • AI (Artificial Intelligence) technology – The AI technology is implemented in school management system software that helps in comprehending the student performance. The AI-driven assessments of the students help in personalized learning and analysis of the learning. 
  • Virtual Reality – The school management software can implement VR technology in the school administration. The VR implementations can help educators in the educating and training process. The audio/video visuals can improve knowledge retention. 
  • Remote proctoring technology- The students can appear for exams from any location. The remote user can be tracked and monitored with the help of advanced video, image, and audio streaming. 
  • Personalized learning - There can be personalized education delivery and learning processes with the help of school management system software. The online or on-demand streaming services like Netflix and Amazon Prime can provide personalized learning and training.
  • Blockchain technology- The school software can make use of blockchain technology in the areas of education that include management of examination, verification of student credentials, and certificates. 
  • Online education- Online school management software can deliver training online. Working professionals can learn new things and new technology from online learning. There can be an increase in a smartphone that can efficiently provide education online. 
  • App Innovation and Gamification – The educators can make use of education-related games that can enhance the skills of the learner in various subjects. The online school management software can allow students to utilize online games to learn. The innovative apps can provide practical and true-to-life experiences. 
  • Self –directed professional development- The school administration software can allow educators to follow self-directed professional development programs through the facility to access interactive online webinars and videos anytime and anywhere. The interactive learning components can gain attention in the coming years.
  • Library media specialists- The online school management software can employ the role of library media specialists that can help students regarding the integration of digital formats into their work. This practice can help in providing virtual library space and can create a positive and innovative atmosphere for learning. 
  • Collaborative learning - Web-based school management software can make the teachers more innovative and interactive by employing the practice of collaborative learning. In education, collaborative learning can be seen in Google docs, interactive whiteboards, and activities related to quizzes. All these practices can enhance student engagement.
  • Cloud-based technologies – The educational software can become cloud-based that can provide shared services initiatives. Cloud-based technologies help in driving cost savings and operational efficiencies in the school management system.

2.5 How does a school management system help in managing financial operations?

The online school management system can efficiently manage financial operations in the following ways:

  • Simple fee receipt generation – The school management solutions can generate the automatic fee receipt at the time of fee payment. Such a facility can help parents to keep this fee receipt to maintain their financial records. 
  • Generation of the financial report – It is essential to have safety and financial regularity in the school management system. The online school management system allows keeping the record of the financial transactions pertaining to the school. The financial reports indicate the financial health of the school and are useful for the management and administration of the school.
  • Automated fee reminders- – The school administration software has made the parents aware of their dues in real-time. The parents get automated reminders about their dues. They can pay fees on the device of their choice from anywhere as per their convenience.  
  • Performance of Management – The school management system allows you to monitor the attainment of goals in the school administration system. With the help of the school management system software solution, it is easy to know how much progress is achieved in dealing with school activities.
  • Seamless fee segregation – The school administration software helps in keeping track of all information related to fees. The school software can effortlessly provide the information regarding how much a student owes the school at a quick look. The school management system manages all the issues related to student’s scholarships, penalties, dues, loans, and waivers.

2.6 What are the advantages of cloud-based school management software?

The cloud-based technology is counted as the leading technology in every industry. Let’s discuss the advantages of the cloud-based school management system software:

  • The cloud-based school software provides hassle-free and faster management of student data. 
  • The school administration software with cloud-based technology provides a unified and secure platform for users.
  • The cloud-based online school management system offers 24x7 role-based accesses for avoiding fraudulent activities.
  • The school management app with cloud-based technology can present dashboard analytics for smart decision making.
  • The cloud-based school management software is quick, flexible, and easy-to-use.
  • The user can experience mobility and cross-platform availability with the cloud-based functionality in the school management system software.
  • The educational software with cloud-based technology can keep pace with the growing needs of the school.
  • The user can accurately maintain the school record with the help of cloud-based technology. 
  • The school management software with cloud-based technology can provide the facility of remote reaching along with an efficient communication process in school functioning.
  • It is easy and simple to process the school administrative tasks quickly with the help of school management software based on cloud technology. 

2.7 Things to consider while purchasing the school management software?

If you are planning to buy school management system software, then make sure you consider the following points beforehand so that your school setting gets the best solution from your purchase. Let’s explore the aspects to be considered while purchasing the school software:

  • Automated invoicing – Make sure that your online school management system is capable of providing automated invoicing that helps in saving time. With automated invoicing, the invoice time can be reduced from a few days to a few minutes.
  • Remote access and Networking capabilities - Ensure that your school administration software should be able to provide remote access to the administrators, teachers, and even students with the help of internet connection. The remote access allows users to complete their work even when they are off-site.
  • Backup and security functions- Your school management system should be able to protect your valuable data from hackers. The online school management software should have a good record of firewall and antivirus protection. The data of your web-based school management software can be protected from unwanted intrusions and theft by taking the help and guidance of the active vendor services. Backup and security functions are essential while choosing class management software. 
  • Support and Training – Your school management app should be able to provide a clear and consistent support structure. The support and training team is always ready to offer solutions to the problem or issues that might arise while handling educational activities.
  • Parent Communication – The school information management system should be able to offer sound and straightforward communication aspects between parents and school authorities. There should be a facility to have a proper and efficient communication system with parents and stakeholders.
  • Customization and Integration – Check whether the school management system software solution is customizable and scalable to serve a large number of users simultaneously. The school software that can be seamlessly integrated with the existing system is the right choice to be considered. Pay attention to those manufacturing companies that can design a flexible model of a school management system that can effortlessly support the size and complexity of the school functioning. Ensure whether the school management app is hosted in the cloud or on-site.
  • Reporting and analytics – The online school management system that provides all the vital information quickly from anywhere and anytime is the apt choice for carrying out the school day-to-day functions smoothly. It would be great to have the school software that has the facility to produce powerful charts and reports which can be automatically updated in real-time.
  • Features and pricing- Ensure that your school management system software solution offers what type of features and benefits that can efficiently meet your requirements. It would be wise to know whether the product features and functions of school software can deliver excellent business value along with the purchase and licensing cost. 
  • Future-proofing of the education system – Ensure that your school information management system is advanced with the automated processes that help in eliminating the paper-based processes. Make sure that your school software is capable of improving the efficiency of the teachers and students in a cost-effective manner and can save valuable time. 
  • Goals and Targets – Before finalizing the school management system software, do consider whether the school software covers each aspect of educational institutions. Ensure whether the online school management system can manage the entities like staff, parents, library, finance, teachers, and students in the institution. Make sure you achieve your enrollment target by implementing the school administration software.

Other points to be considered while choosing a school management system software;

  • Check if the school management software fits well within your budget
  • Type of school software - Web-based school management software vs. the installation based school management system
  • Size of the school in terms of number of students
  • Who is purchasing the school administration software – whether management, principal, administrators or IT in-charge
  • Ensure that the online school management system provides timely updates that help in experiencing the latest features
  • Make sure that school administration software is reliable and flexible enough to meet your demands
  • Make sure that the school information management system is scalable to meet your future requirements
  • The student information system should be easy-to-use and should be user-friendly
  • Check whether the features of the online school management software can solve the problems of school management
  • Consider the student and faculty size in your school set up and make sure that the school management app provides full transparency to the users
  • Ensure that your school software can impact on learning process competently

2.8 What is the average cost of school management software?

There are lots of factors to decide the average cost of school management software. The cost of educational software depends on the size of the institution or business and the number of features it offers along with the quality of elements. 

The institutions that run small businesses prefer basic features of the school management software, so naturally, their prices are more affordable. On the other hand, large organizations believe in investing in advanced plans so that they can experience more powerful features. Ideally, the small and start-up organization can make use of open source and free school management software

The cost of the school management system software can start as low as $20/ year (for example MystudentsProgress.com-MSP ) and can reach as high as $6700 annually approximately (for example Eduwonka)

2.8 Why refer to GoodFirms’ list of top school management software?

GoodFirms platform believes in performing thorough research work based on the latest market trends. By exploring this vast and dynamic platform, you can gain the knowledge and understanding of the top-notch quality and easily accessible school management software that is available in the market. On this well-researched platform, you will get the curated list of best school management software which are accompanied by the authenticated reviews. As per your business requirement, you can choose the appropriate school management system software that can competently meet your business demands. 

Frequently Asked Questions

  • What Is the Difference Between a Learning Management System and School Management Software?

    A learning management system focuses primarily on training and development tasks. These offer all tools to manage the learning process better. Learning management is just one of the numerous functions of school management.

    School management software has a broader role. It controls and automates the various administrative tasks needed for managing a school or an educational institution under one platform. It focuses on admission/enrollment management, campus operations, activities management, compliance management, learning management, and more.

  • What Is the Best Software for School Management Available in the Market?

    Every organization or school has different needs, and the best school management system software solution for you is the one that satisfies the specific needs of your organization and has positive feedback from other similar educational institutions as yours. As no single solution is the best for all, you can refer to GoodFirms’ list of top school management system software with the features, pricing, and reviews of the most popular solutions and select the one that matches your needs and fits in your budget.

  • What Are the Benefits of Using School Administration Software?

    School management software benefits an educational institution or a school in numerous ways. The prime advantages of school software are:

    • Automation of routine, repetitive tasks
    • Accuracy, elimination of human error
    • Streamlined data and information management
    • Access and manage from anywhere
    • Reduced manual work
    • Boost in productivity
    • Reduced operational costs
    • Enhanced collaboration
    • Improved communication/transparency with stakeholders
    • Student and staff satisfaction
    • Better resource utilization
  • What Essential Tools Does the School Administration Software Offer?

    The school management software must streamline and control your educational institution or school’s complete administrative and operational structure. The necessary features that you must look for while choosing a school software are:

    • School administration software tools including administrative management, admission management, campus management, cafeteria management, curriculum management, financial management, inventory management, library management, online payment portal, parents/student portal, staff management, timetable management, transport management
    • Classroom management tools, including learning management, leave/attendance management, class scheduling, course management, collaboration tools, grade book, messaging, student portal, student monitoring, and tests/assignments management
    • Student information system tools, including class registration, examination/assessments, finance/student billing, schedule management, health records, parents’ portal, and student records/database management
  • What Factors Influence the Pricing of School Management Systems?

    The parameters that prominently influence the cost of school software systems include:

    • Size of your organization or school
    • Features that the software offers
    • Customization needs of your educational institution
    • Deployment type

    Additional factors that may significantly affect software pricing are hidden costs related to installation, integrations, data migration, maintenance, user training, and customer support.

  • How Much Does a School Administration Software Cost?

    The pricing of school management software varies a lot based on the factors listed above. Apart from the paid packages, some software vendors offer a free version of the software with basic features; for example, Fekara.

    The paid school software plans are available for less than $50 per month; for example, Keep Schoolin costs as low as $12.5 per year, and Campus 365 costs around $34 per month (for upto 250 students). Another popular school software solution, Ireava, costs $34 per month ($400 per year) and offers RFID integration at an additional charge of $130.

  • Are There Any Free School Software Solutions Available?

    Many reliable free school management software options are available for educational institutions that are limited on budget and cannot spend on costly school software packages. For details, please refer to our blog on the best free and open source school administration software tools.

  • Are the School Administration Software Systems Secure?

    Typically, top school management software solutions provide all necessary tools to meet the global security standards and protect your organization’s confidential data. Still, to be on the safe side, before finalizing the right school software for your institution, you must discuss and verify with the vendor the software product’s security offerings and features for data storage, data access, data sharing, encryption, and vulnerability scanning.

Resources for School Management Software